26_010 AIRPORT CORPORATE HANGAR LEASE PROPOSA.pdf

RFP 26-010

Floyd County Board of Commissioners

Request for Proposal

(RFP No. 26-010)

Airport Corporate Hangar Lease Richard B. Russell Airport

Rome Ga. 30165

Issue Date: May 28, 2026

All communication concerning this project must be directed to the Purchasing Office until the bid is awarded. Vendors should not have contact with the Departments.

FLOYD COUNTY BOARD OF COMMISSIONERS

PURCHASING DEPARTMENT

TWELVE EAST 4th AVENUE, SUITE 106

ROME, GA 30161

NOTICE TO PROPOSERS

REQUEST FOR PROPOSALS OF AN AIRPORT CORPORATE HANGAR LEASE AT

RICHARD B. RUSSELL AIRPORT ROME, GA 30165

The Floyd County Board of Commissioners is seeking proposals from qualified parties interested in leasing a newly constructed Corporate Hangar at Richard B. Russell Airport located at 304 Russell Field Rd. Rome, GA 30165. The successful Respondent may be chosen to enter a long-term lease for the Hangar.

Proposals must be received no later than July 9, at 2:00 p.m. All submissions should be submitted via our posting website, Bonfire at https://floydcountyga.bonfirehub.com. Lease pricing should be submitted as a separate item and not included with proposal. Late proposals will not be considered.

If you have any questions concerning this RFP, contact:

Randy E. Self, Purchasing Director Floyd County Board of Commissioners Twelve East 4th Avenue, Suite 106 Rome, Georgia 30161 Phone: (706) 291-5118 Randy.self@floydcountyga.org

Please submit questions in writing as verbal communication is not binding. You may also submit questions using the Bonfire website https://floydcountyga.bonfirehub.com. The deadline for questions is 2:00 PM, July 2, 2026

Site Visit: Site visits are not mandatory. If you would like to view, please contact me to make an appointment for a site visit. Airport personnel can show you the area.

Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in this (RFP) shall not be changed or superseded except by written addendum from the Floyd County Purchasing Department. Failure to comply with the written requirements for this proposal may result in rejection of the proposal by the Floyd County Purchasing Director.

The County reserves the right to reject any or all proposals and waive any or all irregularities or to proceed otherwise when in the best interest of the County. Proposals shall be valid for a period of one hundred twenty (120) days from the date proposals are opened and, if a contract is signed, for the duration of the contract term.

https://floydcountyga.bonfirehub.com/

TABLE OF CONTENTS

SECTION TITLE

I. REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

II. REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

III. SCOPE OF SERVICES

a. Introduction and Purpose

b. General Requirements

c. Additional Requirements

d. Specific Tasks

IV. SELECTION PROCESS AND EVALUATION CRITERIA

V. MANDATORY PROPOSAL FORMS

VI. ATTACHMENT A – SAMPLE LEASE AGREEMENT

SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT

FILE AND MAY BE SUBJECT TO DISCLOSURE.

PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

PROPOSAL FORMAT: All proposals should include the information outlined below and in the following order:

1. Cover Letter: A brief cover letter of introduction and interest.

2. Table of Contents: Including all sections and subsections.

3. Business Information: State the full name and address of your organization and the branch office or subordinate element that will perform the services described in this proposal. Include a telephone number, the point of contact and official signature of an authorized company representative. Indicate whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are incorporated and/or licensed to operate.

4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel proposed for the project, including designations of the team leader, the consultant responsible for design, the project architect, the person responsible for all proposed communications with the owner and all proposed sub-consultants and a description of their roles.

a. Current Project Assignments: Identify the current project assignment(s) and the currently identified completion date(s) for projects currently being managed by the key individuals proposed for our project.

b. Understanding of the Project: Statement of the firm's understanding of the project and proposed approach for providing requested services.

c. Additional Services Required: Based on the firm's understanding of the project, identify any additional services that might be required for a successful program.

5. References: Include a minimum of three references for contracts of a similar nature, preferably public sector references. Include the name, address, telephone number, point of contact and description of the contract for each reference.

6. Financial Information and Documentation: Provide relevant information regarding organizational stability and strength. Documentation may include:

a. A statement of organizational structure (e.g., sole proprietorship, partnership, corporation, joint venture, etc.), information regarding the make-up of that structure (e.g., owner, partners, board of directors, joint venture partners, etc.), a listing of financial references.

