25CTC006_Request_for_Quote.pdf

Commission on Teacher Credentialing 651 Bannon Street, Suite 600, Sacramento, CA 95811 (916) 327-3166 www.ctc.ca.gov

Administrative Services Division – Fiscal and Business Services Section

July 29, 2025

To: Interested Vendors

Re: REQUEST FOR QUOTE – 25CTC006

AMERICAN SIGN LANGUAGE INTERPRETING SERVICES

VARIOUS LOCATIONS STATEWIDE

The Commission on Teacher Credentialing (CTC) is soliciting quotes from Certified Small/Micro Business Vendors to provide services as specified in the attached Exhibit A, Scope of Work (SOW). The resulting contract agreement will cover the term from September 1, 2025 to June 30, 2027, with a one (1) year option to extend by the State.

By submitting a quote, your company agrees to provide the services requested and to comply with the terms and conditions stated in Exhibit B. Budget Detail and Payment Provisions, Exhibit C.* General Terms and Conditions, Exhibit D. Additional Provisions, and Exhibit E. Insurance Requirements.

If you are interested in providing this service, please complete the enclosed Attachment 1, Quote Form; and return to my attention via email at alice.cho@ctc.ca.gov. Please follow up if you do not receive an email confirming receipt of your quote by the next business day.

CTC requests that the quotes be submitted no later than 4:00 pm, Wednesday, August 6, 2025. Altered, incomplete, or late quotes may not be accepted. The CTC reserves the right to reject any and all quotes.

The Contract agreement shall be awarded to the vendor with the lowest responsible quote. Additional forms for completion will be sent to the winning vendor before the contract agreement execution. Should you have any questions regarding the requirements of this Request for Quote, I can be reached via e-mail at alice.cho@ctc.ca.gov.

Alice Cho Contract Analyst Fiscal and Business Services

*Attached by reference. May be viewed at https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

Attachments

TBD

Agreement Number 25CTC006

EXHIBIT A

(Standard Agreement)

SCOPE OF WORK

1. INTRODUCTION

CONTRACTOR NAME (hereinafter called “Contractor”) agrees to provide the Commission on Teacher Credentialing (hereinafter called “CTC”, or “The Commission”) the services described herein: furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to provide American Sign Language (ASL) Interpreter Services.

2. PROJECT REPRESENTATIVES

The Project Representatives during the term of this Agreement will be:

CTC Contract Manager Division Executive Office Name Rhonda Brown Email rbrown@ctc.ca.gov

Direct all Agreement inquiries to:

CTC Contract Analyst Contractor Division Fiscal and Business Services Division Name Alice Cho Name Email alice.cho@ctc.ca.gov Email

3. SERVICES TO BE PROVIDED

ASL Interpreter Services shall be provided on an “As-Needed” basis at various locations Statewide.

A. Commission Meetings

To protect public safety, the Commission regularly meets in confidential, closed sessions to discuss, deliberate, and consider educator discipline cases. The Commission also appoints the Committee on Credentials (hereinafter called “COC”). The COC is an investigatory body that reviews allegations of misconduct against credential applicants and holders. Educators under review have a right to appear before the COC. Educators petitioning for the reinstatement of a revoked credential have a right to appear before the Commission.

1) Educators may request reasonable accommodation for ASL interpreting services during their appearance. The Commission will need to provide an ASL interpreter(s) to an individual credential holder or individual credential applicant during closed-session meetings. Confidential, closed session appearances occur at the CTC’s Main Offices, 651 Bannon Street, Suite 600, Sacramento, CA 95811 during regularly scheduled (and from time to time, special or emergency session) meetings.

2) The confidential, closed session appearances typically occur in person;

however, video remote conferencing may be available with prior approval by the CTC. ASL interpreting is necessary to provide spoken English-to-ASL and ASL-to-spoken English simultaneous translation in real time.

