25Z6AA8 Rebuild Chiller 3_SOW-APPROVAL (1).pdf

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI MENDOTA

33500 West California Avenue, Mendota, CA 93640

B&F PROJECT 25Z6AA8, REBUILD CHILLER #3

STATEMENT OF WORK

A. INTRODUCTION:

1. The Federal Bureau of Prisons, Federal Correctional Institution Mendota intends to award to a responsible entity for the provision of repairing/rebuilding one (1) McQuay WSC087-BAABM Brand Centrifugal Chillers at FCI Mendota, located 33500 W. California Ave Mendota CA 93640.

Contractor shall be factory trained and qualified to repair and rebuild McQuay Brand chillers

B. SCOPE OF WORK:

1. Contractor shall provide all labor, supervision, parts, materials, tools, equipment, and any specialized outside services to completely rebuild one (1) McQuay Brand WSC087-BAABM Chiller. Chiller rebuild shall be in accordance with manufacturer’s “Centravac Major inspection and Renovation Service Steps and Procedures” which includes the following components.

2. Dismantle the chiller inspecting the following, but not limited to, mechanical components and parts to determine if they are within continued safe operational tolerance standards.

3. Components and parts to be specifically evaluated:

a. The Inlet Guide Vane Assembly

b. Thrust Bearing

c. Compressor

d. Motor Shaft

e. Labyrinth Seals

f. Impellers

g. Thrust assemblies

h. 3rd Stage Land and Vane Operator Assembly

i. Vane Actuator Control Box

j. Electric Drive Motor

k. Seals / O-rings

If such items are found to be defective, in part or in whole, they shall be rebuilt or replaced by the contractor.

4. General

a. Replacement of all Roller Thrust and Sleeve Bearings.

b. Replacement of all Seals and Gaskets.

bop49875 Approved

c. Replacement of Filter Driers,

d. Replacement of Bushings,

e. Inspection of Service Valves, Solenoid Valves

f. Inspection and calibration of Pressure and Temperature Transducers.

g. Conduct general assembly inspection.

h. Check refrigerant level.

i. Visually inspect condenser tubes for cleanliness.

j. Check vanes for free and smooth operation.

k. Check mechanical linkages for wear and replace if needed.

5. Refrigerant Leak Check

a. Conduct general assembly check and refrigerant level.

b. Inspect for leaks, report leak results, and make repairs.

c. Conduct a comprehensive leak check by removing refrigerant and pressurizing the vessel using dry nitrogen and a trace gas.

d. Calculate refrigerant loss and report to the customer. Repair minor leaks as required

(e.g., valve packing, flare nuts).

e. Visually inspect condenser tubes for cleanliness.

f. Check vanes for free and smooth operation. Check mechanical linkages for wear and replace if needed.

g. Purge Check purge unit controls for proper operation.

h. Check and clean purge drum as required.

i. Clean the purge unit condenser coil.

j. Clean strainers, replace filters as required.

k. Check the purge compressor assembly for leaks as required.

l. Check the purge unit for proper operation and make repairs.

m. Contractor shall reclaim refrigerant per applicable Federal, State, and Local laws, and have it tested by a certified laboratory to determine if it is acceptable for reuse and/or recycle. Any unusable refrigerant will be replaced with new refrigerant. In conjunction with this procedure, a detailed report of the total amount of refrigerant reclaimed and/or lost must be provided.

6. Lubrication System

a. The contractor shall clean and inspect the chiller’s Oil Lubrication System, replace any defective or life cycle required replacement parts as necessary. These parts would include, but not be limited to.

I. Oil Pump II. Filters III. Regulators IV. Service Valves V. Sight Glasses VI. Seals VII. Gaskets VIII. Heating Elements IX. Heater Well

X. Oil Eductors /Ejectors XI. Pickup Tubes or Strainers XII. Piping and/or Oil Sump XIII. Pressure Transducers.

b. Pull oil sample for spectroscopic analysis.

c. Check oil for acid content and discoloration. Make recommendations to the customer based on the results of the test.

d. Measure and record the oil pump voltage and amperage.

e. Verify the operation of the oil heater.

f. Measure amps and compare readings with the watt rating of the heater.

g. Change the oil filter. Verify the oil level.