7. Other Relevant Information: Include any other relevant information concerning the project in this section.

SUBMITTAL FORMAT: ALL proposals must be submitted through the Bonfire platform found at https://floydcountyga.bonfirehub.com. Email, hand or courier delivered, or fax submittals will not be accepted. Your proposal format along with the required submission documents should be submitted as one attachment and the proposed lease pricing should be submitted as a separate attachment.

SECTION II - REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

A. INTRODUCTION

B. RFP TIMETABLE

The anticipated schedule for the RFP and contract approval is as follows:

Proposal Documents Available ......................... May 28, 2026 Pre-Proposal and Site Visit ............................... By Appointment Deadline for submission of questions ............... July 2, 2026 Deadline for receipt of proposal ....................... July 9, 2026 Proposals Valid Until ....................................... November 9, 2026, 2026

C. CONTACT PERSON

The contact person for this RFP is Randy E. Self, Purchasing Director, (706) 291-5118.

Explanation(s) desired by the offeror(s) regarding the meaning or interpretation of this RFP must be requested from the contact person, in writing via randy.self@floydcountyga.org or by using the Bonfire questions section in the bid posting at https://floydcountyga.bonfirehub.com.

Offerors are encouraged to contact only the contact persons stated above to clarify any part of this RFP. Any such unauthorized contact shall not be used as a basis for responding to this RFP and may result in the rejection of the offeror's submittal.

D. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of 120 days from the date specified for receipt of proposals.

The Floyd County Board of Commissioners is seeking proposals from a qualified person(s) to lease one

(1) aircraft hangar located at 304 Russell Field Rd. Richard B. Russell Airport, Rome, Georgia 30165.

The term “person(s)” refers to individuals, partnerships, limited partnerships, corporation, limited liability companies, sole proprietorships, and other entities https://floydcountyga.bonfirehub.com/ mailto:randy.self@floydcountyga.org

E. ADDITIONAL INFORMATION/ADDENDA

The Floyd County Board of Commissioners’ Purchasing Director will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the proposal due date. Offerors should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail. Requests for additional information or clarifications must be made in writing no later than the date specified in the RFP Timetable. The request must contain the offeror's name, address, phone number, and email address.

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements

Offerors who obtain this Request for Proposal from https://floydcountyga.bonfirehub.com. or the Georgia State Procurement site at https://ssl.doas.state.ga.us/gpr/ are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date.

The Floyd County Board of Commissioners assumes no responsibility for Offerors’ failure to acknowledge any addenda issued

F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS, AND REJECTIONS

Proposals shall not be modified, withdrawn, or canceled by the offeror for a period of ninety (90) days following the time and date designated for the receipt of proposals, and each offeror so agrees in submitting his proposal. Negligence on the part of the Offeror in the preparation of his proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for proposal closing.

Proposals received after the proposal due date and time are late and will not be considered.

Modifications received after the proposal due date are also late and will not be considered

G. PROPOSAL CLOSING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from the Bonfire website within 24 hours of bid opening or via email request to randy.self@floydcountyga.org. A tabulation of prices may be obtained upon award.

H. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror.

By submitting a proposal, the offeror represents and warrants that no official or employee of the Floyd County Board of Commissioners has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the offeror verifies its compliance with O.C.G.A. §13-10-91. The offeror further agrees to maintain records of such compliance and shall https://floydcountyga.bonfirehub.com/ https://ssl.doas.state.ga.us/gpr/ provide a copy of each such verification to Floyd County Board of Commissioners Purchasing Director at the time the subcontractor(s) is retained to perform such services.

J. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of proposals to the Floyd County Board of Commissioners, or any work performed in connection therewith shall be borne by the offeror(s).

No payment will be made for any responses received or for any other effort required of or made by the offeror(s) prior to the commencement of work as defined by a contract approved by the governing body of the Floyd County Board of Commissioners.

K. EQUAL OPPORTUNITY POLICY STATEMENT

It is the policy of the Floyd County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

L. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Floyd County Board of Commissioners, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

M. SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of the lease agreement to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. If you would like to view the site, please contact Randy E. Self at randy.self@floydcountyga.org to make an appointment.