B. Office of Administrative Hearings Adjudications

In addition to providing interpreter services to the Commission, the Contractor shall also provide interpreter services to the Office of Administrative Hearings (OAH) adjudications involving the Commission. As directed by the Commission, Contractor shall provide one (1) or more interpreter(s) via video/telephone conferencing or in-person at an OAH Hearing Office.

1) Although remote interpreter services may be permitted by OAH, Contractor must also be able to provide in-person interpreters for services at any of the OAH’s four (4) offices throughout the State of California, located at:

SACRAMENTO

2349 Gateway Oaks Drive, Suite 200 Sacramento, CA 95833 Phone: (916) 263-0550

LOS ANGELES

320 West Fourth Street, Room 630 Los Angeles, CA 90013 Phone: (213) 576-7200

OAKLAND

1515 Clay Street, Suite 206 Oakland, CA 94612 Phone: (510) 622-2722

SAN DIEGO

402 West Broadway, Suite 600 San Diego, CA 92101 Phone: (619) 525-4475

2) The Contractor is hereby notified that OAH adjudications can occur over multiple days, involving the use of a court reporter in front of an OAH Administrative Law Judge. Interpreter(s) will be required to state their appearance on record, including any certifications to qualify as an interpreter for the court’s record.

3) OAH appearances may not always occur at the OAH’s offices listed above. If so, the Commission shall notify the Contractor of the alternative location when issuing the Work Authorization Request. If the in-person appearance occurs more than five (5) miles from an OAH office, Contractor shall be eligible for additional travel expense reimbursement for each interpreter, in addition to the respective OAH region’s hourly rate.

a) The Contractor’s additional travel expenses shall be limited to the rates determined by the California Department of Human Resources (CalHR). For informational purposes only, reimbursement rates are available here:

https://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx

b) Every expense associated with travel reimbursement claims must be pre-approved by the Commission. Eligible travel expenses are limited to the number of interpreters necessary to perform interpreter services each day of the OAH hearings.

c) Travel expenses eligible for reimbursement are limited to the interpreter(s)’ actual expenses.

d) The Contractor agrees to provide all necessary documentation and receipts to the Commission for successful submission of travel reimbursement expenses.

e) In the event of a dispute regarding travel expenses, the Contractor agrees that any eligible travel expense must be in the best interest of the State and shall be at the lowest cost available to the State of California. As a result, any expense eligible for travel reimbursement shall be determined by the Commission in accordance with CalHR’s policies for rates of travel expenses. Additional travel costs to interpreters, beyond the costs eligible for reimbursement and pre-approved by the Commission, shall be the responsibility of the Contractor.

C. Miscellaneous Services

In addition to confidential, closed session meetings of the Commission and COC, CTC’s internal departments may also require ASL interpreter(s) services for:

1) General session meetings, noticed under the Bagley-Keene Act in which a stakeholder has requested the need for ASL Interpreter services.

2) Interactive workshops involving members of the public that can last up to 8-hours per business day, as specified in the Work Authorization, in which the CTC staff members and non-CTC staff members collaborate, communicate, and otherwise interact towards the achievement of workshop goals.

3) The CTC’s job hiring process, such as job candidates who have requested reasonable accommodation and/or interpreter services during the hiring process; and

4) Other needs for the CTC during CTC’s general course of business.

4. WORK AUTHORIZATIONS

A. When services are required under this Agreement, the CTC’s Contract Manager shall issue a Work Authorization (WA) request. The WA shall be sent via email to the Contractor’s designated contact, and shall contain detailed information regarding the CTC’s expectation for the ASL Language Interpreter(s), including:

1) Whether the WA is for Normal or Expedited Services.

2) Date(s) services are needed.

3) Location(s) where the services are to be performed.

4) Time(s) (anticipated start and finish times).

5) Window of possible standby time for Interpreter(s) (i.e.: 1PM – 7PM).

6) Permitted method of interpreter delivery (in-person or video conferencing).

7) Required copies of specific certifications and/or resumes.

8) Any additional information or requirements specific to the assignment.

