25004 BID Painting of ACCGov Courthouse Parki.pdf

DATE: April 15, 2024

TO: Commercial Painters

SUBJECT: BID #25004 Painting of ACCGov Courthouse Parking Deck

You are invited to submit a bid for Painting the Courthouse Parking Deck for the Unified Government of Athens-Clarke County (ACC).

The project consists of Interior and Exterior Painting of the Courthouse Parking Deck.

The estimated range of this project is $75,000 - $100,000.

Inquiries regarding proposals should be made to Edward Tulenko, Senior Buyer, at (706) 340-9883 or Email:

accbids@accgov.com. Technical questions may be directed to Beth Smith, Facilities Administrator, Central Services / Facilities Management, at 706-613-3570 or email : beth.smith@accgov.com.

A MANADATORY pre-bid conference to respond to all inquiries with regards to this project will be held at 11:00 AM ET, Tuesday, April 23, 2024, at the Athens-Clarke County Courthouse Parking Deck, located at 325 E. Washington Street in Athens, Georgia. (We will meet on the 1st floor stairwell closest to the Courthouse.)

Potential BIDDERS are required to attend.

Attached hereto are the bid form, bid specifications, and general instructions.

The written specifications contained in this bid shall not be changed or superseded except by written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written specifications for this bid may result in rejection of the bid by the Unified Government of Athens-Clarke County.

Bids are to be sealed, marked with the bidder's name and address and labeled: "BID #25004 Painting of ACCGov Courthouse Parking Deck" and delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA. 30601

Not later 3:00 PM, ET, May 14, 2024

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the bid opening date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

The Unified Government of Athens-Clarke County reserves the right to reject any and all bids, to waive any technicalities or irregularities, and to award the bid based on the highest and best interest of the Unified Government of Athens-Clarke County.

NEW

SUBMISSION FORMAT FOR

ACC BID DOCUMENTS

mailto:accbids@accgov.com

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

BID #25004

PAINTING ACCGOV COURTHOUSE PARKING DECK

For

CENTRAL SERVICES DEPARTMENT

A PRE-BID CONFERENCE WILL BE HELD ON

11:00 A.M. ET, Tuesday, April 23, 2024

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

3:00 P.M. ET, Tuesday, May 14, 2024

FINANCE DEPARTMENT, PURCHASING DIVISION

375 SATULA AVENUE

ATHENS, GA. 30601

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE

PURCHASING DIVISION OF THE UNIFIED GOVERNMENT OF ATHENS-CLARKE

COUNTY ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND

STRICTLY THE RESPONSIBILITY OF THE BIDDER.

ISSUE DATE: April 15, 2024

TABLE OF CONTENTS

SECTION I ................ BID SUBMISSION INSTRUCTIONS

SECTION II .............. INVITATION FOR BID OVERVIEW AND PROCEDURES

SECTION III ............. INSURANCE REQUIREMENTS FOR CONTRACTORS

SECTION IV ............. GENERAL CONDITIONS

SECTION V .............. BID SPECIFICATIONS

SECTION VI ............. BID FORMS

SECTION VII ........... BID SCHEDULE

SECTION I – BID SUBMISSION INSTRUCTIONS

ALL BIDS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND MAY BE

SUBJECT TO DISCLOSURE UNDER THE OPEN RECORDS ACT.

A complete signed BID must include the documents listed below:

BID FORMAT: Bidders are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the bidders’ risk. Each bidder shall furnish the information required by the solicitation. The BID SUBMITTAL must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the bidder.

MANDATORY DOCUMENTS CHECKLIST: Bidder must complete, execute and include with the bid the following Mandatory documents. BIDS RECEIVED WITHOUT THE MANDATORY DOCUMENTS MAY

BE REJECTED:

Bid Form: Section VI-A

Acknowledgement of Addenda: Include completed Acknowledgement of Addenda form, from Section VI-B of this BID

Georgia Security & Immigration Compliance (GSIC) Act Affidavit: Include a notarized copy of the GSIC Affidavit form for the contractor, from Section VI -C, of this BID.

