25038 RFP SANITARY SEWER CAPACITY STUDY.pdf

REQUEST FOR BIDDER PRE-QUALIFICATION APPLICATIONS

CONSULTANT/ DESIGN ENGINEER FIRM

FOR

Sanitary Sewer Capacity Evaluation

ATHENS-CLARKE COUNTY (ACCGOV)

RFPQ #25038

I. General

A. You are invited to submit an application for pre-qualification for RFPQ# 25038 Sanitary Sewer Capacity Evaluation.

Pre-qualification applications must be received at the office of the Unified Government of Athens-Clarke County Purchasing Division/Finance Department, 375 Satula Avenue, Athens, Georgia 30601, no later than 3:00 P.M. ET, APRIL 17, 2025.

B. Pre-qualified vendors will be invited to submit cost proposals on the ensuing RFP # 25038 Sanitary Sewer Capacity Evaluation, at which time cost proposals will not be opened or read aloud publicly. A list of names of vendors providing cost proposals may be obtained from Georgia Procurement Registry or Athens Clarke County or via email request to accbids@accgov.com after the cost proposal due date and time stated herein.

C. The Owner reserves the right once RFPQ and costs proposals have been submitted to not move the project forward.

D. The Unified Government of Athens-Clarke County (ACCGov) is a unified city/county government located in the northeast section of the state of Georgia and is approximately sixty (60) miles northeast of Atlanta, Georgia. The Unified Government of Athens-Clarke County (the government’s official name) was formed in 1991 by a referendum which required the combining of The City of Athens and Clarke County. ACCGov serves an area population of approximately 100,000 with annual growth projected at 1% per year. ACCGov provides a multitude of local and state-funded services, which includes, but is not limited to, Public Safety, Utility, Courts, Corrections, Tax and Fire Services.

ACCGov employs approximately 2,100 people.

E. The Public Utilities Department is looking for a firm who can perform a complete sewer capacity study. PUD has over 500 miles of sewer. Athens-Clarke County has some sewer capacity issues as a result of an aging sewer system, I&I, sedimentation and SSO’s. We are seeking to model the system, evaluate its condition and develop a solution.

F. Responsible Consultant/Design Firm are to provide all, materials, equipment, and labor to complete sanitary sewer capacity evaluation including surveying, hydraulic model network construction, provide recommendation for modeling software, provide training on a new sewer model and maintain the model, to include:

Perform a complete sewer model and new software to include:

o Survey data of collection system Survey crews conducting State Plane Coordinate survey of collection system

• Manhole rims, inverts, alignments, etc.

Survey data compiled in ArcGIS for use as utility GIS Provide/verify linear footage of SS, and manhole count Pipe size, invert elevations, rim elevations, pipe material verification Provide proposal for cost, timeline & approach o Hydraulic model network construction Current state of model:

• Based on current GIS assumptions o Pipe alignment, manholes, materials, inverts, rims, etc.

mailto:accbids@accgov.com

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• Model broken up by basins

• Basin flow data up to 7 years old currently

• McNutt flow data calibrated approx. 1 year ago

• (Provide info about flow data age in each basin, and map of basins)

• Model built in ArcGIS InfoWorks Pro

• When was original model created?

• When migrated to new software?

• External contractor who updates model network structure

• DWF and WWF scripts for capacity Green/Yellow/Red conditions

• 2-Year, 24-hour storm event for WWF

Provide recommendation for Model Software Provide training on maintaining model going forward Building scenarios for future buildouts

• E.g. Maximum development based on current zoning

• E.g. Future Land Use Map

I&I calibration based on 2-Year, 24-hour storm event Provide proposal for cost, timeline & approach o Sanitary sewer evaluation study Field evaluations of targeted areas to find I&I and make recommendations for I&I reductions List scope of work Ideal Alternative: Full system SSES Middle Alternative: Broad Target SSES (Basin-by-basin? Consider alternatives) Lowest Alternative: Targeted SSES.

Provide proposal for cost, timeline & approach o Capital improvements planning Determine what fixes are needed Determine priority. How to prioritize?