9) Commission points of contact information for the specified dates.

B. The Contractor shall respond via e-mail and provide confirmation of timely and effective delivery of services in response to the CTC’s WA request for interpreter(s). The response shall include the following:

1) Quantity of interpreters needed to provide the services as requested.

2) Identity (full name(s)) of interpreter(s)

3) If requested by the CTC contract manager, the interpreter(s) resumes, including applicable education, past work experience, and/or verifiable certifications.

4) Contact information of interpreter(s) for dial-in procedures and other preliminary information, as required.

5) Request for pre-approval of eligible travel expenses.

C. Timeframe Requirements

1) Normal Requests - Generally, the CTC Contract Manager shall issue WAs under normal timeframes. CTC shall provide WA with as much notice as possible, but at a minimum of seven (7) business days prior to requested dates of service. For normal timeframes, the Contractor shall respond to the CTC Contract Manager’s WA within two (2) business days. If the Contractor is not able to provide a response within two (2) business days, the Contractor must respond to the CTC Contract Manager that more time is necessary to secure interpreter(s). Under no circumstances shall the Contractor be permitted any more than five (5) business days to respond to the CTC’s WA.

2) Expedited Orders - From time to time, an expedited request for services may be necessary. The CTC Contract Manager will send WA to the Contractor a minimum of two (2) business days prior to when the ASL Interpreter Services are needed. The Contractor must provide a response in compliance with Section 4. B. within one (1) business day of the CTC’s Work Authorization for Expedited Order. Expedited Orders shall only apply to appearances at the Commission’s main office/headquarters. Expedited Orders will not be necessary or allowed for OAH Hearings.

5. CONTRACTOR REQUIREMENTS

A. The Contractor attests that the Contractor has at least two (2) years of continuous experience providing ASL Interpreter Services.

B. The Contractor shall have personnel available to provide interpreter services as required by this Agreement.

C. The Contractor shall respond and perform to requirements specified in this Agreement timely. Due to the statutory deadlines and urgent nature of the Commission’s and COC’s work, the Contractor understands and agrees that time is of the essence.

D. Work hours shall begin when the Contractor’s personnel arrive at the CTC designated site and shall end upon completion of services.

E. The Contractor shall be responsible for all interpreter’s travel expenses. Travel costs will not be reimbursed by the CTC, except as permitted under Section 3.B.3).

F. The Contractor shall respond to all WA requests in accordance with Section 4.C.

(generally within forty-eight (48) hours of receipt).

G. Upon full execution of this Agreement, Contractor agrees and understands that CTC reserves the right to terminate this Agreement for cause if the Contractor commits a breach of the terms of this Agreement, including (but not limited to):

1) Not responding to CTC’s Work Authorization within two (2) business days under normal timeframes or 24 hours for expedited orders.

2) Failure to provide confirmation of an ASL interpreter within five (5) total business days after CTC’s Work Authorization under normal timeframes.

3) If under normal timeframes, failure to indicate additional time is needed after an initial two (2) business days’ notice.

4) Failure of ASL Interpreter(s) to report for service on the date(s) and time(s) specified in the Work Authorization Providing inaccurate ASL-to-English and/or English-to-ASL interpreter services, as determined solely by the Commission.

H. Contractor agrees and understands that CTC reserves the right to solicit services from another vendor if Contractor is not able to provide interpreter services, regardless of Contractor’s reason(s) for non-performance.

I. Contractor also agrees and understands that the CTC does not make any guarantees of quantities or amounts of services to be requested under this Agreement as Work Authorizations are based on the language needs of respondents and petitioners which is outside of the CTC’s control.

J. The Contractor shall submit all invoices related to services no later than thirty (30) days after performance of interpreter services. Further invoice requirements are detailed in Exhibit B.