Bid Schedule: Please include the completed Schedule from Section VII of this Bid.

BID SUBMISSION AND DELIVERY INSTRUCTION: ALL bid copies must be submitted in a sealed envelope or container with the OUTER MOST Container stating the address, telephone number, the BID number and title (BID #25004 Painting of ACCGov Courthouse Parking Deck).

If you have an ACCGov Vendor Number please include it on the sealed envelope or container. If you do not have a vendor number but you are awarded this BID, you will be invited to submit your vendor registration per the following instructions: https://www.accgov.com/DocumentCenter/View/88465.

Please Note: The ACCGov Vendor Number is not required to submit a proposal, and new vendor registrations will not be processed for bidding/proposal purposes only.

One (1) marked original of the complete signed bid One (1) USB Flash drive with the complete signed bid

ALL DOCUMENTS SUBMITTED ON USB FLASH

DRIVE MUST BE IN A SINGLE PDF FILE

https://www.accgov.com/DocumentCenter/View/88465

INVITATION FOR BID #25004

FOR

PAINTING FOR ACCGOV COURTHOUSE PARKING DECK

SECTION II – INVITATION FOR BID OVERVIEW AND PROCEDURES

A. PURPOSE

The Unified Government of Athens-Clarke County is soliciting Bids for Painting the Courthouse Parking Deck from responsible contractors. The project includes Interior and Exterior Painting of the Courthouse Parking Deck.

B. INFORMATION TO BIDDERS

1. BID TIMETABLE:

The anticipated schedule for the bid process is as follows:

Bid Documents Available……………………….…………..…… Monday, April 15, 2024 Pre-Bid Conference (MANDATORY)…………..….11:00 AM, Tuesday, April 23, 2024 Deadline for submission of questions………………………….…….Monday. May 6, 2024

Bid Opening……………………………………….…….…......3:00 PM, ET May 14, 2024 Bids Valid until ………………………………..120 days after bid opening are to be delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA. 30601, Not later than 3:00 PM, ET May 14, 2024

Hand delivered copies may be delivered to the above address only between the hours of 8:00 a.m.

and 5:00 p.m. ET, Monday through Friday, excluding holidays observed by the Unified Athens- Clarke County.

Bidders are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

2. CONTACT PERSON: The contact person for this BIDv is Edward Tulenko, Senior Buyer, at (706)

340-9883 or Email: accbids@accgov.com. Explanation(s) desired by bidder(s) regarding the meaning or interpretation of this BID must be requested from the contact person, in writing via e-mail.

Technical questions may be directed to Beth Smith, Facilities Administrator, Central Services / Facilities Management, at 706-613-3570 or email : beth.smith@accgov.com.

3. ADDITIONAL INFORMATION/ADDENDA: The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the bid opening date. Bidders should not rely on any representations, statements or explanations other than those made in this Invitation for Bid or in any addendum to this Invitation for Bid. Where there appears to be a conflict between the Invitation for Bid and any addenda issued, the last addendum issued will prevail.

Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum contains information which substantively changes the Owner’s requirements

Bidders who obtain this BID document from Georgia Procurement Registry or Athens Clarke County.com or from any source other than the Unified Government of Athens-Clarke County Purchasing are advised to re-visit the above website to obtain any addenda which may be issued.

The Unified Government of Athens-Clarke County assumes no responsibility for Bidders’ failure to acknowledge any addenda issued.

4. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Bid submittals received after the bid opening date and time will not be considered. Modifications received after the bid opening date will not be considered. The Unified Government of Athens-Clarke County assumes no responsibility for the premature opening of a bid not properly addressed and identified, and/or delivered to the proper designation.

5. WITHDRAWAL OF BID: A bidder may withdraw his bid before the expiration of the time during which bids may be submitted without prejudice to the bidder, by submitting a written request of withdrawal to the Purchasing Administrator.

6. REJECTION OF BIDS: The Unified Government of Athens-Clarke County may reject any and all bids and reserves the right to waive any irregularities or informalities in any bid or in the bid submittal procedure.

