25Z6AE8 Replace Washers SOW_Rev 2.pdf

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI MENDOTA

33500 West California Avenue

Mendota, CA 93640

B&F PROJECT 25Z6AE8 Replace Washers

STATEMENT OF WORK

I. SPECIFICATIONS:

A. INTRODUCTION:

1. The Federal Bureau of Prisons, Federal Correctional Institution Mendota seeks to award a single contract to a qualified entity capable of providing all necessary equipment, labor, materials, and incidentals to remove two (2) existing washers and install two (2) brand new 140 lbs – capacity washers for FCI Mendota, located 33500 W. California Ave Mendota CA 93640.

2. All specified parts and materials must meet current industry standards. If proposing an alternative product, the contractor must provide detailed technical specifications, costs, installation requirements, and availability for review and approval. The government reserves the right to determine if the product is equal to or better than the specified item.

3. The contractor/vendor/supplier must be reputable, and duly licensed. If required, personnel must provide certifications or documented proof of experience, demonstrating competency in executing the project. Proof must be provided to the Contracting Officer (CO) or COR upon request.

4. All work and materials must comply with applicable local, state, and federal codes, including the latest editions of the International Building Code, National Electric Code, NFPA, Life Safety Code, OSHA, American Correctional Association Standards, and other relevant regulations.

B. SCOPE OF WORK:

1. Remove and dispose of two (2) existing Milnor 42026 V6J washer extractors and install two (2) 140 lbs-capacity rigid-mounted electric Washer-Extractors, that are new, brand name or equal to the existing washer.The washers will be placed in the Laundry Room located inside the FCI and shall be equal of similar equipment. The Contractor shall connect new equipment to existing utilities and make any required adjustments. This includes ensuring compatibility, proper installation, and compliance with safety standards. The Contractor shall also repair any damage caused during the connection process.

2. The contractor will provide the following services:

Supply and deliver two (2) 140lbs. Electric Washer-Extractors.

Properly and safely remove two (2) existing units and dispose units.

bop49875 Approved

Install two (2) new units per equipment manual and manufacturing specifications.

Perform start-up and test equipment as required on agreed schedule acceptable to both parties.

Provide Catalog specification sheet and/or manufacturer's shop drawings.

Provide Manufacturer's operating/maintenance data including replacement parts information and price lists. Provide the name, title and address of personnel at each respective manufacturer to be contacted for spare or replacement parts after guarantee period.

The equipment furnished under this section shall carry a Parts and Labor Replacement Warranty for a period of one (1) year from date of Substantial Completion against defective materials and/or workmanship involved in the manufacture of the equipment and/or as offered by the respective equipment manufacturers. If any part or parts fail during the warranty period, the Equipment Contractor shall ship the parts at no charge, to the Government, providing the defective part is returned for inspection within thirty

(30) days from receipt of the replacement part. Equipment contractor shall provide at no charge telephone service (Watts or collect calls) for parts and service during the specified warranty period. Freight and/or handling charges for the replacement part or for the return of the defective part are to be included in this warranty.

3. Prison Installation Requirements:

A. Material and components shall be suitable for a prison environment.

B. Equipment shall be installed with factory installed “Prison Packages” (i.e. covered controls and safeguards).

In the event that factory installed “Prison Packages” are not available, the Contractor will be required to provide, at a minimum, lockable covers over controls and tamper-proof(exposed) fasteners.

Provide tamper proof fasteners on exposed surfaces of equipment.

1. E. Cylinder type locking device to be compatible with building locks (keyed alike).

“Best” or “Fallon” removable core cylinder type.

4. New washer extractors salient characteristics / minimum requirements:

New units footprint must be W/H/D of 50.31in x 77.71in x 69.63in

New units must be atleast 140lbs. capacity.

New units must have a cylinder volume of at least 20.8 cu. ft.

New units must have door opening at least - 21.69in

New units must be at least 480V/3/60 Running amps 8-Fuse amps-FRS15, Circuit breaker amps -15

Motor must be at least – HP (kW) 10 (7.45)

Wash Speed must be at least – RPM 32 / 40

Distribution Speed must be at least – RPM 60

Extraction speed-RPM must be at least 320 / 414 / 500

Extraction G-Force must be at least – for balanced loads, 150

Static Weight must be at least – lb. (kg) 3328 (1509)

Max. Dynamic Load RMS – lb. (kg) must be at least 4050 (1837) Frequency must be at least – Hz 8.33

Water Pressure (Required) must be at least – psi (bar) 10-75 (.68-5.1)

New unit Hot & Cold-Water valve-Cv Rating must be at least at 72°F - 12.9

New unit Hot & Cold-water pipe size must be at least 1.25”

New unit Drain valve size(mm) must be at least 75(3”)

Minimum Recommended Distance Between Machines – in. (mm) must be at least 12 (305)

Piping, Valves and Inlets: Necessary integral pipes, fittings and valves for water and drains shall be installed on the machine and unions provided for connection to main header lines. All waste lines shall be installed to comply with local plumbing code. If the machine is not provided with an air gap, all water connections to the machine shall be provided with siphon breakers (vacuum breaker or air gap). Check valves are not acceptable. Installation instructions shall be furnished with assemblies to be installed.