6. INTERPRETER REQUIREMENTS

A. To qualify as an ASL Interpreter for this Agreement, Interpreter(s) must carry a current certification of one (1) or more of the following:

1) National Interpreting Certification (NIC)

2) NIC Advanced

3) NIC Master

4) National Association of the Deaf (NAD) III

5) NAD IV

6) NAD V

7) Registry of Interpreters for the Deaf (RID) Comprehensive Skills Certificate

(CSC)

8) RID Certificate of Interpretation (CI) and Certificate of Transliteration (CT).

Both required.

9) RID – Certified Deaf Interpreter (CDI)

B. All Interpreter(s) must be able to perform interpreting services consistently in accordance with the terms of this Agreement.

C. Interpreter(s) must arrive on or before the Commission’s start time specified in the Work Authorization(s). Interpreter(s) are required to execute a Confidentiality Agreement (see Attachments 1 and 2).

D. Interpreter(s) must provide translation of legal proceedings with accuracy.

Interpreter(s) will be given an oath at the start of any legal proceeding in which they agree to translate accurately.

E. At no time will an interpreter be required to work more than eight (8) hours.

F. If qualified interpreter(s) arrive at the Commission or COC meeting to perform interpreter services, but a closed-session appearance is canceled by the petitioner or respondent, the interpreter(s) shall be eligible for two (2) hours of compensation.

The hourly rate shall be consistent with the rates specified in Exhibit B-1.

G. If the CTC cancels a WA with a minimum of 48 hours’ notice, prior to the start date and time specified in the WA, the Contractor is not eligible for any compensation.

If the CTC cancels a WA with less than 48 hours’ notice, the Contractor will be eligible for two (2) hours of compensation. The hourly rate shall be consistent with the rates specified in Exhibit B-1.

H. If multiple interpreters are necessary, the Contractor shall notify the CTC when responding to the CTC’s Work Authorization. CTC acknowledges the need for two

(2) interpreters is the industry standard in most cases but reserves the right to request justification specific to each WA.

I. When performing in-person or video conferencing services, the Contractor shall be entitled to compensation for a minimum of two (2) hours per interpreter.

Thereafter, the Contractor shall bill in 15-minute increments for anything less than a full hour. The start time for eligible compensation shall commence at the start time specified in CTC’s Work Authorization. Eligible hours of compensation may include stand-by time leading up to the appearance and the time performing interpretation services. No other time shall be eligible for compensation.

J. If interpreter(s) become unavailable during or before the time and date specified in the CTC’s Work Authorization, the Contractor shall not be compensated other than for services that were actually provided.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. INVOICING AND PAYMENT

A. For services satisfactorily rendered and upon receipt and approval of the invoices, the State agrees to compensate the Contractor in accordance with the rate(s) specified in Exhibit B.1 – Rate Sheet, which is attached hereto and made a part of this Agreement.

B. Payment(s) shall be monthly in arrears contingent upon receipt of itemized invoice(s). Invoices shall be submitted on Contractor’s letterhead, signed by an authorized representative, and include the following:

The Agreement Number 25CTC006.

Time period covered/service date(s).

Detailed statement of services completed.

C. Invoices shall be mailed to:

California Commission on Teacher Credentialing Attn: Accounting Liaison 651 Bannon Street, Suite 600 Sacramento, CA 95811

Or submitted via email at:

Accounting@ctc.ca.gov

2. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with section 927.

3. BUDGET CONTINGENCY CLAUSE

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the Commission shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an Agreement amendment to the Contractor to reflect the reduced amount.

EXHIBIT B-1

RATE SHEET

The Commission on Teacher Credentialing (CTC) shall pay the Contractor for ASL Interpreting Services provided in accordance with Exhibit A, Scope of Work.

This Agreement is written for a maximum value of Nine Thousand, Nine Hundred, Ninety- Nine Dollars and Ninety-Nine Cents ($9,999.99). The CTC makes no commitment, written or implied to the number of services to be provided during the term of this Agreement.

Payment(s) will be made for actual services rendered, in accordance with the rates listed herein.

A. Services to be provided at the CTC Main Office/Headquarters, Sacramento, CA.

(as specified in Exhibit A, Section 3, Items A. and C.)