N. AWARD OF CONTRACT

Award will be given to the responsible offeror whose proposal is responsive to the terms of the request for proposals and is most advantageous to Floyd County, considering the evaluation factors in section IV of this RFP.

O. QUALIFICATION OF OFFERORS

The Floyd County Board of Commissioners may make such reasonable investigations as deemed proper and necessary to determine the ability of the offeror to perform the work and the offeror shall furnish to the Floyd County Government all such information and data for this purpose as may be requested. The Floyd County Government reserves the right to reject any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy the Floyd County Government that such offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

The Floyd County Board of Commissioners contractors/vendors must have a current Floyd County business license if they are physically located in Floyd County or if they perform a service in Floyd

County.

Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies due to the Floyd County Government will not be accepted.

P. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering subject matter thereof.

Q. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) any trade secrets obtained from a person or business entity that are required by law, regulation bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10 If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not, in fact, constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure.

SECTION III - SCOPE OF SERVICES

A. INTRODUCTION AND PURPOSE

The Floyd County Board of Commissioners, as owner and operator of Richard B. Russell Airport, is soliciting proposals for the commercial use of a hangar located at 304 Russell Field Road. The goal for the RFP is to enhance the aeronautical and economic value to the Airport and the community.

Airport Overview and Available Facility: The Richard B. Russell Airport (FAA Identifier RMG) is located 3 miles north of the City of Rome, Georgia. RMG serves as the primary general aviation airport for the community and surrounding area. There are two primary runways serving RMG. Runway 1-19 is the primary runway and is in excellent condition and extends in a general north-south direction, with a length of 7,010’ and width of 150’. Runway 7-25 is 4,500’ long and 100’ wide with an asphalt surface.

An extensive parallel taxiway system supports the ground operations of both runways.

RMG averages 37,000 operations per year. Of the total operations, approximately 93% are general aviation, 3% military and remainder are primarily air charter. RMG has a based aircraft population of approximately 100 aircraft.

Floyd County Corporate Hangar: The subject property of this RFP is located at 304 Russell Field Road and a 0.478-acre site (20,840 sq. ft.) more or less improved with approximately 9,120 sq. ft.

office/hangar building. The leasehold includes 2,400 sq. ft of office space, 6,720 sq. ft. of hangar space, 9,120 sq. ft. of paved aircraft apron, and up to 2,600 sq. ft. of paved auto parking (10 spaces). The development lies on the north side of the Airport terminal facility, with vehicular access and parking off of Capitoline Drive. Airside access is via a taxi-lane. The hangar is a newly constructed facility with 84’x80’ hangar bay, a 74’x24’ single-panel hydraulic hangar door, and an unfinished 30’x80’ office area.

Amenities of Richard B. Russell Airport:

Airport

· Over 1,000 acres for development.

· Main Runway: 7,010 ft Crosswind: 4,500 ft. Longest GA runway in Georgia.

· ILS Runway 1/19

· RNAV approaches all runways.

· PAPI Runway 1 & Runway 19

· RMG Operation Hours: 7AM – 8PM M-F, 9AM – 6PM Sat. & Sun. RMG is open 363 days out of the year.

· RMG’s FBO offers full-service Jet A fuel, 100LL, and 24-hour self-serve 100LL. Jet volume discounts are available to all customers.

· GPU capabilities for most aircraft.

· Aircraft maintenance on the field.

· 2 flight schools on the field.

· 2 Courtesy Cars

· Pilot’s Lounge

· Free Wi-Fi

· Restrooms

· Shower

· Kitchen

· Concession

· Meeting Room

· Annual airshow which has featured the USN Blue Angels, the USAF Thunderbirds, and the Canadian Snowbirds among others (when applicable).

SPLOST Hangar

· Hangar size: 84’ wide X 80’ deep

· Door open: 74’ wide X 24’ tall

· Single-Panel Hydraulic Bay Door

· Ceiling Height: 30’

· Attached Office Shell: 30’ wide X 80’ deep with 14’ eaves

· Premium location on field (center of field)

· Dedicated ground vehicle parking

· Infrared Heaters inside Hangar

· Wall fans for air circulation

Contract Terms and Rates: The term and rates will be negotiable based upon the chosen proposal and the capital investment the proposer will commit. Floyd County’s required return on investment for construction of the hangar is $93,600 per year ($7,800 per month). The Board of Commissioners reserves the right to increase or decrease this amount and the terms of the lease based on the amount of investment the proposer is committing to the Airport and the community.