• Condition Assessment

• Capacity

• I&I

• Future Growth

Determine cost and time of proposed improvements

(Will the Department provide any equipment or supplies for this project?) No

(Will the Department require the Vendor to provide an equipment list?) flow meters, surveying equipment, etc needed to complete the model.

Interested bidders are invited to attend a meeting to be held on 10:00 AM. EST, THURSDAY, MARCH 27, 2025. at the Athens-Clarke County Public Utilities Training room on 124 E. Hancock Avenue, Athens, GA 30601 to review an overview of the scope of the work.

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1. Anticipated Schedule:

i. The Invitation to Bid and Final selection to be available for approved bidders on or around May, 2025.

ii.Project Notice to Proceed anticipated to be awarded to start sanitary sewer evaluation as early as August, 2025

iii. The estimated project value range is $10,000,000 to $15,000,000 US Dollars for the evaluation of the gravity sewer lines and other necessary appurtenances. ACCGov reserves the right to split the contract work into phases to accommodate project schedule and to eliminate or add to any portion of any of the designated lines.

G. Documentation provided must be specific and the data given must be clear and comprehensive. Documentation provided must pertain specifically to the entity that will bid for and construct the project, not an affiliated company, parent firm, or other entity.

H. No interpretation of the meaning of this Application will be made to any Applicant orally. Every request for such interpretation should be made in writing and addressed to Toro Holt, Senior Buyer, at 706-340-1742, or accbids@accgov.com. To be given consideration, the request must be received at least five business days prior to the date fixed for Application submittal. Any and all such interpretations and any supplemental instructions will be in the form of written Addenda to the Application which, if issued, will be mailed, emailed, shipped or faxed to all prospective Applicants (at the respective addresses furnished) prior to the date fixed for the receiving Applications. Failure of Applicants to receive or acknowledge any Addendum shall not relieve them of any obligation under the Application.

All Addenda shall become part of the Application.

I. SUBMITTAL INSTRUCTIONS: ALL Application copies must be submitted in a sealed envelope or container with the OUTER MOST Container stating title as follows: RFPQ # 25038 SANITARY SEWER CAPACITY

EVALUATION.

Submit the Application documents as follows:

Two (2) hard copies of the complete signed application One (1) USB Flash Drive PDF format copy of the complete signed application

Applications are to be delivered to:

Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, Georgia 30601

Not later than 3:00 P.M. ET, APRIL 17, 2025

Applications received after 3:00 P.M. will not be considered.

Bids for the Work will be reviewed from qualified bidders on or around April 2025.

II. Determination of Qualified Consultant/Design Engineer Firm by ACCGov

It is the intent of the ACCGov to identify and qualify as many Consultant/Design Engineer Firm as possible.

ACCGov has established optimal Project Experience and Corporate Criteria against which ACCGov will compare the actual project sewer evaluation experience and corporate information offered by each Applicant to evaluate and determine whether the Applicant possesses sufficient and appropriate qualifications to offer a Bid and to provide the desired construction services.

The stated Criteria IS NOT considered PASS/FAIL Criteria, but represents the project sewer evaluation experience and mailto:accbids@accgov.com

RFPQ # Page - 4 corporate criteria desired and deemed suitable by ACCGov for qualified Applicants. The ACCGov will consider Applicants having sewer evaluation experience that differs from the optimal Project Sewer Evaluation Experience and Corporate Criteria described below provided the Applicant has substantial experience in such areas.

The ACCGov reserves the right to reject any one or all Applications for Pre-Qualification submitted and to waive technicalities and informalities in making its evaluation of applications and determination of qualified applicants. The final determination of any Applicant's qualification status rests solely with the ACCGov.

Prior to solicitation of construction bids for the Project, it is the intent of ACCGov to publish and make known to all Applicants that are determined by ACCGov to be qualified to bid and to provide the required professional services.

III. Pre-Qualification Process

A. Applicants may not be deemed qualified by ACCGov if:

1. Applicants fail to submit a responsive Application, including failing to provide all required documentation;

Applicants shall confirm response to all noted criteria.

