252731MN_Project_Documents.pdf

REQUEST FOR PROFESSIONAL SERVICES (“RPS”) – PART I

RPS Part I Rev. 02/10/25 Page 1 of 6

RPS #: 252731MN

RPS TITLE: Design Services for Wellfield Regional Park Improvements

PURPOSE

In accordance with Section 287.055, Florida Statutes, Sarasota County, a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal for the purpose of selecting a qualified Proposer to provide design services for Wellfield Regional Park Improvements.

Proposers are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

PROPOSER

2.1 For the purposes of this RPS, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

QUALIFICATIONS

3.1 The Proposer must be a business organization registered with the Florida Department of Business & Professional Regulation (DBPR) to provide engineering services in the State of Florida at the time of submittal.

3.2 At least one key personnel listed in the Proposal must be a registered Professional Engineer (PE) licensed by the Florida Board of Professional Engineers at the time of submittal.

3.3 At least one key personnel listed in the Proposal must be a Registered Architect licensed by the Florida Board of Architecture and Interior Design at the time of submittal.

3.4 At least one key personnel listed in the Proposal must be a Registered Landscape Architect licensed by the Board of Architecture and Interior Design at the time of submittal.

https://procurement.opengov.com/portal/scgov

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3.5 Preferred Qualifications

3.5.1 Demonstrated experience providing master planning, civil engineering, and landscape architecture services for large regional parks.

3.5.2 At least one key personnel listed in the Proposal has a minimum of five (5) years of experience in the engineering design of field irrigation and pumping systems for sports complexes.

3.5.3 Demonstrated design and engineering of regional sports parks in Florida with improvement on 50 acres or more, completed within the last 10 years.

MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline. Short-listed Proposers should be prepared to attend presentations and/or interviews either in Sarasota, Florida or virtually, at the County’s discretion.

SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

VENDOR QUESTIONNAIRE

6.1 All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov. Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

WRITTEN PROPOSALS

The information requested in each section below will be used by the evaluation committee to evaluate and score written proposals. All proposal documents must be submitted in the Vendor Questionnaire section in OpenGov in the format requested.

7.1 Ability of Professional Personnel

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7.1.1 Single page letter of interest summarizing Proposer’s

qualifications.

7.1.2 Required and preferred licenses and certifications.

7.1.3 Resumes of key personnel, including subconsultants, demonstrating individual qualifications and experience.

7.2 Proposer’s Past Performance & Experience

7.2.1 Complete the Summary of Professional Experience &

Capabilities Form in the Vendor Questionnaire section of OpenGov). Projects submitted should demonstrate the experience of the Proposer, subcontractor(s), and current team members who may have worked for other firms on similar projects and provide detailed information regarding the Proposer’s capabilities, project management techniques, and project controls.

7.3 Approach

7.3.1 Project Approach – Provide a detailed project approach that includes, but is not limited to the following:

a. Project management techniques, controls, program and technologies to be employed to meet project schedule and budget requirements.

b. Assignment of personnel to provide the most efficient service.

c. Where elements of the work will be performed, and who in the organizational chart will oversee performance of the work to provide the most efficient services.

d. Anticipated impacts of the Proposer’s current and projected workload on the project.

e. Detailed information explaining how location of the firm, key personnel and sub-contractors will affect project, including how impact of any physical distance will be mitigated through the use of technology, processes or other means.

7.3.2 Workload

Complete the Current & Projected Workload Form (in the Vendor Questionnaire section of OpenGov) to identify active and awarded projects.

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7.3.3 Organization

a. Provide an organizational chart delineating personnel assigned to the project (including subconsultants).

b. Provide an organizational chart showing the corporate management structure of the Proposer.

7.3.4 Schedule/Timeline

Provide a graphical representation of the proposed project schedule/timeline indicating major milestones and deliverables.

SELECTION PROCESS

8.1 Written Proposals

8.1.1 All timely responses meeting the criteria set forth in this RPS will be considered by the County.

8.1.2 Written proposals will be evaluated and scored by the

Professional Services Review Committee (PSRC) using the evaluation criteria in the Evaluation Criteria section of OpenGov.

