2526-04 Music Supplies Bid Document.pdf

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MONROE-WOODBURY CENTRAL SCHOOL DISTRICT

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

TELEPHONE: 845-460-6200 / TELEFAX: 845-460-6085

TITLE: Music Supplies BID NUMBER: 2526-04

INVITATION TO BID

BIDDER’S NAME: _________________________________________________________________

ADDRESS: ______________________________________________________________________

CONTACT NAME & PHONE #: ______________________________________________________

EMAIL: _______________________________________________________________________

Bids for the above referenced bid number and title will be received until: 2:00 PM on Monday, March 17, 2025 at the Monroe-Woodbury Central School District’s office of the Purchasing Agent, at the above address, at which time and place bids will be publicly opened and read.

TERMS: July 1, 2025 – June 30, 2026

DELIVERY: AS SPECIFIED

Prices are to be quoted F.O.B. DESTINATION, PREPAID, deliveries made inside building to:

Various Locations (See Appendix “A”)

If you have any questions pertaining to the proper completion of our bid form, please contact the office of the Purchasing Agent at the above address and phone number.

DATED: 2/11/25

PLEASE MAKE COPY OF BID FOR YOUR RECORDS

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS

1. Introduction

2. Submission of Bid

3. Proposals

4. Inserting Prices

5. Amendments

6. Taxes

7. Catalogue Reference

8. Bid Security – NOT REQUIRED UNLESS SPECIFIED

9. Acceptance or Rejection

10. Delivery

11. Firm Price and Quantities

12. Samples When Requested

13. Prevailing Wage Rate

14. Unsatisfactory Performance

15. Damage to Facilities

16. Subletting of Contract

17. Award of Bids

18. Civil Rights Act

19. Bidding Procedure

20. Questions Regarding Bid

21. Safety Data Sheets

22. Insurance ............................................................................................................................................. 9-10

23. PREVAILING WAGE

BID PROPOSAL CERTIFICATIONS ....................................................................................................... 12-13

I. General Bid Certification

II. Non-Collusive Bidding Certification ............................................................................................ 12-13

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

DECLARATION OF BIDDER’S INABILITY TO PROVIDE CERTIFICATION OF COMPLIANCE

WITH THE IRAN DIVESTMENT ACT

Vendor Disclosure Certificate

Appendix A - Monroe-Woodbury Central School District Job Location

Appendix B – Music Supplies Specifications & Pricing Sheet ................................................................... 19-26

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix C – Form-W9

Appendix D - Vendor Information Form

Appendix E- References

Appendix F - Bidder’s Checklist

INSTRUCTIONS TO BIDDERS

1. Introduction

Sealed proposals are requested for the furnishing, delivery and installation for the various items of equipment, supplies, or services as required by the Board of Education for the Monroe-Woodbury Central

School District. Requirements are set forth in the following specifications, prepared under the direction of said Board of Education, will be opened in the District Administrative Office of the Purchasing Agent on the date and time specified on page one. These bid instructions are to be considered an integral part of all proposals.

2. Submission of Bid

The person, firm or corporation making such proposal shall submit it in a sealed envelope to the Purchasing

Agent at the place herein mentioned on or before the hour and day stated on page 1 hereof, and the envelope shall be endorsed with the Bid Number, Bid Title, Name of the person, firm or corporation submitting the

Bid, and the Due Date. All Bids received after the date and time stated on page one (1) will not be considered and will be returned to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the School District. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. In the event of a school closing, the bid will be opened on the next business day at the same time and place.

3. Proposals

Proposals must be originals and submitted with all blanks appropriately filled in, using ink or typewritten – no facsimile’s or photocopies. Signatures shall be in ink and in longhand. Proposals that are incomplete or obscure may be rejected as informal. No Bids that are “conditionals” will be considered. No oral telephonic proposals or modification of proposals will be considered.

If an approved equal item is being offered, the name and product number of the approved equal item must be written on the bid proposal sheets, or it will be assumed that the bidder is bidding on items as specified, and it shall be the bidder’s responsibility to furnish same. The Board of Education will be the sole determiner of approved equal items.

4. Inserting Prices

The bidder shall insert the price per stated unit and the extension against each item in the schedule hereto annexed, which he proposes to furnish and deliver. Do not leave blanks, if not bidding on an item, please enter “no bid”. In the event of a discrepancy between the unit price and the extension, the unit price will govern. The price inserted must be net and must include shipping, handling and delivery charges. Where

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

required, computation must be made of the total amount of the bid for all items bid upon and the total shall be stated in the space provided.

5. Amendments

Any verbal information obtained from or statements made by the Representative of the Monroe-Woodbury

Central School District or his designee at the time of examination of the documents or site shall not be construed as, in any way, amending the Bid documents. Only such corrections or addenda as are issued by the Purchasing Agent, in writing to all Contractors, shall become a part of the Bid and/or Contract. Any addendum issued during the time of bidding shall be included in bids and become a part of the Contract

Agreement.

6. Taxes

No charge will be allowed for federal, state or municipal sales excise taxes, for which the Board of

Education is exempt. The price bid shall be net and shall not include the amount of any such tax. Nor will the district pay for any fuel surcharges, unless addressed and accepted at the time of bid.

