25162_-ITQ-EST_Montessori_Materials.xlsx

The file is an Invitation to Quote (ITQ) from Hillsborough County Public Schools (HCPS) for a comprehensive Montessori Materials procurement targeting Lower Elementary Classroom (6-9) curriculum packages. The solicitation covers an extensive array of over 200 educational materials, including printed curriculum items, nomenclature cards, activity sets, and premium quality manipulatives across domains such as botany, geography, language arts, mathematics, science, and history. The initial contract term is one year, with potential renewals for four additional one-year periods, effectively extending the potential agreement to five years. Key procurement dates include April 18, 2025, as the last day for questions, with quotes due by April 25, 2025. HCPS will evaluate bids based on price, ability to meet specific specifications, and overall responsiveness, with the potential to award to multiple vendors or reject all submissions.

Vendors must submit pricing through VendorLink's electronic bidding system, with all prices required to remain firm for at least one year from the contract's effective date. The solicitation encourages participation from Small Business Enterprise (SBE) vendors, particularly those certified by local agencies like the City of Tampa or Hillsborough County. The procurement allows for individual purchases through purchase orders, with standard payment terms of Net 45 days. Vendors are expected to provide comprehensive documentation and must adhere to a cost-plus pricing model with a markup not exceeding 15% based on their cost. Compliance requirements include completing a W-9 Vendor Payment Profile Form, providing an Affidavit Regarding the Use of Coercion for Labor and Services, and meeting E-Verify requirements. The district's approach emphasizes obtaining a complete, high-quality Montessori curriculum package that meets the specific pedagogical needs of lower elementary classrooms.