25-RFI-008 Attachment 1 (DRAFT PWS).pdf

Performance Work Statement for

Coordinators Religious Education

1. Background

1.1. The Command Chaplain, Marine Corps Base (MCB), Quantico, Virginia is responsible for providing a comprehensive Command Religious Program for active-duty personnel and their family members at MCB, Quantico and for military retirees living in the surrounding communities.

2. Scope

2.1. The Contractor shall be responsible for providing Sub-contractors who meet the Catholic Faith qualifications and

Protestant Faith qualifications unless they meet the requirement themselves. The Contractor shall implement multiple religious education programs which run concurrently with the traditional academic year (AY), and facilitate ecumenical activities in consultation with the Protestant & Catholic Pastors, i.e., /e.g., a one (1) week Vacation Bible School (VBS), picnics, year-round Youth Group program, retreats, etc.

2.2. The Contractor will be required to complete their task requirements under each Faith Group weekly and on Sundays within the one-year period of performance. They will need to fulfill all tasks under their subscribed Faith group with

Catholic Chaplain/Contract Priest and the Protestant Chaplain in oversight of the Catholic/Protestant Education Program and will set a flexible schedule with the Command Chaplain on when the Contractor will be available in his/her office at the Chapel Annex, Bldg. 3019 as tasks vary during the Church year.

3. Tasks

3.1 The Catholic Priest is the Director of Religious Education and approves all programs for the Catholic Faith. The Coordinator of Religious Education (CRE) programs must have a good working relationship with the Priest.

3.2. Once approval has been obtained from the Faith Group Representatives, the Contractor shall coordinate the

Children’s Christmas Liturgy/Program and establish a Confirmandi (Catholic) service project and retreat.

3.3. The Contractor shall propose and implement AY religious education programs under the oversight of the MCB Command

Chaplain and in support of the Roman Catholic and Protestant Faith Group Representatives. The plan shall include a proposed age-appropriate curriculum, required materials, facility usage, modifications to existing programs, and volunteer requirements for all religious education requirements and any other support requirements as negotiated with the Faith Group Representatives.

3.4. The Contractor shall coordinate the registration for any religious education programs and maintain updated registration rosters as applicable.

3.5. The Contractor shall recruit volunteers to teach classes in the religious education programs and will assign volunteers to classes, ensuring they are provided with teaching aids and resources.

3.6. The Contractor shall provide teacher training and orientation sessions as needed during the contract period of performance.

3.7. The Catholic Contractor shall conduct at a minimum one (1) parent meeting for each Roman Catholic sacrament group: First

Reconciliation (Penance) and First Holy Communion (First Eucharist) can be addressed at the same parent meeting.

Confirmation will require its own parent meeting.

3.8. The Catholic Contractor shall conduct at least one (1) practice/rehearsal for the Roman Catholic sacrament of the First Holy

Communion (First Eucharist) and at least one (1) practice/rehearsal for the sacrament of Confirmation. The CRE will also organize a social reception for students and their families at the chapel annex following the celebration of First Holy Communion and Confirmation and after the Easter Vigil for catechumens baptized and those received into the Church.

3.9. The Contractor shall oversee all education/training resources for Roman Catholic families who elect to home school their children in the faith. The Contractor will coordinate and meet with the parents of each sacramental student to determine the progress throughout the preparation period.

3.10. The Contractor shall develop an annual calendar of events designed to enhance the delivery of religious education programs and will work with Faith Group Representatives to promote these programs and events within the respective chapel communities.

3.11. The Contractor shall serve as a member of their Faith (Roman Catholic and Protestant) religious education boards and committees, attending meetings as scheduled. The CRE will also be involved in personal professional development and professional development/training/certification of catechists.

3.12. Once approval has been obtained from the Faith Group Representatives, the Catholic Contractor will coordinate Children’s

Christmas Liturgy/Program, First Holy Communion retreat and establish a Confirmation service project and retreat for the confirmation class. The CRE will also coordinate youth ministry outside of classes, including attendance with the students at an annual youth conference (eg. Steubenville) and also seasonal daytrips/pilgrimages/service trips as directed by the DRE.

