WMAAA RENOVATIONS – 17350 HAZEL STREET, SPRING LAKE, MI

ADVERTISEMENT FOR BIDS

GENERAL CONTRACTOR RFP

West Michigan Academy of Arts and Academics (WMAAA) will receive General Contractor sealed bids for the Toilets and Art Room Renovations project until Thursday, April 23, 2026 at 12:00 p.m. EST (Noon) local time at the main office of the academy at 17350 Hazel St, Spring Lake, MI 49456, at which time and place all bids will be publicly opened and read aloud. Proposals received after this date and time will not be accepted or considered.

Proposals submitted by fax, telephone, or other manner will not be accepted.

Bids submitted shall be in triplicate and include a digital copy of the same proposal package as a single, combined PDF on a thumb-drive via sealed envelope by the due date and time indicated, with the indicated subject line directed in the request for bid documents, to the undersigned at the address designated.

Bidding documents, including the Bid Proposal Form, Drawings and Specifications, may be obtained at the following online location: State of Michigan’s state budget offices website portal SIGMA: Statewide Integrated Governmental Management Applications (https://www.michigan.gov/budget/budget-offices/sigma)

Disclosures required: In accordance with MCL-380 Section 1267 of the Revised School Code each bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any member of the Academy's board or board of directors or the chief executive officer of the public school academy. Each bid proposal must also include a duly completed and signed Iran Economic Sanctions Compliance Certificate and duly completed and signed NonCollusive Affidavit. The Academy and its board of directors shall not accept a bid that does not include these sworn and notarized disclosure statement.

Prevailing Wage Rates: This project shall comply with the prevailing wage requirements and laws.

Bid Security: In accordance with MCL-380 Section 1267 of the Revised School Code, each Bidder shall provide a bid surety bond in an amount not less than 1/20 of the amount of the bid conditioned to secure the school and board from loss or damage by reason of the withdrawal of the bid or by the failure of the bidder to enter a contract for performance, if the bid is accepted by the Owner or board of directors. Bid securities will not be released or returned until the bid “hold-firm” date or a contract has been successfully executed for the Work, whichever occurs first. Bid security may be provided by furnishing a bond from a surety company having a rating of A- or better or certified check. WMAAA is not responsible for the loss of bid security if provided by certified check.

Payment, Labor, And Material Bonds: The successful Bidder shall secure Performance, Labor and Material bonds for all contracts exceeding $50,000, from a surety company having a rating of A- or better, for the full amount of the Contract.

SUBMIT PROPOSAL & QUESTIONS TO: Maggie Malone Superintendent / Head of School West Michigan Academy of Arts and Academics 17350 Hazel St, Spring Lake, MI 49456 P: (616) 844 - 9961 mmalone@westmichiganacademy.org

COPY SUBMITTED QUESTIONS TO: Adam Nelson Ghafari Associates 37 Ottawa Avenue NW, Suite 700, Grand Rapids, MI 49503

(616) 771 – 0909, x7924 anelson@ghafari.com

OWNER: West Michigan Academy of Arts and Academics 17350 Hazel St, Spring Lake, MI 49456

PROPOSAL SUBMITTAL PROCESS: Deliver or Mailed Sealed Bids must be received by WMAAA no later than the Proposal Due Date and Time.

REQUIREMENTS: Refer to Request for Proposal documents.

WMAAA RENOVATIONS – TOILET ROOMS & ART CASEWORK

REQUEST FOR PROPOSAL – GENERAL CONTRACTOR

MARCH 25, 2026

PROPOSAL DUE DATE AND TIME: April 23, 2026 at 12:00 p.m. EST (Noon) Bid opening will occur immediately following the proposal deadline to read aloud the submitted proposals.

SUBMIT PROPOSAL & QUESTIONS TO: Maggie Malone Superintendent / Head of School West Michigan Academy of Arts and Academics 17350 Hazel St, Spring Lake, MI 49456 P: (616) 844 - 9961 mmalone@westmichiganacademy.org

COPY SUBMITTED QUESTIONS TO: Adam Nelson Ghafari Associates 37 Ottawa Avenue NW, Suite 700, Grand Rapids, MI 49503

(616) 771 – 0909, x7924 anelson@ghafari.com

PROPOSAL SUBMITTAL PROCESS: Delivered or Mailed Sealed Bids must be received by WMAAA no later than the Proposal Due Date and Time.

PRE‐BID MEETING: Friday, March 27, 2026, at 11:45 a.m. EST West Michigan Academy of Arts and Academics 17350 Hazel St, Spring Lake, MI 49456

LAST DATE FOR QUESTIONS: April 6, 2026 at 12:00 p.m. EST (Noon)

CONTRACTOR INTERVIEWS: By Invitation Only – April 24, 2026

DESCRIPTION OF PROCUREMENT: General Contractor Construction Services for renovations and improvements to the Pre-Kindergarten toilet room, new exit door, and casework, converting an interior office into a Pre-Kindergarten toilet and a unisex toilet room, and replacing Art room sinks, casework, and countertops.

Approximate project area: 1,765 sf

Estimated Turnover date is August 21, 2026.

Ghafari Project Number: 2500303

1. West Michigan Academy of Arts and Academics (WMAAA) (“Owner”) has engaged Ghafari Associates

(“GA”) to provide Architectural and Structural Engineering for their renovation project.

2. The Owner invites you to submit a fixed fee for General Contractor services with design-build mechanical, electrical, plumbing, and fire alarm work required in this RFP in accordance with this letter and the following documents which are attached hereto, made a part hereof, and form the Contractor Documents which may result from this RFP.