Bid submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

7. UNBALANCED BIDS: The Unified Government of Athens-Clarke County may reject a bid as non-responsive if the prices bid are materially unbalanced between line items or sub line items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the Unified Government even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.

8. DISCREPANCY IN UNIT PRICE: In case of discrepancy between a unit price and an extended price and total amount, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner as any other mistake.

9. ACCEPTANCE OF BID (AWARD): It is the intent of the Owner to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available. The Owner shall have the right to waive informalities and irregularities in a bid received and to accept the bid which, in the Owner’s judgment, is in the Owner’s own best interests.

The Owner shall have the right to accept Alternates in any order or combination, and to determine the low bidder on the basis of the sum of the base bid and Alternates accepted.

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://www.athensclarkecounty.com/index.aspx?NID=375 http://www.athensclarkecounty.com/index.aspx?NID=375

10. STATEMENT OF EXPERIENCE AND QUALIFICATIONS: The bidder may be required, upon request, to prove to the satisfaction of the Unified Government of Athens-Clarke County that he/she has the skill and experience and the necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any bidder is not satisfactory, the Bid of such bidder may be rejected.

11. MIMINUM BID ACCEPTANCE PERIOD

Bids shall be valid and may not be withdrawn for a period of 60 days from the date specified for receipt of bids.

12. NON-COLLUSION AFFIDAVIT

By submitting a bid, the bidder represents and warrants that such bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from submitting and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

By submitting a bid, the bidder represents and warrants that no official or employee of the Unified

Government of Athens-Clarke has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be made under it, or in any expected profits to arise there from.

13. COST INCURRED BY BIDDERS

All expenses involved with the preparation and submission of the bid to the Unified Government of

Athens-Clarke County, or any work performed in connection therewith is the responsibility of the bidder(s).

14. AMERICANS WITH DISABILITIES ACT (ADA)

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the bid opening date. Please call (706) 613-88 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

15. MINORITY BUSINESS ENTERPRISE POLICY STATEMENT: It is the policy of the Athens-Clarke

County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

16. HOLD HARMLESS AND INDEMNIFICATION

The Bidder agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Bidder, its officers, employees, and agents under any of the terms of this contract.

17. PRE-BID CONFERENCE: A mandatory pre-bid conference to respond to all inquiries with regards to this project will be held at 11:00 AM ET, Tuesday, April 23, 2024 at the Athens-Clarke County Courthouse Parking Deck, located at 325 E. Washington Street in Athens, Georgia. (We will meet on the 1st floor stairwell closest to the Courthouse.) Potential BIDDERS are required to attend.

18. ON SITE VISIT: Point of Contact for the On Site Visit is Beth Smith who can be reached by phone:

706-613-3570 or by email at beth.smith@accgov.com. Each bidder is responsible for inspecting the mailto:beth.smith@accgov.com site and for reading and being thoroughly familiar with the contract documents. The failure or omission of any bidder to inspect the site shall in no way relieve any bidder from any obligation in respect to his bid

19. BID OPENING: All bids will be opened in public and read aloud at the time and place of the bid opening.

20. COMMENCEMENT OF WORK AND WORK PERIOD: The Unified Government of Athens-Clarke

County expects to award the contract within 45 days of the bid opening date for work to commence.

21. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of the Unified

Government of Athens-Clarke County, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the Unified Government or to otherwise act on behalf of the Unified Government, except as the Unified Government may expressly authorize in writing.

22. EXECUTION OF CONTRACT: Each bidder shall be prepared, if so requested by the Owner, to present evidence of his experience, qualifications, and financial ability to carry out the terms of the Contract. Notwithstanding any delay in the preparation and execution of the formal Contract Agreement, each bidder shall be prepared, upon written notice of bid acceptance, to commence work within 10 days following receipt of official written order of the Owner to proceed, or on date stipulated in such order.

The awarded bidder shall assist and cooperate with the Owner in preparing the formal Contract Agreement, and within 10 days following its presentation shall execute same and return it to the Owner.,

23. BRAND NAMES: Bidders are to bid per the specifications provided by Sherwin Williams

24. TAXES. Contractor will be provided with the Unified Government of Athens-Clarke County’s Sales and Use Tax Certificate of Exemption number upon request.