2. Applicants fail to reasonably meet the Project Sanitary Sewer Evaluation Experience Criteria. Any determination that an Applicant meets or fails to meet the Criteria rests solely with the ACCGov.

3. Applicants fail to reasonably meet the Corporate Criteria. Any determination that an Applicant meets or fails to meet the Criteria rests solely with the ACCGov.

4. Reasonable grounds exist that Applicant(s) are involved in collusion among other applicants; or

5. Applicants fail to execute the Disclosure Affidavit.

B. Final determination of Applicant's qualification status rests solely with the ACCGov.

IV. Qualification Criteria

A. Project Sewer Evaluation Experience Criteria – Consultant/Design Engineer Firm and Subcontractor team must meet ALL of the requirements below.

1. The Consultant/Design Engineer Firm Applicant, has corporate experience gained from having successfully completed at least two (2) within the past ten (10) years. The Applicant shall show experience among these projects that include the following:

i. Both projects shall include work in wood lines, easements, along the rivers and streams and in heavily traffic congested areas.

ii. Both projects shall include work with extensive flow monitoring, survey work and modeling.

Completed work submitted for references should be of the type and complexity comparable to the ACCGov Project scope description as identified in Section I.

2. The Consultant/Design Engineer Firm and Project Manager have successfully completed at least

i. Two (2) sanitary sewer evaluations projects of the size and complexity comparable to the ACCGov Project scope description included in this RFPQ.

3. The Consultant/Design Engineer Firm Applicant has an available Project Manager and an onsite Superintendent to be employed on the Project with at least ten (10) years of project management experience that includes Project experience that is comparable to the descriptions above.

V. Required Documentation - Application for Pre-qualification

A. Application Cover & Disclosure Affidavit – to be completed by all applicants

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Applicant must complete and submit the Contractor Pre-Qualification Application Cover and Disclosure Affidavit (page of the RFPQ).

B. Project Sanitary Sewer Capacity Evaluation Experience – Consultant/Design Engineer Firm

Complete and submit Project Experience - Project Information for each project referenced as documentation of meeting the Criteria; provide all the information specified in items 1-10 listed below for each Project. (The form may be expanded to accommodate information)

1. Name of project as bid, name of owner, owner contact and contact information (current address, phone number and email), name of design firm (lead designer name, phone number and email), name of field contract administration firm (lead project manager, phone number and email).

2. A summary project description including work performed, major components of the project, equipment utilized, etc.

3. Percent and description of labor-related items performed by the Applicant's own work force.

4. If the project was performed as a joint venture, provide the name of the joint venture partner and the percentage of the Applicant’s joint venture responsibility; describe the responsible scope of work conducted by the Applicant and its relationship to qualification of the Applicant.

5. If the Project Consultant/Design Engineer Firm Experience offered in the Application is that of a Parent Company, sister corporation or subsidiary corporation associated with the General Contractor Applicant describe the associated experience for each entity and its relationship to qualification of the Applicant.

6. Names and contact information for major subcontractors to complete survey work, flow monitoring and modeling. If work was self-performed, please indicate such.

7. The bid date, bid amount and final cost to owner.

8. The contract performance time as bid, actual time to complete project and completion date.

9. Description and associated value of major Change Orders including impacts/adjustments to contract time.

10. Provide experience, resumes, of proposed on-site Project Manager and Superintendent who would be involved in this project. Experience can be from previous employment but must be pertinent to technical characteristics listed under the Project Experience Criteria. Also provide a staffing plan, if appropriate, identifying other key personnel anticipated to be assigned to the Project. Provide a brief description and title for each position identified in the staffing plan.

C. Corporate Criteria – General Contractor

Complete and submit a narrative response to the following directions/instructions for the Consultant/Design Engineer Firm and any subcontractors.

1. Provide name, address and telephone number of Applicant's corporate headquarters, regional offices, subsidiaries and affiliates, if any. Provide name, title, and biographical summary of pertinent corporate officers.

Provide a statement that Applicant has operated under the current corporate name for the last five years.

