26-016, 26-018 and 26-026 Pre-Proposal Meeting-11AM_20260605.pdf

Palm Beach County Water Utilities Department

Electrical Instrumentation and Telemetry Continuing

Engineering Services - WUD Project No. 26-016

Surveying and Mapping Continuing Services - WUD

Project No. 26-018

Emergency And Disaster Mitigation &

Recovery Engineering Continuing Services (Federally Funded)

WUD Project No. 26-026

Pre-proposal Meeting June 8, 2026

Disclaimer

Any statements, drawings, graphical representations or technical references in this presentation are for information purposes only.

The originally issued solicitation and any subsequent addenda modifying the solicitation are the definitive documents for this Request for Proposal and shall control over any conflict with the provisions of this presentation.

PBC Water Utilities Department

• 3rd largest utility in Florida

• Serve over 600,000 residents

• Service area is 1,300 square miles

WASTEWATER TREATMENT & COLLECTION

Wastewater Treatment Plants

• SRWRF- 35 MGD

• CRRWF- 3 MGD

• ECRWRF- 24 MGD

• WRWWTP- 6.5 MGD

• WRNWWTP- 1.2 MGD

Collection System

• 1,371 mi. gravity sewer

• 624 mi. force main

• 1,077 lift stations

WATER TREATMENT & DISTRIBUTION

Water Treatment Plants

• WTP 2- 16.4 MGD

• WTP 3- 30 MGD

• WTP 8- 30 MGD

• WTP 9- 26.88 MGD

• WTP 11- 10 MGD

5 Wellfields

• 105 Surficial wells

• 11 Floridian wells

• 2 ASR wells

• 31 mi. raw water mains

Distribution System

• 2,570 mi. mains

• 20,978 hydrants

• 42,282 valves

RECLAIMED AND RESUE WATER SYSTEM

Water Reclamation Facilities

• SRWRF- 22 MGD

• CRRWF- 3 MGD

• ECRWRF- 27 MGD

Reclaimed Water System

• 76 mi. main

Water Reuse Facility

• SRWRF- 2 MGD

26-016 Electrical Instrumentation and Telemetry Continuing Engineering Services

• The term of the contract is four (4) years.

• Up to two (2) firms will be selected.

• Provide planning, electrical and instrumentation and telemetry engineering, condition assessment, and plan review services at Palm Beach County Water Utilities Department Water Treatment Facilities, Production and Disposal wells, Wastewater Treatment Facilities, Reclaimed Water Treatment Facilities, Reuse Facility, storage, pumping, transmission and collection facilities and other County and non-County facilities.

PROJECT EXAMPLES – 26-016 Electrical Instrumentation and Telemetry Continuing Engineering Services

• Facility Wide Short Circuit Arc Flash Study

• Facility Wide One Line Diagram Update

• Facility Condition Assessment

• Technical Assistance/Review

26-018 Surveying and Mapping Continuing Services

• The term of the contract is four (4) years.

• One (1) firm will be selected.

• Provide land surveying and mapping services at Palm Beach County Water Utilities Department Water Treatment Facilities, Production and Disposal wells, Wastewater Treatment Facilities, Reclaimed Water Treatment Facilities, Reuse Facility, storage, pumping, transmission and collection facilities and other County and non-County facilities.

PROJECT EXAMPLES - 26-018 Surveying and Mapping Continuing Services

• Boundary survey

• Topographic survey

• Tree survey

• Title search and title survey

• As-built survey

• GPS Control

• Utility location/Pot Holing

• Legal descriptions

26-026 Emergency, Disaster Mitigation & Recovery Engineering Continuing Services (Federally Funded)

• The term of the contract is four (4) years.

• One (1) firm will be selected.

• Provide professional engineering services for emergency and disaster mitigation and recovery projects including pre and post assessments, safety and security improvements, regulatory requirements, replace or repair critical components, and any related engineering services during planning, evaluation, design, and construction.

PROJECT EXAMPLES – 26-026 Emergency And Disaster Mitigation & Recovery Engineering Continuing Services (Federally Funded) The professional/consulting engineering services may include, but are not limited to the following :

• Safety improvements

• Regulatory requirements

• Replacement or repair of critical components

• Security improvements

• Redundancy of critical components

• Survey including easements

• Sub-surface utility explorations

• Geotechnical investigations (e.g. soil survey, corrosion analysis)

• Environmental assessment (e .g. Phase I and/or Phase II audits, cultural/historical resources, ecological resources, endangered species)

• Field testing

• Studies and reports

• Stakeholder coordination

• Hydrogeological services

• Laboratory analysis

• Permitting

• Cost estimating

• Asset management

• Engineering services during planning, evaluation, design and/or construction

• Grant/Funding Assistance

Continuing Contract

• FS 287.055 Limitations per Authorization- Consultants’ Competitive Negotiation Act (CCNA)

• Estimated construction cost of each individual project under the contract does not exceed $7.75 million, as may be amended.

• Fee for professional services for each individual study under the contract does not exceed $500,000.

