2567-26 Addendum 1 complete.pdf.crdownload

GREENWICH PUBLIC SCHOOLS

EASTERN MIDDLE SCHOOL

2ND FLOOR SELECT CEILING REPLACEMENT

BID ADDENDUM NO. 1

FULLER AND D’ANGELO P.C.

ARCHITECTS AND PLANNERS

BID ADDENDUM #1

February 13, 2026

Page No.1

BID ADDENDUM NO. 1

OWNER: GREENWICH PUBLIC SCHOOLS HAVEMEYER BUILDING

290 GREENWICH AVENUE

GREENWICH, CT 06830

PROJECT: EASTERN MIDDLE SCHOOL

2ND FLOOR SELECT CEILING REPLACEMENT

F&D PROJECT NO.: 25577.00

BID NO. 2567-26

This Addendum is hereby included in and made a part of the Contract Documents, dated February 2, 2026, whether or not attached thereto.

All requirements of the original project specifications and drawings shall remain in force except as amended by this addendum.

DATE: February 13, 2026

This Addendum consists of five (5) pages.

MINUTES OF PRE-BID MEETING ARE ATTACHED along with PRE-BID SIGN IN SHEET

THE FOLLOWING ARE MODIFICATIONS, CLARIFICATIONS, DELETIONS OR ADDITIONS TO THE

DRAWINGS:

No Drawing updates Drawings.

THE FOLLOWING ARE MODIFICATIONS, CLARIFICATIONS, DELETIONS OR ADDITIONS TO THE

SPECIFICATIONS:

Section 01-5000 Page 2 1.7. G. the Owner shall move and store from worksite all wheelable shelving, desks and chairs, so as to clear the workspace as much as possible, contractor shall be responsible to cover remaining items, see Section 01-

5000 Page 3 1.9. B. 9

Section 01-5000 Page 3 1.9. B. 9. ADD the Following: Provide 6mil plastic covering over and around all fixed FFE furnishings and shelving to protect contents. Tape shut to avoid contamination with dust and debris.

END OF ADDENDUM NO. 1

MINUTES OF MEETING – PRE-BID MEETING FEBRUARY 12, 2026 (VIA EMAIL)

DATE: FEBRUARY 21, 2026 1:00 PM

RE: GREENWICH PUBLIC SCHOOLS – EMS

2ND FLOOR SELECT FLOORING REPLACEMENT

F&D PROJECT: 24577.00

GREENWICH PUBLIC SCHOOLS BID # 2567-26

PRESENT: EUGENE WATTS - PURCHASING DIRECTOR

DAN WATSON - DIR. OF FACILITIES

J. DE LA ROSA - ASSISTANT DIRECTOR OF SCHOOL FACILITIES

J. FULLER - FULLER AND D’ANGELO, PC, ARCHITECTS

CONTRACTORS - VIA GREENWICH PUBLIC SCHOOLS

(SIGN-IN MAINTAINED BY GREENWICH PUBLIC SCHOOLS) - ATTACHED

INTRODUCTION:

• All parties were introduced

• Bid due date: March 5, 2026 2:00 PM by the Purchasing Department Greenwich Public Schools Bid No. 2567-26 290 Greenwich Avenue, Greenwich CT. 06830

• Location of Pre-Bid: EMS – Main Lobby and a tour of the work area followed.

• Total Base Bid is to include Base Bid amount including; Allowance and Alternate.

SUMMARY OF PROJECT:

• It should be noted that the base bid includes a cash allowance of $40,000. Allowance is also to be filled in and included in the base bid figure.

• Base Bid work is LUMP SUM.

• The architect reviewed the scope of the work and schedules.

BID FORM:

• It was noted that the bid form is within the specifications booklet. Supplements are required, including Insurance statement as Mr. Watts noted.

• It was noted that any out of State contractors need to follow the revised State tax rules and all taxes are to be included in their bids. Contractors must be registered or 5% of contract amount will be withheld.

• Extensive background checks on Greenwich Forms will be required for workers inside the buildings. Badges will need to be worn. Low bidder will be given information by Greenwich Public Schools.

• Owner clarified; 1 original and 6 copies required of Bid.

ADDENDA/RFI’S:

• Bid RFI inquiries should be sent to E. Watts all typed on the form provided, via EMAIL to:

Bid_Department@greenwich.k12.ct.us – in the subject line put Bid #2567-26 Attn: E. Watts - no later than noon February 19th 2026 at Noon .

• Contractor RFI’s should be responded to in an Addendum. This will be posted on the Greenwich Public Schools website by noon of day February 24th 2026. It is the contractor’s responsibility to obtain any Addenda from the site prior to bidding and list on the Bid Form receipt of same.