2. Provide a statement of bonding capacity, name of Surety Company, with agent contact persons, and telephone numbers. Define current maximum approved bonding program, allowable single project limit and current bonded work backlog.

3. Provide a statement that Applicant has not defaulted on a project nor failed to complete a project within the past ten years. If this is not the case, explain.

4. Provide a statement that Applicant has not filed for bankruptcy or been judged bankrupt at any time over the past nine years. If this is not the case, explain.

5. Provide a statement that Applicant has not been involved in liquidated damages in the past five years. If this is not the case, explain.

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6. Provide a statement that the Applicant has never abandoned a project, even temporarily, during a dispute. If this is not the case, please explain.

7. Provide a statement whether Applicant has or has not been involved in litigation as a plaintiff against an owner, design firm or construction contract administration firm, or served an owner with a claim for additional compensation prepared by an attorney or a claims consultant, excluding routine change order requests, in the past five years. If Applicant has had such involvement, explain. List any lawsuits or administrative actions to which the Applicant is currently a party or has been a party (as either a plaintiff or defendant) during the past ten years. For each suit, list all parties and indicate whether any party was a bonding company, insurance company, an owner, or other. Identify the project giving rise to the suit or administrative action; explain the basis of the claim, and whether a settlement was reached or a judgment entered into for or against the Applicant, or the Applicant’s bonding company or Insurance Company.

8. Provide a statement that the Applicant, as well as all of its affiliated companies, is not involved in any dispute, formal claim, or litigation with neither the ACCGov, nor any authority or organization with which the ACCGov has a vested interest. If this is not the case, please explain.

9. Provide a statement that the Applicant has a Safety Program. Also provide the date it was last updated. If this is not the case, please explain.

10. Provide a letter of good standing and capacity to provide the policies below with an insurance provider of Current Best's Rating not less that A, and Current Best's Financial Size Category not less than Class VII, and Current authorization to conduct and transact insurance contracts by the Insurance Commissioner, State of Georgia. It is expected that this project will require policy limits typical to ACCGov projects or as generally summarized herein: $1,000,000 for Workers Compensation, $10,000,000 for General Liability (including underground and explosion/collapse), $5,000,000 for Excess Liability, $1,000,000 for Automotive Liability, and $5,000,000 for Pollution Liability.

These limits are subject to review/ adjustment and will be provided to the prequalified contractors as part of the bid documents.

VI. Supplemental Information

A. ACCGov will not be liable in any way for any costs incurred by any Applicant in the preparation of its Pre-Qualification Application nor participation in any discussions.

B. ACCGov reserves the right to accept or reject any one or all Pre-Qualification Applications. ACCGov, upon receipt of the Application, shall have the right to investigate the information set forth on the Application, including work performed by the Applicant on projects referenced by the Applicant, or any other projects performed by the Applicant.

Investigations will be performed by Owner’s personnel or their representatives as deemed appropriate by ACCGov which may include site visits and interviews with project owners and construction contract administration staff.

ACCGov has the right to consider any additional information obtained about an Applicant’s qualifications through this process.

C. Application Format: The Application must include responses to all information requested. The Application shall address required documentation in the order identified above, indexed and clearly identified. Additional data may be submitted as deemed appropriate to support or augment the required documentation. Submittal shall be prepared on standard 8-1/2” x 11” letter size paper, with text on one side, using 12-point font, and bound on the left side. No page limitation has been established for the application submission, but non-pertinent “boilerplate” materials are discouraged.

D. Should any Applicant not be deemed pre-qualified by ACCGov, the Applicant may respond within three business days of being notified of pre-qualification status to ACCGov Administrator requesting reasons for not being deemed pre-qualified. The Applicant may then provide further written information in an attempt to correct such deficiencies within three business days of receiving reasons for not being deemed pre-qualified. This will be an informal appeals process.

E. For the purposes of this Application and its review, “project” shall be defined as a single construction contract, including all associated change orders.

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F. Applicants will be advised of their status approximately two to three weeks after the submittal deadline.

G. The words “corporation” or “corporate” as used herein shall include limited liability companies, limited partnerships and other similar for-profit business entities organized and existing under the laws of a state government.