3.13. The Contractor shall submit a Comprehensive Religious Education Plan annually to include age-appropriate curriculum, recommended materials, facility usage, recommended budget and volunteer requirements for the following AY. At the conclusion of the contract, the Contractor shall provide proper turnover of all materials and inventory to the Faith Group

Representative.

3.14. The Catholic Contractor will assist with Roman Catholic sacramental notification following annual Confirmation in accordance with guidelines established by the Archdiocese for the Military Services, USA.

3.15. The Contractor shall provide a satisfactory substitute when the primary individual is not available (i.e. family emergency) to perform the required tasks at no additional costs to the Government.

4. Security Requirements

4.1. Criminal History Background Checks (CHBC)

4.1.1. In accordance with Department of Defense Instruction (DoDINST 1402.5), CHBCs are required for all contract providers who provide services to individuals under age 18. CHBCs are based on fingerprints obtained by a government

Law Enforcement Officer, as well as inquiries conducted through the Federal Bureau of Investigation and state Criminal

History Repositories. The Contractor ensures that prospective employees complete all required criminal background check forms/questionnaires accurately and thoroughly. Refusal to submit all or part of the information required to complete the procedure will result in disqualification of the prospective employee. Falsification or negative results of any of the submitted information results in disqualification/termination of the prospective employee. Therefore, the employee will be ineligible to work under this contract.

5. Qualifications/Experience

5.1. The Catholic Coordinator shall be baptized and a confirmed member under the Catholic Faith. The Contractor will have to be certified as Catechist through the Archdiocese for Military Services (AMS), USA, which will be signed off by the officiating priest of the installation. The individual will have a background check through the AMS.

5.2. At a minimum, the Catholic Contractor must be a certified AMS Catechist. If the candidate is not AMS Catechist certified, the person must complete all AMS requirements within a year of the date of award of the contract. The

Contractor shall have experience and knowledge of Catholic theology and catechesis.

5.3. The Catholic Contractor must possess a general working knowledge of the religious education process (i.e., faith-specific requirements of the Roman Catholic religious education program, particular understanding of the Vatican II

Councils’ renewal in Catechism development in scripture, liturgy, sacramental expression in spirituality and the Order of Christian Initiation of Adults (OCIA) process will be required).

5.4. The Catholic Contractor will familiarize themselves with the AMS’s “Catholic Brain.” The Catholic Brain is a web based registration program for military personnel and their families. The Catholic Coordinator of Education will have the understanding that all military personnel’s families once registered, will be added to the Catholic Brain, and remain in there even after they transfer so they can continue when they transfer to another AMS Catholic Chapel

Community.

5.5. The Protestant Contractor shall be of the Protestant Faith with a well-rounded religious educational background of all Protestant Faiths. It is preferred the candidate possess educational credits from an Accredited Christian Institution that will support them in providing a well-round Christ-Center educational for all ages for the protestant faith group(s).

5.6. The Contractor shall be proficient in planning, coordinating, and instituting comprehensive religious programs including appropriate age specific curriculum based specified faith group requirements.

5.7. The Contractor shall possess a working knowledge of Microsoft Word, PowerPoint, and Excel.

5.8. The Contractor shall recruit, train and supervise volunteers to instruct and assist with these faiths’ specific religious education programs or classes.

5.9. The Contractor/Sub-Contractor(s) shall have an understanding and appreciation of the concept of “home schooling” to provide adequate guidance and training to parents who wish to pursue this teaching method in educating their families in the faith.

5.10. The Contractor shall be flexible in working with the ever-changing military Permanent Change of Duty Station

(PCS) of the military chapel communities.

6. Deliverables

6.1. The contract deliverables are listed below:

Deliverable Content Due Date

AY Religious Education Program Plan shall include proposed age-appropriate curriculum, required materials, facility usage, modifications to existing programs, and volunteer requirements for all Sunday religious education requirements and any other support requirements as negotiated with the Faith Group

Representatives.

Annually in August

Annual Calendar of Events Plan shall include a proposed age-appropriate curriculum, required materials, facility usage, modifications to existing programs, and volunteer requirements for all Sunday religious education requirements and any other support requirements, as needed.

