25Q0642_NONCOMP_REDACTED.pdf
PDF 829 KB Posted
- Attached to
- SOLE SOURCE –Security Replacement Parts
- Solicitation number
- N0016425Q0642
About this file
This document is a Memorandum to the File justifying the use of other than full and open competition for a procurement under the simplified acquisition threshold. The procurement involves multiple security and safety-related products from various Original Equipment Manufacturers (OEMs), including LifeSafety Power, Magnasphere, Deka, Kantech, Security Door Control, Von Duprin, Pedestral Pro, Airphone, Honeywell, APC/Schneider, Optex, Lockmasters, Yale, Seco Larm, Securitron, Genesis, and Belden.
The justification cites FAR 13.106 provisions allowing solicitation from a single source when only one source is reasonably available, specifically noting this is a brand-name only procurement where an "equal" is not acceptable. The detailed equipment list includes items such as life safety panels, power supplies, magnetic switches, request-to-exit motion detectors, power transfer hinges, intercom stations, battery backup systems, door hardware, LED strobe lights, and other security-related components. The procurement is intended to ensure compatibility with existing systems and prevent potential work stoppages or mission-critical interruptions, with the contracting officer approving the sole-source approach based on the provided justification.
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Text version
SWIP Tracking No.
MEMORANDUM TO THE FILE
Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER
THE SIMPLIFIED ACQUISITION THRESHOLD
IDENTIFICATION OF SOURCE:
BRAND NAME ONLY - SOLE SOURCE
There are multiple manufacturers listed. This requirement is open to the original equipment manufacturer (OEM) and Authorized Distributors. Brand specific names can be found below in section II. Description of Item/Service. An "equal" is not acceptable.
Estimate
1. FAR 13.106 1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name or industrial mobilization).
2. As required by FAR 13.106 3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.
II. DESCRIPTION OF ITEM OR SERVICE:
Various materials and listed below will be used to support . These products are required to meet specific requirements .
ARP 53.13-1
Aug 2021
[eFile A04_08]
A. ONLY ONE RESPONSIBLE SOURCE (select all that apply):
1. RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.
2. EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the
OEM.
3. OTHER REASONS. Other reason not identified above. Provide details on mission impact if requirement is not solicited from only one source.
ARP 53.13-1
Aug 2021
[eFile A04_08]
B. BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer.
This will be used to . These products are required to meet specific requirements to This material is a with currently used . Deviating from this will cause longer replacement times, or will be incompatible with current system set up and cause the system to not work or meet requirements.
C. UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits, bids, or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:
1. Date on which he requirement was first identified:
2. Required delivery date/period of performance
3. Explanation of why delivery/commencement of services by the date mentioned above is required:
4. If appropriate, include any additional pertinent information.
File details come from the government source that posted it. Updated .