B. GENERAL REQUIREMENTS

Proposal Contents:

a. The Proposal shall include identification information necessary to provide sufficient background information regarding the business as detailed below.

1. Name, address, email, telephone, and state of incorporation.

2. Full name, address, and title of each officer in the business. If a corporation, include the same for all board members.

3. A list of references, including names and telephone numbers, for financial and business experience is recommended.

b. A detailed description of your intended use for the hangar. What would the proposer do to maximize the use of the space available for aeronautical purposes? If selected as the tenant, would it expand the Airport’s fuel sales, tax base, and/or aircraft operations?

c. What is the length of term the proposer seeks?

d. If proposing upgrades to the facility, is the business requesting any airport participation in the upgrades?

i) What is the minimum capital investment to be made by the proposer?

ii) What are the lease credits requested to make the capital investment?

e. The Proposal shall address the evaluation criteria set forth in the RFP. In addition, detail the business’ proposed business plan for the hangar and whether or not it would provide any other ancillary services to other tenants or users on the airfield (for example aircraft maintenance, aircraft storage, etc.).

f. The hangar must be used for aeronautical purposes, and all proposals should describe the overall use, function, and targeted audience or customers proposed by your organization.

SECTION IV - SELECTION PROCESS AND EVALUATION CRITERIA

The Floyd County Board of Commissioners intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to be within the competitive range. If it is determined that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, Floyd County may limit the number of proposals in the competitive range to the greatest number that will permit efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.

EVALUATION CRITERIA

PROPOSAL EVALUATION AND SELECTION PROCESS: Based on the proposal format as outlined in Section II, the evaluation criteria in order of importance are as follows: (100)

a. UNDERSTANDING OF THE AIRPORT’S GOAL to enhance the aeronautical and economic value to the Airport and the community. Assesses the business plan for use of the facility with specific description of the operations that will be performed at the hangar and the anticipated annual revenue that the business will produce, according to the business plan. Assesses whether the tenant’s proposal is technically achievable. (20 points)

b. INVESTMENT INTO THE PROPERTY AND THE AIRPORT Assesses tenants’ plans to upgrade and maintain the property with an investment in the current facility. Describe the anticipated capital investment in equipment, aircraft and other, that will be benefit Floyd County and the Airport. (25 points)

c. LEASE RATE AND TERM Assesses tenant’s proposal for the lease rate and ability to fulfil the term of the lease. (45 points)

d. USING AND/OR PROVIDING ANCILLARY SERVICES Assesses the amount of fuel that will be purchased over the course of the lease and if other airport services will be utilized. Also assesses the benefits that the tenant will bring to the airport including services provided and additional increase operations to RMG because of the tenant’s operation. (10 points)

PROPOSAL EVALUATION AND CONTRACT AWARD

Floyd County intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to be within the competitive range. If it is determined that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, Floyd County may limit the number of proposals in the competitive range to the greatest number that will permit efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.

CHECK LIST

Required Document for Submission

All documents listed below are required to be completed and submitted as one attachment under Required Documents and scope of work on https://floydcountyga.bonfirehub.com. The pricing sheet should be submitted separately under Bid Pricing and not included with the required documentation.

___ Bidders Declaration Page

___ Vendor Information

___ Certificate of Non-Discrimination

___ Certificate of Non-Collusion

___ Contractor’s Affidavit/E-Verify (if you have 10 or more employees)

___ S.A.V.E. Compliance (if you have 10 or less employees)

___ Drug Free Workplace Certificate

___ W-9

___ Bidders Addenda Acknowledgement

___ Pricing Submission (to be scanned as a separate attachment in Bonfire)

___ Certificate of Insurance to be provided by the winning submission within 10 days of award.

The documents above are included within this Invitation to bid. Addendums will be available when issued.

BIDDERS DECLARATION

The bidder understands, agrees and warrants:

• That the bidder has carefully read and fully understands the full scope of the specifications.