7. Catalogue Reference

When a catalogue reference follows the description of an item, such a catalogue reference is intended as a means of more fully describing the item and shall be considered as part of the specification.

8. Bid Security – NOT REQUIRED UNLESS SPECIFIED

No bid will be considered unless it is accompanied by a deposit of not less than 0% of the total amount of the bid. Such bid deposits shall consist of a bid bond or certified check drawn to the order of the Board of

Education, Monroe-Woodbury Central School District. Receipt for the bid deposit will not be given.

Bid deposits will be returned to all unsuccessful bidders within thirty days after awarding of the contract.

The bid deposit of the successful bidder will be returned upon the satisfactory completion of the contract.

9. Acceptance or Rejection

The Board of Education reserves the right to award this bid by items, groups of items or as a whole, or in its discretion, reject all bids and re-advertise in the manner provided by Section 103 General Municipal Law whichever, in the opinion of the Board of Education, will be in the best interest of the school district. Also reserved is the right to reject bids and to purchase items on State Contract, if such items can be obtained on the same terms, conditions, specifications, and at a lower price. No bids will be accepted with minimum delivery values or with delivery/shipping charges that are to be paid by the District.

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

10. Delivery

Delivery will be required to be made inside the school as indicated between the hours of 8:00am and 2:00pm, Monday through Friday. All bids are to be made on the basis of F.O.B. to the designated school buildings within the Monroe-Woodbury Central School system. The orders for the school are to be completed within

30 days of the receipt of purchase order. All orders must be shipped by purchase order and are not to be combined. Each purchase order should be shipped in a separate package with packing slip affixed to the package outside or enclosed inside. Bidders are requested not to bid on items that cannot be delivered within the stated periods. If the successful bidder fails to deliver as ordered, the School District reserves the right to cancel the contract and purchase the balance from other sources.

11. Firm Price and Quantities

The term of the bid will be July 1, 2025, through June 30, 2026. Pricing must remain firm for that period of time. All quantities are estimated and may be increased or decreased at the time of purchase.

ALL PRICES MUST INCLUDE SHIPPING AND HANDLING.

12. Samples When Requested

Bidders shall submit with their bids, cuts and/or prints clearly illustrating the equipment they propose to furnish. Only at the request of the Purchaser shall bidders submit for inspection actual samples. Samples must be submitted within five days after such a request. Failure to comply with these requirements may be sufficient reason for disregarding the bid.

13. Prevailing Wage Rate

Any persons employed by the Contractor or any Sub-contractor will be paid at a rate not less than the prevailing wage established by the New York State Department of Labor for the appropriate trade(s), for the period of time involved. (See attached, if applicable).

14. Unsatisfactory Performance

Whenever, within one year of final acceptance of the apparatus, equipment, supplies, or materials by the

Board of Education, the Contractor is notified in writing by the School District that any item of apparatus, equipment, supply, material and/or workmanship has proved defective or is not meeting the specification requirements, he shall immediately replace, repair, or otherwise correct, as the School District may determine, the defect or deficiency without cost to the School District. If the successful bidder fails to make these adjustments noted, the School District may purchase from other sources said objects/items, and the successful bidder agrees to reimburse the School District for any excess costs occasioned by such purchases.

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

15. Damage to Facilities

The Contractor shall repair or replace, to the satisfaction of the School District, any and all damage done to any building, facility, or its contents or to the work of other trades as a result of negligence or waste by said

Contractor, his agents, servant and/or employees while fulfilling his contract.

16. Subletting of Contract

The Contractor shall not assign or sublet any part of a contract without the prior written approval of the

Board of Education.

17. Award of Bids

The Bid will be awarded to the lowest responsible bidder.

The Monroe-Woodbury Central School District reserves the right to purchase items or services included in this bid on State, County or other Governmental Agency contracts and National Cooperatives, if such items can be obtained on the same terms, conditions, specifications and at a lower price if applicable when available.

If in the event after Sixty (60) working days, of the Bid Opening date, awards have not been made all bids shall become null and void.

Unless otherwise stated in the NOTICE TO BIDDERS, the successful bidder will be required to furnish and deliver items and/or services covered by the specification for the stated period. In some cases, the bidder, with mutual consent BETWEEN VENDOR AND MONROE-WOODBURY CENTRAL SCHOOL

DISTRICT, may consent in writing, to renew/extend bid for two consecutive additional periods of twelve

(12) months, each upon the same identical terms that were originally agreed upon from the date of the BID

OPENING.

The Monroe-Woodbury Central School District reserves the right to allow all municipal, not-for-profit and political subdivisions authorized under the General Municipal Laws of the State of New York, to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to NYS

GML 100 through 104. However, it is understood that the extension of such contracts are at the discretion of the vendor and the vendor is only bound to any contract between the Monroe-Woodbury CSD and the vendor. Additionally, the School District reserves the right to purchase any goods or services included as part of this bid from any means legally available to it at any time.

18. Civil Rights Act

Each contractor submitting a bid shall comply with Title VI of the Civil Rights Act of 1964 and the regulations of the Department of Health, Education and Welfare issued thereunder.