25.DELIVERY.

Prices proposed shall include delivery and shall be F.O.B. Athens, Georgia.

26. ALTERNATE BIDS

Alternate BIDs or BIDs that deviate substantively from the requirements of this solicitation will not be considered. Bidders shall not insert in their BID any written statement which will have the effect of making any material change or changes in the Technical Specifications or in any contract between the parties covering subject matter thereof.

27. TERMINATION WITHOUT CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the contract at any time without cause, in whole or in part, by providing a written notice to the other party at least ten (10) days before the effective date of termination. The other party will not be relieved of any outstanding responsibilities or unfinished obligations under this contract that were incurred prior to termination.

28. OPEN RECORDS

In accordance w ith OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law , regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that w ishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Tit le 10. I f such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. I f the agency makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information w ithin ten days unless prohibited from doing so by an appropriate court order. In the event the entity w ishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor w ith a copy of its court filing. I f the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall w ithhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

SECTION III - INSURANCE REQUIRED FOR CONTRACTORS

UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

a. The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance specified below. The insurer shall be in good standing within the state of Georgia through the Insurance Commissioner’s Office and must be rated “A-” or better and a financial category of VII or higher with AM Best Company.

b. Before commencing work under the contract, the Contractor shall provide to Athens Clarke County, Attn: Purchasing Administrator, a Certificate of Insurance evidencing the required kinds and amounts of insurance. The minimum kinds and amounts of insurance shall be:

i. Workers’ Compensation/Employers Liability – Contractors are required to comply with applicable Federal and Georgia State workers’ compensation statutes. Policies covering Workers’ Compensation liability shall provide coverage of statutory benefits and employers liability of at least $1,000,000 each accident; at least $1,000,000 each employee for disease and $1,000,000 policy limit for disease.

ii. General Liability - $2,000,000 aggregate; $1,000,000 per occurrence

iii. Automobile Liability – Automobile liability insurance shall be written on the comprehensive form of policy – Combined single limit of at least $1,000,000 to include Hired Autos and Non-owned Autos.

iv. Excess Liability - $1,000,000 on a per occurrence basis

c. The Certificate of Insurance shall reference the proposal and project name as evidencing this requirement.

d. The Contractor shall insert the substance of this requirement, including this paragraph, in subcontracts under the contract that require work on The Unified Government of Athens-Clarke County property and shall require subcontractors to provide and maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Purchasing Administrator upon request.”

e. The Contractor shall provide the following endorsements with the certificate of insurance. Contractor shall list the Unified Government of Athens-Clarke County as an additional insured on their General Liability and Auto Liability coverages. A waiver of subrogation is to be provided in favor of the Unified Government of Athens-Clarke County for all policies including Workers’ Compensation. A primary and non-contributory endorsement shall be provided on their General Liability and Auto Liability coverages.

The Contractor’s carrier(s) shall provide an endorsement requiring carrier(s) to provide the Unified Government of Athens Clarke County written notice of any cancellation or substantial change of insurance coverage prior to cancellation for all policies.

Performance Bond and Payment Bond Any bid exceeding $75,000 requires a performance and payment bond in the amount of 100% of the job. Bonds must be done using AIA document number A-312 language. No material deviation from this language will be accepted. These documents must be filled out completely and notarized with appropriate power of attorney form attached.

The bonding company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioner’s office. It must also be rated “A” or better with AM Best Company. The bonding company must appear on the Federal register of approved companies.

SECTION IV - GENERAL CONDITIONS

A. Contractor shall furnish all service, personnel, material, tools and equipment as necessary for completion of

Painting the Interior and Exterior of the Courthouse Parking Deck in accordance with specifications.

B. CONTRACTOR'S INVOICE:

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to which payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

C. TERMINATION FOR CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined by providing a written notice to the contractor at least ten (10) days before the effective date of termination. The contractor will not be relieved of any outstanding responsibilities or unfinished obligations under this contract. The contractor has the right to terminate this contract for cause by providing a written notice of intent to the Purchasing Administrator to terminate at least ten (10) days prior to the effective date of the contract termination.