A-1. Normal Requests (In-Person) $_____ per hour

Normal Requests (Remote) $_____ per hour

A-2. Expedited Orders (In-Person) $_____ per hour

Expedited Orders (Remote) $_____ per hour

B. Services to be provided at OAH Hearing Offices and vicinity.

(as specified in Exhibit A, Section 3, Item B.)

B-1. Sacramento, CA

Normal Request (In-Person) $_____ per hour Normal Request (Remote) $_____ per hour

B-2. Oakland, CA

B-3. Los Angeles, CA

B-4. San Diego, CA

EXHIBIT B-1

RATE SHEET

C. Travel Expenses

Pre-approved travel expenses shall be paid as specified in Exhibit A, Section 3, Item B. 3) and in accordance with CalHR rates.

For informational purposes only, reimbursement rates are available here:

https://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx.

D. If the State exercises its option to extend the agreement term for an additional year

– hourly rates shall remain the same. *Additional funds may be added at the State’s discretion, contingent upon the number of Work Authorizations issued for the “As Needed” interpreting services.

Exhibit D

ADDITIONAL PROVISIONS

1. AGENCY LIABILITY

The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, CTC shall, in addition to other remedies provided by law, have the right to annul this Agreement without liability, paying only for the value of the work actually performed, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

2. EXPATRIATE CORPORATIONS

California Public Contract Code section 10286.1 a State agency shall not enter into any contract with an expatriate corporation or its subsidiaries.

3. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine the Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide the Contractor advance written notice of such termination, allowing the Contractor at least thirty (30) calendar days to provide a written response. Termination shall be at the sole discretion of the State.

4. PERMITS AND LICENSES

The Contractor shall be an individual or firm licensed to do business in California and shall obtain at Contractor’s expense all license(s) and permit(s) required by law for accomplishing all work required relating to this Agreement.

5. CANCELLATION

A. CTC reserves the right to cancel this Agreement without cause, upon thirty (30) calendar days advance written notice to the Contractor.

B. CTC may, at its option, immediately cancel the Agreement if any emergency arises which causes the closure of the facility.

C. CTC reserves the right to cancel or terminate this Agreement immediately for cause. The term "for cause" shall mean that the Contractor fails to meet the terms, conditions, and/or responsibilities of this Agreement.

D. Agreement cancellation/termination shall be effective as of the date indicated in notification from CTC to the Contractor. The notice shall stipulate any final performance, invoicing, or payment requirements.

E. In the event of early cancellation/termination, the Contractor shall be entitled to compensation for services performed satisfactorily under this Agreement and expenses incurred up to the date of cancellation in support of this Agreement.

6. TAX

The State of California and the Contractor will each bear their own respective Federal, State and local tax liabilities arising from this Agreement. It is expressly understood that neither the State nor the Contractor will assign, shift, pass on or otherwise assume the tax liabilities of the other party.

7. TAX DELINQUENCIES CONTRACT BAN

The State of California shall not enter into any contract for goods or services with a Contractor whose name appears on either list of the five hundred (500) largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code.

8. BRAND OR TRADE NAMES

Pursuant to California Public Contract Code section 3400, the contract does not require the Contractor to supply specific brand or trade name material, product, or services, except for services by the Contractor or by subcontractors listed pursuant to California Public Contract Code sections 4100 et seq. Whenever an item is specified by brand, trade name, or specific entity, the item shall be deemed to be followed by the term “or equal” unless the specifications provide that use of the item listed is necessary, in the public interest or to match other similar items already used or to be used.

9. SMALL BUSINESS AND DVBE PARTICIPATION – COMMERCIALLY USEFUL

FUNCTIONS

This solicitation and any resulting Agreement shall be subject to all requirements as set forth in the following code: Government Code Sections 14837, 14839, 14842, 14842.5 and MVC Sections 999, 999.6, 999.9.