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

19. Bidding Procedure

The enclosed bid is to be signed and returned to:

Purchasing Agent

Monroe-Woodbury Central School District

Education Center

278 Route 32

Central Valley, NY 10917

20. Questions Regarding Bid

All questions pertaining to this solicitation must be in writing. Questions regarding this bid should be directed to Narinder Chandyok at nchandyok@mw.k12.ny.us or post your question on Bidnet Direct. Please make sure to include your company’s name, phone number and a reference to the bid in question. We will respond as soon as possible.

mailto:nchandyok@mw.k12.ny.us

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

21. Safety Data Sheets

REQUEST FOR SAFETY DATA SHEETS

In accordance with amendments to the New York State Labor Law and the OSHA Hazard Communication

Standard, we hereby request that you provide us with the following information on any and all substances that you will supply to us as a result of this bid. Further, if in the future you should supply us with any substances, either as a part of this bid or as an individual order, we also request that you provide us with the same following information at the same time you provide such substances.

The information we request that you provide to us are dated Material Safety Data Sheets; which include, at a minimum, the following:

1. The name of any hazardous ingredients, including the generic or chemical name.

2. The CASE Registry Number of the chemical ingredients and physical and chemical characteristics of the mixture in total.

3. The level at which exposure to the substance is determined to be hazardous, by OSHA, ACGIH, NFPA, NIOSH, IARC, NTP.

4. The acute and chronic health effects of exposure and primary routes of entry into the body.

5. The potential for flammability, explosion, reactivity, and other hazards of such substances.

6. Appropriate emergency/first aid procedures.

7. Proper precautions for safe handling and recommended engineering control.

8. Procedures for clean-up of leaks and spills.

With respect to any substance for which you do provide us the foregoing information, we request that you also provide us with all updated information as it becomes available. We will hold you liable for any failure on your part to comply with this request.

We look forward to your anticipated cooperation and we thank you for helping us keep our employees informed about the toxic substances they come into contact with at work.

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

22. Insurance

In contract and/or purchase order, involving delivery and installation or any material and equipment, the successful bidder shall take out and maintain, until the accepted completion of the work, Workman’s

Compensation Insurance for all of its employees employed on the site of the project, and in case any work is sublet, the successful bidder shall require the sub-contractor similarly to provide Workman’s Compensation

Insurance for all of the latter’s employees so as to keep the Monroe – Woodbury Central School District free from blame in any one and/or series of occurrences involving sickness and/or personal injury.

In contracts and/or purchase orders involving the providing of services, the installation of any materials and/or equipment, the successful bidder shall take out and maintain, until the accepted completion of the work, Public

Liability and Property Damage Insurance as shall protect him, any sub-contractor performing work covered by these specifications and the Monroe – Woodbury Central School District, from claims for damages for personal injury, including accidental death, as well as from claims for property damage which may arise from any operation in connection with these specifications, whether such operation be by himself, any sub-contractor or by anyone directly or indirectly employed by them. Public Liability Insurance shall be in an amount of not less than $1,000,000.00 for injuries, including wrongful death, to any one person and subject to the same limit for each person in an amount of not less than $1,000,000.00 on account of one (1) accident.

Property Damage Insurance shall be in an amount not less than $500,000.00 for damages on account of all accidents. Certificates of Insurance on the foregoing may be required from the successful bidder.

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

23. PREVAILING WAGE

Prevailing wage rates apply to this contract (if box is checked)

The successful bidder is required to pay the prevailing hourly wage rates and the prevailing hourly supplements pursuant to section 220-d of the New York State Labor Law.

• Contractors are responsible for paying all applicable prevailing rates throughout the term of the contract.

• A verified statement of payment of prevailing rates by the Contractor (Article 8 only) MUST be submitted to Monroe-Woodbury WCSD in order for payment to be made.

• Prevailing Wage Rates are incorporated into this document in accordance with the New York State

Labor Law.

PREVAILING WAGE RATES –

The awarded Contractor who provides the service to the Monroe-Woodbury CSD and component districts shall insure that each laborer or worker employed by the Contractor or Subcontractor shall not be paid less than the prevailing rate of wages as indicated on the current wage schedule provided by the New York State Department of Labor, Bureau of Public Works. The successful vendor(s) is/are responsible for complying with all current labor rates and regulations throughout the duration of any contract resulting from this document. A current wage schedule is available on the New York State Department of Labor’s website at www.labor.state.ny.us The new wage schedules are available on July 1 of each year.

As of December 30, 2024, all contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor. Please provide us with your Certificate of Registration with your bid submission.

**A CERTIFIED PAYROLL IS REQUIRED TO BE SUBMITTED WITH THE INVOICE TO THE SCHOOL DISTRICT

BEFORE PAYMENT OF SERVICES WILL BE MADE.