8.1.3 When evaluating written proposals, the PSRC will use the scale below to score each criterion. Only whole numbers are to be used when scoring. Scores will be given weight as indicated in the evaluation criteria in OpenGov.

Score Description

5 Excellent

4 Very Good

3 Good

2 Satisfactory

1 Unsatisfactory

0 N/A

8.2 Presentations

The PSRC will conduct discussions with, and may require public presentations by, no fewer than the three (3) highest scoring Proposer

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8.3 Ranking

Following discussions or presentations, the PSRC will rank the short-listed Proposers. When ranking short-listed Proposers, the PSRC will consider information contained in the written proposals, clarifications (if any), and information provided during discussions or presentations.

Ranking shall be determined without regard to the score established as a result of the evaluation of written proposals.

8.4 Recommendation of Award

The Proposer ranked first by the PSRC will be recommended for award.

AWARD

9.1 It is the intent of the County to award a contract to the Proposer who, in the sole opinion of the County, is most qualified to perform the scope of services required.

9.2 In the event of a tie the tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

9.3 Local preference as defined in the Procurement Code section 2-215 is not applicable to this solicitation.

9.4 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a CCNA Project Specific Agreement) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

CONFLICT OF INTEREST

10.1 Any Proposer who has drafted any portion of a scope of work or specifications for a project, or any entity which provides material assistance to such Proposer in such work, shall be ineligible to compete for the contract for design or construction of that project.

10.2 Selected Proposers, either directly or through an affiliate, may not have a business relationship with any entity to perform work related to a work assignment issued under any resulting contract

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CHANGES IN PROJECT TEAM

11.1 A change in the project team of a Proposer after the submission of a proposal could result in reconsideration of the scoring of applicable evaluation criteria, at the sole discretion of the County.

11.2 Any changes in the Proposer’s Key Personnel must be brought to the attention of Procurement as soon as possible after the change is made.

The changes, the reasons for the changes, and resumes for the individuals being substituted for an original project team member, must be submitted to the Procurement Analyst identified in the Solicitation Summary prior to the scheduled evaluation committee meeting.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team of a Proposer. No increases in scoring will result from the reconsideration of changes in the project team of a Proposer.

11.4 After recommendation of award, the successful Proposer shall not be allowed to substitute project team members named in this proposal without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of a recommended award, or termination of agreement.

REUSE OF EXISTING PLANS

12.1 The plans on this project are subject to reuse in accordance with Section

287.055 (10), Florida Statutes.

PART II

SCOPE OF SERVICES

RPS Library Rev. 01/31/20 Part II - Page 1 of 5 Prepared by Capital Projects Department

I. Description of Project

A. Wellfield Park (“Park”) is approximately 80 acres and currently includes baseball, softball, football, and soccer fields, croquet, disc golf, basketball, and tennis/pickleball courts. The park hosts several athletic clubs, including the Sarasota County Croquet Club, Venice Vikings Football and Cheer Association, Miss Venice Softball, Venice Little League, and the Venice Falcons Soccer Club.

It was the site of the first drinking water wells for the City of Venice and has been referred to Wellfield ever since. In October 2024, the City of Venice and Sarasota County entered into an agreement to convey ownership of Wellfield Park to Sarasota County for operations and future redevelopment into a County regional park. All operations, maintenance, repair, and replacement including capital improvements will become the responsibility of Sarasota County.

B. The park has aging infrastructure with many amenities at end of life and in need of replacement. This project includes the planning, design, and permitting to reorganize and redevelop the park into the Wellfield Regional Park. The County anticipates that evaluation and master planning of Bypass Park/Foxworthy Campus and Pinebrook Park (City of Venice) will also be included as part of the planning for the larger redevelopment of Wellfield Regional Park (“Project”) due to proximity and possible synergies with athletic and park amenities and facilities.