D. REPORTING DISPUTES: The contractor shall report any contract disputes and/or problems to the

Purchasing Administrator, both verbally and in writing, within 48 hours of their occurrence.

E. SAFETY: The contractor shall take every precaution at all times for the protection of persons and property, including the Unified Government's employees and property and its own. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work under this contract.

The contractor shall maintain an adequate safety program to insure the safety of contractor employees, subcontractor employees, and all other individuals working under this contract. In addition, the contractor must also provide the Unified Government of Athens-Clarke County with a written safety program that he intends to follow in pursuing work under this contract. No work under this contract will be permitted until the Unified Government is assured that the contractor has an adequate safety program in effect.

F. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the

Unified Government of Athens-Clarke County Purchasing Office. If a portion of the work is approved for subcontracting, the contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall assure compliance with all requirements of this contract.

G. PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Unified Government of Athens-Clarke County, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

SECTION V – BID SPECIFICATIONS

ATHENS-CLARKE COUNTY COURTHOUSE PARKING DECK

Work hours. All work (normal operating hours, after hours, and weekends) must be coordinated with the Facilities Management representative, Beth Smith. If agreement is reached between the parties, after-hours and night work are authorized at no additional cost. Make sure your price reflects after-hours and weekend work.

Work conditions and tenant concerns. Care shall be taken to ensure that employees and visitors entering and leaving the parking deck where work is being performed are protected from the painting operation. Pedestrian and vehicle traffic entering and leaving the parking deck shall not be inordinately interfered with, and pedestrians and vehicles shall be protected from the painting operation. The contractor shall coordinate with the facility representative any planned disruptive actions and make every effort to minimize the disruptive nature of the work.

The contractor is responsible for any vehicle that incurs damage due to this work.

GENERAL PROHIBITIONS:

The use of radios or any other noise maker is prohibited during regular business hours.

CLEAN UP:

The contractor shall ensure that proper clean-up occurs on a daily basis and that paint is not tracked from the areas being painted. Any paint spill shall be removed/cleaned to the satisfaction of the facility representative and the facilities management representative. The painting contractor shall be financially responsible for any damage to the surrounding area that results from improper cleanup. DO NOT CLEAN ANY PAINT BRUSHES, PAINT

TRAYS, OR OTHER USED ITEMS ON THE PREMISES.

SAFETY:

The contractor shall take every precaution at all times for the protection of persons and property, including Athens-Clarke County's employees and property and its own. The contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work under this contract in compliance with fire and safety regulations. Safety signs & wet paint signs shall be installed and maintained while the work is in progress.

All equipment shall be in sound working condition. All workmen shall be aware of and trained in operating all safety equipment required for this project.

Coordination:

Prior to commencing work, the contractor shall coordinate all work to be accomplished with the Facilities Management project representative to prevent any misunderstandings.

SUB-CONTRACT:

The contractor shall not subcontract or assign any portion of this work without the prior written approval of the Facilities Management representative.

GUARANTEE:

The contractor will guarantee application for two years against any failures due to materials or workmanship.

WORKMEN AND TOOLS:

All work shall be accomplished by skilled workmen familiar with and trained to do this type of work; moreover, they shall be qualified to operate or use the equipment and rigging needed to accomplish this work. All application tools and equipment shall be in good working order and suitable for proper application. The contractor shall confine his apparatus, materials storage and operations of his workmen to limits indicated by project representatives.

UTILITIES:

The facility will provide the water and electricity required for the work.

REFERENCES:

THE CONTRACTOR MUST PROVIDE THREE (3) VERIFIABLE BUSINESS REFERENCES WHERE

THIS TYPE OF WORK HAS BEEN PERFORMED.

WORKMANSHIP AND APPLICATION CONDITIONS:

A. Paint shall be stored at room temperature.

B. Dust, dirt and debris shall be swept away before painting.

C. Work shall be executed in accordance with the label directions. Coating applications shall be made in strict conformance to this specification and the manufacturer's paint instructions on the labels and product data sheets. Spraying IS NOT allowed. All painting must be either rolled or brushed.