Proposal Requirements

• Proposal due no later than 3:30 P.M. on Tuesday, July 7, 2026

• Letter of Interest (10 pages maximum)

• GSA Form SF 330

• Prime Consultant Questionnaire

• Sub-consultant Letter of Intent to Perform and Questionnaire (for each sub-consultant)

• OSBD Schedules 1 and 2

• Commercial Non-Discrimination Certification

• Conflict of Interest Disclosure Form

• Nine (9) originals

• Eight (8) originals bound (combed/notebook format)

• 1 original unbound

• 1 CD/USB Flash Drive with PDF

Proposal Requirements: 26-016 Electrical Instrumentation and Telemetry Continuing Engineering Services

The Proposer or sub-consultants shall be certified in the following Palm Beach County CCNA categories:

9.01 Electrical Engineering – Institutional Facilities

9.03 Electrical Engineering –Industrial Facilities

Proposal Requirements: 26-018 Surveying and Mapping Continuing Services

The Proposer or sub-consultants shall be certified in the following Palm Beach County CCNA categories:

5.02 Topography – Engineering Surveying

Proposal Requirements: 26-026 Emergency, Disaster Mitigation & Recovery Engineering Continuing Services (Federally Funded)

The Proposer or sub-consultants shall be certified in the following Palm Beach County CCNA categories:

5.02 Topography - Engineering Surveying

6.06 Soils, Foundation, and Material Testing - Materials Testing 7.01-7.05 Architectural - Architect

8.01 Mechanical Engineering – Waste Water Treatment Systems

8.02 Mechanical Engineering – Waste Water Collection Systems

8.03 Mechanical Engineering – Water Supply Treatment Systems

8.04 Mechanical Engineering – Water Distribution Systems

9.03 Electrical Engineering – Industrial Facilities

10.03 Structural Engineering – Industrial

12.07 Environmental Engineering - Water and Wastewater

Treatment Process Design

- Subsurface Utility Engineering

APIs are various program tools and solicitation incentives that are used to encourage greater prime and subcontract participation by SBEs, including, but not limited to, bonding assistance, evaluation preferences, and subcontracting goals.

Electrical Instrumentation and Telemetry Continuing Engineering Services and Surveying and Mapping Continuing Services projects were presented to Goal Setting Committee and the following APIs were applied:

Affirmative Procurement Initiatives (APIs)

Affirmative Procurement Initiatives (API):

- Electrical Instrumentation and Telemetry Continuing Engineering Services

- Surveying and Mapping Continuing Services

SBE Evaluation Preference for Prime Respondents.

An SBE evaluation preference of up to fifteen percent (15%) of the total evaluation points for proposals shall be reserved for all SBE prime respondents based upon the percentage of work performed within Palm Beach County. See SBD Ordinance Section 2- 80.24(2)(c)- Option 1.

Emergency, Disaster Mitigation & Recovery

FEDERALLY FUNDED – NO SBE participation required Projects under this continuing contract may be funded in whole or in part by federal funds from the following sources:

The US Department of Transportation, Federal Transit

Administration or by grants from HUD’s Community Development Block Grant Program, other HUD programs or grants or reimbursements from DHS/FEMA, the U.S.

Department of the Treasury or grants from other federal agencies and programs.

Emergency, Disaster Mitigation & Recovery

By submitting a proposal, Consultant certifies, represents, and warrants that it will comply with the Federal Requirements, if awarded the contract.

Firms submitting proposals must be familiar with and certify compliance with the specific federal requirements applicable to each project.

Prior to contract award, the following federal forms must be completed:

1) Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion - Lower Tier Participant

2) Certification Regarding Lobbying

3) Non-Collusion Affidavit of Consultant

4) Anti-Kickback Affidavit

5) Certification of Eligibility of Consultant

6) Certification of Non-segregated Facilities

7) Federal Tax Liability and Recent Felony Conviction

Disclosure

8) Copies of DBE Certificates for all DBE Firms, if applicable

Projected Schedule

• Advertisement May 31, 2026

• Advertisement June 7, 2026

• Pre-proposal Meeting June 8, 2026

• Proposals Due July 7, 2026

Projected Dates

• Short List Meeting August 2026

• Selection Committee Meeting Aug/Sept 2026

• Contract Award December 2026

Advantage Website

• The Request for Proposal and additional information can be found at the Palm Beach County Vendor Self Service located at: https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

• All solicitation documents and subsequent amendments are posted to VSS.

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

CCNA Process: Resources

• Selection Process defined by PPM CW-O-048 http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf

• Relevant Forms and Instructions for completing RFP submittals are found at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway- Publications.aspx

• Palm Beach County Vendor Search (directory) https://www.pbcgov.org/pbcvendors http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf http://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx http://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx http://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx https://www.pbcgov.org/pbcvendors

CCNA Process:

Tips

• Prime & Subs must be registered as vendors in VSS

• Prime & Subs CCNA certified in the listed categories prior to proposal due date

• Prime and Sub-consultant(s) must verify “fees considered”

• Office of Small Business Development

• SBEs shall be certified prior to proposal due date

• Submit Schedule 1 and Schedule 2

• After the proposal due date

• Firms shall not add or delete team members

• No adjusting of team participation

CCNA Process: Tips

• Florida Department of State, Division of Corporations https://search.sunbiz.org/Inquiry/CorporationSearch/ByName

• Confirm correct name of each firm on team

• Confirm principals for each firm on team https://search.sunbiz.org/Inquiry/CorporationSearch/ByName

If already registered, Enter User ID and Password

To Access Palm Beach County Solicitations Select the following link: https://pbcvssp.pbc.gov/vssprd/Advantage4

1. Click “View Published Solicitations” located in the top right corner of the screen https://pbcvssp.pbc.gov/vssprd/Advantage4

2. Type project # “26-016” in search box

26-016

4. Click “Attachments” tab

3. Under the Solicitation Number column, select the RFP link

All documents will be posted to the

“Attachments” tab.

Questions