25011 RFPP BALLISTIC VEST REPLACEMENTS.pdf

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DATE: January 20, 2024 TO: Equipment Vendors SUBJECT: Request for Price and Performance Proposal for “RFPP #25011 Ballistic Vest Replacements -

SRT

You are invited to submit a Price and Performance Proposal for “RFPP # 25011 BALLISTIC VEST REPLACEMENTS - SRT Dept, Division of the Unified Government of Athens-Clarke County, Georgia.

Inquiries regarding Bids should be made to Toro Holt, Senior Buyer , (706) 340-1742 or accbids@accgov.com.

Technical questions may be directed to LT. Chris McGee, at (762) 400-7119, or email:

ChrisMcGee@accgov.com

The Request for Price and Performance Proposal (RFPP) documents may be obtained at Georgia Procurement Registry or Athens Clarke County or via written request to e-mail: accbids@accgov.com. Include your company name, address, the point of contact, fax number and phone number with your written request.

Attached hereto are the general conditions, technical specifications, and submittal format.

The written requirements contained in this Request for Price and Performance Proposal (RFPP) shall not be changed or superseded except by written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written requirements for this RFPP may result in rejection of the submittal by the Unified Government.

Submittals are to be sealed, marked with the offeror's name and address and labeled:

RFPP #25011 BALLISTIC VEST REPLACEMENTS - SRT and delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA. 30601

Not later than 3:00 P.M. ET, TUESDAY, JUNE 4, 2024

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal receipt date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

The Unified Government of Athens-Clarke County reserves the right to reject any and all submittals, to waive any technicalities or irregularities and to award contracts based on the highest and best interest of the Unified Government of Athens-Clarke County.

Jessica Beri Purchasing Administrator

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY (ACCUG)

mailto:ChrisMcGee@accgov.com http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://www.athensclarkecounty.com/index.aspx?NID=375 mailto:accbids@accgov.com

TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR PRICE AND PERFORMANCE PROPOSAL SUBMISSION

INSTRUCTIONS

II REQUEST FOR PRICE AND PERFORMANCE PROPOSAL OVERVIEW AND

PROCEDURES

III EVALUATION AND SELECTION PROCESS

IV MANDATORY PROPOSAL FORMS

A: ADDENDA ACKNOWLEDGMENT

B: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

C: TECHNICIAL SPECIFICATIONS

D: PRICE AND PERFORMANCE PROPOSAL FORM

V OPTIONAL FORMS

E: BID LIST APPLICATION – should be submitted prior to the bid submission. If you have never registered to do business with ACCUG

VI SECTION VII DOCUMENTS CHECK LIST

SECTION I - REQUEST FOR PRICE AND PERFORMANCE PROPOSAL

SUBMISSION INSTRUCTIONS

ALL DOCUMENTS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed price proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by the solicitation. The proposal, specifications, and price schedule must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

Cover Letter: A brief cover letter of introduction and interest.

Table of Contents

Acknowledgment of Addenda: Include completed Acknowledgement of Addenda form, from Section IV, part A of this RFPP.

Georgia Security & Immigration Compliance (GSIC) Act Affidavit: Include a notarized copy of the GSIC Affidavit form for the contractor and all sub-contractors, from Section IV, part B of this

RFPP.

Technical Specifications: Please include from Section IV, part C

PRICE AND PERFORMANCE PROPOSAL FORM: Please include the completed Price Proposal from Section IV part D of this RFPP in a separately sealed paper copy of section V-D Price Proposal Schedule, in order that price may be evaluated separately. DO NOT include pricing or fees in any other format. Proposals that fail to keep pricing/fees confined to the separately sealed paper copy may be rejected.

Brochures: in the number of copies specified, shall be enclosed as part of the Mandatory requirement for performance evaluation.

Warranty: The offeror shall provide warranty information which complies with requirements set forth in the technical specifications.