D. Materials shall be applied evenly and free of runs, sags, pinholes or lap marks.

E. The paint manufacturer's thinners only shall be used to thin the respective products and in the amounts prescribed.

MATERIALS:

A. All materials shall be as specified and delivered on the job in original, sealed containers.

Note: All materials must be as listed in the attached Sherwin-Williams specifications.

B. Inflammable material and/or fire hazard waste shall be stored, handled, and used in an approved manner and removed from the site daily.

C. Facilities Management representative shall specify paint color.

D. The contractor must provide Facilities Management with information on every item used at this facility.

This includes paint type, color, building name, and location of the building.

SURFACE PREPARATION:

A) Block (cinder and concrete):

Remove all loose mortar and foreign material. Surface must be free of laitance, concrete dust, dirt, form release agents, moisture curing membranes, loose cement, and hardeners.

Concrete and mortar must be Cured at least 30 days at 75°f.the ph of the surface should be between 6 and 9, unless the products to be used are designed to be used in high ph environments such as Loxon. On tilt-up and poured-in-place concrete, commercial detergents and abrasive blasting may be necessary to prepare the surface. Fill bug holes, air pockets, and other voids with a patching compound such as Conseal.

B) Previously coated surfaces:

Maintenance painting will frequently not permit or require complete removal of all old coatings prior to repainting. However, all surface contamination, such as oil, grease, loose paint, mill scale, dirt, foreign matter, rust, mold, mildew, mortar, efflorescence, and sealers, must be removed to ensure sound bonding to the tightly adhering old paint. Glossy surfaces of old paint films must be clean and dull before repainting. Thorough washing with an abrasive cleanser will clean and dull in one operation, or wash thoroughly and dull by sanding. Spot prime any bare areas with an appropriate primer.

Recognize that any surface preparation short of total removal of the old coating may compromise the service length of the system. Check for compatibility by applying a test patch of the recommended coating system, covering at least 2 to 3 square feet. Allow to dry one week before testing adhesion per ASTM D3359. If the coating system is incompatible, complete removal is required.

C) Hand tool cleaning:

Hand tool cleaning removes all loose mill scale, loose rust, and other detrimental foreign matter. It is not intended that adherent mill scale, rust, and paint be removed by this process. Mill scale, rust, and paint are considered adherent if they cannot be removed by lifting with a dull putty knife. Before hand tool cleaning, remove visible oil, grease, soluble residues, and salts by the methods outlined in sspcsp1.

For complete instructions, refer to steel structures paint council surface preparation specification no. 2 (sspc-sp2)

D) Power tool cleaning:

Power tool cleaning removes all loose mill scale, loose rust, and other detrimental foreign matter. It is not intended that adherent mill scale, rust, and paint be removed by this process. Mill scale, rust, and paint are considered adherent if they cannot be removed by lifting with a dull putty knife. Before power tool cleaning, remove visible oil, grease, soluble residues, and salts by the methods outlined in sspcsp1.

For complete instructions, refer to steel structures paint council surface preparation specification no.3.(ssp-pc3)

E) Water blasting nace standard rp-01-72 Removal of oil grease dirt, loose rust, loose mill scale, and loose paint by water at pressures of 2,000 to 2,500 psi at a flow of 4 to 14 gallons per minute.

SITE VISIT:

A. There will be a MANDATORY site visit on TUESDAY, April 23, 2024, AT 11:00 A.M. at the Athens- Clarke County Courthouse Parking Deck. Please call Beth Smith if you are unsure of this location.

(706-613-3570)

SHERWIN WILLIAMS – SCHEDULE – SPECIFICATIONS LISTED BELOW

EXTERIOR FINISHES – BRICK

Flood coat:

A31T00840 - LOXON SILANE WR

Apply a flood coat of silane water proofer to all exterior bricks and mortar on the parking deck. Work from top to bottom letting material run up to one foot when applied.

