25PSX0377 Addendum 3.pdf
PDF 231 KB Posted
- Solicitation number
- 25PSX0377
- Issued by
- Connecticut
About this file
This is Addendum #3 to Connecticut Department of Administrative Services Solicitation #25PSX0377 for rental of services and equipment for roadway construction by the Connecticut Department of Transportation. The addendum provides clarifications, revisions, and answers to vendor questions regarding equipment specifications and contract terms. Key equipment items include a Long Reach Excavator (Item #6) with a minimum 40-foot reach comparable to a CAT 352 LRE, operating weight of 128,800 lbs or less, and a Screening Plant with Wheeled Loader (Item #15) comparable to a Reed Screenall RD90EZ with a John Deere 544 pay loader. The original solicitation was open February 4 through February 19, 2026, with vendor questions accepted through February 10, 2026. Awards will be made to the lowest responsible qualified respondent based on pricing, conformity to specifications, past performance, financial responsibility, and delivery terms, with multiple awards intended across Connecticut DOT maintenance districts to ensure adequate geographic coverage.
The contract pricing shall remain firm for the first 24 months from the effective date. Beginning in the third contract year, contractors may request price adjustments based on the percentage change in the Producer Price Index for Construction Machinery and Equipment Rental and Leasing as published by the U.S. Bureau of Labor Statistics, with adjustments limited to the actual index change and subject to DAS approval. During extension terms, contractors may submit no more than one adjustment request per extension year using the same methodology. The addendum clarifies that exhibit pricing for equipment with operators applies only to equipment requiring trailering for transportation, that the state will provide dump trucks and disposal areas for debris, mobile traffic control for sweeping and catch basin operations, and water refills counted as working hours. The solicitation requires prevailing wage compliance under Connecticut General Statute Section 31-53(a) and mandatory representations regarding nondiscrimination, consulting agreements, and campaign contributions through the CTsource portal.
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Text version
STATE OF CONNECTICUT
DEPARTMENT OF ADMINISTRATIVE SERVICES
PROCUREMENT DIVISION
450 Columbus Boulevard, Hartford, CT 06103
SOLICITATION#25PSX0377
Rental of Services and Equipment for Roadway Construction
ADDENDUM #3
DESCRIPTION:
This is Addendum No 3. -Clarifications, Revision -Price Adjustment, Questions and Answers Addendum No. 1 addressed the removal of the janitorial questionnaire Addendum No.2 addressed administrative update.
1. Clarifications
Item #6 is hereby revised as follows:
The reference to “Wheeled” has been remove.
Item #6 Long Reach Excavator z The Contractor shall provide an operator.
Equipment operating weight < or = (128,800lbs). Unit must come equipped with appropriate types of buckets for various uses, (ex. Ditch Cleaning Bucket, General Duty Bucket). Excavator unit must be comparable and equivalent to a CAT Excavator model-352 LRE and have a minimum of a 40-foot reach.
Item 15 has been updated to reflect the current model in place of the previously listed model.
15. Screening Plant with Wheeled Loader The Contractor shall provide a competent operator able to maintain production for an (8) eight-hour workday for both pieces of equipment. Equipment must be towable, easy to relocate, dry, and furnished with the necessary screens comparable to an Reed Screenall RD90EZ. Contractor shall provide a pay loader comparable to a John Deere 544.
2. Revision Price Adjustments
The pricing adjustment provision contained within the Price Schedule is herby deleted in its entirety and replaced with the following:
Price Adjustments Contract pricing shall remain firm for the first twenty- (24) months from the Effective Date of the Contract.
Beginning in the third year of the Contract, the Contractor may submit a written request for a price adjustment. Such request must be submitted no later than thirty (30) days prior to the Effective date of the third contract year and shall be based on the percentage change in the Producer Price Index (PPI) for Construction Machinery and Equipment Rental and Leasing, as published by the U.S. Bureau of Labor Statistics.
For purposes of calculating each adjustment, the comparison index shall be the most recently published index available at the time the request is submitted, and the base index shall be the index published for the same month one (1) year prior. Each adjustment shall compare the same publication month in successive years (e.g., December to December). The adjustment shall not exceed the percentage change between these two index values.