Annually in August

Comprehensive Religious

Education Plan

Plan to include age-appropriate curriculum, recommended materials, facility usage, recommended budget, and volunteer requirements for the following AY.

Annually in July

7. Government Furnished Equipment

7.1. The Government will provide the Contractor with office space, a telephone, computer, e-mail account with internet access, and the use of a printer and photocopier.

8. Period of Performance

8.1. The period of performance shall be for a base year and four (4) one (1) year option periods.

9. Place of Performance

9.1. The Contractor may do preparation services at the Contractor’s site; but, all meetings, presentations, and educational requirements shall be performed aboard Marine Corps Base (MCB), Quantico, VA 22134. Due to the schedule of the Base Chapel, both Contractors shall understand this unique requirement requires a flexible working schedule. The schedule may involve some odd hours through the week with some weeks working more hour and other weeks working less, especially worship services being on Sunday and special worship services being on holidays. Should work out schedules according with their Faith Group D.R.E.

10. Authority of Government Personnel

10.1. The Contracting Officer is the only person who can legally modify a resulting contract or obligate the

Government for expenditure of funds.

10.2. Only the Contracting Officer has the authority to authorize deviation from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices/costs, terms, or conditions of this contract shall be referred to the

Contracting Officer.

11. Working on a Government Installation

11.1. The Contractor shall provide each employee with an identification badge, which identifies, by photograph, the individual as an employee of the Contractor. These badges shall be worn at all times and presented for examination upon request from the Contracting Officer, Technical Point of Contact (TPOC), QA Personnel, Military Police, or any other Government Official with a need to see the badge.

11.2. The Contractor and his employees shall be subject to all traffic, security, and registration regulations for personnel and vehicles, to include Marine Corps Base Order (MCBO) 4200.3 “Contractor Screening

Policy.” To access the Marine Corps Base at Quantico vendors shall follow the below instructions to obtain base access prior to the start date of the contract.

• The Vendor will require a background check by MCB Quantico to obtain facility/base access prior to arrival at the

SSF location.

The Vendor must provide the COR with the names and contact information of each Contractor employee who will need to enter MCB Quantico. The Vendor must provide this information to the COR no later than three (3) business days prior to the date when services on MCB Quantico are required.

• The Vendor must complete registration in the Defense Biometric Identification System (DBIDS) prior to entering

MCB Quantico. The Vendor must possess of a valid form of identification.

• Visit the Base Access site at the link provided and follow the instructions for Contractors to obtain base access.

• The DBIDS registration information and a list of valid forms of identification are found at:

https://www.quantico.marines.mil/Info/Base-Access/

• The Vendor shall present a Government form of ID at the main entrance to MCB Quantico.

11.3. All Contractor personnel attending meetings, answering Government telephones, working on site, where their contractor status is not known to third parties, must identify themselves as Contractors, to include wearing ID badges, which identify them as Contractor personnel. Contractor personnel shall also ensure that when logged onto Government equipment that their profile shows them as Contractor personnel. Unless otherwise directed by the Contracting Office

Representative (COR), all documents produced or revised by Contractor or developed through Contractor participations must be marked as “Contractor generated documents” or otherwise identified in a manner that discloses the Contractor’s participation.

12. Non-Disclosure Agreements

12.1. All Contractor personnel receiving access to Government data or data from another Contractor through this effort must provide a signed non-disclosure agreement prior to start of services. This agreement shall be submitted to the COR.

https://www.quantico.marines.mil/Info/Base-Access/

All non-disclosure agreements (NDAs) shall be signed by all Contractor personnel involved in this effort and returned within five (5) business days after receipt of award to the COR.

13. Performance Requirements Summary (PRS)

13.1 The PWS outcomes to be achieved and the metrics to be used to measure the performance outcomes are reflected in the PRS. The table below shows the Performance Requirements Summary (PRS) for the Catholic and Protestant CRE.