“The Contractor and subcontractor(s) if any shall submit to the school district with all requests for payment, certified payrolls or transcripts of the original payroll record, subscribed and affirmed as true under the penalties of perjury. At a minimum, payrolls must show the following information for each person employed on a public work project: Name, social security number, classification(s) in which the worker was employed, hourly wage rate(s) paid, supplements paid or provided, and daily and weekly number of hours worked in each classification”

PLEASE NOTE: Vendors currently on the NYS Labor Department Debarred list will not be considered for award. By submitting a bid for consideration, the vendor is indicating to the school district that they are currently in good standing with the NYS Department of Labor at the time of the bid.

http://www.labor.state.ny.us/

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

BID PROPOSAL CERTIFICATIONS

Business Name:

Address: _______ ______

Contact Name: Telephone Number: _____ ______

Email: ______________________________________________________________________________

I. General Bid Certification

The bidder certifies that he will furnish, at the prices wherein quoted, the materials, equipment and/or services as proposed on this bid.

II. Non-Collusive Bidding Certification

By submitting of this bid proposal, the bidder certifies that he is complying with Section 103-d of the General Municipal Law as follows:

Statement of non-collusion in bids and proposals to political subdivision of the state. Every bid or proposal hereafter made to a political subdivision of the state of any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation, or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury:

Non-collusive bidding certification.

(a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty or perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such process with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

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(a) A bid shall not be considered for award nor shall any award be made where (a) (1) (2) and (3) have not been complied with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or bid designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured; (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning of sub-paragraph one (a).

Any bid hereafter made to any political subdivision of the state of any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and where such bid contains the certification referred to in subdivision one of the section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

(b) In the event of the failure of the undersigned bidder to perform within the time stated in the schedule or purchase order as the case may be, the bid deposit made with this bid, or so much thereof as undersigned, shall be retained by the Board, on demand, the differences between the price or prices bid and the price or prices for which such items shall be subsequently purchased, less the amount of the bid deposit retained by the Board. No plea of mistake in such accepted bid shall be available to the undersigned bidder and o bid may be withdrawn before the expiration of ninety days from the date of submission thereof.

Authorized Signature: ________________________

Title: _____________________________________

Date: _____________________________________

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CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective

April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of

“persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited

Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the

Act’s effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any

Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should the School District receive information that a Bidder/Contractor is in violation of the above-referenced certification, the School District will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the

Act within 90 days after the determination of such violation, then the School District shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the

Bidder/Contractor in default. The School District reserves the right to reject any bid or request for assignment for a

Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the

Prohibited Entities List.

I, ___________________________________________, being duly sworn, deposes and says that he/she is the

___________________________ of the __________________________________ Corporation and that neither the

Bidder/Contractor nor any proposed subcontractor is identified on the Prohibited Entities List.

SIGNED

SWORN to before me this _______________ day of _______________ 202___

Notary Public: _________________________

OR

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

DECLARATION OF BIDDER’S INABILITY TO PROVIDE CERTIFICATION OF COMPLIANCE

WITH THE IRAN DIVESTMENT ACT

Bidders shall complete this form if they cannot certify that the bidder/contractor or any proposed subcontractor is not identified on the Prohibited Entities List. The District reserves the right to undertake any investigation into the information provided herein or to request additional information from the bidder.

Name of the Bidder: __________________________________________________________

Address of Bidder ____________________________________________________________

Has bidder been involved in investment activities in Iran? ____________________

Describe the type of activities including but not limited to the amounts and the nature of the investments (e.g.

banking, energy, real estate):

If so, when did the first investment activity occur? _________________________

Have the investment activities ended? ________________________________________

If so, what was the date of the last investment activity? ____________________

If not, have the investment activities increased or expanded since April 12, 2012?

Has the bidder adopted, publicized, or implemented a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran?

If so, provide the date of the adoption of the plan by the bidder and proof of the adopted resolution, if any and a copy of the formal plan. ________________

In detail, state the reasons why the bidder cannot provide the Certification of Compliance with the Iran

Divestment Act below (additional pages may be attached):

I, ____________________ being duly sworn, deposes and says that he/she is the ____________________ of the __________________________________ Corporation and the foregoing is true and accurate.

SIGNED

SWORN to before me this _______________ day of _______________202___

Notary Public: _________________________

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

VENDOR DISCLOSURE CERTIFICATION

Vendor must complete either Section A or B below and return with your proposal

A. This is to certify that the principal members of the company listed below are not related to any member of the Monroe-Woodbury CSD and no member of the Monroe-Woodbury CSD is directly or indirectly interested in this bid or the supplies, materials, equipment, work or services which are related to it, or in any portion of the profits thereof.

SIGNATURE PRINT NAME

TITLE COMPANY NAME

B. This is to certify that the following Monroe-Woodbury CSD board members or employees are related to principal members of the company listed below or have a direct or indirect interest in this bid or the supplies, materials, equipment, work or services which are related to it, or in any portion of the profits thereof.

NAME RELATIONSHIP NAME OF MONROE-WOODBURY

CSD RELATION

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

APPENDIX A - MONROE-WOODBURY CENTRAL SCHOOL DISTRICT

BUILDINGS

Monroe-Woodbury High School

155 Dunderberg Road

Central Valley, New York 10917

Monroe-Woodbury Middle School

199 Dunderberg Road

Central Valley Elementary School

45 Route 32

North Main Street Elementary School

212 North Main Street

Monroe, New York 10950

Pine Tree Elementary School

156 Pine Tree Road

Monroe, New York 10950

Sapphire Elementary School

159 Harriman Heights Road

Harriman, New York 10926

Smith Clove Elementary School

21 Smith Clove Road

Monroe-Woodbury Education Center

278 Route 32

Monroe-Woodbury CSD

Transportation Department

27 Mine Road

Monroe, NY 10950

Monroe-Woodbury CSD

Buildings & Grounds Dept.

