25C037002_ADD_1_Package.pdf
PDF 148 KB Posted
- Attached to
- (IFB) Number 25C037002 entitled, CHP Employee Health & Wellness Section - Meal Provision Services.
- Solicitation number
- 0000039031
- Issued by
- California
About this file
This is Addendum Number 1 to Invitation for Bids (IFB) 25C037002 issued by the California Department of Highway Patrol on May 11, 2026, for Employee Health & Wellness Section Meal Provision Services. The contract calls for meal provision services through vending machines at three delivery locations: Modesto Area office (70 full-time employees), Ocean Side Area office (75 full-time employees), and East Los Angeles Area office (90 full-time employees). Meals must be individually packaged and labeled with nutrition information and expiration dates, maintained at appropriate temperatures between weekly deliveries conducted on weekdays only. The department encourages medically tailored meals to promote heart health and will allow vendors to conduct dietary preference surveys at each site. Vendors are encouraged to offer standard, vegetarian, dairy-free, vegan, halal, kosher, gluten-free, and allergen-sensitive meal options. All meals must comply with nutritional guidelines specified in Exhibit A of the Scope of Work. The contract includes a 6-month evaluation period with no guaranteed minimum order quantities.
There are no invoicing procedures associated with the 6-month evaluation period, as CHP employees will pay for meals individually at the time of purchase using an ADA-accessible Point of Sale system on the vending machine. No electronic invoicing systems or reporting formats are required. Vendor personnel will require escort while on CHP premises but will not need background checks, security clearances, or badges. There is no incumbent contractor currently providing these services, and no historical contract usage or spend information is available. No volume increases or optional service expansions are anticipated during the agreement term, and no emergency response or after-hours meal services are required.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_and_Scope_of_Work.pdf |
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Text version
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
May 11, 2026 Page 1 of 1
ADDENDUM NUMBER 1
TO
IFB - NUMBER 25C037002
CALIFORNIA HIGHWAY PATROL
Addendum #1 adds questions received and answers by the technical point of contact for
IFB 25C037002:
1. Questions and Answers for 25C037002
A COPY OF THIS ADDENDUM IS REQUIRED TO BE SUBMITTED WITH YOUR SUBMISSION. If you have any questions, contact Kevin Sotelo Contract Services Unit at (916) 843-3610.
Q1: What is the estimated average meal volume per day, week, and/or month?
This program will be the first of its kind making it difficult to accurately predict meal volume. The approximate number of full-time employees at each Area office are listed below to assist you in estimating meal volume:
Modesto: 70 employees
Ocean Side: 75 employees
East Los Angeles: 90 employees
Q2: Is there an estimated annual meal quantity or historical meal usage available?
No.
Q3: Are there guaranteed minimum order quantities under the contract?
There is no guaranteed minimum order quantities during the 6-month evaluation period.
Q4: What is the anticipated delivery frequency (daily, weekly, multiple deliveries per day, etc.)?
Deliveries are expected to be made on a weekly basis.
Q5: Are deliveries expected on weekends and/or holidays?
Deliveries are expected on weekdays only. Deliveries can be made on a holiday if the holiday falls on a weekday or can be rescheduled for a different weekday for the week containing the holiday.
Q6: Please provide the anticipated service delivery locations and number of delivery sites involved under the contract.
There are three delivery sites, with locations listed below:
Modesto Area office:
4030 Kiernan Avenue Modesto, CA 95356
Ocean Side Area office:
435 La Tortuga Vista, CA 92081
East Los Angeles Area office:
1601 Corporate Center Drive Monterey Park , CA 91754
Q7: Are meals required to be individually packaged and labeled?
Yes. All meals must be individually packaged and labeled with nutrition information and expiration dates included.
Q8: Are there specific packaging, sustainability, or temperature-control requirements?
There are no sustainability requirements with regard to packaging. The meals must be kept at the appropriate temperature to remain fresh between weekly deliveries.
Q9: Beyond standard, vegetarian, and dairy-free meals, are there additional dietary accommodation requirements such as vegan, halal, kosher, gluten-free, allergen-sensitive, or medically tailored meals?
The department encourages medically tailored meals to promote heart health. The vendor will be afforded the opportunity to conduct a dietary preference survey at each site prior to installing vending machines.
Q10: Are there nutritional guidelines, calorie standards, or USDA/FDA compliance requirements applicable to the meals?
Yes. The nutritional guidelines are listed in Exhibit A “Scope of Work” in the RFP.
Q11: Will on-site staffing or meal distribution services be required at any CHP facilities?
Meals will be stored and available for purchase via vending machine at the locations listed in the RFP.
Q12: Will vendor personnel require background checks, security clearances, facility access approval, badges, or uniforms?
Vendor personnel will need to be escorted while on premise of CHP locations.
Q13: Are emergency response, after-hours, or rapid deployment meal services anticipated during the contract term?
No.
Q14: What are the expected invoicing procedures and payment terms for this contract?
There are no invoicing procedures associated with the 6-month evaluation period. CHP employees will pay for meals on an individual basis when purchasing from the vending machine.
Q15: Are electronic invoicing systems or reporting formats required?
No. The only requirement is that the vending machine has an ADA-accessible Point of Sale.
Q16: Are there anticipated volume increases or optional service expansions during the agreement term?
No.
Q17: Is there an incumbent contractor currently providing these services? If so, is historical contract usage or spend information available?
No.
| 25C037002 Add 1 |
| Questions and Answers for 25C037002 |
File details come from the government source that posted it. Updated .