252714FB_Project_Documents.pdf

REQUEST FOR PROFESSIONAL SERVICES (“RPS”) – PART I

RPS Part I Rev. 02/10/25 Page 1 of 6

RPS #: 252714FB

RPS TITLE: ENGINEERING SERVICES FOR MANASOTA KEY ROAD RECONSTRUCTION

PURPOSE

In accordance with Section 287.055, Florida Statutes, Sarasota County, a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal for the purpose of selecting a qualified Proposer to provide professional engineering design services for the replacement of approximately 2400 feet of Manasota Key Road including a provision for a shore protection structure. Proposers are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

PROPOSER

2.1 For the purposes of this RPS, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

QUALIFICATIONS

3.1 The Proposer must be a business organization registered with the Florida Department of Business & Professional Regulation (DBPR) to provide engineering services in the State of Florida at the time of submittal.

3.2 At least one key personnel listed in the Proposal must be a registered Professional Engineer (PE) licensed by the Florida Board of Professional Engineers at the time of submittal.

3.3 Proposals should demonstrate experience providing engineering services for roadway design and permitting.

3.4 Preferred Qualifications

3.4.1 Proposer's Lead Engineer (EOR) is a licensed Professional Engineer in the State of Florida with a minimum of ten years’ experience in stormwater modeling in the state of Florida.

https://procurement.opengov.com/portal/scgov

RPS Part I Rev. 02/10/25 Page 2 of 6

3.4.2 A member of Proposer’s team meets the minimum qualification requirements for Florida Department of Transportation (FDOT)

3.1 Minor Highway Design.

3.4.3 Proposer’s key personnel have transportation roadway design, erosion protection structure design, and coastal permitting experience.

3.4.4 Proposer's key personnel demonstrate experience with a design of a similar project with the following site constraints: coastal roadway, coastal permitting, and shore protection structure.

MEETINGS & SCHEDULE

4.1 An anticipated schedule is provided in the Timeline posted in OpenGov.

All meetings will take place at the time, date, and location specified in the solicitation Timeline. Short-listed Proposers should be prepared to attend presentations and/or interviews either in Sarasota, Florida or virtually, at the County’s discretion.

SUBMITTAL INSTRUCTIONS

5.1 Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

VENDOR QUESTIONNAIRE

6.1 All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov. Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

6.2 Grant Documents

This project includes Federal Highway Administration (FHWA) grant funding. All applicable grant documents will be included in OpenGov.

Grant documents that require Proposer’s signature will be available in the Vendor Questionnaire section.

WRITTEN PROPOSALS

7.1 The information requested in each section below will be used by the evaluation committee to evaluate and score written proposals. All

RPS Part I Rev. 02/10/25 Page 3 of 6 proposal documents must be submitted in the Vendor Questionnaire section in OpenGov in the format requested.

7.2 Ability of Professional Personnel

7.2.1 Single page letter of interest summarizing Proposer’s

qualifications.

7.2.2 Required and preferred licenses and certifications.

7.2.3 Resumes of key personnel, including subconsultants, demonstrating individual qualifications and experience.

7.3 Proposer’s Past Performance & Experience

Complete the Summary of Professional Experience & Capabilities Form in the Vendor Questionnaire section of OpenGov). Projects submitted should demonstrate the experience of the Proposer, subcontractor(s), and current team members who may have worked for other firms on similar projects and provide detailed information regarding the Proposer’s capabilities, project management techniques, and project controls.

7.4 Approach

7.4.1 Project Approach – Provide a detailed project approach that includes, but is not limited to the following:

a. Project management techniques, controls, program and technologies to be employed to meet project schedule and budget requirements.

b. Assignment of personnel to provide the most efficient service.

c. Where elements of the work will be performed, and who in the organizational chart will oversee performance of the work to provide the most efficient services.

d. Anticipated impacts of the Proposer’s current and projected workload on the project.

e. Detailed information explaining how location of the firm, key personnel and sub-contractors will affect project, including how impact of any physical distance will be mitigated through the use of technology, processes or other means.

RPS Part I Rev. 02/10/25 Page 4 of 6

7.4.2 Workload

Complete the Current & Projected Workload Form (in the Vendor Questionnaire section of OpenGov) to identify active and awarded projects.

7.4.3 Organization

a. Provide an organizational chart delineating personnel assigned to the project (including subconsultants).

b. Provide an organizational chart showing the corporate management structure of the Proposer.

7.4.4 Schedule/Timeline

Provide a graphical representation of the proposed project schedule/timeline indicating major milestones and deliverables.

SELECTION PROCESS

8.1 Written Proposals

8.1.1 All timely responses meeting the criteria set forth in this RPS will be considered by the County.

8.1.2 Written proposals will be evaluated and scored by the Professional Services Review Committee (PSRC) using the evaluation criteria in the Evaluation Criteria section of OpenGov.

8.1.3 When evaluating written proposals, the PSRC will use the scale below to score each criterion. Only whole numbers are to be used when scoring. Scores will be given weight as indicated in the evaluation criteria in OpenGov.

Score Description

5 Excellent

4 Very Good

3 Good

2 Satisfactory

1 Unsatisfactory

0 N/A

RPS Part I Rev. 02/10/25 Page 5 of 6

8.2 Presentations

The PSRC will conduct discussions with, and may require public presentations by, no fewer than the three (3) highest scoring Proposers.

8.3 Ranking

Following discussions or presentations, the PSRC will rank the short-listed Proposers. When ranking short-listed Proposers, the PSRC will consider information contained in the written proposals, clarifications (if any), and information provided during discussions or presentations.

Ranking shall be determined without regard to the score established as a result of the evaluation of written proposals.