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SECTION VII – PROPOSAL FORMS

GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A.

§ 13-10-91, as amended, are conditions of this Agreement for the physical performance of services.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with by O.C.G.A.

§ 13-10-91(b), as amended; such affidavit being in a form similar to and containing the same information as the form attached hereto; and

(2) To obtain such subcontractor affidavit(s) when the subcontractor(s) is retained. Contractor shall have such forms available for inspection and submit to the Owner, if so requested by the Owner.

The failure of Contractor to supply the affidavit of compliance at the time of the bid will be cause for the bid being deemed non-responsive. Failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended throughout the entire contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGES

MANDATORY SUBMITTAL

RFPQ # Page - 9

CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

(effective July 1, 2013)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13- 10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: Sanitary Sewer Capacity Evaluation ____________________ Name of Public Employer: The Unified Government of Athens – Clarke County Georgia _

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 20___ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 202_

Notary Public My Commission Expires:

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SANITARY SEWER CAPACITY EVALUATION

CONTRACTOR PREQUALIFICATION APPLICATION COVER

Application for: General Contractor

Applicant (Company) Name:

Applicant Home Address:

Applicant Branch Office Responsible for Project, if different:

Applicant Contact (Person) Name:

Applicant Contact Title:

Applicant Contact Phone Number:

Applicant Contact Email Address:

DISCLOSURE AFFIDAVIT

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Application for Bidder's Pre-Qualification. I have read the Project Sanitary Sewer Capacity Experience and Corporate Criteria, and have provided documentation as outlined in this RFPQ.

By this signature, the signer affirms that the information provided herein is true and correct to the best of his/her knowledge and belief.

Applicant:

By:

(name signed)

(name printed or typed) Title:

Date:

Subscribed and sworn to me this ___ day of ______________, 20___.

NOTARY PUBLIC:

Commission Expires:

(SEAL)

RFPQ # Page - 11

GENERAL CONTRACTOR

PROJECT CONSTRUCTION EXPERIENCE INFORMATION FORM

Applicant Name:

Project Name/Title:

Project Owner:

Owner Name: ______________________________ Owner’s Responsible Contact Person: ______________________________ Address / Phone Number: _____________________________________________________________

Design Firm:

Company Name:

Contact Person:

Phone Number:

Construction Contract Administration Firm:

Company Name:

Contact Person:

Phone Number: __________________________________

Project Description: _____________________________________________________________________

Percentage of Work performed by Applicant: __________% Work Description: ________________________________________________________________________ Joint Venture: No_____ Yes___ Percentage of Applicant’s Joint Venture responsibility______% Name of Joint Venture partner(s) (If applicable): ______________________ Description of JV Work; Basis of Qualification (if applicable); _____________________________________

Major Subcontractors or self perform:

Storm Sewer: _____________________ Reinforced Concrete: _______________________________________________________________ Earthwork:________________________________________________________________________ Paving: __________________________________________________________________________ Jack and Bore:_____________________________________________________________________ Landscaping:______________________________________________________________________ Bypass Pumping:___________________________________________________________________

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PROJECT CONSTRUCTION EXPERIENCE INFORMATION FORM

GENERAL CONTRACTOR

(cont)

Construction Contract:

Bid Date: _____________________________________________________________________________ Bid Price / Initial Contract Price:

Final Contract Price:

Contract Time:

Initial Performance Time:

Actual Time to Complete Construction:

Completion Date:

Value / Description of Major Change Orders__________________________________________________________

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JOINT VENTURE

STATEMENT OF INTENT

The undersigned firms certify and hereby provide a notice and statement of their intent to enter into a Joint Venture Agreement for the purpose of pre-qualifying and bidding on the ACCGov Sanitary Sewer Capacity Evaluation as a joint venture.

Failure of the Joint Venture entity to qualify will preclude any of the participating firms from bidding as a single entity.

MEMBER FIRM:

Date:

MEMBER FIRM:

Date:

Subscribed and sworn to me this ___ day of ______________, 20___.

NOTARY PUBLIC:

Commission Expires:

(SEAL)