• That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

• That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to July 9, 2026 at 2:00 PM (local time) but may not be withdrawn after such date and time.

• That Floyd County reserves the right to waive compliance from any applicant with any provision contained in this request whenever the County in its sole discretion believes such waiver is in the County’s best interests

• That by submission of this quote the bidder acknowledges that Floyd County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

• That the accompanying bid is not the result of or affected by, any act of collusion with another person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

BIDDER:

Company Name: _________________________________________

Phone: _________________________________________________

Name Print: _____________________________________________

Signature: ______________________________________________

Email: _________________________________________________

Date: __________________________________________________

VENDOR INFORMATION

PROPOSAL FORM

TO: Floyd County Board of Commissioners – Purchasing Department 12 E 4th Ave. Rome, GA 30161 - via https://floydcountyga.bonfirehub.com/

RFP #26-010 Airport Corporate Hangar Lease Richard B. Russell Airport

Firm Name: ______________________________________________

All proposals submitted shall be subject to acceptance or rejection and the Floyd County Board of Commissioners specifically reserves the right to accept or reject any or all proposals, to waive any technicalities and formalities in the RFP process.

The undersigned understands that any conditions stated above, clarifications made to the above or information other than that requested should be under separate cover and to be considered only at the discretion of the Purchasing Department.

Contractor: _________________________________________

Address: ___________________________________________

City, State, Zip Code: _________________________________

Phone Number: ______________________________________

Email Address: ______________________________________

Print Name: _________________________________________

Signature: ___________________________________________

This proposal shall be signed by a representative who is authorized to contractually bind the contractor

Please Attach Company Contact’s Business Card:

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry, or disability. The vendor shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry, or disability. Such actions shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting, or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidder’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Floyd County Board of Commissioners. The bidder may be declared, by Floyd County, ineligible for further contracts with Floyd County until satisfactory proof of intent to comply shall be made by the vendor.

The bidder agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

BIDDER ____________________________________

SIGNATURE ____________________________________

TITLE ____________________________________

CERTIFICATE OF NON-COLLUSION

By responding to this Solicitation, the supplier understands and agrees to the following:

1. That the submitted response constitutes an offer, which when accepted in writing by Floyd County, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and Floyd County; and

2. That the supplier has read the specifications and requirements shown or referenced in the solicitation and that the supplier’s response is made in accordance with the provisions of such specifications and requirements except as expressly stated otherwise in the supplier’s response; and

3. That the supplier guarantees and certifies that all items included in the supplier’s response meet or exceed all such stated specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response; and

4. That, if awarded a contract, the supplier will deliver goods and or services that meet or exceed the specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response, and

5. That the response submitted by the supplier shall be valid and held open for a period of one hundred and twenty

(120) days (or such other period as identified in the solicitation) from the final solicitation closing date and that the response may be held open for an additional period subject to the supplier’s consent; and

6. That the supplier’s response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. The supplier understands and agrees that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards; and

7. That the provisions of the Official Code of Georgia Annotated, Sections 36-91 have not been violated and will not be violated in any respect.

DO NOT MODIFY THE BID/PROPOSAL CERTIFICATION TERMS IN ANY WAY. THIS FORM MUST BE

COMPLETED, SIGNED AND SUBMITTED WITH YOUR RESPONSE.

(PLEASE PRINT OR TYPE):

Contractor’s Full Legal Name _________________________________________________

Authorized Signature: ________________________________________________________

Name and Title of Person Signing: ______________________________________________

Company Address: ___________________________________________________________

Phone: ________________________ E-MAIL: ___________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Floyd County Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (please note: this is NOT an FID number)

Date of Authorization

Name of Contractor

Address of Contractor

Name of Project

___FLOYD COUNTY GEORGIA________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, ___ in 202__ in____________________(city), ________(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______DAY OF___________________, 202__.

NOTARY PUBLIC

My Commission Expires:

(Notary Seal or Stamp Required)

SAVE COMPLIANCE AFFIDAVIT

O.C.G.A § 50-36-1(e) (2) Affidavit

By executing this affidavit under oath, as an applicant for a (n) Contract or Services, as referenced O.C.G.A. C. § 50-36-1, for Floyd County Board of Commissioners, Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit:

1) __________ I am a United State citizen.