A. Instructions to Offerors 3 pages B. Summary of Work 4 pages C. Bid Proposal Form 2 pages D. General Provisions / Terms 2 pages E. Exhibits and Forms:

• Exhibit A – Insurance Requirements

• Exhibit B – Contract Drawings 03/24/26 – DOC REL 01 - IFB.

• Exhibit C – Project Design Delivery Schedule

• Familial Relationship Affidavit

• NonCollusive Affidavit

• Michigan PA 517 of 2012 Certification - Prohibit Iran Linked Business

• Substitution Form

• Standard Submittal Transmittal Form

• Electronic Data Release Form

3. Read the RFP carefully and be sure you understand all of the terms and conditions. Check the Summary of Work and General Provisions carefully.

4. Selection Criteria for General Contractor:

A. The Contractor must be capable and willing to work closely with the Owner and Architect, Ghafari Associates.

B. The following criteria will be used in ranking each of the bidders. The bidder ranked the highest will represent the best value for the Owner. The criteria are not listed in any priority order. All criteria will be considered in performing a comprehensive evaluation of the proposal.

i. General Contractor’s Project Experience

ii. Strength of Proposed Supervision Team: Proposed Project Executive, Project Manager, Superintendent, and their combined experience with this type of proposed project.

iii. Bidder demonstrating high attention to detail, design and project organization.

iv. Cost: The bidder’s proposed fees will be considered with all other criteria to determine the ranking of the firm. The proposed fees shall include the following:

(1) GC Project Fee (General Construction Cost plus Contractor’s Fee),

(2) Allowances,

(2) Bond Cost,

(3) Cost Allocation Breakdown (see proposal form),

(4) Change Order Mark-Up,

(5) Self-Performed Work Mark-Up,

(6) Proposed Project Construction Implementation Schedule.

5. Work Phases:

A. The project consists of two (2) phases: Pre-Construction & Construction.

i. Pre-Construction: This phase of the Work includes, but is not limited to developing the

Design-Build MEP/Fire Alarm engineering design documents, attending design meetings, estimating and cost control, construction schedule development, drawing/constructability reviews, and conducting procurement of project materials.

ii. Construction Phase: This phase of Work consists of the GC furnishing and installing all Work as required in the Contract Documents, as well as coordinating with the Owner’s ICT/Data vendor and the YMCA Pre-School operator for schedule and the vendors’ installation work.

6. Submit three (3) copies of your proposal package and a single, combined PDF on a thumb-drive via sealed envelope by the due date and time indicated, with the indicated subject line, to the undersigned at the address designated.

7. Each proposal package must consist of the following documents:

A. Duly completed and signed Familial Relationship Affidavit.

B. Duly completed and signed NonCollusive Affidavit.

C. Duly completed and signed Certification - Prohibit Iran Linked Business.

D. Bid Surety Bond equal to 1/20th the total proposed fee.

E. Cost indicated for Payment, Labor, and Material Bond equal to the entire project cost.

F. Duly completed and signed Bid Proposal Form Attachment “C” with supporting cost data, proposal breakdowns and explanations as required by the instructions contained within.

G. Proposed project construction implementation schedule with adequate details to reflect the project approach with respect to services during each phase. In preparing the aforesaid schedule, please consider a notice to proceed date on or about April 29, 2026.

H. Project list and profiles describing the firm’s prior school work experience.

I. A proposed Project Team with resumes indicating their years with your firm, previous employers and positions and detail into past school projects indicating their role on the project, project size and duration.

J. Additional clarifications / cost breakdowns indicated on the Bid Proposal Form.

K. Draft certificates of insurance that meet the proposal requirements.

8. If awarded the Contract, the Contractor will provide certificates of insurance and bonds that meet the requirements as indicated in the General Provisions prior to start of any work.

9. AGREEMENT – Based on AIA A101-2017; Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum.

10. GENERAL CONDITIONS – Based on AIA A201‐2007; General Conditions of the Contract for

Construction.

11. Prevailing Wage: This project shall comply with the prevailing wage requirements and laws.

12. CONFIDENTIALITY ‐ YOUR PROPOSAL AND ANY MODIFICATIONS THERETO SHALL BE

SUBMITTED ONLY TO THE UNDERSIGNED. FAILURE TO COMPLY STRICTLY WITH OWNER’S

INSTRUCTIONS REGARDING THE CONTENT AND MANNER OF SUBMISSION OF PROPOSAL

INCLUDING, WITHOUT LIMITATION, DISCLOSURE OF ANY INFORMATION IN THE PROPOSAL OR

MODIFICATIONS THEREOF TO ANY THIRD PARTY WITHOUT THE EXPRESS, PRIOR WRITTEN

APPROVAL OF THE UNDERSIGNED, SHALL RESULT, AT OWNER’S SOLE DISCRETION, IN THE

IMMEDIATE DISQUALIFICATION OF THE OFFEROR.

13. UNSOLICITED TERMS AND CONDITIONS ‐ Proposals which take exception to Owner’s Terms and

Conditions as a whole and substitute the offeror's standard terms and conditions may be considered or rejected at the sole discretion of the Owner.

14. The Owner reserves the right to reject any or all proposals, or to waive any formality or technicality in any proposal in the best interest of the Owner.

15. For information concerning this RFP you may contact Adam J. Nelson at (616) 771 – 0909 x7924 or via email at anelson@ghafari.com.