OPTIONAL DOCUMENTS CHECKLIST: Section V, part G

Bidder’s List Application – If you do not have a vendor number, please fill out a Bid List Application so one may be issued to your company

SUBMITTAL FORMAT: ALL bid copies must be submitted in a sealed envelope or container with the OUTER MOST Container stating the address, telephone number, the RFPP number and Ballistic Vest Replacements - SRT (RFPP #25011 BALLISTIC VEST REPLACEMENTS - SRT). Also please include your Unified Government of Athens-Clarke County Vendor Number (ACCUG Vendor number), If you do not know your vendor number, please call 706-613-3088 or email: vendors@accgov.com. If you do not have a vendor number, please fill out a bid list application found at Bid List Application (https://www.accgov.com/DocumentCenter/View/53398/Bid-List-Application-?bidId=) so one may be issued to your company), the ACCUG Vendor is not required to submit a Bid but we encourage companies to apply.

One (1) Paper Copy of the Complete Signed Proposal One (1) USB Flash Drive with Copy of the Complete Signed Proposal

ALL FILES SUBMITTED ON USB FLASH DRIVE

MUST BE IN A SINGLE PDF FILE.

http://www.athensclarkecounty.com/DocumentView.aspx?DID=256 http://www.athensclarkecounty.com/DocumentView.aspx?DID=256 mailto:vendors@accgov.com https://www.accgov.com/DocumentCenter/View/53398/Bid-List-Application-?bidId=

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

REQUEST FOR PRICE AND PERFORMANCE PROPOSAL

FOR

RFPP # 25011 BALLISTIC VEST REPLACEMENTS - SRT

SECTION II - REQUEST FOR PRICE AND PERFORMANCE PROPOSAL

OVERVIEW AND PROCEDURES

A. PURPOSE

The Unified Government of Athens-Clarke County is soliciting Request for Price and Performance Proposal for “RFPP #25011 BALLISTIC VEST REPLACEMENTS - SRT” in accordance with the attached specifications from responsible vendors.

B. INFORMATION TO OFFERORS

1. RFPP TIMETABLE

The anticipated schedule for the RFPP is as follows:

RFPP Available .........................................May 20, 2024 Deadline for submission of questions .........May 28, 2024 Submittal deadline .....................................3:00 P.M. ET, TUESDAY, JUNE 4, 2024

2. PROPOSAL SUBMISSION

Proposal submission should contain One (1) paper copy of the proposal with pricing, to include brochures, One (1) USB Flash Drive (PDF) copy of the proposal, must be received by 3:00 P.M. ET, TUESDAY, JUNE 4, 2024 Proposals must be submitted in a sealed envelope or container stating on the outside, the offeror's name, address, telephone number, and the RFPP number and Ballistic Vest Replacements - SRT, to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, Georgia 30601

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m. ET, Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address and envelope information appears on the outer wrapper or envelope used by such service.

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the offeror.

3. CONTACT PERSON

Offerors are encouraged to contact only the Purchasing Administrator to clarify any part of this RFPP. The contact person for this RFPP is Toro Holt, Senior Buyer, (706) 340-1742 or accbids@accgov.com.

It is requested that all questions that arise prior to the proposal due date be directed to the contact person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for responding to this RFPP and also may result in the rejection of the offeror's submittal.

Any inquiries regarding technical aspects of this RFPP may be directed to “LT. Chris McGee, Position at (762) 400-7119, or email: ChrisMcGee@accgov.com”

4. ADDITIONAL INFORMATION/ADDENDA

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date. Offerors should not rely on any representations, statements or explanations other than those made in this RFPP or in any addendum to this RFPP. Where there appears to be a conflict between the RFPP and any addenda issued, the last addendum issued will prevail.

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements.

Offerors who obtain this Request for Price and Performance Proposal from Georgia Procurement

Registry or Athens Clarke County/Purchasing (http://www.athensclarkecounty.com/index.aspx?NID=375 ) or from other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

5. WITHDRAWAL OF PROPOSAL

An offeror may withdraw his proposal before the expiration of the time during which proposals may be submitted without prejudice to the offeror, by submitting a written request of withdrawal to the Purchasing Administrator.

6. LATE SUBMITTAL, LATE MODIFICATIONS, AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. The Unified Government of Athens-Clarke County assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

7. REJECTION OF PROPOSALS

The Unified Government of Athens-Clarke County may reject any and all proposals and reserves the right to waive any irregularities or informalities in any proposal or in the submittal procedure.

Submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

8. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of 60 days from the date specified for receipt of proposals.

9. AWARD OF CONTRACT

This is a past performance/product quality/price trade-off source selection in which competing offeror’s past and present performance history and product quality will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein. The Unified Government of Athens-Clarke County may reject any or all proposals if such action is in the Unified Government’s interest.

10. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror.

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

By submitting a proposal, the offeror represents and warrants that no official or employee of the Unified Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

11. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

12. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of the proposal to the Unified Government of Athens-Clarke County, or any work performed in connection therewith is the responsibility of the offeror(s).

13. AMERICANS WITH DISABILITIES ACT (ADA)

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal due date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act

(ADA).

14. NOTICE OF PRICE COMPARISON

Athens-Clarke County will compare the price and performance offered under this solicitation with the State of Georgia contract to determine whether the price and performance offered under this solicitation or by the State contract is more economical. After completion of proposal evaluation, if price and performance under the State contract is determined to be more economical, this solicitation will be canceled and purchase will be made under the State contract.

For comparison purposes, offeror’s may view the State contract and its provisions at http://ssl.doas.state.ga.us/PRSapp/PR_StateWide_contract_menu.jsp.

15. PROPOSAL OPENING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry, or Athens Clarke County Bids (http://ga-athensclarkecounty.civicplus.com/Bids.aspx) or via email request to accbids@accgov.com after the proposal due date and time stated herein. A tabulation of prices may be obtained upon award.

16. PLACE OF PERFORMANCE

The Unified Government of Athens-Clarke County will not contemplate traveling outside the City of Athens to the contractor’s facility for custom fitting or alterations. The offeror shall insert in the spaces provided in the price schedule the address of the plants or facilities location(s) that he intends to use.

17. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate substantively from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Technical Specifications or in any contract between the parties covering subject matter thereof.

18. BRAND NAME OR EQUAL

(A) The item in the Price Proposal is identified as "brand name or equal," the Technical Specifications reflect the physical and performance characteristics and level of quality that will http://ssl.doas.state.ga.us/PRSapp/PR_StateWide_contract_menu.jsp https://ssl.doas.state.ga.us/PRSapp/PR_login.jsp http://ga-athensclarkecounty.civicplus.com/Bids.aspx http://ga-athensclarkecounty.civicplus.com/Bids.aspx http://ga-athensclarkecounty.civicplus.com/Bids.aspx satisfy the Department's needs. (B) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in the technical specifications; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; and (3) Include descriptive literature such as illustrations or drawings. (c) The Unified Government of Athens- Clarke County will evaluate "equal" products on the basis of information furnished by the offeror. The Unified Government is not responsible for locating or obtaining any information not identified or submitted with the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the price schedule.

19. TAXES

The contractor will be provided with the Unified Government of Athens-Clarke County’s Sales and Use Tax Certificate of Exemption number upon request.

20. DELIVERY

Prices proposed shall include delivery and shall be F.O.B. Athens, Georgia.

21. CONTRACTOR'S INVOICE

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to whom payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

b. In the event orders are made via monthly or period purchase orders, contractor may provide a summary invoice for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value. A summary invoice shall be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall contain:

(i) Name of supplier

(ii) Purchase Order number

(iii) Ship to Department and Address

(iv) Description, Quantity, unit price, and extension of each item.

(v) Date of delivery or shipment.

SECTION III - EVALUATION AND SELECTION PROCESS

Evaluation criteria to be used to determine the acceptable performance proposals are:

1. Technical Specifications

2. Warranty Information

3. References

4. Price

Price proposals for all acceptable performance proposals will be reviewed and evaluated by the selection committee. The selection committee will forward a recommendation for contract award to the Purchasing Administrator.

SECTION IV PROPOSAL FORMS:

A: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgment

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the Offeror’s receipt of any addenda will result in the rejection of the proposal if the addenda contained information which substantively changes the Owner’s requirements.

MANDATORY SUBMITTAL

B: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A. § 13-10-91, as amended, are conditions of this Agreement for the physical performance of services.