During any approved extension term(s) of the Contract, the Contractor may submit no more than one (1) written request per extension year, for a price adjustment, which shall be calculated in accordance with the provisions set forth above.
DAS may, at its sole discretion, approve, modify, or deny any such request, in whole or in part. Approved adjustments will take effect on the applicable anniversary date
3. Questions and Answers:
The following questions were received and are answered as follows:
Question Answer
1. Regarding the basis of the contract award, will there be multiple vendors for each line item for each district as in past years or one vendor for each item per district as in the last contract award
Please refer to the Solicitations Objectives for further information.
2. "Is it the State's Intention for the Contractor's to print the pricing Exhibit B and hand write their responses in? "
An excel version of Exhibit B, Price Schedule has been provided. Contractor may submit pricing using either the posted PDF or the Excel version provided.
3. Please advise which other supplier documents (if any) are required to be uploaded to the supplier's account profile in addition to the "Gift and Campaign Contribution Certification" and a COI upon bid submission. Does the State require any of the other forms updated? ie: non discrimination form, consulting agreement etc...
Please refer to the CTsource system “Help” functionality or training documents on the State Contracting Portal titled "How to Respond to Solicitations" for additional guidance ctsource-supplier-registration-portal-user-guide-final.pdf
4. The contract has a three year term and the possible extension for another three years. Is there a mechanism for price adjustments, annually or otherwise?
Please see revised price adjustment language herein.
5. Given that Exhibit B Price Schedule requires the contractor to provide pricing for specific pieces of equipment with operator(s):
a. Will the State be providing dump trucks or disposal area for sweeping & catch basin debris?
Yes we will provide areas.
b. Will the State be providing mobile traffic control for sweeping & catch basin cleaning operations?
Yes
c. Will the State provide subsequent water refills for sweeping & basin cleaning? If no, are subsequent refills considered working hours?
Yes they are considered in the working hours.
d. Does the Lump Sum transportation fee only apply to equipment that needs to be trailered for transport?
Yes https://portal.ct.gov/das/-/media/das/ctsource/documents/ctsource-supplier-registration-portal-user-guide-final.pdf?rev=c6229c902f8b4db8870981929b9e365f https://portal.ct.gov/das/-/media/das/ctsource/documents/ctsource-supplier-registration-portal-user-guide-final.pdf?rev=c6229c902f8b4db8870981929b9e365f
Question Answers
6. Item 6 Long reach excavator, in the description it is comparing it to a wheeled excavator. Is the intent to have a wheeled long reach excavator. The boom minimum reach state 40’, does that mean that a long reach with 60’ or larger reach will be priced against a boom of 40’ for the hourly rate?
No, we do not want to have that listed as a wheeled excavator. It has tracks, also the machine that we list the Cat 352 LR has a boom length of 40’, We are looking for a price for any machine that meets that spec. If the vendor has a larger machine with a longer reach he can provide that machine for the same cost as the one we are asking for. Vendors also have the ability to rent the specific size we are looking for.
7. Hello, Please advise how the below question on the questionnaire relates to this bid:
*It is required that your company has performed continuing daily janitorial services for at least three (3) years prior to submitting a response to this solicitation. The respondent must provide three (3) references, no later than the submittal of a response to this solicitation. Has your company performed continuing daily janitorial services for a building of similar size to this Facility, for at least three (3) years?
The questionnaire for Janitorial has been removed per Addendum 1.
8. Would you have a previous years bid results for this type of project?
https://webprocure.proactiscloud.com/wp -web-public/#/contractboard/contracts/10403?
customerid=51
All other terms and conditions not affected by this Addendum remain unchanged.
https://webprocure.proactiscloud.com/wp-web-public/#/contractboard/contracts/10403?customerid=51 https://webprocure.proactiscloud.com/wp-web-public/#/contractboard/contracts/10403?customerid=51 https://webprocure.proactiscloud.com/wp-web-public/#/contractboard/contracts/10403?customerid=51 https://webprocure.proactiscloud.com/wp-web-public/#/contractboard/contracts/10403?customerid=51
| SOLICITATION#25PSX0377 |
| Rental of Services and Equipment for Roadway Construction |
| ADDENDUM #3 |
File details come from the government source that posted it. Updated .