45 Route 32

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Appendix B - Music Supplies Specifications & Pricing Sheet - 1 of 8

BIDDER’S NAME: ________________________________________________________________

Item

Total Needed

Item Description

*NO SUBSTITUTIONS*

Price to include shipping cost Price Per

Unit Total

1 1 Accessories-Certificates Band Award Package Of 25-(Music In Motion

Q316) or similar

2 1 Accessories-Certificates-Orchestra Award Package of 25 (Music in Motion

Q342) or similar

3 1 Accessories-Chromatic Pitch Pipe-Kratt MK2 6459C

4 200 Accessories-Instrument Case Tags Plastic with Inserts

5 1 Accessories-Metronome-DB90 Boss Dr. Beat

6 1 Accessories-Speaker-Califone Portable Bluetooth Speaker CAL-PA-BT30

7 1 Accessories-Stand-Manhasset M48 Stand, Carton of 6

8 2 Band Accessories-Brass-Mute-Trumpet-Humes & Berg 101 D Straight Mute

9 10 Band Accessories-Disinfectant-Mi-T-Mist 8 oz bottle

10 10 Band Accessories-Disinfectant-Roche Thomas RT125 Mi-T-Mist, 32 oz

(refill bottle)

11 10 Band Accessories-Mouthpiece-Alto Sax Yamaha 4C

12 5 Band Accessories-Mouthpiece-Bari Sax Yamaha 4C

13 5 Band Accessories-Mouthpiece-Bass Clarinet Yamaha 4C

14 2 Band Accessories-Mouthpiece-Bass Clarinet-Vandoren B45

15 10 Band Accessories-Mouthpiece-Bb Clarinet Yamaha 4C

16 5 Band Accessories-Mouthpiece-French Horn Holton MDC

17 5 Band Accessories-Mouthpiece-Tenor Sax Yamaha 4C

18 5 Band Accessories-Mouthpiece-Trombone Bach 6 1/2AL Small Shank

19 5 Band Accessories-Mouthpiece-Trumpet Bach 7C

20 5 Band Accessories-Mouthpiece-Tuba Conn Helleberg-Standard Facing, In

Silver

21 20 Band Accessories-Oils/Creams-A1 Cass Valve Slide & Key Oil

22 10 Band Accessories-Oils/Creams-Blue Juice Valve Oil

23 10 Band Accessories-Oils/Creams-Cork Grease Tubes

24 10 Band Accessories-Oils/Creams-Superslick Trombone Cream

25 5 Band Accessories-Plastic Flute Cleaning Rod-Yamaha

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EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix B - Music Supplies Specifications & Pricing Sheet - 2 of 8

26 1 Band Accessories-Repair Supplies-Herco Screwdriver Set

27 1 Band Accessories-Repair Supplies-Osmun High-Tech Valve Cord

28 1 Band Accessories-Repair Supplies-Set Yamaha Ybb 105 Tuba Valve Springs

29 1 Band Accessories-Repair Supplies-Set Yamaha Yep 321 Baritone Valve

Springs

30 1 Band Accessories-Repair Supplies-Yamaha Tuba/Baritone Valve Guides

31 3 Band Accessories-Tuba Stand-DEG A18MC100

32 1 Band Accessories-Liberty One Practice Pad Stand for Remo Practice Pads

33 5 Band Accessories-WW-Ligature, Rovner-Dark, Baritone Sax AND CAP

34 5 Band Accessories-WW-Ligature, Rovner-Dark, Bass Clarinet

35 5 Band Accessories-WW-Ligature, Rovner-Dark, Tenor Sax

36 5 Band Accessories-WW-Ligature, Standard Chrome, Clarinet

37 5 Band Accessories-WW-Ligature, Standard Chrome, Alto Saxophone

38 3 Band Accessories-WW-Mouthpiece Cushions-Vandoren, Black Bb Cl. Pkg

Of 6

39 3 Band Accessories-WW-Mouthpiece Cushions-Vandoren, Clear thin Bb Cl.

Pkg of 6

40 3 Band Accessories-WW-Rico Reed Guard IV for Clarinet or Alto Sax

41 5 Band Accessories-WW-Straps-Selmer Ray Hyman Alto Sax/Tenor Sax Neck

Straps-STANDARD SIZE

42 5 Band Accessories-Protec Padded Neoprene Saxophone Neck strap with Metal

Swivel Snap, Black, 20" Junior Plastic Hook

43 5 Band Accessories-WW-Thumb Rest-Thum-Eez Clarinet Cushion Standard

44 5 Band Accessories-WW-Thumb Rest-Valentino Clarinet Cushions-Pkg Of 12

45 10 Band Accessories-WW-Yamaha Clarinet Swab

46 1000 Ensemble Folders 9 1/2 X 12 1/2, Band Related

47 1000 Ensemble Folders 9 1/2 X 12 1/2, Orchestra Related

48 1 General Music-Basic Beat Blackwood Claves #203772

49 1 General Music-Basic Beat Egg Shakers (West#202376)