7. Motor and Starter

a. Clean the starter, starter components and cabinet.

b. Inspect wiring and connections for tightness and signs of overheating and discoloration.

Check condition of the contacts for wear and pitting.

c. Check contactors for free and smooth operation.

d. Check the mechanical linkages for wear, security, and clearances.

e. Check tightness of the motor terminal connections.

f. Meg the motor and record reading.

g. Verify the operation of the electrical interlocks.

h. Measure the voltage and record. Voltage should be nominal voltage +/- 10%

8. The contractor shall inspect and make any necessary adjustments to the controls and measuring devices that would be associated with the following items:

a. Controls

b. Contactors Overloads

c. Wiring

d. Starter Components

e. Sensors

f. Transducers

g. Solenoid Valves

h. Regulators

i. Service Valves

9. Upon chiller reassembly, the contractor shall use all new gaskets, seals, O-rings, insulation, and gasket sealers that meet, and/or exceed the manufacturer’s specifications.

10. Controls and Safeties, check temperature and pressure sensors for proper operation, calibrate and record results.

11. Test operation of chilled water pump and condenser water pump starter auxiliary contacts.

C. CONTRACTOR RESPONSIBILTIES:

1. Contractor shall be responsible for the acquiring and maintaining all necessary permits that may be required to complete this project. The work shall be completed in accordance with manufacturer’s recommendations, utilizing all new parts and materials that meet or exceed manufacturer’s specifications.

2. All work shall be completed, equipment tested and adjusted per manufacturer’s recommendations and accepted by the institution’s COR prior to closure of the project.

3. Contractor must be certified to perform installations and repairs.

4. Contractor shall be responsible for acquiring and maintaining any necessary permits.

5. All contractor provided field technicians assigned to do the prescribed work shall be certified by the chiller manufacturer (McQuay). Proof of certifications must be provided by the contractor to the COR prior to project start.

6. Contractor shall comply with all applicable Federal, State, and Local safety standards providing their on- site field technicians with all necessary safety equipment to include, proper personal protective equipment, Lock-Out / Tag-Out equipment, and any “job-site specific” safety equipment deemed necessary to safely complete the project described in this Statement of Work.

7. The contractor shall comply with all applicable Federal, State, and Local laws for the safe transportation, storage, use, documentation, and disposal of all chemicals that may be used on the job. Likewise, all used chemicals, chemically hazardous debris (to include used rags), must be safely collected in approved receptacles and removed by the contractor in accordance with safety regulations and guidelines.

8. Contractor shall be responsible for the procurement and delivery of all equipment, project management, labor, tests/analyses, and certifications.

9. Contractor shall provide copies of the Hazardous Waste manifests to Contracting Officer’s Representative.

10. Contractor’s responsibility to provide the company’s employees with all required tools and equipment to complete the demolition and installation work and must be trained and qualified to use such tools and equipment.

11. Contractor is solely responsible for Safety on the job site, in accordance with industry standards.

12. Contractor shall take all necessary precautions to ensure against all damage to the existing property. Any damaged items shall be repaired or replaced by the Contractor, at no additional cost to the Government.

13. Contractor is responsible to submit a progress schedule at the Pre-Construction Conference, in addition to a Schedule of Values, in accordance with industry standard. Contractor is responsible to submit an updated progress schedule for review and approval at each monthly progress meeting.

14. Contractor shall coordinate with the Contracting Officer’s Representative (COR) to coordinate an installation schedule

15. Contractor shall provide three (3) copies of the Material Safety Data Sheet (MSDS) to the (COR) prior to using any hazardous, flammable substance/material. If the Contracting Officer deems the material inappropriate for use within a Federal Correctional Institution, it shall be the Contractor’ s responsibility to find an alternative material/chemical at no additional cost to the project.

16. The contractor will be responsible for notifying the institution if for any reason there will be an interruption of service.

17. Contractor will repair and/or replace all necessary insulation applications that will be removed during the chiller rebuild process and will perform job site clean-up and removal of all excess materials and debris associated with the project.

18. Contractor shall be responsible to remove all debris, all old existing equipment, and waste materials from the job site and be disposed of in accordance with all Federal, State, and local laws prior to the COR’s final evaluation. FCI Mendota will not provide trash accommodations of large volume of material.

