250000000017 - DNR - Fishing Activity and Catch Tracking System (FACTS) - ITN.docx

DOCX document 57 KB Posted Apr 8, 2025

Attached to: DNR Fisheries/LED - FACTS contract
Solicitation number: ITN-171-250000000017-1
Issued by: Michigan

About this file

Written by GovTribe AI · Apr 17, 2025

This is a Notice of Intent to Negotiate (ITN) document from the Michigan Department of Natural Resources (DNR) involving a single-source procurement for the Fishing Activity and Catch Tracking System (FACTS). The DNR seeks to establish a direct multi-year contract with Electric Edge Systems Group, Inc. (EESG), a Canadian-owned company, for maintenance and enhancements of the state-owned DNR customized code within the FACTS application. The solicitation was issued on 4/8/2025, with questions due by 4/10/2025 at 12:00 pm EST and potential alternative vendor responses required by 4/16/2025.

The procurement is structured as a transition from an existing annual Purchase Order under the Michigan Master Computing Program (MMCP) to a new direct contract. The ITN includes comprehensive vendor qualification requirements covering company background, veteran-owned business status, economic impact, labor law compliance, and various state certifications. The intended procurement is classified under commodity code 98574 for General Software, with EESG being the sole identified source. The document provides a detailed vendor questionnaire that prospective bidders must complete, covering topics such as company information, diversity programs, tax compliance, and authorization for the state to verify submitted information.

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Michigan.gov/MiProcurement

NOTICE OF INTENT TO NEGOTIATE AND CONTRACT WITH A SINGLE PROVIDER

Date: 4/8/2025 The State of Michigan intends to make a purchase for which it believes there is no viable alternative. The purpose of this notice is to attempt to identify possible alternatives.

Requestor: DNR

1. State Contact Information:

The sole point of contact concerning this Invitation to Negotiate is:

Corbin Montry, Solicitation Manager 517-599-0012, or montryc@michigan.gov

2. Description of Purchase: The Michigan Department of Natural Resources (DNR) is requesting approval to use the Invitation to Negotiate (ITN) procurement vehicle with Electric Edge Systems Group, Inc. (EESG) for the contracting of maintenance and enhancements of State of Michigan owned (DNR customized) code within the Fishing Activity and Catch Tracking System (FACTS) application and for use of the Electric Edge SaaS platform on which the DNR functionality resides. DNR desires to transition a long-standing annual Purchase Order renewal via the Michigan Master Computing Program (MMCP) contract to a direct multi-year contract with Electric Edge Systems Group.

3. Commodity Code References: 98574 – General Software.

4. Description of Action: New contract.

5. Intended Source: Electric Edge Systems Group, Inc. (EESG) - 3016 Orillia St, Victoria BC V9A 1Y8 (Canadian owned company).

6. Questions:

Questions concerning the Invitation to Negotiate must be submitted via email to montryc@michigan.gov no later than 12:00pm EST on 4/10/2025 www.michigan.gov/SIGMAVSS.

Responders should submit their questions using the following format:

Q #

Document and Section

Page# / Requirement#

Bidder Question

7. Response Deadline:

Any potential bidder who does not agree that this good or service is available only from the intended source, must submit a response to the Solicitation Manager by 4/16/2025. Your response must be in writing and describe the product or service you are offering as an equivalent.

vendor questions worksheet - ITN Provide a detailed response to each question. “You” and “company” refers to the bidder.

Information Sought

Bidder Response

1. Contact Information

Bidder’s sole contact person during the ITN process. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number.

Website address.

Number of years in business.

Number of employees.

Legal business name and address of parent company, if any.

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this ITN will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this ITN.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16). Are you a qualified disabled veteran?

Enter YES or NO.

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent).

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in ITN Development or Evaluation

Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly: (1) either one controls or has power to control the other or (2) a third-party controls or has the power to control both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees.

Enter YES or NO.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you are awarded a contract under this solicitation, in order to provide the goods or services required under a resulting contract, do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation?

Enter YES or NO.

If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this ITN?

Enter YES or NO.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.

6. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)

Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

7. Labor, Antidiscrimination and Environmental Laws Compliance

Bidder must disclose any violations of state or federal labor, antidiscrimination and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

8. Supplier Diversity

Does your company have a supplier diversity program or training?

Bidder agrees that if Bidder is awarded a contract with a dollar amount of $500,000 or greater from this RFP, Bidder shall provide a copy of their current EEO-1 demographic report provided that Bidder meets Federal requirements to file an EEO-1 report.

Enter YES or NO.

9. Other

Classification of Employees. I certify that the company has properly classified its employees in accordance with federal/state labor and employment laws.

Enter YES or NO.

Abusive Labor Practices. The Contractor certifies that it will not furnish any Deliverable that was produced fully or partially by forced labor, forced or indentured child labor, or indentured servitude.

Enter YES or NO.

Certification of Michigan Business- Public Act 431 of 1984, Sec. 268. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Business Tax Corporate Income Tax Return. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Income Tax return showing income generated in, or attributed to the State of Michigan. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, withheld Michigan Income Tax from compensation paid to the company’s owners and remitted the tax to the Michigan Department of Treasury.

Enter YES or NO.

Iran Linked Business- Public Act 517 of 2012. I certify that the Company is not an Iran-Linked business as defined by Public Act 517 of 2012.

Enter YES or NO.

Clean Corporate Citizen. I certify that the Company is a Clean Corporate Citizen as defined by the Environmental Protection Act, 1994 PA 451.

Enter YES or NO.

Convict Labor. The Contractor certifies that if using convict labor, it is complying with all applicable state and federal laws and policies.

Enter YES or NO.

SOM Debt/Tax Payment. All SOM tax/debts. I certify that all applicable State of Michigan taxes are paid, and that no outstanding debt is owed to the State of Michigan.

Enter YES or NO.

Authorization to Verify Information Provided by Vendor. I authorize the State to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate.

Enter YES or NO.

10. Response to State Requests

Bidder agrees to respond, by established deadlines, to all requests from the State including but not limited to, clarification requests, notices of deficiency, and proposed changes to Contract Terms.

Enter YES or NO.

1	Revision Date: 10/2018
Version 2024-1	Page 2 of 2

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File details come from the government source that posted it. Updated Apr 16, 2025.