In part, these codes involve requirements for businesses to qualify as a California certified Small Business (SB), Micro-business (MB) and/or DVBE and perform a commercially useful function to be eligible for award and must be “domiciled” in California. The Contractors found to be in violation of certain provisions within these code sections may be subject to loss of certification, penalties and Agreement cancellation.

10. INCONSISTENT TERMS

If the Contractor discovers any inconsistent terms, omissions or errors in the contract documents, has any questions concerning interpretation or clarification of the contract documents, or if it the Contractor believes the performance of the work or any matters related to the work is not sufficiently detailed or explained in the contract, then, before commencing work, the Contractor shall immediately notify the State in writing and request interpretation, clarification or additional detailed instructions concerning the work.

11. RIGHT TO BAR

CTC reserves the right to bar any Contractor’s employee from the work site.

12. SETTLEMENT OF DISPUTES

In the event of a dispute, the Contractor shall file a “Notice of Dispute” with the CTC’s Director or his/her designee within ten (10) days of discovery of the problem. Within ten (10) days, the Director or his/her designee shall meet with the Contractor and the CTC Contract Manager for the purpose of resolving the dispute.

13. FORCE MAJEURE

Neither party shall be liable to the other for any delay in or failure of performance, nor shall any such delay in or failure of performance constitute default, if such delay or failure is caused by “Force Majeure.” As used in this section, “Force Majeure” is defined as follows: Acts of war and acts of God such as earthquakes, floods, and other natural disasters such that performance is impossible.

14. CONTRACTOR NAME CHANGE

The Contractor shall provide a written notice to the State at least thirty (30) days prior to any changes to the Contractor’s current legal name.

15. STATE HOLIDAYS

CTC offices will be closed on any holiday that falls on or is observed on a weekday, unless otherwise stated. CTC observes the holidays identified on the California Department of Human Resources web-site:

http://www.calhr.ca.gov/employees/Pages/state-holidays.aspx

16. ELECTRONIC SIGNATURES

Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures for this Agreement. Documents that are referenced by this Agreement may still require manual signatures.

Agreement Number 25STC006

EXHIBIT E

INSURANCE REQUIREMENTS

1. INSURANCE PROVISIONS APPLYING TO ALL POLICIES

A. Coverage Term: Coverage must be in force for the complete term of this Agreement. If insurance expires during the term of this Agreement, a new certificate must be received by CTC Contract Manager at least ten (10) days prior to the expiration of the insurance.

Any new insurance must continue to comply with the original terms of this Contract.

B. Policy Cancellation or Termination and Notice of Non-Renewal: Contractor shall provide, to CTC Contract Manager within five (5) business days, following receipt by Contactor, a copy of any cancellation or non-renewal of insurance required by this Agreement. In the event Contractor fails to keep, in effect throughout the Agreement, the specified insurance coverage, the State may, in addition to any other remedies it may have, terminate this Agreement upon the occurrence of such event immediately.

C. Deductible / Self-Insured Retention: Contractor is responsible for any deductible or self-insured retention contained within their insurance program. All insurance required by this contract must allow the State to pay and/or act as the contractor’s agent in satisfying any self-insured retention (SIR). The choice to pay and/or act as the contractor’s agent in satisfying any SIR is at the State’s discretion.

D. Primary Clause: Any required insurance contained in this Agreement shall be primary, and not excess or contributory, to any other insurance carried by the State.

E. Insurance Carrier Required Rating: All insurance companies must carry a rating acceptable to the Department of General Services (DGS), Office of Risk and Insurance Management (ORIM). If Contractor is self-insured for a portion or all of its insurance, review of financial information including a letter of credit may be required. Department of General Services, ORIM Website: https://www.dgs.ca.gov/ORIM.

F. Endorsements: Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.

G. Inadequate Insurance: Inadequate or lack of insurance does not negate Contractor's obligations under this Agreement.

H. The State will not be responsible for any premiums or assessments on the policy.

2. INSURANCE SPECIFICATIONS

A. Commercial General Liability

1) Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury and property damage liability. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal and advertising injury, and liability assumed under an insured Agreement.

