252767CG_Solicitation_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB #: 242767CG

IFB TITLE: PERKINS 100KW STATIONARY DIESEL GENERATORS

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide nine (9) Perkins 100kW Stationary Diesel Generators as stated herein.

Bidders are required to comply with Part II, Scope of Services/Work Specifications.

OpenGov is located at https://procurement.opengov.com/portal/scgov

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 The Bidder must be either the manufacturer or an authorized distributor or reseller of the proposed product.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Purchase Order) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SPECIFICATIONS

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1. OVERVIEW

A. The County requires nine (9) Perkins 100 kW Stationary Diesel Generators to be delivered to Sarasota County Fleet 425 Old Venice Road Osprey, FL 34229.

B. The Contractor shall provide Perkins 100 kW Stationary Diesel Generators meeting the specifications below unless the County pre-approves an alternate. The Contractor shall follow the steps listed in the Alternates section in Part I if requesting consideration for an alternate. Unless otherwise specified products shall be new, and of the most current product version/model. The County shall not accept used, refurbished, or any other quality standard.

C. The generators are for emergency standby applications only.

D. The Contractor shall supply product which complies with all applicable federal, state, and local laws and regulations.

2. PRODUCT SPECIFIC SPECIFICATIONS

A. Perkins 100 kW Stationary Diesel Generator

i. Standby Power Rating at 60Hz, 3 Phase: 100kW / 125kVA

ii. Prime Power Rating at 60Hz, 3 Phase: 90kW / 113kVA

iii. Model Perkins 1104-D-E44TAG2

iv. Voltage Selector Switch Output:

a. 120/240V Single Phase

b. 230V Three Phase

c. 480V Three Phase

v. Diesel Exhaust Fluid (DEF) – Exempt: Emergency Use Only

vi. Turn Key Start

vii. Hour Meter

viii. Low Oil Pressure Shutdown

ix. Engine Overspeed Shutdown

x. High Temperature Shutdown

xi. Direct Injection Combustion System

xii. Operating RPM -1800

xiii. Number of Cylinders -4

xiv. Cylinder Arrangement -Vertical in-line

xv. Cycle -4 Stroke

xvi. Bore & Stroke -4.1" x 5.0"

xvii. Displacement -4.4 liters

xviii. Compression Ratio -16.7:1

xix. Internal Critical Grade Exhaust

xx. Exhaust Outlet – 3” OD Muffler Outlet

xxi. Oil Capacity – 8.4 Liters

xxii. Induction System -Turbocharged, Air to Air Charge Cooled

xxiii. Cooling -Water Cooled

xxiv. Coolant Capacity – 17gl

xxv. Fuel -Diesel

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xxvi. Electric Fuel Pump -12V

xxvii. Fuel/Water Separator xxviii. Starting System -Electric

xxix. Solar Panel Installed for Slow Charging

xxx. Ultra-Quiet Sound Attenuated Enclosure

xxxi. Approx Run Time @ 75% Rated Capacity: 34 Hours

xxxii. Approx Run Time @100% Rated Capacity: 27 Hours

B. Double-Axle Trailer

i. 10,000lb DOT Certified

ii. Dual Axle Trailer with Integrated 220 Gallon Fuel Tank

iii. Pintle Hitch

iv. Tongue Jack with Sand Shoe

v. DOT Wiring Package W/ Steel Conduit Trailer Plug

vi. LED Lighting Package

vii. (2) Rear Stabilizer Jacks

viii. Heavy Duty Steel Fenders

ix. 5/16" Safety Chains with Hooks

x. Electric Brakes with Safety Break-Away

xi. Junction Box

3. FEES

Contractor’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County.

4. DELIVERY REQUIREMENTS

A. Delivery shall be Free On Board (FOB) destination.

B. Products shall be delivered to: Sarasota County Fleet 425 Old Venice Road Osprey, FL 34229, Wednesdays or Thursdays between the times of 7:00 a.m. - 3:00 p.m. No deliveries on weekends or County observed holidays.

C. The date and time of delivery shall be determined by mutual agreement but shall not take place later than 180 days following the County’s issuance of a Purchase Order.

5. PRODUCT ACCEPTANCE

A. The County will inspect and determine if the products are acceptable and as specified.

B. If any of the products do not meet the product specifications specified herein, the County will reject the product(s) not meeting specification and the Contractor shall remove the product(s) at no cost to the County. The Contractor shall replace rejected product(s) to the County at no additional cost within the time specified by the County.

6. CONTRACTOR RESPONSIBILITIES

A. Contractor will coordinate delivery so that there is minimal to no interruption to daily work at any location.

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B. Contractor is responsible for any damage to County or third-party property caused by the Contractor or their employees. Restoration shall be made to the County’s satisfaction.

7. WARRANTY

All products provided by the Contractor shall be fully warrantied from the date of County’s acceptance of the products for a period of one year, or for the standard warranty period provided by the Contractor or by the products manufacturer, whichever is greater.

8. INVOICING AND PAYMENT

The Contractor shall submit an invoice to the County within thirty (30) calendar days of product acceptance. The Contractor shall not be paid for any returned products.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.