CONTRACT AWARD:

• Contract will be awarded to the lowest responsible bidder based upon the following: Total Base Bid.

mailto:Bid_Department@greenwich.k12.ct.us

FULLER & D'ANGELO PC PAGE NO. 2

ARCHITECTS AND PLANNERS February 12, 2026

Minutes of Pre-Bid Meeting

• The Owner will have the right to reject any bids and disqualify any bidder for reason noted in the bid documents.

• The Owner noted that should all of the required award documentation not be provided to the Town of Greenwich within 2 weeks of being notified as the apparent low bidder, the Owner will have right to go to the next bidder.

BIDDING REQUIREMENTS SECTION: REFER TO SECTION 00 2113

• It was noted that contractors should read carefully the contract documents.

GENERAL CONDITIONS:

• Tax Exempt Project. See General Conditions. All forms can be picked up at the Havemeyer Building in the accounting office.

• Bid Bond Required 10% of Bid, including alternate.

• Have your agent review the insurance requirements before you submit a bid.

• All contractors to include insurance requirements with proper terms and conditions including additionally insured, including Fuller and D’Angelo, Architects and Planners.

• Contractors must include the Accord and Insurance Certificate in triplicate originals signed by the same person in blue ink.

• No overtime for Saturday and Sunday shall be paid. The contractor is expected to be fully completed with all work and related Punch List by the dates listed below. Liquidated damages may be assessed for any phase if work is not completed by this date.

USE OF PREMISE:

• Deliveries must be coordinated with the school and Owners Representative.

• All waste and deliveries must be provided over protected floor finishes. (see Addendum)

• All pre-work photographs of areas must be taken prior to use of space, damage will be contractors obligation to correct (see Spec.)

• All mobile FFE will be moved out of affected spaces by the School, all fixed bookshelves and other FFE, will require to be covered with 6mil plastic and taped shut, by Contractor ( see Addendum)

SUMMARY OF WORK:

• Work Scope was reviewed:

• Start/Finish Dates: Per the Letter of Intent or Award of Contract.

• Pre- Award Meeting may be held

• LOA approx. March 10th 2026

• SOV and Schedule March 15th

• Shops and Materials May 29th , 2026

• Start: June 26, 2026

• Final Completion Work Phase 1 : August 20, 2026

• Project Completion Date: September 15, 2026

CO-ORDINATION:

• Responsibility of the GC contractor – all trades for all work taking place by GC.

PAYMENTS:

• Once a month. Refer to Section 01 2000. Submit schedule of values and construction schedule.

TEMPORARY FACILITIES: REFER TO SECTION 01 5000

FULLER & D'ANGELO PC PAGE NO. 3

ARCHITECTS AND PLANNERS February 12, 2026

Minutes of Pre-Bid Meeting

• Mobile phone on site.

• Temporary fence required at dumpsters and contractor staging area.

• Temporary lights (if required).

• Waste containers

• Porto San

NON-DISCRIMINATION:

• Make strong effort to hire minority workers and or sub.

PREVAILING WAGES:

• Prevailing Wage Rates are included in the specification book. Not required under $100,000.

HAZMAT:

• Abatement is not anticipated. Contractor to stop work and notify Owner if suspect materials are encountered, as detailed on contract drawings.

QUALITY CONTROL:

• QC is the responsibility of the GC and will be monitored by the Architects and Owners Rep.

GENERAL DISCUSSION:

• All Contractors must have OSHA ID and training certificates, which is mandatory, as required to be submitted with the initial payment requisition and certified payroll.

• A walkthrough was performed around all of the work scope areas.

• Should contractors wish to return to the site, they can contact Dan Watson at 203.625.7450 to make further arrangements.

• Clarification of work hours are 7am to 8pm M-F, Saturday 9am to 6pm and Sundays work hours will need to be arranged. Contractors are thought to be working on this time sensitive project at least 6 days a week, but must work as required to finish Phases on time with no additional costs to the Owner. Owner to determine who pays for custodians on Sunday. Contractors may work other hours if cleared with school district.

• Attached please find the sign-in sheet for the Pre-Bid Meeting.

• The Architects noted Addendum No. 1 will be issued shortly with the Minutes of Meetings. This will be ahead of any further Addenda which will respond to contractor questions.

• It was noted that the District wants all contractors to pay their subcontractors on time.

• It was reiterated that the District wants paperwork i.e. contracts, bonds and insurances from the awarded contractor to the district within two weeks, otherwise the District may go to the next bidder.

• Bidders need to review website for Addendums, up to the last date noted!

It is assumed that these Minutes are a true summary of the meeting. Any corrections or omissions should be brought to the attention of the writer. If not, they will be considered substantially correct.

Submitted by, Joseph Fuller

Cc: Attendees

E. Gonzalez, GPS and K. Tedesco – GPS Purchasing Contractors – Owner to Distribute via Addendum on website F:\00000.00\25553.00 Greenwich Hamilton Ave Door Replacement & Related Work\6A Bidding\2025 0521 MOM Pre-Bid.docx