2) __________ I am a legal permanent resident of the United States

3) __________ I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency.

My alien number issued by the Department of Homeland Security or other federal immigration agency is: ____________________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e) (1), with this affidavit.

The secure and verifiable document provided with this affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed in _______________ (city), _____________ (state).

Signature of Applicant Name of Company

Printed Name of Applicant Street Address of Company

Title of Applicant City, State, Zip Code of Company

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______DAY OF __________________, 20______

NOTARY PUBLIC

My Commission Expires:

FLOYD COUNTY BOARD OF COMMISSIONERS

DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the Vendor certifies that the provisions of O.C.G.A. Section 50-24-1 through 50-24-6 related to the “Drug-Free Workplace Act” have been complied with in full. The Vendor further certifies that:

1. A drug-free workplace will be provided for the Vendor’s employees during the performance of the contract; and

2. Each Vendor who hires a sub-Vendor to work in a drug-free workplace shall secure from that sub-vendor the following written certification: “As part of the subcontracting agreement with (Vendor’s name), (sub-Vendor’s name) certifies to the Vendor that a drug-free workplace will be provided for the sub-Vendor’s employees during the performance of this contract pursuant to O.C.G.A. Section 50-24-3(b)(7).”

By signature on this certificate, the Vendor further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of this contract.

Vendor: _______________________________________________________

By: ___________________________________________________________

Name Printed: __________________________________________________

Title: __________________________________________________________

Date: __________________________________________________________

BIDDERS ADDENDA ACKNOWLEDGEMENT

Bidder acknowledges receipt of the following addenda:

Addendum No. Date

Signed this _________day of _______________ 202___

Signature: ________________________________________________

Title: ___________________________________________________

Company: ________________________________________________

EXHIBIT A

Survey & Legal Description of Leased Premises

The attached Exhibit A is intended to give the bidder the layout of a contract that has already been reviewed by the County Attorney. If you have a contract you would like for review, please feel free to include the contract with your submission and we can review. It is our goal to have a contract produced after the evaluation process as soon as possible and we feel this would be proactive in expediting this process.

LAND LEASE AGREEMENT

BETWEEN

RICHARD B. RUSSELL REGINAL AIRPORT

AND

PLACEHOLDER CORPORATE TENANT

COUNTY OF FLOYD

STATE OF GEORGIA

LEASE AGREEMENT

THIS AGREEMENT made and entered into by and among the RICHARD B. RUSSELL REGIONAL AIRPORT, a body corporate and politic and a political subdivision and public corporation of the State of Georgia, ("Lessor")and PLACEHOLDER CORPORATE TENANT, a corporation incorporated and existing under the laws of the State of Georgia ("Lessee").

W I T N E S S E T H:

WHEREAS, Floyd County is the owner of the premises known as RICHARD B. RUSSELL REGIONAL AIRPORT (the “Airport”); and

WHEREAS, the Lessor and Lessee are mutually desirous of entering into a Lease for the use and occupancy of certain areas at the Airport;

NOW, THEREFORE, for and in consideration of the respective promises and mutual agreements made by the parties hereto hereinafter set forth, the Lessor hereby grants to the Lessee the right to use and occupy the ground area at the Airport shown on Exhibit A together with the Hangar previously constructed and/or installed therein or thereon (hereinafter called the "Leased Premises") during the term of this Agreement upon the following terms and conditions and it is hereby mutually agreed as follows:

SECTION 1

TERM

1.1 The term of this lease shall be for a five (5) year period commencing on the 1st day of June, 2026, and expiring on the 31st day of May, 2031, unless sooner terminated or renewed in accordance with the provisions hereof.

1.2 Lessee shall have the right to renew this Lease for an additional two (2) years, commencing upon the expiration of the original lease term as provided for in provision 1.1 of this Section 1. by the giving of ninety (90) days written notice to the Lessor, and provided that any such renewal shall be upon the then prevailing terms and conditions as the then current leases at the Airport or unless otherwise agreed upon between the Lessor and Lessee.

SECTION 2

LEASED PREMISES

2.1 The Leased Premises shown on Exhibit A, attached hereto and made a part hereof consist of:

2.1.1 Unimproved/Improved land area consisting of approximately ________ square feet (___ X ____), SECTION 3

USE OF LEASED PREMISES

3.1 Lessee or Lessee’s tenants, sub-lessees or assigns shall continuously occupy and use the Leased

Premises for the following purposes and for no other purpose whatsoever: STORAGE AND

MAINTENANCE OF LESSEE’S AIRCRAFT.