Concrete/cement (in sound condition, no peeling) Finish: a24w00451 - Loxon® xp waterproofing system extra white

Apply one coat of Loxon xp in desired color to all previously painted vertical masonry surfaces in sound condition. This includes exterior painted walls, interior walls and pillars.

Concrete/cement (peeling areas) 2 coats: a24w00451 - Loxon® xp waterproofing system extra white

Thoroughly clean surface and hand tool loose, peeling areas. Make sure surface/block has dried out for several days before applying two coats of Loxon xp in desired color.

Concrete/cement Caulk: Loxon S1 One Component Smooth Polyurethane Sealant smooth white for use in caulking masonry joints and cracks.

Steel handrails Spot prime: b50nz0006 - Kem Kromik® universal metal primer brown

Hand tool clean loose rust and peeling or chipping paint from surface prior to spot priming with Kem Kromik rust inhibitive primer.

2 coats: b54t00154 - industrial urethane alkyd enamel ultradeep tint base, Apply two coats in desired color.

Steel light posts Spot prime: b50nz0006 - Kem Kromik® universal metal primer brown

Hand tool clean loose rust and paint prior to spot priming poles with Kem Kromik rust inhibitive primer.

2 coats: b54t00154 - industrial urethane alkyd enamel ultradeep tint base, Apply two coats in Bronzetone color.

Concrete/cement deck floor striping Finish: 0.0tm2152 - hotline® fast dry latex traffic marking paint tm2152 white

Recoat all lines, numbers and arrows on each floor of the parking deck in their respective colors. Pressure clean existing lines and recoat.

Stairwell/stairway floors Cleaning: - power washing, Power wash all concrete stairs with a cleaner/degreaser solution.

All painted surfaces will be painted the same color as their current color.

SECTION VI BID FORMS

SECTION VI-A: BID FORM AND STATEMENT OF BIDDERS QUALIFICATION

BID of___________________________________________________________

(Hereinafter called "Bidder"), organized and existing under the laws of the State of

__________________________, doing business as ________________________________*.

In compliance with your BID, the bidder hereby agrees to perform and furnish all work for the requirement known as BID #25004 Painting of ACCGov Courthouse Parking Deck in strict accordance with the bid Documents, within the time set forth therein, and at the price bid.

By submission of this Bid, the bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization that:

1. The bidder has examined and carefully studied the bid Documents and the Addenda, receipt of all of which is hereby acknowledged in Section V-C.

2. The bidder agrees that this bid may not be revoked or withdrawn after the time set for the opening of bid but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

Authorized Representative/Title (print or type)

Authorized Representative (Signature)

Date

COMPANY NAME: MANDATORY SUBMITTAL

SECTION VI – BID FORMS

B: ADDENDA ACKNOWLEDGEMENT

The bidder has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement

Initial

Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum contained information which substantively changes the Owner’s requirements.

Company Name (printed):

MANDATORY SUBMITTAL

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SECTION VI-C GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

FORM

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A.

§ 13-10-91, as amended, and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

The Contractor further agrees that its compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02; such affidavit being in the form attached hereto; and

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 as set forth in this Agreement throughout the contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVIT ON FOLLOWING PAGE

COMPANY NAME:

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CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

(effective July 1, 2013)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13- 10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: _______________________________________________________________

Name of Public Employer: __________________________________________________________

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 202__ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 202_

Notary Public My Commission Expires:

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SECTION VII – BID SCHEDULE

BID SCHEDULE FOR

BID # 25004

PAINTING OF ACCGOV COURTHOUSE PARKING DECK

1. Bid Price proposed on Specifications as Outlined: ο YES ο NO

2. Bid Price Expires on: _____day of , (year)

(Prices must be held firm for a minimum of 60 days after submittal)

3.Total Cost for “Painting of Courthouse Parking Deck” $

a) Cost for “Exterior Painting of Courthouse Parking Deck” $ _____________________

b) Cost for “Interior Painting of Courthouse Parking Deck” $ _____________________

4. Offeror: ____________________________ Company: ____________________

Contact:

Address:

Phone: Fax:

Email:

Authorized Representative/Title (Print or type)

Authorized Representative (Signature)

Date

Email: