256001 Intent to Award.pdf

This document is a Notification of Intent to Award from the City of Salem's Contracts and Procurement Division, issued on June 10, 2025, for RFP No. 256001 regarding Aviation Planning and Research Services. The City intends to award the contract to RS&H Oregon on June 17, 2025, following a competitive proposal process for comprehensive aviation planning and research services for the Salem-Willamette Valley Airport. The procurement seeks a qualified firm to provide technical services including FAA grant applications, airport planning surveys, noise studies, Airport Layout Plan updates, Master Plan updates, and technical support for meetings with FAA and other agencies.

The RFP will utilize a Qualification Based Selection (QBS) process with a 100-point evaluation scale, and the initial contract term is from July 1, 2025 through June 30, 2026, with potential for up to four additional one-year renewal options. The City encourages participation from disadvantaged business enterprises, including minority-owned, women-owned, veteran-owned, and emerging small businesses. While no predetermined budget is specified, proposing firms must carry $2 million in general liability insurance and $2 million in errors and omissions coverage. The City intends to select up to three top-ranked firms for further consideration, with work to be assigned on a project-by-project basis and no guaranteed minimum volume of work.