Water Inlets: Hot and cold-water inlets shall be connected to the shell and shall be safe guarded to protect incoming water supply from contamination. Water inlet connections shall be of the flanged or screwed type and shall be galvanized, brass, or corrosion-resisting metal.

Discharge Outlet: Each machine shall have a discharge outlet with quick-opening valve fitted to the bottom of the shell. Operation of the valve shall be automatic. In the event of electric power failure, the quick opening valve shall open automatically.

Valves: Working parts of the valve that come in contact with waste materials shall be of brass or corrosion-resisting metal and shall have a replaceable seat, diaphragm, or gasket. The discharge outlet shall be of the non-splashing type or shall be equipped with a splash guard which shall extend from the bottom of the shell to within 50mm (2") of the bottom of the base mounting.

5. The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work if they don’t impede or violate any Local, State, or Federal regulatory policies and/or laws and are carried out in a way to best minimize institution operational disruption. An agreed upon “Plan of Action” (POA) outlining the task steps required to complete the work and contingencies that would be implemented in the event of a work stoppage due to contractor short falls or errors, shall be provided by the contractor to the institution’s Contracting Officer Representative (COR) prior to start of work. The COR shall monitor and review contractor performance to ensure contract compliance. The contractor’s performance will be evaluated in accordance with FAR Part 42.

C. UTILITIES AND OTHER FACILITIES

1. Electricity Access: Contractors will have access to designated electrical outlets at the site (120v).

Usage is limited to project-related equipment and activities. Any additional requirements must be coordinated with the COR.

2. Non-Potable Water Access: Contractors may use non-potable water sources for purposes such as cleaning or construction tasks. These sources will be clearly marked and communicated.

Contractors must adhere to site rules and guidelines for the safe use of electricity and non-potable water to prevent disruptions or hazards. FBOP will address specific needs or any additional requirements beyond the standard access provided.

3. Restrooms: Contractors will be granted access to designated on-site restroom facilities, which will be clearly marked and communicated to all personnel. If such facilities are unavailable, the contractor will coordinate with the COR to arrange for portable restrooms. These portable restrooms must be placed in a location approved by the COR prior to the commencement of the project. The contractor is responsible for ensuring regular maintenance of these facilities to uphold cleanliness and sanitation standards.

4. Parking: A designated area within the project site will be allocated for contractor parking. This area will be clearly marked and communicated to all contractors. Contractors should coordinate with the project site management for any specific parking needs or arrangements beyond the allocated area.

5. Temporary Storage: Contractors may use designated areas for temporary storage of tools and materials, subject to COR approval. Storage must not disrupt site operations and should be kept secure and orderly. Items must be removed, and the area restored after project completion

D. HOUSEKEEPING AND MATERIAL DISPOSAL

1. The contractor is responsible for cleaning up after equipment delivery, including collecting and disposing of all packaging, debris, and waste to ensure the area is left clean and safe.

2. The contractor must maintain a clean worksite, free of waste and debris at all times. This includes daily removal of rubbish, scrap, and excess materials, as well as prompt removal of surplus equipment upon project completion.

3. Upon project completion, the contractor must remove and dispose of all debris and waste from the site. For long-term projects requiring dumpsters, these must be properly covered and secured to prevent salvaging. Debris must be disposed of at agreed intervals in compliance with federal, state, and local regulations.

E. PROJECT SUBMITTALS:

1. The contractor must submit all required documentation, including but not limited to shop drawings, product data, specifications, samples, and test or inspection reports, to the COR within 15 days of receiving the Notice to Proceed for review and approval.

2. The contractor must provide three (3) copies of Material Safety Data Sheets (MSDS) for all materials and substances intended for use during the project. If a material is not approved by the Safety Manager, the contractor is responsible for sourcing and procuring an approved alternative product.

II. CONTRACTOR SECURITY/WORKING REGULATIONS:

A. Work Hours:

1. Normal working hours for contractors and subcontractors are 7:00 AM–3:30 PM, Monday through Friday, excluding weekends and federal holidays. Any work outside these hours must be requested in writing to the COR at least five (5) working days in advance and approved by the Warden. Alternate work hours may be authorized for tasks causing institutional downtime.

2. Site access is available during normal working hours, except in emergencies. Contractors and subcontractors must familiarize themselves with prison facility working conditions, which may result in shorter workdays. The Government is not responsible for reduced hours due to institutional emergencies or routine worker entry/exit protocols.