Sincerely, Adam J Nelson, CSI-CDT

Ghafari Associates, LLC

E anelson@ghafari.com

T +1.616.771.0909 x7924

Attachments: (A) to (D) and Exhibits and forms as listed

ATTACHMENT “A” – MARCH 25, 2026

GENERAL CONTRACTOR RFP – INSTRUCTIONS TO OFFERORS

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1. PRE‐PROPOSAL

A. All bidders may attend the pre-proposal meeting at the date, time, and location indicated on the cover page.

B. Construction contract documents are attached to this RFP.

C. All bidders shall be responsible for familiarizing themselves with the project conditions. Failure to do so shall in no way incur any delays in work or extra cost to the Owner.

D. If additional information is needed by the bidder, or if revisions in the work are to be included in the proposal, written instructions covering such items will be issued by the Architect to all bidders, and such items shall be included in the proposal. No oral instructions or interpretations will be considered as binding on the owner unless confirmed by an addendum.

E. Questions on proposal documents must be submitted in writing to the person(s) and by the date and time indicated on the cover page. Verbal responses will not be given, and will not be considered binding unless covered by an Addendum.

F. All contracts made by the successful bidder with subcontractors shall be covered by the terms and conditions of the contract. The successful bidder shall see to it that his subcontractors are fully informed in regard to these terms and conditions.

2. PROPOSAL

A. Submit three (3) copies of your proposal package and combined PDF on a thumb-drive via sealed envelope by the due date and time specified on the cover page. Proposals received after this date and time will not be considered. Proposals submitted by fax, telephone, or other manner will not be accepted.

B. Proposals shall be submitted in a sealed envelope labeled “WMAAA TOILETS-ART

RENOVATIONS BID – 2500303” with “Bidder’s business name”.

C. Proposal shall state price in both writing and figures, shall be signed personally by the bidder and by a partner or by a duly authorized officer for a corporation, and shall give the bidder’s business address.

D. Proposal shall be based only upon the materials, construction and equipment named or described in the contract documents. Suggested alternate proposals for work other than that specified or shown will be given consideration, but are subject to the terms and requirements of the general conditions of the contract.

E. Proposals shall be for the complete work as required by the contract documents, including all overtime operations and monetary allowances.

F. All proposals in original contract work, and for all other work hereunder, shall include all applicable taxes, including Social Security, unemployment, and sales or use taxes, and any other taxes specifically levied on the work or on wages by local, city, state, or federal government, except real property taxes on the site. Proposals shall also include all premiums, assessments, and other like payments, charges, and cost incidental to the work covered by the contract documents.

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G. The Contractor shall be required to complete the attached project proposal breakdown and submit with their proposal. The Schedule of Values, at the owner’s discretion, will become part of the bid proposal and contract.

H. Bid Surety Bond - Bidder shall provide a bid surety bond as conditioned and indicated below.

I. The agreement between Owner and Contractor shall be executed on the AIA A101-2017;

Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum, and the AIA Document A201‐2007, “General Conditions of the Contract for Construction”.

J. Where conflicts occur within this RFP and its contents and memorandum, the construction documents, specifications / project notes, general, supplemental and other conditions, etc., the more restrictive requirement shall govern – all in favor of the Owner.

3. UNIT PRICES ‐ NOT APPLICABLE

4. ALTERNATES ‐ NOT APPLICABLE

5. CHANGES IN WORK

A. The bidder shall state in the space provided in the bid proposal form the changes, expressed as a percentage of the cost, for changes in the work, when done by its own organization and when done by subcontractors under their contract. Fees shall include all charges for supervision, support staff, overhead and profit, et cetera. Charges for taxes, social security payments and insurance shall be computed separately and shall not be subject to percentage fee.

6. BONDS

A. BID BONDS ‐ In accordance with MCL-380 Section 1267 of the Revised School Code, each Bidder shall provide a bid surety bond in an amount not less than 1/20 of the amount of the bid conditioned to secure the school and board from loss or damage by reason of the withdrawal of the bid or by the failure of the bidder to enter a contract for performance, if the bid is accepted by the Owner or board of directors.

B. PAYMENT, LABOR, AND MATERIAL BONDS ‐ Provide the cost to provide a Performance, Labor and Material Bond for this project on the Bid Proposal Form, equal to the total amount of the proposed cost.

1. In accordance with Michigan Compiled Laws Section 129.201, successful contractor(s) must obtain Performance and Payment Bonds for any Bid Category exceeding $50,000 and may be requested to obtain Performance and Payment Bonds for any Bid Category below $50,000. The Performance and Payment Bonds shall be in an amount equal to the contract amount. The Performance and Payment Bonds shall be for the protection of West Michigan Academy of Arts and Academics and Ghafari Associates LLC. and shall be executed by a surety company authorized to do business in the State of Michigan and be listed in Federal Register or have an AM Best Rating of A- or better. All bonds to be dual obligee bonds to West Michigan Academy of Arts and Academics and Ghafari Associates LLC.

7. PROJECT WORK PLAN / SCHEDULE

A. Please provide a detailed work plan and project implementation schedule. Please note procurement of critical long‐lead items as applicable. Indicate the following milestone dates in your work plan and project schedule, along with other significant dates:

A-3

• Refer to Exhibit C – Project Delivery Schedule

• Notice to Proceed

• Design-Build Trade Permit Availability

• Construction Start

• Construction Substantial Completion

• Installation of Furnishings, Furniture & Equipment by Owner.

• Commissioning and Functional Testing

• Project Closeout – Completion of all Punch List items

• Owner Move‐in and Occupancy

8. PROPOSED FEE AND COSTS

A. General Construction Cost: Detailed personnel costs, man‐hours, hourly rates, allowances for review and inspection fees and permits, clean‐up, reimbursable expenses and allowances, site construction office and all associated costs and insurance, etc. must all be included.