D. SECURITY/WORKING HOURS

1. All work is to be completed between the hours of 7:00 AM - 3:30 PM, Monday - Friday, excluding weekends and federal holidays.

2. Any work required to be completed at any other time than noted above must be scheduled five

(5) working days prior to the start of the work, and approved by the COR and Contracting Officer.

3. No work will be conducted on weekends, or federal holidays unless prior written approval of the Warden.

4. All requests must be submitted to the COR at least five (5) days prior to the start of the work.

E. SECURITY CLEARANCE/CONTRACTOR BADGES

1. All Contractors/Sub-Contractors working on the grounds of FCI Mendota will be issued, and required to wear, a picture ID/Contractor badge provided by the FCI. For security reasons, the badge will be worn in a visible manner as directed by the COR. Note: This will also be dependent upon the actual length of time that the Contractors are expected to be on-site.

2. The Contractor shall be responsible to provide the necessary information for security clearance on employees to the COR, including names, dates of birth, and social security numbers.

3. All security clearance documentation shall be submitted to the COR, a minimum of fourteen (14) working days prior to the start of work. The contractor is responsible to verify all security documentation submitted to the FBOP by any hired sub-contractors to ensure accuracy.

4. All Contractors and Sub-Contractor Employees will provide a check list of all employees on-site each day to the COR verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

F. DELIVERY OF MATERIALS

1. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the COR for temporary storage.

2. All other construction related deliveries which are directly shipped to the contractor can be received between the hours of 8:30 AM - 2:30 PM, Monday - Friday, excluding federal holidays.

3. BOP employees are not authorized to receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery. Under no circumstances will the Federal Bureau of Prisons or its employees be responsible for the acceptance of any Contractor or company deliveries.

4. The Contractor shall be responsible to provide for loading and unloading contractor material and equipment.

G. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

1. All contract employees are required to maintain and utilize required personal protective equipment prescribed by industry standards at all times while on the job site. The Contractor is responsible to provide such equipment.

2. All ladders, regardless of the size, shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area. The ladders must be secured to ensure they are not mobile.

3. All extension cords, regardless of length, shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.

H. UTILITIES

1. The FBOP will provide minimal electricity service (120V), for battery chargers, small hand tools, etc.

2. The FBOP will provide restroom services

3. The FBOP will provide non-potable water

4. All other utilities must be provided by the Contractor.

I.SUBMITTALS

1. Product Data: Submit five (5) copies of product literature/data and installation instructions for approval by the FBOP.

2. Project Reference List: Submit list of similar projects as completed by the General Contractor.

3. Warranty documentation must be submitted in accordance with the FAR Warranty Clause in the awarded contract.

J. TESTING AND QUALITY ASSURANCE

1. Upon chiller rebuild completion, the contractor shall:

a. Perform a functions test after rebuilding and operate chiller under load.

b. Perform a vibration analysis.

c. Make all necessary adjustments and verify that all systems, components, sensors, switches, and safety features operate properly as designed by the manufacturer.

d. Ensure all post rebuild operational tests and break-in runs yield data results that meet or exceed manufacturer’s specifications to the satisfaction of the COR before release of contractor liability is granted.

2. To establish a new oil trend analysis baseline, the contractor shall provide oil analysis test report on the chiller upon completion of the initial rebuild break-in runs.

3. Contractor shall provide a warranty on all newly installed components of not less than (1) one year on all parts, materials and labor, and not less than (5) five years on motors and/or compressors, for any defects associated with the chiller rebuild.

K. ADDITIONAL CONSIDERATIONS:

1. Contractor personnel will NOT be allowed to take pictures of the Institution, especially where adults-in-custody are present during delivery at FCI Mendota. For contract work related needed photos, the BOP will provide the camera and will take pictures. The BOP can share these photos with the Contractor upon request and BOP approval.

2. Contractor personnel will be permitted to wear jeans in the Institution; however, the Institution will specify which colors of clothing shall not be allowed. The clothes shall be proper and suitable for the services that are being provided.

3. Smoking including e-cigarettes and vaping devices are prohibited on Federal property. There are some exceptions and additional restrictions for Institutions that has designated smoking areas.

K. ADDITIONAL CONSIDERATIONS: