Case 360 LSJ _ Final V2_Redacted for SAM.pdf

Washington, D.C. 20530

Limited-Sources Justification

1. Identification of the agency and the contracting activity.

The requiring organization is the United States Department of Justice (DOJ), Executive Office for United States Attorneys (EOUSA), Office of the Chief Financial Officer (OCIO) on behalf of the Office of the Attorney General (OAG). The contracting activity is the Justice Management Division (JMD), Procurement Services Staff (PSS).

2. Nature and/or description of the action being approved.

DOJ/JMD/PSS on behalf of EOUSA/OCIO/OAG proposes to award a firm fixed price task order pursuant to the authority of Federal Acquisition Regulation (FAR) 8.405-6(a), Limiting Sources. PSS intends to make award for the “Operations Command Center,” Software as a Service (SaaS) requirement on a limited sources basis to Palantir Technologies, Inc. (Palantir or Contractor).

JMD PSS executed a three-month pilot task order with Palantir to determine the capabilities of its available commercial of the shelf (COTS) solution in meeting the needs of the DOJ/OAG in automating its crucial caseload productivity reporting. Task order 15JPSS25F00000380 (Pilot (i.e. referred to as “Phase I” of the Palantir Platform modification effort)) in the firm fixed price amount of concluded on June 10, 2025. The Pilot demonstrated that the capabilities of Palantir’s solution met and exceeded OAG’s ability to leverage the Department’s data to make sound and timely decisions. Through the Pilot, OAG was able to enhance visibility into prosecutions, civil matters, and criminal cases, and boost litigation workforce productivity through commercial data integration and artificial intelligence (AI) software solutions.

This new requirement for this instant contract action now requires the Pilot platform to integrate two key Department business applications (CaseView and USA-5) that are hosted on the United States Attorneys Case Management Enterprise System (USACMES) with the new Palantir Platform. This will provide the Department with advanced reporting capacities for all 94 District offices across the nationwide footprint.

3. Description of the supplies or services required to meet the agency’s needs, including the estimated value.

Following the successful conclusion of the Pilot, under the direction from the OAG, the Department has undertaken this follow-on effort to merge CaseView and USA-5 hosted on the USACMES into the newly developed Palantir Platform into one cohesive storage

U.S. Department of Justice

Justice Management Division

Limited Sources Justification Page 2 Subject: GSA MAS Task Order for OAG Operations Command Center

Control No: 25JA-PSS0015 repository with built-in data analytics for the Department caseload. Hereinafter this initiative is referred to as the “Case360 prototype.” This initiative will be conducted in two phases.

This follow-on procurement initiative will require that Palantir be responsible for advancing the Case360 prototype by expanding its existing early-stage capabilities to incorporate the functionality of the CaseView and USA-5 applications, their data exchanges, and their reporting features. In addition, Palantir will provide expert-level services in project management, requirements analysis, application design and development, maintenance and administration, system and cloud infrastructure management, as well as technical and end-user support for the development and deployment of the expanded DOJ Operations Command Center (OCC).

The current Case360 prototype consists of core systems including Palantir Gotham, Palantir Foundry, Palantir AIP, and Palantir GAIA, which together provide a mission-critical application and analytics environment DOJ components such as, but not limited to, the OAG, the Office of the Deputy Attorney General (ODAG), the EOUSA, and the United States Attorneys’ Offices (USAOs).

The new task order for the Case360 prototype will be divided into two (2) phases:

• Phase II (Base Period) will include the incorporation of CaseView and USA-5 capabilities into the Pilot’s SaaS product and then the roll-out of the expanded OCC to two USAOs as selected by EOUSA to test viability of the expanded Case360 prototype, and

• Phase III (Option I) will involve the full roll-out of the expanded OCC to the remaining 92 USAOs if Phase II is successful.

NOTE: As stated above the Phase I initial pilot was completed on June 10, 2025.

Based upon the Independent Government Cost Estimate (IGCE), the projected expenditure for the two phases of the Case360 prototype efforts have an estimated anticipated value of

The anticipated period of performance of the proposed action is a Base Period of four (4) months for Phase II; and one, eight (8) month option period for Phase III as illustrated below:

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4. Authority and supporting rationale including, if applicable, demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

This acquisition is conducted under the authority of 41 U.S.C § 3304 as implemented by Federal Acquisition Regulation 8.405-6(a)(l)(i)(A): an urgent and compelling need exists, and following the competitive procedures prescribed at FAR 8.405-2 would result in unacceptable delays.

The DOJ is committed to upholding the rule of law, ensuring national safety, and protecting civil rights. In March 2025, the DOJ Office of the Attorney General (OAG) initiated the Pilot to enhance visibility into prosecutions and criminal cases and boost litigation workforce productivity through commercial data integration and AI software solutions. Traditionally, case reporting and related tasks were manual, time-consuming, and prone to errors, resulting in bottlenecks and inefficient resource use. Issues included lack of real-time visibility into attorney allocation, understanding of case topics and details, or case progress and outcomes.

During the Pilot, the DOJ OAG collaborated with Palantir to leverage the Palantir Platform, a FedRAMP High-authorized SaaS solution, to address these challenges. The platform's modular architecture integrates data, workflows, and users into a unified operational environment. The Pilot aimed to provide greater visibility and capabilities for exploration into DOJ case activity by geography, matter type, attorney, and other relevant factors. During the Pilot, the Contractor configured a software environment backed by the Palantir Platform to integrate case data from key sources such as CaseView and USA5 and preliminary interfaces to visually explore and analyze this data as an initial step to facilitate better operational decision making across DOJ. With the solution Palantir developed during the Pilot, DOJ now has technical infrastructure and key data integration in place to support expansion of these efforts as part of a longer-term strategy to leverage data, commercial software, and emerging AI tooling to further improve decision making within the Department and promote efficiency in Department operations.

On April 28, 2025, the President issued Executive Order #14288, Strengthening and Unleashing America’s Law Enforcement to Pursue Criminals & Protect Innocent Citizens, which required the Department to increase the investment in and collection, distribution, and uniformity of crime data across jurisdictions. In light of this Executive Order and the success of the Pilot, the Attorney General issued a mandatory directive requiring real-time caseload reporting and tracking metrics for the Department’s litigation efforts to be rolled out within 120 days. Both tracking and reporting are needed as soon as possible to inform critical workforce and work product decisions, including decisions made by senior leadership. In the absence of the system and real-time data, which does not currently exist, the Department will be left to attempt to manually create the information necessary, which is an unacceptable alternative. Among the many reasons manual creation is not feasible, such efforts would incur significant inefficiencies and shortcomings in the quality of the analysis, while pulling multiple personnel across the country away from other critical work necessary to further DOJ’s mission.

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Current infrastructure is inadequate to support efficient and accurate reporting. Therefore, the Department has an urgent and compelling need to expand the original viability demonstrated during the Pilot to include the critical workflows in CaseView and USA-5 into the OCC and deploy automated case load tracking and reporting capabilities to all 94 USAO District offices across the Department’s nationwide footprint.

Use of competitive acquisition procedures to meet the current need of the Case360 prototype and OCC expansion would result in an unacceptable delay due to expanded procurement action lead times. A competitive requirement, at minimum, would require DOJ/JMD/PSS to expend months of acquisition lead time to solicit capable data analytics firms; evaluate, negotiate, and award a new task order; develop another duplicative platform to replace the Palantir Platform already validated during the Pilot; task the new contractor with the responsibility to source, ingest, store and analyze hundreds of terabytes of data that has already been processed by Palantir in its Pilot; secure another authority to operate (ATO) for the new platform; deploy yet again for another test and validation period of use for the new vendor’s solution duplicating efforts already paid for and expended during the Pilot; and then eventually work to expand the new duplicative platform to incorporate additional capabilities with CaseView and USA-5 before once more deploying the expanded solution to all 94 USAO District offices. These time-consuming and duplicative efforts would result in unacceptable delays to the OAG’s directive for accurate and timely real-time reporting within a 4-month period. At minimum, this competitive process would take 18-24 months before a new viable and competitively sourced product could reasonably be expected to be in use by Department attorneys.

Conversely, leveraging the work already undertaken and validated with Palantir’s Platform under the Pilot would produce a working expanded platform for use and immediate deployment to two (2) Districts for viability testing with real data within only 120 days during the proposed Phase II timeframe. Thereafter, only four (4) months from award, the intention is to then accomplish full deployment and use by all 94 District offices in the fifth month after task order award.

5. Determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 8.404(d).

The Pilot was proven successful on June 10, 2025. The implemented Pilot system was customized to meet OAG’s unique needs. To remove the current platform from operation shortly after it has proven successful, would be neither cost-efficient nor in the best interest of the DOJ.

JMD PSS intends to make this award in accordance with FAR 8.404, "Use of Federal Supply Schedules." GSA has already negotiated fair and reasonable pricing for the required services.

Palantir SaaS is scoped according to a license unit called a "Core," which is a unit that measures platform capacity to run Palantir software across five dimensions: Data Catalog, Data Automation, Ontology, Modeling & AI, and Operational Applications. Cores are included in the GSA contract, 47QTCA24D004L and are priced on a monthly cloud or term licenses basis. In addition, JMD PSS will seek price reductions from Palantir off of its

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Control No: 25JA-PSS0015 schedule pricing per FAR 8.405-4, Price Reductions. Moreover, JMD PSS will evaluate Palantir’s quoted Core rates relative to the Independent Government Cost Estimate submitted by the Program Management Office (PMO) and invoices from Palantir for similarly scoped efforts.

6. A description of the market research conducted among schedule holders, and the results or a statement of the reason market research was not conducted.

The DOJ completed evaluation of existing information systems, software applications, and vendors who may be capable of addressing the project’s requirements during the Pilot’s Phase I prior to award of that order. Market surveys included internet research, product trials of commercial software, including the pilot with Palantir, evaluating the FedRAMP marketplace, and research via meetings with stakeholders from other federal agencies with similar operational needs or active workflows. All potential evaluated solutions were unable to provide the equivalent necessary features that the Palantir Platform offered. Therefore, continuing to research solutions for this follow-on to Palantir’s existing platform will not result in finding an alternative vendor and will only delay implementation of a critical Department priority.

7. Other facts supporting the justification.

This requirement is an urgent priority of the OAG for Fiscal Year 2025 and as such must be awarded prior to September 30, 2025, with an immediate start date to ensure timely initiation, development and deployment of the solution within four months of award date.

Currently, the Department and its attorneys charged with executing mission critical case workload are severely hindered in the successful prosecution of critical case work. Although USAOs use disparate manual tracking practices, they all require attorneys to manually track and report their caseloads. This manual tracking is inefficient as attorneys lose critical time that could be devoted to substantive responsibilities. In addition, manual tracking results in human error, which causes mistakes in real-time reporting to the OAG, and impacts senior leadership’s ability to make critical decisions about the workforce.

In the absence of the system and accurate real-time data, which does not currently exist, the Department will be left to attempt to manually create the necessary information. Manually creating the information is not acceptable because these efforts would incur significant inefficiencies, lead to shortcomings in the quality of the analysis, and require pulling multiple personnel across the country away from other critical work necessary to further DOJ’s mission.

Utilizing the authority at FAR 8.405-6(a)(l)(i)(A) to place an order directly with Palantir for this Case360 prototype requirement to expand the solution already validated during the Pilot is necessary to quickly and effectively dispatch the tedious, ineffective manual caseload productivity tracking practices currently in use throughout the Department.

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8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the exception to fair opportunity before any subsequent acquisition for the supplies or services is made.

At this time, it is not possible to compete this Case360 prototype and OCC expansion requirement. Doing so would unduly delay the Attorney General’s mandated directive to track and report on critical Department caseload. Palantir already possesses the specialized intellectual property and experience of providing the OCC developed in the Pilot and maintains the secured storage repository for many terabytes of Department data that cannot be efficiently transitioned to another commercial provider without unacceptable delays.

Upon validation of the successful development and rollout of the expanded OCC to all 94 USAO District offices, additional market research will be conducted and a determination made as to continued use of the Palantir Platform and the Case360 prototype for the DOJ OAG needs. Moreover, in an effort to continually seek opportunities for future competitive initiative, the Department will reassess future needs for operations and maintenance support of the deployed solution once built by Palantir to ascertain if other commercial sources could be considered for post-deployment support and warranty provisioning of the system if so available and permitted by Palantir’s operational structure at a future date.

JMD PSS will continue to research opportunities to remove any barriers to competition of this procurement with each option period and future recompetes. This ensures that the services/products provided remain aligned with the evolving needs of the Department and reflect current market conditions and best practices.

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9. Certifications, Concurrences and Approval

Technical/Requirements Personnel Certification:

I certify that the information contained in this document for which I am responsible is accurate and complete to the best of my knowledge and belief.

Contracting Officer Approval:

Concurrence:

Subsection 2806.304 of the Justice Acquisition Regulation requires concurrence by the following:

Approval:

Subsection 8.405-6(d)(2) of the Federal Acquisition Regulation requires approval by the Advocate for Competition of the Activity placing the order.