B. Contractor’s Fee: Provide a lump sum amount cost for General Contractor’s proposed overhead and profit (fee) for the Project, including the warranty periods.

C. Allowance: Provide a lump sum allowance for floor / wall tile defined in the contract documents.

Include all necessary costs to provide the material, delivery, insurance, applicable taxes, overhead, and profit. (Include all time and labor for installation in the base construction cost.)

D. Contractor Change Order Markup: This is the fixed percentage markup that the Contractor may apply to a change order for scope change to the Agreement.

E. Self-Performed Work Mark-up: This is the fixed percentage markup that the Contractor may apply to a change order for scope increase to the Agreement completed by the Contractor’s own forces.

9. PROJECT TEAM

A. Please include a proposed Project Team with resumes indicating their years with your firm, previous employers and positions and detail into past projects indicating their role on the project, project size and duration.

B. Please include in the proposal a monthly staffing chart showing hours of all project personnel, including but not limited to Principals, Executives, Managers, Engineers, Superintendents, Safety Engineers, Estimators, Schedulers, Expeditors, Surveyors, Cost Accountants, Clerical, and other Construction Support Personnel on the project.

C. Submit list of subcontractors included in bid including Design-Build Partners.

10. BID REVIEW

A. All proposals submitted shall remain firm for a period of Ninety (90) days after the date specified for receipt of proposals.

B. The Owner reserves the right to reject any or all proposals submitted.

End of Section

ATTACHMENT “B” – MARCH 25, 2026

GENERAL CONTRACTOR RFP – SUMMARY OF WORK

B-1

1. SUMMARY

A. Project Summary: The General Contractor will provide design-build design and engineering for mechanical, plumbing, electrical, and fire alarm systems and construction services for the project that includes renovations and improvements to the Pre-Kindergarten toilet room, new classroom exit door with stoop, and classroom casework, converting an interior office into a Pre-Kindergarten toilet and a unisex toilet room, and replacing Art room sinks, casework, and countertops. Toilet rooms will include a new exhaust fan and branch ducting with exhaust duct through the sloped asphalt shingled roof. GC will subcontract the Owner’s security vendor to coordinate with the door hardware.

B. The General Contractor shall establish all lines, levels, and elevations required for the Work.

C. The successful General Contractor will arrange for the acquisition of and payment for the

Permits, as well as all other inspections, approvals and Certificates of Occupancy required by City, County and State Authorities unless otherwise indicated.

D. The General Contractor will provide as-built drawings, sealed by an engineer licensed in the

State of Michigan unless otherwise indicated.

E. Schedule: Construction to begin on or about June 11, 2026, and must be substantially complete with Owner occupancy on August 21, 2026.

2. CONCURRENT WORK BY OWNER – None anticipated.

3. EQUIPMENT AND/OR SYSTEMS PROVIDED FOR AND INSTALLED BY CONTRACTOR

Shall include but is not limited to the following:

A. Conduit, terminated cabling, and testing for telephone, data and security systems.

a. GC shall subcontract the Owner’s security vendor.

B. Complete HVAC and power installation per the contract documents.

C. New masonry and framing rough openings.

D. All doors, frames, and hardware per the schedule.

E. Carpet, ceramic tile, and other flooring installation.

F. Paint and textured plaster wall finish.

G. Millwork.

H. Plumbing.

I. Projection Screen and Wall Mounted Short Throw Projector relocation.

J. Marker/White Board relocation.

K. Interior Signage associated with code requirements of toilet rooms and exit.

L. Minor Site work to regrade surrounding the new exit stoop.

M. Potential relocation of existing small, single user playground equipment at new exit door.

4. EQUIPMENT PROVIDED BY OWNER, INSTALLED BY CONTRACTOR – None anticipated.

5. OWNER OCCUPANCY

A. The Owner reserves the right to occupy completed areas, after substantial completion of that portion, with the distinct understanding that such occupancy shall not constitute acceptance of the work in whole or any part thereof, or of any work performed under this contract.

6. CONSTRUCTION SERVICES

A. Project Management/Cost Control/Preconstruction/Contract and Document Management

A key component of the General Contractor’s preconstruction and construction services is evaluating and recommending design-build engineering for building systems, maintaining project budget requirements, proposing an accurate schedule with updates, addressing

B-2 construction issues, recommending value-engineering and following thru with budgeting changes if needed, and maintaining an accurate project history through records storage. These and other project management activities will be the responsibility of the contractor and one of the primary concerns in serving the Owner.

1. Preconstruction Services

a. The General Contractor shall provide a preliminary evaluation of the Owner’s program, Schematic Design Documents, and Project budget requirements, each in terms of the other.

b. The General Contractor shall schedule and lead regular progress meetings with the Owner. The General Contractor shall consult with the Owner and Architect regarding site use, improvements and the selection of materials, building systems and equipment. The General Contractor shall provide recommendations on construction feasibility; actions designed to minimize adverse effects of labor or material shortages; time requirements for procurement, installation and construction completion, building code compliance; and factors related to construction cost, including estimates of alternative designs or materials, preliminary budgets and possible economies.

