25259 Kinross - Buffer Fence Extension Entrance Gate Upgrades - Addendum 1.pdf

544 CHERBOURG DRIVE, LANSING, MI 48917

PHONE: (517) 487-2511

FAX: (517) 487-2544

ADDENDUM NO. 1

Kinross Correctional Facility – Buffer Fence Extension & Entrance Gate

Date: 9/23/2025 File Number: 472/25259.ABG

Matrix Project Number: 250482.00

OWNER: ENGINEER:

State of Michigan Matrix Consulting Engineers 4533 W. Industrial Park Drive 544 Cherbourg Drive Kincheloe, MI 49788 Lansing, MI 48917

This Addendum is issued for the purpose of modifying and/or clarifying the original Contract Documents and shall take precedence over them.

All work included herein shall be in accordance with the original drawings and specifications except as specifically noted herein. All incidental items required to provide the following modifications shall be included even though not specifically described.

This addendum is being sent to all bidders receiving plans and specifications. Receipt of this Addendum shall be noted on the Proposal Form in the appropriate location.

BID DUE DATE CHANGE:

Bid due has been changed to Wednesday, October 1, 2025 at 2:00pm on SIGMA.

Clarifications:

1. Pre-Bid Meeting Sign-in Sheet and Agenda (attached).

2. Question: Confirm post sizing and height of fence. NOTE: Post and rail size shall match project Specifications, not detail on drawings.

a. Line Post to be 3” O.D.

i. Answer: 2.875” O.D per specifications.; however, 3” would be acceptable.

b. Terminal Post to be 4” O.D.

i. Answer: Correct per specifications, 4” O.D.

c. Fence to be 12’ high.

i. Answer: Correct, 12’ high fence.

ADDENDUM NO. 1

3. Question: Do all holes need to be Hydro Vac?

a. Answer: Yes, Hydro Excavating is required for the entirety of the project.

4. Question: Is the project completion date set in stone? There is no intention to install fence in winter conditions.

a. Answer: Depending on weather conditions and material delivery, schedule could be extended as long as you are making an effort to meet the published schedule.

5. Question: Is grounding required?

a. Answer: No, grounding is not required.

END OF ADDENDUM NO. 1

DTMB-0441{R6/16)

MEETING ATTENDANCE RECORD

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division

PROJECT DESCRIPTiON/LOCATION

Kinross Correctional Facility - Buffer Fence and Entrance Gate

DATE

September 10, 2025

TEMPLATE FILE NUMBER

472/25259.ABG

CONTRACT NUMBER TIME

10:00 am

MEETING PLACE

Kinross Correctional Facility

TELEPHONE#/E-MAILPLEASE PRINT YOUR NAME FIRM YOU REPRESENT

●^lan Goschka 517-388-3489 goschkaa@michigan.gov

DTMB-DCD

517-256-4938

Halld22@michigan.gov v,J3an Hall DTMB-DCD v/B"en Verway MDOC 517-388-2171 verwayb@michigan.gov

^^●mos Woods MDOC 906-495-2282

Woodsa@michigan.gov

Sovis Matrix 517-927-0964 jsovis@matrixceinc.com

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Mandatory Pre-Bid Meeting Agenda

Kinross Correctional Facility - Buffer Fence and Entrance Gate

472/25259.ABG

September 10^2025,10:00am - Kinross Correctional Facility

Project:

File No:

Date:

Introductions

1. Owner's Representatives - MDOC, DTMB

2. PSC's Representatives - Matrix

A.

Sign-in Sheet - Please sign for evidence of attendance. Note: You must sign in under the same name as the company submitting the bid. An individual is only permitted to represent one bidder at a mandatory Pre-Bid Conference.

B.

Any answers provided at this meeting are considered clarifications of the bidding documents and are not intended to change them. If a point or concern raised during this meeting is deemed by the PSC and Owner to require a change to the bidding documents, such change will be reflected by the issuance of an addendum.

C.

Project description - Provide all material, equipment, labor and services required to extend the buffer fence along the east and south side of the facility along with removing the existing entrance gate and installing a new tube steel entrance gate and fence, per drawings and specifications dated August 28, 2025.

D.

Bid Submission

1. Bid due date - Wednesday, September 24, 2025 at 2:00 pm

2. Bids must be submitted electronically through the SIGMA website as listed at the top of the Bid Summary Form in the Project Manual.

3. For assistance with SIGMA VSS, you may contact the SIGMA Flelp Desk as listed in the Project Advertisement.

4. If you are having SIGMA issues, please also e-mail Anne Watros and Don Klein from the DTMB Contracting Section as instructed in the Project Advertisement.

E.

Bid Package:

1. Refer to Project Manual, Section 00100 - Instructions to Bidders, Bid Checklist

a) Bid Summary Form (signed and completed),

b) Bid Schedule of Unit Cost Prices - include $20,000 hydrovac allowance and

$25,000.00 project allowance as listed in the base bid amount,

c) Schedule of Alternatives - N/A

d) Schedule of Change Order Prices - N/A

e) Qualified Disabled Veteran (QDV) Business Representation Form (if applicable),

f) Certification of a Michigan Based Business Form (projects over $100,000).

g) Bid Security in the amount of 5% of Base Bid Price.

F.

G. Michigan Preferences - All contractors and suppliers are encouraged to use Michigan products and recycled and/or environmentally friendly products whenever possible where price, quality and performance are equal to, or superior to non-Michigan products.

H. Contract Time of Completion and Liquidated Damages

1. Refer to Project Manual, Section 00500 - Article 4.

2. Contract Time: Notice-to-Proceed issued approximately mid-October 2025 with

Substantial Completion by May 19, 2026. Final completion by June 18, 2016.

3. A detailed project schedule Is required from the Contractor at the start of the work.

4. Work of all trades as specified in the Contract Documents must be Substantially

Completed within the contract time, except for minor replacement, correction, or adjustment items which do not interfere with the complete operation and utilization of all parts of the Contract Work.

5. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after this Substantial Completion of the entire Work will be in the amount of $250.00/day and after Final Completion will be In the amount of

$250.00/day.

I. Permits

1. The Contractor is responsible for obtaining and paying for all permits required by

LARA and or any other agency as required.

2. The Contractor is responsible for scheduling all inspections.

J. Jobsite Superintendent

1. Superintendent must bean employee of the Contractor, be competent for the work to be performed on this project and shall have the authority of the construction company to make on-site decisions.

2. Superintendent is required to be on-site, 100% of the time, whenever work is occurring even If work is being performed by a sub-contractor.

K. Prevailing Wage Rates

1. Refer to Project Manual, Appendix V.

2. Prevailing wage rates ARE required for the project.

3. See attached SOM Chippewa County prevailing wage rate document.

4. Contractor required to obtain State Project Registration (SPR) with LEO Wage and

Hour prior to submitting their proposal.

L. Questions

1. Questions must be emailed to Joe Sovis at isovis@matrixceinc.com no later than

2:00pm local time on Thursday, Sept 18, 2025.

2. Questions received after this time and date will not be addressed.

M. Site Tour