This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to Contractor's limit of liability. The policy must include:

Agreement Number 25STC006

EXHIBIT E

INSURANCE REQUIREMENTS

California Commission on Teacher Credentialing (CTC), State of California, its officers, agents, and employees are included as additional insured, but only with respect to work performed for the State of California under this Agreement. The additional insured endorsement must accompany the certificate of insurance.

2) This endorsement must be supplied under form acceptable to the Department of General Services, Office of Risk and Insurance Management.

B. Automobile Liability

Contractor shall maintain motor vehicle liability with limits not less than $1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles. The same additional insured designation and endorsement required for general liability is to be provided for this coverage.

C. Workers’ Compensation and Employer’s Liability

Contractor shall maintain statutory workers’ compensation and employer's liability coverage for all its employees who will be engaged in the performance of the Agreement.

Employer's liability limits of $1,000,000 are required. When work is performed on State owned or controlled property the workers' compensation policy shall contain a waiver of subrogation in favor of the State. The waiver of subrogation endorsement shall be provided to CTC Contract Manager.

Contractor Closed Session Confidentiality Agreement

This Closed Session Confidentiality Agreement (“Agreement”) is entered into by and between ___ (“Contractor”) and the Commission on Teacher Credentialing (“Commission”).1

For purposes of this Agreement, “Meeting” means a noticed, Closed Session meeting of the Commission on Teacher Credentialing or the Committee of Credentials.

For purposes of this Agreement, “Confidential Information” means any information shared during the Closed Session meeting in which the Contractor will be performing interpretation services.

For purposes of this Agreement, “Third Party” means any person who is not a Commission employee, agent, or contractor participating in the Closed Session, a State Body Member, or the Commission’s Executive Director.

All communications made during Closed Session are confidential. Contractor, as the Commission’s agent, shall hold and maintain Confidential Information in the strictest confidence and shall ensure that any Confidential Information in Contractor’s possession is secure and protected from disclosure to Third Parties. Contractor agrees that Contractor is not a mandated reporter for purposes of Commission proceedings in Closed Session. Contractor agrees there are no exemptions to the confidentiality requirements in this Agreement.

Contractor shall ensure that participation in a Closed Session Meeting is conducted in a secured location, in an area that is inaccessible to, and protected from, any Third Party. Contractor shall not discuss or disclose any Confidential Information obtained during the Closed Session Meeting to any Third Party. Contractor will immediately notify the Commission if there is a breach of Confidential Information, which includes, but is not limited to, the following: disclosure to a Third Party. Contractor will take an Oath during Closed Session and prior to performing interpretation services.

In the event of any unauthorized disclosure, including inadvertent disclosure, Contractor could be held liable for breach of confidentiality.

Contractor acknowledges and understands that Education Code section 44248(a) prohibits the unauthorized release of information and provides the following:

1 All terms of this agreement are based on the Bagley-Keene Open Meeting Act (Government Code §§ 11120 et. seq.), Education Code §§ 44245 and 44248.

Contractor Closed Session Confidentiality Agreement

Any member of the commission, commission staff member, member or staff member of the Committee of Credentials, State Department of Education employee who releases or gives out information received at a commission or committee meeting or hearing or through the investigation of a certified employee without authorization of the commission or committee, is guilty of a misdemeanor.

I have read and understand this Agreement and agree to abide by its terms.

Contractor Name (Print) Contractor Signature Date

Teleconferencing Closed Session Confidentiality Agreement

This Teleconferenced Closed Session Confidentiality Agreement (“Agreement”) is entered into by and between (“Contractor”) and the Commission on Teacher Credentialing (“Commission”).1

For purposes of this Agreement, “Teleconference” means a noticed, Closed Session meeting of the Commission on Teacher Credentialing or the Committee of Credentials, the members of which are in different locations other than the noticed physical headquarters, connected by electronic means, through either audio or video, or both.