3.1.1 Except as otherwise stated, Lessee agrees the hangar site is not to be used for any commercial or business purposes whatsoever without prior written authorization from the Lessor. For the purposes of this paragraph, a commercial or business purposes includes, but is not limited to, operating any business or performing any services for lawful consideration, such as servicing, repairing or painting aircraft or other vehicles or machinery. Notwithstanding the above restriction on commercial or business activities, Lessee may perform routine maintenance on Lessees aircraft as permitted by the Federal Aviation Regulations in Lessees hangar site.

3.1.2 Lessee shall provide Lessor with such information as Lessor determines to be necessary and proper in order to protect the operational interest of Airport. Such information shall include, but not be limited to, name, address, telephone numbers for contact, current aircraft registration showing Lessee as at least partial owner of at least one aircraft to be stored, and proof of current liability insurance for the aforementioned aircraft. Tenant warrants the accuracy and agrees to update information within seven (7) days of any changes.

3.1.3 Aircraft storage and necessary accessory aeronautical usage; No items of any sort may be stored outside the hangar.

3.1.4 Any other purpose authorized by the RICHARD B. RUSSELL REGIONAL AIRPORT.

SECTION 4

RENTS AND FEES

4.1 For Use and Occupancy of the Leased Premises herein granted, the Lessee agrees to pay to the

Lessor during the period commencing June 1, 2026, and ending May 31, 2027 a monthly rent of

4.1.1 Effective on May 31, 2027, and on May 31 of each year of the remaining term, the annual rental payable hereunder shall increase in the amount of $10.00 or by the Consumer Price Index, whichever is greater. The annual CPI (as hereinafter defined) to be used will have been published for the year most recently preceding. In no event shall the rental payable under this Section 4.1.1 be less than the amount set forth in Section 4.1 above.

4.2 The term CPI as used herein shall mean the Consumer Price Index for the South Region, as most currently published by the Bureau of Labor Statistics of the United States Department for Labor.

4.3 The monthly rent shall be paid on the first day of each month in advance at the office of the Airport

Manager or at such other office as may be directed in writing by the Lessor.

4.4 Nothing contained in the foregoing shall effect the survival of the obligations of the Lessees as set forth in the Sections of this Agreement covering the survival of the Lessee’s obligations.

4.5 Lessee acknowledges that late payment by Lessee to Lessor of any Agreement fees will cause

Lessor to incur costs not contemplated by this Agreement, the exact amount of such costs being extremely difficult and impracticable to fix. Such costs include, without limitation, processing, accounting and interest charges. Therefore, if any installment of Agreement fees due from Lessee is not received by the day after the due date will be subject to a late fee of 10% of current rental payment coinciding to the date of infraction, at the discretion of the Lessor. The parties agree that this late charge represents a fair and reasonable estimate of the costs that Lessor will incur by reason of late payment by Lessee. Acceptance of any late charge shall not constitute a waiver of Lessee’s default with respect to the overdue amount or prevent Lessor from exercising any of the other rights and remedies available to Lessor. Agreement fees not paid when due shall bear simple interest from date due until paid at the rate of one- and one-half percent (1½%)-per-month.

4.5.1 Lessee shall be responsible for the payment of all real estate taxes relating to the Premises during the term of the Agreement, and all hangared aircraft will utilize the hangar as the aircraft’s primary home base for tax purposes during the term of the Agreement. On or before December 31st of the current year, Lessee shall ensure all planes housed in the hangar are registered for tax purposes in Floyd County, Georgia, and a Form PT-50A [Aircraft Personal Property Tax Return] is properly completed showing Floyd County, Georgia, as the aircraft’s primary home base. If Lessee purchases, leases, or hangars a new plane before December 31st of the current year, said aircraft must be registered immediately and home based in Floyd County, Georgia, through filing a Form PT-50A. If Lessee fails to comply with any of the requirements of this paragraph, Lessor may terminate this Agreement without further notice to Lessee and the ownership of all improvements, including the hangar, shall revert to Lessor.