50 1 General Music-Duck call (early childhood)

PAGE: 20

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix B - Music Supplies Specifications & Pricing Sheet – 3 of 8

51 1 General Music-Frog Rasp 3 1/2"

52 1 General Music-Frog Rasp 4 1/4"

53 1 General Music-Gankogui (small) 9"

54 1 General Music-Gathering Drum Remo Kids KD-5222-01 21x22"

55 1 General Music-Handheld Bell Tree (small) 8"

56 2 General Music-Mallets-ProMark Discovery FPY30 Xylophone Hard Red

Yarn pair (West#254769)

57 1 General Music-Puppet-Aurora 32017 Leon Lion (West#540107)

58 1 General Music-Puppet-Folkmanis 2727 Mini Bunny Rabbit Finger Puppet

(West#540167)

59 1 General Music-Remo Bongos (pitched)

60 1 General Music-Rhythm Sticks 8"

61 1 General Music-Slapstick (small) 12"

62 1 General Music-Slide Whistle (plastic)

63 1 General Music-Tubano-100 Series TU-1112-PM 27x10" Key-Tuned Tubano, Kintekloth REMO

64 1 General Music-Tubano-100 Series TU-1112-PM 27x12" Key-Tuned Tubano, Kintekloth REMO

65 1 General Music-Tubano-100 Series TU-1112-PM 27x14" Key-Tuned Tubano, Kintekloth REMO

66 1 General Music-Remo Fiberskyn MM-2010-F4 10" Pre-Tuned Mondo Tubano

Head

67 1 General Music-Remo Fiberskyn MM-2012-F4 12" Pre-Tuned Mondo Tubano

Head

68 1 General Music-Remo Fiberskyn MM-2014-F4 14" Pre-Tuned Mondo Tubano

Head

69 1 General Music-Ukulele-Kohala KT-SPU Soprano Tiki Ukulele Passion Purple

70 1 General Music-Ukulele-Lanikai Ukulele LK-SEU Koa Ac/Elec Soprano

UkeSB

71 1 General Music-Ukulele-Strings: D'Addario Martin M600 Soprano/Concert

Ukulele Strings

72 1 General Music/Percussion accessories - wood block

73 1 Mallets-Balter Birch Keyboard 9A Aluminum

74 4 Mallets-Balter Ensemble Series Birch 1313xl-Medium Blue Yarn

75 4 Mallets-Balter Pro Vibe Series Rattan 22R Med. Hard Green

PAGE: 21

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix B - Music Supplies Specifications & Pricing Sheet – 4 of 8

76 4 Mallets-Balter SC1 Medium Hard Suspended Cymbal Mallets

77 3 Mallets-Bass Drum, Balter CBD3 Medium Concert

78 1 Mallets-Bass Drum, Tom Gauger TG01 Bass Drum Mallet

79 1 Mallets-Bass Drum, Tom Gauger TG04 Bass Drum Mallet

80 3 Mallets-Bass Drum, Tom Gauger TG06 Bass Drum Mallet

81 2 Mallets-Bell, Innovative Percussion IP908 Brass Bell

82 1 Mallets-Marimba, Innovative Percussion IP240 Medium Birch

83 1 Mallets-Brushes-Sabian Beat Brushes

84 1 Mallets-Brushes-Vic Firth Jazz Brush Plastic Handle

85 1 Mallets-Pro Mark Timpani, Medium General Use

86 1 Mallets-Vic Firth American Custom Timpani T1 - General

87 1 Mallets-Vic Firth American Custom Timpani T2 - Cartwheel

88 1 Mallets-Vic Firth American Custom Timpani T3 - Stacatto

89 1 Mallets-Vic Firth American Custom Timpani T4 - Ultra Staccato

90 1 Mallets-Vic Firth American Custom Timpani T6 - Custom General

91 5 Mallets-Pro-Mark American Hickory Drumsticks 5A (Wood Pkg Of 6pr)

92 2 Mallets-Triangle Beater (Set Of 3) #466851 Sv-Tb

93 General Music-

94 5 Percussion-14" Evans Snare Batter Drumhead EVA-B14GEN

95 1 Percussion-Crash Cymbal Pair-Zildjian Classic Orchestral Medium Light 16"

96 1 Percussion-Timpani Head-Remo Weatherking Standard Hazy 26 in

97 1 Percussion-Timpani Head-Remo Weatherking Standard Hazy 29 in

98 2 Percussion-Zildjian Cymbal Straps-pair

99 5 Reeds-Alto Saxophone-Rico Royal, Size 3, box of 10

100 3 Reeds-Alto Saxophone-Rico, Size 2.5, box of 25

PAGE: 22

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix B - Music Supplies Specifications & Pricing Sheet – 5 of 8

