2506_P RFP.pdf

This document is a Request for Proposals (RFP) issued by the City of Portland, Oregon for maintenance and repair services for the city's fleet of heavy equipment. The city is seeking vendors to provide preventative maintenance, diagnostics, repair, and emergency services for a variety of construction and utility vehicles including backhoes, loaders, excavators, and refuse trucks. The contract term is for 3 years with two 1-year renewal options. Proposals are due by April 1, 2023, with a mandatory pre-proposal conference scheduled for March 15, 2023. The city anticipates awarding the contract by June 1, 2023.

Pricing must be submitted on a time and materials basis with fully burdened labor rates and material markup percentages. The RFP includes 10% Disadvantaged Business Enterprise (DBE) and 5% Minority and Women-Owned Business Enterprise (MWBE) participation goals. The incumbent provider is ABC Repair, who has held the contract for the past 5 years. The project is funded through the city's annual equipment maintenance budget. Respondents must be able to demonstrate experience maintaining municipal heavy equipment fleets and have a local maintenance facility within 25 miles of the city.