For purposes of this Agreement, “Teleconferencing Location” means a physical, unmovable location.

For purposes of this Agreement, “Confidential Information” means any information shared during the Closed Session meeting in which the Contractor will be performing interpretation services.

For purposes of this Agreement, “Third Party” means any person who is not a Commission employee or agent participating in the Closed Session, a State Body Member, or the Commission’s Executive Director.

All communications made during Closed Session are confidential. Contractor, as the Commission’s agent, shall hold and maintain Confidential Information in the strictest confidence and shall ensure that any Confidential Information in Contractor’s possession is secure and protected from disclosure to Third Parties. Contractor agrees that Contractor is not a mandated reporter for purposes of Commission proceedings in Closed Session. Contractor agrees there are no exemptions to the confidentiality requirements in this Agreement.

Contractor shall ensure that participation in a Teleconference is conducted in a secured location, in an area that is inaccessible to, and protected from, any Third Party. Contractor shall not discuss or disclose any Confidential Information obtained during the Closed Session Teleconference to any Third Party. Contractor will immediately notify the Commission if there is a breach of Confidential Information, which includes, but is not limited to, the following: disclosure to a Third Party. Contractor will take an Oath during Closed Session and prior to performing interpretation services.

In the event of any unauthorized disclosure, including inadvertent disclosure, Contractor could be held liable for breach of confidentiality.

Contractor acknowledges and understands that Education Code section 44248(a) prohibits the unauthorized release of information and provides the following:

1 All terms of this agreement are based on the Bagley-Keene Open Meeting Act (Government Code §§ 11120 et. seq.), Education Code §§ 44245, 44248, and Executive Order N-29-20.

Teleconferencing Closed Session Confidentiality Agreement

Any member of the commission, commission staff member, member or staff member of the Committee of Credentials, State Department of Education employee who releases or gives out information received at a commission or committee meeting or hearing or through the investigation of a certified employee without authorization of the commission or committee, is guilty of a misdemeanor.

I have read and understand this Agreement and agree to abide by its terms.

Contractor Name (Print) Contractor Signature Date

REQUEST FOR QUOTE 25CTC006

ATTACHMENT 3

AMERICAN SIGN LANGUAGE (ASL) INTERPRETER SERVICES

QUOTE FORM

BY COMPLETING AND SUBMITTING THIS QUOTE FORM, THE VENDOR:

Certifies that all conditions and qualifications are met and in effect on the date of the quote.

1. Certifies that he/she is an official authorized to obligate the company or firm.

2. Guarantees that the quoted prices will be valid for 180 days.

3. Certifies their company is a Small Business certified by the California Department of General Services.

Full Legal Name of Company

SB / DVBE Number Federal I.D. Number

Name and Title of Person Submitting Quote Date

Mailing Address Telephone Number

City State Zip Fax Number

Email Address

Is business sole proprietorship? YES NO

If answer is YES, Social Security Number must be provided:

The CTC makes no commitment, written or implied to the number of services to be provided during the term of this Agreement. Payment(s) will be made for actual services rendered.

A. Services to be provided at CTC Main Offices/Headquarters, Sacramento, CA.

(as specified in Exhibit A, Section 3, Items A through C)

A-1. Normal Requests (In-Person) $_____ per hour

Normal Requests (Remote) $_____ per hour

A-2. Expedited Orders (In-Person) $_____ per hour Expedited Orders (Remote) $_____ per hour

REQUEST FOR QUOTE 25CTC006

ATTACHMENT 3

AMERICAN SIGN LANGUAGE (ASL) INTERPRETER SERVICES

QUOTE FORM

B. Services to be provided at OAH Hearing Offices and vicinity.

(as specified in Exhibit A, Section 3, Item B)

B-1 Sacramento, CA Normal Request (In-Person) $_________ per hour Normal Request (Remote) $_________ per hour

B-2 Oakland, CA

B-3 Los Angeles, CA

B-4 San Diego, CA