101 3 Reeds-Alto Saxophone-Rico, Size 3, box of 25

102 5 Reeds-Baritone Sax-Rico, Size 3 box of 10

103 5 Reeds-Bass Clarinet-Rico Royal, Size 3, box of 10

104 8 Reeds-Bassoon-Jones Medium

105 1 Reeds-Clarinet-Mitchell Lurie, Size 3, box of 10

106 5 Reeds-Clarinet-Rico Royal, Size 2.5, box of 10

107 5 Reeds-Clarinet-Rico Royal, Size 3, box of 10

108 3 Reeds-Clarinet-Rico, Size 2.5, box of 25

109 3 Reeds-Clarinet-Rico, Size 3, box of 25

110 8 Reeds-Oboe-Chartier Medium Scrape Medium Soft Strength

111 3 Reeds-Oboe-Chartier Medium Scrape Medium Strength

112 5 Reeds-Oboe-Miller Marketing Student

113 5 Reeds-Oboe-Emerald Medium Soft

114 3 Reeds-Tenor Sax-Rico Royal, Size 3, box of 10

115 1 String Accessories - Case - 3/4 Violin

116 1 String Accessories- Thermoplastic Violin Case 1/2

117 1 String Accessories-Case-Cello-Foam

118 1 String Accessories-Case-Bass-Foam

119 5 String Accessories - Fingertapes - 1/8 inch Vinyl Striping Tapes

120 1 String Accessories-Bow-Bass-Glasser Bronx- French Grip, 1/4 size

121 1 String Accessories-Bow-Bass-Glasser Bronx-French Grip, 1/2 size

122 1 String Accessories-Bow-Bass-Glasser Bronx-German Grip, 1/2 size

123 1 String Accessories-Bow-Cello-Glasser Bronx Student Model-3/4 size

124 1 String Accessories-Bow-Cello-Glasser Bronx Student Model-4/4 size

125 1 String Accessories-Bow-Violin-Coda Diamond NX 4/4 size

PAGE: 23

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix B - Music Supplies Specifications & Pricing Sheet – 6 of 8

126 1 String Accessories-Bow-Violin-Glasser Bronx Student Model-Various Sizes

TBD

127 5 String Accessories-Mark! Set! Go! Fingerboard tapes for violins

128 5 String Accessories-Mark! Set! Go! Teachers Pack Fingerboard tapes for violins

129 5 String Accessories-Rosin-Pop's Bass Rosin

130 5 String Accessories-Rosin-Shar Mini

131 10 String Accessories-Rosin-Shar Wood Black Dark

132 10 String Accessories-Shoulder Rest-Violin/Viola Sponge, small (1/8-1/4)

133 10 String Accessories-Shoulder Rest-Zarat Medium Size Blue

134 10 String Accessories-Shoulder Rest-Zarat Small Size Blue

135 2 String Accessories-Shoulder Rest-Everest EZ violin 1/4 size

136 2 String Accessories-Shoulder Rest-Everest EZ violin 1/2 size

137 2 String Accessories-Shoulder Rest-Everest EZ violin 3/4 size

138 2 String Accessories-Shoulder Rest-Everest EZ violin 4/4 size

139 1 String Accessories-Super-sensitive Stoppin' Cello/Bass Endpin stop, Large

3"X3"

140 1 String Accessories-Sure Stop Bass endpin stop

141 1 String Accessories-Westcott Vinyl Artist Tape 1/8 x 324 Inches, 6 rolls, assorted colors

142 5 String Accessories-Clip-On Tuner-Shar Mini

143 5 String Accessories-Clip-On Tuner-D'Addario Eclipse Cello & Bass

144 5 Strings-Cello-D'addario Prelude Cello A String 3/4 Size

145 5 Strings-Cello-D'addario Prelude Cello A String 4/4 Size

146 5 Strings-Cello-D'addario Prelude Cello C String 3/4 Size

147 5 Strings-Cello-D'addario Prelude Cello C String 4/4 Size

148 5 Strings-Cello-D'addario Prelude Cello D String 3/4 Size

149 5 Strings-Cello-D'addario Prelude Cello D String 4/4 Size

150 5 Strings-Cello-D'addario Prelude Cello G String 3/4 Size

PAGE: 24

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix B - Music Supplies Specifications & Pricing Sheet – 7 of 8

151 5 Strings-Cello-D'addario Prelude Cello G String 4/4 Size

152 5 Strings-Cello-D'addario Prelude Cello String Set 3/4 Size

153 5 Strings-Cello-D'addario Prelude Cello String Set 4/4 Size

154 1 Strings-Cello-Set of Super Sensitive Red Label 1/2 Size

155 1 Strings-Cello-Set of Super Sensitive Red Label 1/4 Size

156 5 Strings-Viola-D'addario Prelude C String 14"

157 5 Strings-Viola-D'addario Prelude Viola String set 13-14" Size

158 5 Strings-Viola-D'addario Prelude Viola String set 15-16" Size

159 5 Strings-Viola-Set of 4 Wound Helicore Strings

160 1 Strings-Viola-Set of Super Sensitive Red Label (All Sizes) TBD

161 5 Strings-Viola-Set of Super Sensitive Red Label 12" Set

162 5 Strings-Viola-Set of Super Sensitive Red Label 13" Junior Set

163 5 Strings-Viola-Set of Super Sensitive Red Label 14" Set

164 5 Strings-Viola-D'addario Prelude Viola A String 13"