SECTION 5

ACCEPTANCE, CARE, MAINTENANCE

IMPROVEMENTS AND REPAIR

5.1 Lessee warrants that it has inspected the Leased Premises and accepts possession of the Leased

Premises and the improvements thereon "as is" in its present condition, and subject to all limitations imposed upon the use thereof by the rules and regulations of the Federal Aviation Administration, the State of Georgia Department of Transportation, and by ordinances of the Lessor, and admits its suitability and sufficiency for the uses permitted hereunder. Except as may otherwise be provided for herein, the Lessor shall not be required to maintain nor to make any improvements, repairs restorations upon or to the Leased Premises or to any of the improvements presently located thereon.

5.2 Lessee shall throughout the term of this Agreement assume the entire responsibility, cost and expense, for all repair and maintenance whatsoever on the Leased Premises and all improvements thereon in a good workmanlike manner, whether such repair or maintenance be ordinary or extraordinary, structural or otherwise. Additionally, Lessee, without limiting the generality hereof, shall:

5.2.1 Keep at all times, in a clean and orderly condition and appearance, the Leased Premises, all improvements thereon and all of the Lessee's fixtures, equipment and personal property which are located on any part of the Leased Premises;

5.2.2 Provide and maintain on the Leased Premises all obstruction lights and similar devices, and safety equipment required by law;

5.2.3 Repair any damage caused by Lessee or its invitees, tenants, or contractors to paving, soils, water or other parts of the Leased Premises caused by any oil, gasoline, grease, lubricants, solvents, flammable liquids, or substances having a corrosive or detrimental effect thereon, and to remediate any release caused by Lessee or any of its invitees, tenants or contractors of any substance that has a harmful effect on human health or the environment as determined by any regulatory agency;

5.2.4 Take measures to prevent erosion, including but not limited to, the planting and replanting of grasses with respect to all portions of the Leased Premises not paved or built upon, and in particular shall plant, maintain and replant any landscaped areas;

5.2.5 Be responsible for the maintenance and repair of all utility service lines placed on the Leased

Premises and used by Lessee exclusively, including, but not limited to, water lines, gas lines, electrical power and telephone conduits and lines, sanitary sewers and storm sewers.

5.3 In the event Lessee fails: (a) to commence to maintain, clean, repair, replace, rebuild or repaint, within a period of thirty (30) days after written notice from the Lessor to do any maintenance or repair work required to be done under the provisions of this Agreement, other than preventive maintenance, (b) or within a period of ninety (90) days if the said notice specifies that the work to be accomplished by the Lessee involves preventive maintenance only; (c) or to diligently continue to completion any repairs, replacement, rebuilding, painting or repainting as required under this Agreement; then, the Lessor may, at its option, and in addition to any other remedies which may be available to it, enter the premises involved, without such entering causing or constituting a cancellation of this Agreement or an interference with the possession of the Leased Premises, and repair, replace, rebuild or paint all or any part of the Leased Premises or the improvements thereon, and do all things reasonably necessary to accomplish the work required, and the cost and expense thereof shall be payable to the Lessor by Lessee on demand. Provided, however, if in the opinion of the Lessor, the Lessee's failure to perform any such maintenance endangers the safety of the public, the employees or property of the Lessor or other tenants at the Airport, and the Lessor so states same in its notice to Lessee, the Lessor may, at its sole option, in addition to all other remedies which may be available to it, elect to perform such maintenance at any time after the giving of such notice, and Lessee agrees to pay to the Lessor the cost and expense of such performance on demand. Furthermore, should the Lessor, its officers, employees or agents undertake any work hereunder, Lessee hereby waives any claim for damages, consequential or otherwise, as a result therefrom except for claims for damages arising from the Lessor's sole gross negligence. The foregoing shall in no way affect or alter the primary obligations of the Lessee as set forth in this Agreement and shall not impose or be construed to impose upon the Lessor any obligations to maintain the Leased Premises, unless specifically stated otherwise herein.

5.4 Plans and specifications for all major repairs, constructions, alterations, modifications, additions or replacements (hereinafter referred to as "improvements"), undertaken by Lessee shall be submitted to and receive the written approval of Lessor, and no such work shall be commenced until such written approvals are obtained from Lessor, which approval shall not…