C. Site maps (Attachments A, B, C, and D) and the Wellfield Park agreements (E, F, and G) are included for reference.

II. Project Design and Programmatic Requirements

The Consultant shall provide complete design and engineering services for the Project. General design and programmatic requirements of the Project include, but are not limited to:

A. Proposed recreational facilities. The following facilities may be new or renovated as determined through initial master planning:

1. Athletic fields

2. Sarasota County Croquet Club complex

3. Playgrounds and Fitness Equipment

4. Pavilions and Shade Structures

5. Restrooms, Concession Buildings, Multi-use Spaces (storage, locker-rooms, meeting space, etc.)

6. Operations and Maintenance Facilities

B. Site infrastructure improvements including:

1. Site development to accommodate proposed recreational facilities such as:

a. Stormwater management including, but not limited to:

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1) Coordination with regional stormwater systems including flood zone management

2) Systems for existing and proposed park improvements

3) Systems for existing and proposed athletic fields

4) Maintenance of and/or improvements to environmental areas

5) Maintenance of and/or improvements to existing stormwater systems

b. Earthwork for all aspects of Park improvements including specialty subsurface sports field preparations

c. Utilities, including on-site utility infrastructure (related off-site improvements may be required)

d. Landscaping, including ornamental and functional, natural and/or synthetic sports field playing surfaces, and environmental remediation/improvements

e. Associated irrigation systems including master pumps, controls and distribution

f. Lighting including parking lot, facility, security, roadway and sports field systems

g. Roadways, parking areas, pedestrian sidewalks, natural and multi-purpose trails

h. Park wayfinding, signage, informational kiosks and graphics.

i. Site furnishings

2. All aspects of sports field facilities including:

a. Sport field specialty equipment such as bases, goals, backstops, bleachers, stadium seating, fencing, netting, electronic scoreboards, tracks, and related provisions

b. Operations and maintenance structures and facilities

c. Miscellaneous structures such as ticket booths, equipment sheds, etc.

3. New building construction and/or renovations to existing buildings

4. ADA related improvements

5. Environmental measures including habitat and/or natural resource mitigation, remediation, relocation, improvements, etc.

C. Off-site Improvements:

Off-site improvements such as utilities, roadway modifications and signalization and recreational trails.

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D. Sustainability Goals

1. The design shall incorporate elements necessary for applicable structures to obtain the highest Leadership in Energy and Environmental Design (LEED) Certification possible.

2. The Project shall follow County Resolution #2024-016 regarding reduction of fossil fuel greenhouse gas-emitting energy needed to operate.

3. Landscaping designs shall meet County requirements in irrigation and plant material in County Code Ch 22, Art VI, Sec. 22-151-161.

4. Where applicable, the Project shall follow the parameters as set by the Green Development Resolution No. 2006-174, the Green Building Resolution No. 2005-048, and the Sustainability Resolution 02-119 of the Board of County Commissioners of Sarasota County.

5. The Project shall incorporate Integrated Pest Management (IPM) in conformance with Sarasota County IPM Procedural Guidelines.

6. The Project shall follow Sarasota County Ordinance 2018-016 for Program Recyclables.

7. Sarasota County Sustainability Resolutions can be found at www.scgov.net/sustainability.

III. General Services of the Consultant

A. The Consultant shall provide complete professional and specialty services required for the Project.

B. The Project may be phased. Service agreements for all aspects of the Project may be apportioned with respect to the Scope of Services of phased construction. While services for the entire Project are anticipated, the County may limit or adjust the Consultant’s Scope of Services to portions thereof. It is anticipated, but not guaranteed, that the initial scope of services shall include:

1. Regional Parks Planning: Design services to include review and analysis of amenities at Wellfield Park, in addition to nearby Bypass Park (Sarasota County) and Pinebrook Park (City of Venice)

a. Identify synergies between the parks

b. Propose clustering of similar or complementary amenities

c. Avoid duplication of services within the area

2. Park Master Planning: Review of existing project documentation, due diligence services, development of a master plan(s), permitting analysis and budget analysis.