8.4 Recommendation of Award

The Proposer ranked first by the PSRC will be recommended for award.

AWARD

9.1 It is the intent of the County to award a contract to the Proposer(s) who, in the sole opinion of the County, is most qualified to perform the scope of services required.

9.2 In the event of a tie the tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

9.3 Local preference as defined in the Procurement Code section 2-215 is not applicable to this solicitation.

9.4 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a CCNA Specific Project Agreement) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

CONFLICT OF INTEREST

10.1 Any Proposer who has drafted any portion of a scope of work or specifications for a project, or any entity which provides material assistance to such Proposer in such work, shall be ineligible to compete for the contract for design or construction of that project.

RPS Part I Rev. 02/10/25 Page 6 of 6

10.2 Selected Proposers, either directly or through an affiliate, may not have a business relationship with any entity to perform work related to a work assignment issued under any resulting contract

CHANGES IN PROJECT TEAM

11.1 A change in the project team of a Proposer after the submission of a proposal could result in reconsideration of the scoring of applicable evaluation criteria, at the sole discretion of the County.

11.2 Any changes in the Proposer’s Key Personnel must be brought to the attention of Procurement as soon as possible after the change is made.

The changes, the reasons for the changes, and resumes for the individuals being substituted for an original project team member, must be submitted to the Procurement Analyst identified in the Solicitation Summary prior to the scheduled evaluation committee meeting.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team of a Proposer. No increases in scoring will result from the reconsideration of changes in the project team of a Proposer.

11.4 After recommendation of award, the successful Proposer shall not be allowed to substitute project team members named in this proposal without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of a recommended award, or termination of agreement.

REUSE OF EXISTING PLANS

12.1 The plans on this project are subject to reuse in accordance with Section

287.055 (10), Florida Statutes.

(END OF PART I)

PART II

SCOPE OF SERVICES

Prepared by Capital Projects Part II - Page 1 of 3

1. Purpose

Sarasota County (“County”) plans to repair damages on Manasota Key Road caused by Hurricanes Helen and Milton. The Manasota Key Road Reconstruction (“Project”) requires professional engineering services for site assessment, design, permitting, bid phase and construction oversight activities.

2. Description of Work

A. The Project shall replace approximately 2,400 feet of Manasota Key Road within, and adjacent to, the north end of Blind Pass Park on Manasota Key.

A full replacement of the roadway is required in that area, including the removal of the existing destroyed roadway. Activities shall include investigation of existing conditions, development of design alternatives, engineering design and analysis, coastal wave modeling, permitting, assistance with public outreach and coordination with adjoining projects, construction and construction-phase services. Coastal erosion protection in the form of hard or soft armoring may also be required to improve resiliency of the finished roadway. Federal funding is being sought to assist with the cost of the work. Coordination with Florida Department of Transportation (FDOT) is needed for approval of cost estimates, plans, and specifications.

B. The design shall consider the existing site constraints including, land ownership and use, topography, soil conditions, right of way, easements, drainage, environmental, utilities and other pertinent criteria.

C. A portion of the Project design and construction funding will be supported by a Federal Highway Administration (FHWA) Grant. All design documents are required to follow the latest FDOT Design Manual and Specifications, Federal National Environmental Policy Act (NEPA), and other applicable criteria.

D. Consultant shall provide support services with community stakeholder management, engage in public meetings, neighborhood homeowner association meetings and prepare alternatives and graphic support renderings for public outreach.

E. Within 30 days of issuance of the Notice of Recommended Award (NORA), Consultant shall submit a detailed Scope of Services for the work to be performed, for the County’s consideration and for inclusion in the draft Agreement.

3. Professional Services

Consultant shall provide engineering services which may include, but are not limited to:

A. Public information services

B. Environmental assessment and treatment design services

C. Habitat delineation and analysis

Prepared by Capital Projects Part II - Page 2 of 3

D. Cultural/historical resources survey and analysis

E. Architectural and engineering design and analysis

F. Landscape architecture design and analysis

G. Pedestrian facility design and analysis

H. StormWise™ pond routing modeling

I. Stormwater/surface water management system design

J. Coastal Engineering Hydraulic and Wave Modeling

K. Permitting services (local, state and federal)

L. Design specifications and construction documents

M. Constructability Review

N. Construction Design-Bid-Build Services

O. Design-Build Construction Services

P. Construction Manager at Risk

Q. Post-design construction services

R. Highway/Roadway engineering

S. Maintenance of Traffic Design

T. Structural bridge design and analysis

U. Building design in accordance with the Florida Building Code, Sarasota County UDC (Unified Development Code), and Federal Emergency Management Agency (FEMA) structure guidelines

V. Surveying and mapping services

W. Geotechnical engineering services

X. Utility and communication infrastructure engineering

Y. Right of ways (acquisition and permitting)

Z. Lighting design

AA. Traffic control systems

BB. Subsurface utility exploration (SUE)

CC. Noise studies

DD. Land and transit planning

EE. Grant assistance and funding support services

FF. Federal National Environmental Policy Act (NEPA) requirements

Prepared by Capital Projects Part II - Page 3 of 3

Project Location Map

(END PART II)

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. COMMERCIAL GENERAL LIABILITY: Contractor shall maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 2 of 2

B. PROFESSIONAL LIABILITY: Contractor shall maintain Professional Liability, or equivalent Errors & Omissions Liability, with limits not less than $1,000,000.00 per claim/occurrence for professional services rendered under this Contract. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this Contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this Contract is made, or provide evidence showing Contractor has obtained a two-year extended reporting period endorsement.

C. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’

Compensation insurance on in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

(End of Part III)