The Contractor shall submit a quarterly report indicating progress executing required tasks:

Catholic:

Performance Objective /

PWS paragraph

Performance

Standards

Acceptable

Quality Level

Method of

Surveillance

Coordinated annual

Catholic Educational

Schedules with the

Catholic Chaplain

(Director of Religious

Education), ensuring schedules will be annual calendar that shows regularly repeating events

(First Sacraments, Confirmation, Christmas

Pageant, youth pilgrimage, summer programs, etc.)

and also detailed calendar for the current formation year. This will include coordinating with the

Archdiocese for the

Military Services, USA

(AMS) that the Archbishop is available for the date set with Confirmation and is on his schedule.

Coordinate with

Catholic Priest as

Director of

Religious

Education shortly after the end of the Religious Ed.

Classes (Sept. -

May) in order to begin schedule for upcoming year Educational

Schedule for specific faith group and publish for congregations with their approval.

100% completion of schedules and published for congregations prior to start of schedule.

Maintain attendance records and after-action report once the year ends for that scheduled period.

Maintain attendance records and after-action report once the year ends for that scheduled period.

• Director of Religious

Education, Catholic

Priest, observations of the CRE's performance during the performance period. Both strengths and weaknesses.

• Input from congregation by CAC review and discussion of Chapel Faith

Formation process.

• Provide surveys for parents to fill out which will be also reviewed during the

CAC review.

Coordinate with Director of Religious Education

(Catholic Chaplain) to discuss curriculum the

Catholic Faith (approved by AMS) and validate with

AMS if there are curriculum changes or updates on what can be utilized for that calendar year.

After verifying curriculum approved for your

Faith Group, provide the

Financial

Technician/Gov.

Purchase

Cardholder with the curriculum, publishers, quantity with unit price for each grade for the upcoming year so they can purchase them in a timely manner prior to the new school year.

100% completion of curriculum approved, purchased, received, and provided to volunteer teachers of grade they will be teaching.

• Director of Religious

Education, Catholic

Priest, observations of the CRE's performance during the performance period

• Survey's will be provided to the families to fill out on the strength of the curriculum and recommendations.

These will be discussed & input provided from congregation through the annual CAC meeting dedicated to the chapel formation review.

Recruit Volunteers to teach class from Pre-K – 8th grade and Adult OCIA classes and also help the

Director of Religious Ed with marriage preparation

(mentor couples, etc.) And

Recruit Youth ministry volunteers as well, which we scheduled throughout the year.

Connect with congregation members to find volunteers willing to support the

Religious

Education

Programs that meet the Faith groups requirements as teachers/catechist.

Volunteers must be vetted with proper background checks through the PMO.

100% completion when Faith groups have enough teachers to support all classes provided through the scheduled

Religious

Education year and all background checks are completed.

•Director of Religious

Education observations of the

CREs performance by reviewing insights and suggestions on recruiting volunteers.

Input from volunteers with CRE as part of after-action report to

DRE and CAC to discuss at the annual meeting dedicated to the Chapel formation review.

Coordinate training of

Volunteer Teachers through the Priest and

Archdiocese for the

Military Services, USA

Faith Formation office to ensure proper Certification through AMS. Will also have volunteer teachers fill out Background checks and vetted through Provost

Marshall Office to ensure they are clear to work with children.

· For the

Catholic CRE they will schedule the AMS instructor (unless certified to instruct under the

AMS to come to the Chapel

Annex) and certified the

Teachers for their

Catholic

Catechist

Instructional

Doctrine

Training. C.R.E.

should schedule the date with the

Religious

Ministry Staff

(RMT) the classroom for days for Catechist

Training.

• Timely completion prior to the first week of the school year starts.

• 100% complete once all teachers are provided training and all are vetted through PMO.

• Catholic Chaplain

(Director of Religious

Ed.) will monitor and observe the success and issues through the year to review with

CRE as part of an after action report.

• Conduct after-action report with the volunteers with suggestions and materials to support them in presenting the material to the students.

• Completion of After-

Action Report in accordance with AMS in cooperation with the

Catholic Priest. And review at the Annual meeting.

If the DRE approves, this

VBS will require significant Catholic specific time for Catholic students to ensure a

Catholic understanding of the Bible. The CRE will coordinate social/fun/food with the Protestant CRE, but content delivery and catechesis will be specifically Catholic. Mass and Catholic prayer will also be included for the

Catholic students. Patrick

Costello(Catholic

Chaplain) input:

If the DRE approves, this

VBS will require significant Catholic specific time for Catholic students to ensure a

Catholic understanding of the Bible. The CRE will coordinate social/fun/food with the Protestant CRE, but content delivery and catechesis will be specifically Catholic. Mass and Catholic prayer will also be included for the

Catholic students.