2. Construction Progress Meetings

a. General Contractor will chair all construction project meetings and develop structured meeting minutes identifying action items for resolution and any items that require immediate attention by the Owner. A Proposed agenda must be available 24 hours prior to meetings, and meeting minutes must be published within 48 hours of the meetings conclusion.

b. Status Reports

i. Contractor will provide weekly Status Reports to the Owner including the minutes of the Progress Meetings.

ii. Status Reports are to include the following information for the project:

1. Schedule update and percentage complete.

2. Cost Summary indicating contract value, approved change orders, pending change orders, anticipated total cost at completion, and payments to date.

3. Resolution of issues from previous Status Reports.

iii. Status reports will be due weekly and reiterated as part of the contractor’s monthly payment submittal.

3. Project Records

a. General Contractor shall store and maintain project records.

b. Owner shall have access upon request to all General Contractor’s project records.

c. General Contractor shall provide original copies of all project records to the

Owner upon completion of this contract, upon termination or any time during the period of this contract when requested by the Owner.

d. Contractor shall maintain one composite set of record drawings onsite.

Updates shall be clearly marked and maintained to indicate changes to the contract drawings for current conditions. Contractor shall provide the Owner one set of record drawings upon project completion.

B-3

4. Contractor’s Request for Payment Processing

a. Requests for Payment will be made on a monthly basis on AIA G703.

b. Requests will include all subcontractor requests made during the current payment period, detailed by subcontractor.

c. Contractor and Subcontractors’ Requests for Payment must be accompanied by applicable sworn statements, releases and waivers of lien.

d. Owner renders payment to Contractor within thirty (30) days upon receiving

Architect’s review of Requests for Payment.

B. Construction Oversight, Quality, Safety, Environmental and Inspection Proper planning and monitoring of construction progress is necessary. General Contractor must ensure that Owner receives high-quality, cost-effective construction in a timely manner and according to the established project schedule. The General Contractor must ensure that all work is completed in a safe manner and that all MIOSHA codes are met in the execution of all work performed.

1. Construction Oversight Planning

a. Coordinate design-build engineering, deferred submittals, and project pre‐ construction and commencement.

i. Monitor follow‐through on approved value‐engineering changes.

ii. Coordinate scheduling of all project components.

2. Secure sub‐contractors’ insurance certificates, with additionally insured naming the

Owner and Ghafari Associates LLC.

3. Conduct project safety meetings and monitor construction progress, quality, safety and environmental compliance.

a. Identify potential problems for resolution

b. Contractor to actively seek resolution of issues to minimize rework, design changes and construction flaws.

c. Execute Quality Assurance/Quality Control program

i. Review testing and inspection reports.

ii. Obtain necessary permits and licenses.

iii. Institute program to ensure quality.

d. Facility Equipment, Furnishing and Furniture Coordination and Relocation.

i. Coordinate with Owner on equipment and furniture reuse, refurbishment, relocation and procurement and delivery. Relocate furniture from work scope areas and replace at end of project at substantial completion.

e. Site Logistics, Coordination, Dispute Resolution

i. Provide active day‐to‐day management of site logistics, subcontractor coordinating and dispute resolution, early problem identification and intervention, security, materials storage and staging, and other site issues typically managed by a traditional general contractor.

B-4

C. Project Closeout Requirements and Claims Management

1. Contractor shall coordinate and be fully responsible for contract closeout activities associated with the completion of the project.

a. Project Close‐Out / Commissioning / Functional Testing.

b. Create detailed punch‐list and resolve incomplete items.

c. Owner shall approve final completion of punch list.

d. Require subcontractors to provide Unconditional Waivers of Lien, Releases and Sworn Statements.

e. Require subcontractors to provide closeout documentation, including final approvals, warranties, record drawings, operation and maintenance manuals, et cetera to Owner and reports required by all governing agencies having jurisdiction over the Project.

f. Record Documentation/Operation & Maintenance Manuals

i. Contractor shall provide Owner and the Architect updated documents that reflect conditions upon project completion.

ii. Ensure that Owner receives operation and maintenance manuals describing new systems and equipment and instructions for operating and maintaining the same.

ATTACHMENT “C” – DUE APRIL 23, 2026

GENERAL CONTRACTOR RFP – BID PROPOSAL FORM

C-1

SUBMIT PROPOSAL & QUESTIONS TO: Maggie Malone Superintendent / Head of School West Michigan Academy of Arts and Academics 17350 Hazel St, Spring Lake, MI 49456 P: (616) 844 - 9961 mmalone@westmichiganacademy.org

COPY SUBMITTED QUESTIONS TO: Adam Nelson Ghafari Associates 37 Ottawa Avenue NW, Suite 700, Grand Rapids, MI 49503

(616) 771 – 0909, x7924 anelson@ghafari.com

OWNER: West Michigan Academy of Arts and Academics 17350 Hazel St, Spring Lake, MI 49456

PROPOSAL SUBMITTAL PROCESS: Deliver or Mailed Sealed Bids must be received by WMAAA no later than the Proposal Due Date and Time.

REQUIREMENTS:

A. PARTICULARS:

1. General Contractor Bids shall be submitted to West Michigan Academy of Arts and Academics (WMAAA). Bid Proposals are due via sealed envelope on Thursday, April 23, 2026 at 12:00 p.m. EST (Noon) and should be clearly labeled “WMAAA TOILETS-ART RENOVATIONS BID – 2500303” with “Bidder’s business name”.

2. The undersigned, having examined the Request for Proposal documents, all conditions affecting the General Contracting Work, and all matters referred to in the Instructions to Offerors, hereby proposes to furnish all labor, materials, equipment, tools and services required to complete said Work in strict accordance with the agreement, all other conditions contained in this Request for Proposal, in consideration of the sum or sums stated below and as detailed strictly in the format put forth in the Bid Proposal Form.