If employing or contracting with any subcontractor(s) in connection with this Agreement, the Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with by O.C.G.A. § 13-10-91(b), as amended; such affidavit being in a form similar to and containing the same information as the form attached hereto; and

(2) To obtain such subcontractor affidavit(s) when the subcontractor(s) is retained. Contractor shall have such forms available for inspection and submit to the Owner if so requested by the Owner.

The failure of the Contractor to supply the affidavit of compliance at the time of the bid will be cause for the bid being deemed non-responsive. Failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended throughout the entire contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGES

CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

(effective July 1, 2013)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E- Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13-10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: _______________________________________________________________

Name of Public Employer: _The Unified Government of Athens – Clarke County_Georgia________

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 201__ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 201_

Notary Public My Commission Expires:

C: TECHNICAL SPECIFICATIONS

The Unified Government of Athens-Clarke County is requesting Price and Performance Proposals for “RFPP#25011 BALLISTIC VEST REPLACEMENTS - SRT” The vehicle(s) proposed shall be capable of meeting the following performance requirements in an effective and efficient manner for the Transportation and Public Works-Streets and Drainage Division.

The Unified Government of Athens-Clarke County reserves the right to determine whether substitutions or deviations will be acceptable when reviewing specifications on all equipment. All responses shall be answered “Yes” or “No” under the Offeror's response column. “No” answers shall include Offeror’s proposed substitution.

REQUEST FOR PRICE & PERFORMANCE PROPOSALS

RFPP #25011 BALLISTIC VEST REPLACEMENTS - SRT”

SPECIFICATIONS:

QTY Item Number Description UOM 25 SBA -1362222* HyperX FC quickclip EA 25 SBA -1361340* HyperX FC HW68 ballistic panels EA 25 SBA -1354674* HYPER X Cummerbund Ballistic Panel Set EA 25 SBA -1362404* HYPER X Wide External Shoulders, HARDW EA 25 SBA-1361603* HYPER X G3 FST Structured Upper Arm, HA EA 25 SBA-1353989* Safariland HYPER X Groin Protector, Hardwi EA 25 SBA-1223589-S* Safariland POLICE – Rifle Retention, Heat Trans EA 25 SBA-1223589-L* Safariland POLICE – Cordura, Heat Transfer EA

Authorized Representative/Title (print or type)

Authorized Representative (Signature) Date

D: PRICE AND PERFORMANCE PROPOSAL FORM

PRICE AND PERFORMANCE PROPOSAL FOR

RFPP # 25011

“RFPP BALLISTIC VEST REPLACEMENTS - SRT”

1. Price proposed on Specifications as Outlined: ο YES ο NO

2. Price and Performance Proposal Expires on: day of , (year)

(Prices must be held firm for a minimum of 60 days after submittal)

3. Total Cost for “RFPP BALLISTIC VEST REPLACEMENTS - SRT” $ (includes freight)

a) Total freight (F.O.B. Athens, Georgia) $_______________________ (included in total cost above)

4. Make/Model #: As listed

5. Delivery Time: days 6. Brochures Enclosed (Mandatory): ο YES ο NO

6. Offeror: Company:

Contact:

Address:

Phone: Fax:

Email:

Authorized Representative/Title (print or type)

Authorized Representative (Signature) Date

SECTION V – OPTIONAL FORMS

E. BID LIST APPLICATION

We would like for this form to be turned in a minimum of four (4) days prior to bid

If you have an ACC Vendor Number please include it on the sealed envelope or container.

If you do not know your ACC Vendor Number, please call 706-613-3088 or email:

purchasing@athensclarkecounty.com

If you DO NOT HAVE an ACC Vendor Number, please go to AthensClarkeCounty.com.

mailto:purchasing@athensclarkecounty.com

SECTION VI - DOCUMENTS CHECK LIST:

MANDATORY PROPOSAL FORMS Offeror must complete, execute and include with the proposal the following mandatory documents:

A. Price & Performance Proposal Form

B. Acknowledgment of Addenda

C. Georgia Security & Immigration Compliance (GSIC) Act Affidavit

D. Technical Specifications

E. Schedule of Services/Supplies and Price Proposal (Must be submitted separately in a sealed envelope)

OPTIONAL FORMS

F. Bidder’s List Application