165 5 Strings-Viola-D'addario Prelude Viola A String 14"

166 5 Strings-Viola-D'addario Prelude Viola C String 13"

167 5 Strings-Viola-D'addario Prelude Viola C String 14"

168 5 Strings-Viola-D'addario Prelude Viola D String 13"

169 5 Strings-Viola-D'addario Prelude Viola D String 14"

170 5 Strings-Viola-D'addario Prelude Viola G String 13"

171 5 Strings-Viola-D'addario Prelude Viola G String 14"

172 5 Strings-Viola-D'addario Prelude Viola A String 15"-16"

173 5 Strings-Viola-D'addario Prelude Viola C String 15"-16"

174 5 Strings-Viola-D'addario Prelude Viola D String 15"-16"

175 5 Strings-Viola-D'addario Prelude Viola G String 15"-16"

176 5 Strings-Violin-D'addario Prelude Violin String Set 3/4 Size

177 5 Strings-Violin-D'addario Prelude Violin A String 3/4 Size

178 5 Strings-Violin-D'addario Prelude Violin A String 4/4 Size

PAGE: 25

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix B - Music Supplies Specifications & Pricing Sheet – 8 of 8

179 5 Strings-Violin-D'addario Prelude Violin E String 3/4 Size

180 5 Strings-Violin-D'addario Prelude Violin E String 4/4 Size

181 5 Strings-Violin-D'addario Prelude Violin D String 3/4 Size

182 5 Strings-Violin-D'addario Prelude Violin D String 4/4 Size

183 5 Strings-Violin-D'addario Prelude Violin G String 3/4 Size

184 5 Strings-Violin-D'addario Prelude Violin G String 4/4 Size

185 5 Strings-Violin-D'addario Prelude Violin String Set 4/4 Size

186 5 Strings-Violin-Set of Super Sensitive Red Label Violin 1/2 Size

187 5 Strings-Violin-Set of Super Sensitive Red Label Violin 1/4 Size

188 5 Strings-Violin-Set of Super Sensitive Red Label Violin 3/4 Size

189 5 Strings-Violin-Supersensitive A String 1/2 Size

190 5 Strings-Violin-Supersensitive D String 1/2 Size

191 5 Strings-Violin-Supersensitive D String 1/4 Size

192 5 Strings-Violin-Supersensitive E String 1/2 Size

193 5 Strings-Violin-Supersensitive G String 1/2 Size

Total

Please return Pricing Sheets in Excel or Google Sheet format. Pricing Sheets can be submitted on a flash drive/USB drive (included in the bid submission envelope).

If you would like a copy of the Pricing Sheets in Excel or Google Sheets, please email: nchandyok@mw.k12.ny.us.

We cannot accept Pricing Sheets returned via email.

Authorized Signature: ___________________________________________________________ _

PAGE: 26

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix C – Form W-9

PAGE: 27

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix D – Vendor Information Form

To be completed by Vendor

Company Information Complete information below.

Company or Individual Name:

DBA (if different):

Street Address:

City / State / Zip Code:

Taxpayer ID #:

Website Address

Order Information Do you accept emailed PO’s Yes No

Email:

Street Address:

City / State / Province:

Zip Code:

Remit Payment Information Complete information below, if different from Company Information.

Company or Individual Name:

Street Address:

City / State / Province:

Zip Code:

Contact Information Complete information below.

Sales Representative:

Phone / Email:

Billing Contact:

Phone / Email:

MWCSD Office Use Only

Date Entered:

W-9 Scanned (Y/N):

1099 Needed (Y/N):

Assigned Vendor #:

A Completed Form W-9 must be submitted for ALL VENDORS Please return this form and a completed Form W-9 to the Monroe-Woodbury Business Office via email (nchandyok@mw.k12.ny.us) or mail to the Education Center, 278 Route 32, Central Valley, NY 10917 Attn: Business Office.

PAGE: 28

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix E – References

BIDDER’S NAME: ______________________________________________________

References, the Bidder has provided services to within the last three (3) years (these references will be contacted).

NAME ADDRESS CONTACT PERSON TELEPHONE

1._________________________________________________________________________________

2._________________________________________________________________________________

PAGE: 29

EDUCATION CENTER, 278 ROUTE 32, CENTRAL VALLEY, NY 10917

Appendix F – Bidder’s Checklist

BIDDER’S NAME: ______________________________________________________

1. _______Invitation to Bid Cover Sheet

2. _____ Bid Proposal Certifications

3. _____ Non-Collusive Bidding Certifications

4. _____ Certification of Compliance with the Iran Divestment Act

5. _____ Certificate of Insurance Issued by Insurance Company

6. _____ Completed Pricing Sheet (Appendix C) Please return Pricing Sheets in Excel or Google Sheet format. Pricing Sheets can be submitted on a flash drive/USB drive (included in the bid submission envelope).

We cannot accept Pricing Sheets returned via email.

7. _____ Vendor W-9 Form (Appendix D)

8. _____ Completed Vendor Information Form (Appendix E)

9. _____ References (Appendix F)