3. Contractors must allocate time for security procedures such as check-in screenings, delays caused by inmate movements, lockdowns, or emergencies. In the event of an emergency, contractors will be directed to secure all tools, equipment, and materials. If necessary, they will be escorted out, with work resuming only after the emergency is resolved per FBOP's determination.

B. Delivery of Materials:

1. All project materials and heavy equipment must be processed by the contractor and coordinated with the COR for use in the assigned temporary laydown yard and storage area.

2. Deliveries shipped directly to the contractor can only be received between 8:30 a.m. and 2:30 p.m., Monday through Friday, excluding Federal Holidays. FBOP is not responsible for receiving or signing deliveries. The contractor must provide their own resources for loading and unloading materials or equipment.

3. The contractor is prohibited from using the institution's entry or driveway for loading, unloading, or storage. Driveways must remain unblocked during and after work hours.

4. The contractor is responsible for maintaining proper housekeeping in the assigned laydown yard, ensuring materials are covered to protect against the elements. If the laydown yard is temporarily used as a disposal area during the project, this must be managed accordingly.

C. Accountability of Tools and Equipment:

1. All project tools and small equipment, such as power tools and materials, must be stored in an area designated by the COR. If required, the contractor shall provide a secure storage container, such as a Job or Gang Box, to remain in the agreed-upon storage area for the project duration.

2. The storage container must be secured with a padlock system using two locks: one provided by the contractor and the other by the institution. If needed, a contractor-supplied heavy-duty chain may be used to facilitate security. All items within the container must be stored safely and kept in an orderly condition.

3. Assigned escorts shall conduct daily tool inventories upon entry and exit to ensure accurate accountability of all tools brought into and removed from the institution.

4. All contractor-owned extension cords and ladders used during the project must be in good condition and approved for use within the institution. Ladders must be stored in a designated area and secured to a stationary fixture with a heavy-duty chain and lock to prevent unauthorized removal.

D. Security Clearance/Contractor Badges, Escorting:

1. Contractor personnel may be required to meet certain security requirements prior to entering the secured side of the institution. Contractor personnel shall go thru a security vetting process to acquire the necessary security clearance as required. The assigned program manager at FCI Mendota is responsible for conducting the appropriate law enforcement check on all Contractor staff that may need access inside the prison facility.

2. As soon as the award has been accepted and signed both by the Contractor and the FBOP’s Contracting Officer, the Contractor shall submit to FCI Mendota the list of all the names who are expected to work for this project, including Subcontractors. All these personnel are required to fill, sign, and submit the required security clearance form (NCIC). Security clearance documents shall only be accepted from the prime Contractor. It is the prime Contractor’s responsibility to review security clearance submissions to ensure they are accurate and complete and submitted on a timely manner.

3. In the event a Contractor or Subcontractor employee cannot pass the security clearance process, it shall be the Contractor’s responsibility to provide a replacement. By law the FBOP cannot, and shall not, release any information to the Contractor concerning the nature of why Contractors or Subcontractor personnel was not able to pass the FBOP’s security clearance process.

4. The Contractor shall provide a daily list of names of all approved personnel who shall be working on site each day to the COR or assigned escort.

5. The daily operation of this facility follows strict security checks and may require additional time to process into and out of the institution. Entry into the secure area of the facility and shall require passage of security screening to include a metal detector and other requirements. Once passed thru security, a FBOP staff or staffs shall be assigned as Escort/s to the Contractor, as required.

6. FCI Mendota shall ensure a minimum of one representative (escort) is present daily to allow access to all areas requested by the Contractor as needed.

E. Safety and Personal Protective Equipment:

1. Contractors and personnel must wear industry-standard personal protective equipment (PPE) at all times while on the job site. Contractors are responsible for providing PPE.

2. All ladders must be securely stored in a predetermined area using a chain and lock to prevent removal. If ladders are required, the contractor must consult with the COR to notify appropriate institution staff promptly.

3. Extension cords must be in good condition, with no damaged insulation, and stored in a locked gang box. For systems requiring Lock-out/Tag-out, both contractor and FCI Mendota locks must secure the isolation point to prevent electrical shock. All Lock-out/Tag-out procedures must comply with the institution's Lock-out program.

F. Additional Considerations:

1. Contractors are prohibited from bringing smartphones, cameras, two-way pagers, or Bluetooth-enabled devices into FCI Mendota. The Facilities Department will provide a digital camera for FBOP staff to document project work. Contractors may request copies of these photos for their records.

2. Contractors may wear jeans inside the institution, but green or khaki-colored clothing is not permitted. Attire must be appropriate and suitable for the services being performed.

3. Smoking is allowed only in designated areas, in strict compliance with federal smoking policies on federal property.