3. The Owner reserves the right to waive irregularities, reject any and/or all Bids, or accept any Bid, whenever it is deemed in the Owner's best interests to do so.

4. The undersigned agrees that payment of all applicable taxes and fees is included herein.

5. All Bids shall be firm for a period of 90 days from date of submission. All general conditions / general requirements as defined in the contract specifications shall apply to all subcontract bids and subsequent agreements.

6. The General Contractor shall execute the Agreement within seven (7) days of receipt of acceptance of this bid if the Owner accepts this bid within the time period stated above.

7. The Project shall commence on or about April 29, 2026 after written acceptance of this bid or within seven (7) days if noticed after April 29, 2026. Construction start on June 11, 2026.

B. ADDENDA

1. The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

• Addendum # _______ Dated ________________.

• Addendum # _______ Dated ________________.

ATTACHMENT “C” – DUE APRIL 23, 2026

GENERAL CONTRACTOR RFP – BID PROPOSAL FORM

C-2

OFFER:

A. BID DETAIL: Provide a breakdown of your Total Bid Amount as follows:

Amount

General Construction Cost (Not to Exceed) $

Allowance (Ceramic Tile Material) $

O H & P / Contractor’s Fee $

Total Base Bid (100%) $

Dollars

General Contractor:

Address:

Telephone: Fax:

Authorized Signature:

Please provide additional clarification / cost breakdown for the following items:

1. Proposed Schedule of Values including General Conditions Breakdown – attach separate sheet.

2. Total Cost Allocation – Pre-K Toilet Rooms and Classrooms $

3. Total Cost Allocation – Unisex Toilet Room and Art Rooms $

4. Fee percentage for Change Orders (Add/Credit): %

5. Fee percentage for self-performed Work Markup (Add/Credit): %

6. Payment, Labor, and Material Bonds cost:

7. The General Contractor agrees to substantially complete the Contract within calendar days after award of Contract for construction.

8. Project Implementation Schedule and lead time of critical products – attached separate sheet.

9. Staff – Please describe your proposed staff and attach their professional profiles. Please include references from Owner, Clients, and Architects (including names and phone numbers) for your proposed project executive, project manager, and superintendent.

10. Subcontractors, including Design-Build Partners – Submit list of subcontractors included in bid.

11. Voluntary Alternates (if any) – Please list with associated detailed description and Add/Deduct fee.

12. Submit as the first pages of proposal before the bid proposal form:

(A) Familial Relationship Affidavit

(B) Michigan PA 517 of 2012 Certification - Prohibit Iran Linked Business

(C) NonCollusive Affidavit

(D) Surety Bond

END OF BID PROPOSAL FORM

ATTACHMENT “D” – MARCH 25, 2026

GENERAL CONTRACTOR RFP – GENERAL PROVISIONS

D-1

A. Summary

Additional requirements are located within the specification/project notes sections of the attachments.

B. Working Space

The General Contractor shall confine his equipment, apparatus, material storage temporary facilities and trailers and operations to construction limits as submitted and approved by the Owner and shall not unnecessarily encumber the premises with contractor materials. This is to include parking of General Contractor and subcontractors’ personnel. Should the General Contractor require additional space they shall work with the Owner and its agents to secure such area.

C. Use of the Site

In operations the General Contractor shall interfere as little as possible with traffic and shall in no case unduly obstruct traveled ways, including utilities and valves within project limits.

The General Contractor and subcontractors shall at no time use the project site, adjacent buildings, or facilities, whether internal or external, for personal use.

D. Access to Site

The contractor and the contractor’s subcontractors are to access the site via the project’s service entrance as directed by the Owner.

Contractor is responsible for maintaining site access in a dust/debris free condition.

Keep driveways and entrances serving premises clear and available to Owner, owner employees and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on‐site.

3. Maintain building areas outside of the project area clean and orderly.

4. Do not block use or access to neighboring properties and facilities.

E. Project Signage

Temporary signage shall be erected at all entrances to the site and building indicating location of construction traffic entrance and discouraging use of the other entrances.

Construction Project signage must be approved by the AHJ, owner and its representatives for design, location and size prior to installation. Maintain area for Architect’s construction sign or combine Architect’s information with the contractor’s construction project sign.

ATTACHMENT “D” – MARCH 25, 2026

GENERAL CONTRACTOR RFP – GENERAL PROVISIONS

D-2

F. Work Restrictions

On‐Site Work Hours shall be restricted to normal business hours of 7:00 AM to 5:00 PM, Monday thru Friday, or as otherwise permitted by the owner and ordinances. Coring or drilling to cause disruptive noise to neighbors are not permitted between 6:00pm to 7:00am – schedule after-hours work time with the Owner.

Work in hours other than indicated above shall be approved by the Owner in advance. Please provide 5 business Day notice.

G. Utility Interruptions

Do not interrupt utilities serving adjacent facilities and neighbors, except only after providing for temporary utility services and providing 10 Day Notice. Do not proceed with interruptions without Owner’s or its designated representative’s approval. Fire alarm and fire protection sprinkler services shall not be interrupted once made functional and approved by the building inspector.

H. Progress Of Work

1. Within seventy‐two (72) hours of award of the work, General Contractor shall prepare and submit to the Owner Representative for approval, a CPM schedule showing proposed dates of commencement and completion for the various parts of the work. The General Contractor shall carry out work in accordance with approved schedule. This schedule is a further refinement of the Work Plan/Project Schedule submitted with the proposal.

2. Overtime: If necessary to reach a proper stopping place in any portion of the work, or to complete work within Contract limit time, the General Contractor shall implement an overtime program without addition to the Contract price. The Contractor shall be responsible for all incidental costs in connection with such overtime work.

3. The General Contractor shall organize, at minimum, regular weekly meetings for the purpose of coordinating and expediting the work, determine status of submittals, evaluate anticipated delays, and resolve potential problems. The Owner Representative shall be notified of these meetings, the General Contractor shall hold additional meetings as required. The invited Subcontractors shall be required to have qualified representatives at these meetings, empowered to act in their behalf. The General Contractor shall be responsible for the typing, duplication and distribution of the minutes to all parties in attendance or requiring same if their work is affected.

EXHIBIT A

INSURANCE REQUIREMENTS

TO BE PROVIDED BY ADDENDUM

EXHIBIT C – MARCH 25, 2026

GENERAL CONTRACTOR RFP

* Times indicated are local time EST (Eastern Standard Time).

Project Delivery Schedule

Item Estimated Date

Pre-Bid Walkthrough Friday March 27, 2026 @ 11:45am

Last Date for Questions April 6, 2026 @ 12:00pm (Noon)

Bid Date (3 weeks) and bid opening April 23, 2026 @ 12:00pm

Contractor Interviews (if needed) April 24, 2026

Notice to Proceed April 29, 2026

General Contractor Contract Submittal Deadline May 8, 2026

Contractor Pre-Construction, Procurement & Mobilization May 13 – June 10, 2026

Start Design-Build MEP / Fire Alarm May 13, 2026

Last Day of Pre-School June 4, 2026

Last Day of School June 10, 2026

Permit Availability June 10, 2026

Construction Start June 11, 2026

Substantial Completion & Commissioning August 17, 2026

Project Close-out (Punch list complete) August 21, 2026

Owner Occupancy / Turn-over Date August 21, 2026

Staff Room Setup Two Weeks

Student Meet & Greet (Tentative) September 2, 2026

First Day of School September 8, 2026

THIS AFFIDAVIT SHALL BE SUBMITTED WITH AND

MADE A PART OF EACH AND EVERY BID PROPOSAL

FAMILIAL DISCLOSURE STATEMENT

In accordance with Section 1267 of the Revised School Code this bid must be accompanied by a sworn and notarized statement disclosing any familial relationship between the Owner or any employee of the

Bidder and any member of the District’s Board of Education or Superintendent of the District.

___ No, there is not a familial relationship between the Owner or any employee of the Bidder and any member of the District’s Board of Education or Superintendent of the District.

___ Yes, there is a familial relationship between the Owner or an employee of the Bidder and a member of the District’s Board of Education or Superintendent of the District. The person(s) and relationship are as follows:

Owner/Employee BOE member or Superintendent Name Familial Relationship

NAME OF BIDDER (typed or printed legibly) SIGNATURE OF THE BIDDER

Subscribed and sworn to before me this ____________ day of _________________, 20________ a notary public in and for said County.

Notary Public, ________________________________, County, Michigan.

My commission expires:

** Please submit Familial Disclosure Statement with proposal **

PUBLIC ACT 517 OF 2012 CERTIFICATION

PROHIBIT IRAN LINKED BUSINESS

STATE OF MICHIGAN )

) SS.

COUNTY OF )

Public Act 517 of 2012 prohibits Iran linked businesses from bidding on public projects in the

State of Michigan. ‘Iran linked business’ is defined in MCL 129.312. Pursuant to Public Act 517 of 2012, Bidder certifies that it is not an Iran linked business.

This affidavit is freely and voluntarily given with full knowledge of the facts on this ________ day of _______________, 20____.

Contractor

By:

Title:

Subscribed and sworn to before me, a Notary Public in and for _______________ County, Michigan on this _______ day of _______________, 20_____.

Notary Public:

My Commission expires:

** Please submit Public Act 517 Certification with proposal **

THIS AFFIDAVIT SHALL BE SUBMITTED WITH AND

MADE A PART OF EACH AND EVERY BID PROPOSAL

NONCOLLUSIVE AFFIDAVIT

State of Michigan, County of ____________________

_______________________________________ , BEING DULY SWORN

Deposes and says that:

1. The bid has been arrived at by the Bidder independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies, equipment, or services described in the invitation to bid, designed to limit independent bidding or competition, and;

2. The contents of the bid have not been communicated by the Bidder or its employees or agents to any person not an employee or agent of the Bidder or its surety on any bond furnished with the bid, and will not be communicated to any such person prior to the official opening of the bid.

SIGNATURE OF THE BIDDER

Subscribed and sworn to before me this ____________ day of _________________, 20________ a notary public in and for said County.

Notary Public, ________________________________, County, Michigan.

My commission expires:

** Please submit Noncollusive Affidavit with proposal **

Substitution Request

(After the Bidding Phase)

PROJECT: SUBSTITUTION REQUEST NO.

FROM:

TO: DATE:

RE: GHAFARI PROJECT NO.

CONTRACT FOR:

Specification Title: Description:

Section: Page: Article/Paragraph:

Proposed Substitution:

Manufacturer: Address: Phone:

Trade Name: Model No.:

Installer: Address: Phone:

History: New Product 2-5 yrs old 5-10 yrs old More than 10 years

Differences between proposed substitution and specified product:

Point-by-point comparative data attached - REQUIRED BY A/E

Reason for not providing specified item:

Similar Installation:

Project: Architect:

Address: Owner:

Dated Installed:

Proposed substitution affects other parts of Work: No Yes; explain

Savings to Owner for accepting substitution: ($ ).

Proposed substitution changes Contract Time: No Yes (Add) (Deduct) days.

Supporting Data Attached: Drawings Product Data Samples Test Reports

ANELSON

Highlight (After the Bidding Phase)

Substitution Request

The Undersigned certifies:

• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may subsequently become apparent are to be waived.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design including A/E design, detailing, and construction costs caused by the substitution.

• Coordination, installation, and changes in the Work as necessary for accepted substitution will be com-plete in all respects.

Submitted by:

Signed by:

Firm:

Address:

Telephone:

Attachments:

A/E’s REVIEW AND ACTION

Substitution approved - Make submittals in accordance with Specification Section 013300.

Substitution approved as noted - Make submittals in accordance with Specification Section 013300.

Substitution rejected - Use specified materials.

Substitution Requested received too late - Use specified materials.

Signed by: Date:

Additional Comments:

Contractor Subcontractor Supplier Manuf. A/E

STANDARD SUBMITTAL FORM

Attachment to Specification Section 013300

Revision Date: 06.09.2016 Page 1 AE-CAM-F-201

1. To: 2. From: 3. Date Submitted:

Ghafari Associates, L.L.C. 4. Submittal No. 5. ☐ New

89 Monroe Center St. NW, Suite 400 6. Specification Section No. ☐ Resubmittal

Grand Rapids, MI 49503-2900

Attn: Submittals Processing Attn: 7. Ghafari Project No.

Phone: 616-771-0909 Fax: Phone: Fax: 8. Project Title:

Email: submittals@ghafari.com Email:

Note: SEND PHYSICAL SAMPLES TO ADDRESS ABOVE

9. Copies 10. Item Description 11. Mfr/Contractor 12. Contractor's Remarks:

The undersigned certifies that the above-submitted items have been reviewed in detail and are correct and in strict conformance with all requirements of the contract documents, except as otherwise noted. Note: Approval of items submitted does not relieve contractor from complying with all requirements of the contract documents.

13. Name of Contractor Signature

GHAFARI ASSOCIATES L.L.C - SUBMITTAL VERIFICATION SECTION

If a discipline necessary for proper review is not listed, add to the distribution list and forward the submittal for review.

Comments:

ACTION TAKEN

☐ REVIEWED

☐ REVIEWED WITH COMMENTS

☐ REVISE & RESUBMIT

☐ FILE ONLY, NOT REVIEWED

☐ NOT REQUESTED, NOT REVIEWED

DISTRIBUTION

☐ Architectural ☐ Interior

☐ Civil ☐ Landscape

☐ Structural ☐ Tel/Data

☐ Mechanical ☐ Industrial

☐ Electrical ☐

Reviewed by & Date: REVIEW IS FOR GENERAL CONFORMANCE WITH THE DESIGN CONCEPT AND CONTRACT DOCUMENTS. THIS OFFICE ASSUMES NO RESPONSIBILITY FOR

THE ACCURACY AND COMPLETENESS OF THE SUBMITTAL. THIS REVIEW DOES NOT RELIEVE THE CONTRACTOR OF RESPONSIBILITY FOR ANY DEVIATION

FROM THE CONTRACT DOCUMENTS. IF THIS SUBMITTAL DOES NOT CONFORM TO THE GHAFARI CONSTRUCTION DOCUMENTS, SUBMIT A WRITTEN

EXPLANATION OF THE VARIANCE.

aabudayya Typewritten Text aabudayya Text Box aabudayya Typewritten Text 37 Ottawa Ave NW, Suite 700 Grand Rapids, MI 49503

ANELSON

Typewritten Text 2500303.002

ANELSON

Typewritten Text Ben Chiu / Bonnie Zerrenner

STANDARD SUBMITTAL FORM

Attachment to Specification Section 013300

Revision Date: 06.09.2016 Page 2 AE-CAM-F-201

Contractor Instructions for Use of Standard Submittal Form

1. Use an individual copy of this form for each and every required project submittal.

Submitting contractor shall fill in items 2 through 13 in the shaded area including the following:

2. Contractor's return address and contact information

3. Submittal date

4. Submittal number

5. Indicate "New" or "Resubmittal"

6. Specification Section number that submittal is in response to

7. Ghafari project number

8. Project title

9. Indicate the quantity of submittal copies

10. Describe the submitted item

11. Identify the manufacturer/vendor/subcontractor

12. Include appropriate remarks as required

13. Contractor's name and signature

The remainder of the submittal form will be completed by Ghafari or their designated representative, and returned to the Contractor with the submittal.

Contractor Instructions for Sending RFI’s electronically

1. RFI’s must be submitted on the Contractors RFI form.

2. The form must include the Ghafari Project Name and Project Number.

3. Send via email to: submittals@ghafari.com.

4. Send in an individual email transmission formatted as follows:

5. The email subject line shall include the following information:

a. Project Name

b. Ghafari Project Number

6. The email attachment shall be in pdf format and all parts must be bound together into one pdf file when possible.

7. Contractor file name and RFI number should be the same.

Note: Delete this page before sending submittal.

Contractor Instructions for Sending Submittals electronically

1. Send via email to: submittals@ghafari.com.

2. Send in an individual email transmission formatted as follows:

3. The email subject line shall include the following information:

a. Project Name

b. Ghafari Project Number

4. The email attachments shall be in pdf format and include the following:

a. Fully completed Standard Submittal Form

b. All parts of the submittal must be bound together into one pdf file when possible.

c. Contractor file name and submittal number should be the same.