3. Park Operational Planning: Consultant shall meet with Parks, Recreation and Natural Resources operational staff to work through multiple scenarios regarding Park operations to inform the master planning. Plans

RPS Library Rev. 01/31/20 Part II - Page 4 of 5 may incorporate aspects such as wayfinding, attendance and traffic control, circulation, ticketing, security and safety, emergency response, communications technologies, temporary facilities, utility services, concessions, custodial services, field maintenance, park maintenance, materials storage requirements, etc. Scenarios may include such uses as:

a. Normal daily operations for multiple sports users

b. Large regional tournament

c. Two smaller separate tournaments

d. Specialty leased event (e.g. sports clinics or camps)

4. Due Diligence services such as surveying, geotechnical, environmental analysis and subsurface utility engineering

5. Phasing/sequencing analysis and documentation: With input from County and County’s Construction Management consultant, provide complete solutions that maximize availability of portions of the Park during phased and/or sequences of construction. Documentation of solutions will be included in master planning, design, and engineering efforts.

6. Design and Engineering: design, construction documents, permitting, and bidding assistance for all phases/sequences of construction.

7. Construction Administration: services during construction.

C. The Consultant shall provide professional services that include, but are not limited to, Civil Engineering, Landscape Architecture, Architecture, Mechanical, Electrical, Plumbing and Fire Protection, Surveying and Geotechnical services for initial analysis and investigations.

D. Consultant Specialty Services may include, but are not limited to, environmental engineering, master planning, design and organizational planning of regional parks, sports field and systems design, master irrigation system design, wayfinding and graphics design, safety, security, food service and communications technologies.

1. Specialty Services may be required to be provided by individuals with appropriate industry credentials.

2. For communications technologies, designs shall be by Registered Communications Distribution Designer (RCDD) credentialed individual(s).

E. Consultant services may include coordination, workshops, presentations, etc.

with private organizations associated with the park.

F. Consultant services may be required for off-site connections to City and/or County Public Utilities.

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G. Consultant services shall include, but are not limited to, project administration, discipline coordination, project reporting, and cost control.

H. Consultant shall provide services organized for, and coordinated with, County Capital Projects department as representing the Parks, Recreation and Natural Resources department of Sarasota County to meet the needs of the Project.

I. Consultant shall produce Construction Documents meeting current codes and applicable regulations of all authorities having jurisdiction. Applications and successful approvals for all associated site and building permitting are included in this Scope of Services.

1. Wellfield Park is located within the City of Venice and is currently zoned Recreation (REC).

2. Bypass Park is located within Sarasota County and is currently zoned Government Use (GU).

3. Pinebrook park is located within the City of Venice and is currently zoned Conservation (CON).

J. The project shall utilize a Construction Manager (CM) delivery method. CM services are to be selected under a separate solicitation and awarded through separate contract.

1. Consultant services shall include coordination with the County’s selected CM. Such services shall include, but may not be limited to, providing milestone documents, responding to CM requests for information and reviewing CM estimates and proposals.

K. The use of Construction Engineering Inspection (CEI) services may or may not be utilized for this Project. If utilized, these services would be solicited separately by the County.

L. Commission Agent services may or may not be utilized for this Project. If utilized, these services would be solicited separately by the County.

1. If utilized for this Project, Consultant services shall include coordination with the County’s Commissioning Agent. Such services shall include, but are not limited to, providing milestone documents, responding to requests for information and reviewing Commissioning Agent submittals and applications.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor shall maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. PROFESSIONAL LIABILITY: Contractor shall maintain Professional Liability, or equivalent Errors & Omissions Liability, with limits not less than $1,000,000.00 per claim/occurrence for professional services rendered under this Contract. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this Contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this Contract is made, or provide evidence showing Contractor has obtained a two-year extended reporting period endorsement.

D. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business

Automobile Liability insurance with limits not less than $1,000,000 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

Part III