• Verify curriculum and get it ordered like their Faith Group

CCD/Sunday

School program curriculum was purchased to be received prior to start of the VBS.

•Recruit volunteers from both Faith Group communities and base personnel, ensuring each

Volunteer fills out background checks and forward to Base

Provost Marshall

Office validate they are cleared to work with children.

• Schedule different crafts and activities that follow the theme of the VBS curriculum.

• Publicize through base website, fliers, and bulletins to military families in the congregation and in family housing for the widest dissemination possible for the most participation.

• Ensure registration forms are provided for each family.

• Coordinate snacks and drinks during their break time within the schedule as well as coordinate authorization to order fellowship through faith group Religious

100% completion when all tasks are completed and the VBS is completed during week scheduled.

• Directors of

Religious Education will observe the

Coordinators of

Religious Education on well they worked together, as well as provide input on what went well with VBS and suggestions where there can be improvements.

• After-action report and surveys provide to parents on what they liked about VBS, things they like to see for next year's VBS and how VBS can be improved. Once all are received to

Coordinators of

Religious Education and Directors of

Religious Education for both Faith Groups will review surveys to see where improvements may be needed and implement any that are feasible for next year's VBS.

Offering Fund

Sub-Accounts.

Protestant:

Performance Objective Performance

Standards

Acceptable

Quality Level

Method of

Surveillance

Coordinate Educational Schedules for

Faith Groups per the Director of

Religious Ed. Vision. Ensuring dates when Children's Sunday School and

Children's Church will be held during the year. As well as scheduling

Sunday and Weekly Bible Studies that will be conducted for the Faith group community during year.

Coordinate with

Protestant Pastor

Directors of Religious

Education (D.R.E.s)

(Protestant Chaplain for the Faith ) start of

Educational Schedules for specific faith group and publish for congregations with their approval.

100% completion of schedules and published for congregations prior to start of schedule.

Maintain attendance records and after-action report once the year ends for that scheduled period. Maintain attendance records and after-action report once the year ends for that scheduled period.

•Director of Religious

Education, Protestant

Pastor, observations of the CRE's performance during the performance period. Both strengths and weaknesses.

• Input from congregation by Advisory Board review and discussion of suggestions of improvement of the

Program.

• Provide surveys for parents to fill out which will be also reviewed during the Advisory

Board review.

Coordinate with Protestant Pastor (a

Christ centered curriculum supporting each Protestant Faith) which will be utilizing for that calendar year.

After verifying curriculum approved for your Faith Group, provide the Financial

Technician/Gov.

Purchase Cardholder with the curriculum, publishers, quantity with unit price for each grade for the upcoming year so they can purchase them in a timely manner prior to the new school year.

100% completion of curriculum approved, purchased, received, and provided to volunteer teachers of grade they will be teaching.

•Director of Religious

Education, Protestant

Pastor, observations of the curriculum. Both strengths and weaknesses.

• Input from congregation through surveys what themes and curriculum they would like to study based on what is available from Christian

Publishers for

Protestants.

Recruit Volunteers to teach class from Pre-K – 8th grade and Adult

Bible Study Classes which will vary with focus that the Director of

Religious Education (Protestant

Chaplain/Pastor). This will include marriage preparation classes when there is interest from married couples within the Protestant faith.

Connect with congregation members to find volunteers willing to support the Religious

Education Programs that meet the Faith groups requirements as teachers.

Volunteers must be vetted with proper background checks through the PMO.

100% completion when

Faith groups have enough teachers to support all classes provided through the scheduled R.E. for year and all background checks have been completed.

•Protestant Director of

Religious Education, Protestant

Chaplain/Pastor observations of the CREs approach to recruiting volunteers and giving suggestions on ways that may help in recruiting.

• Input from congregation

& teachers as after-action report to improve the

Base R.E. Program. (e.g., surveys) Protestant DRE with the CRE will come up with a survey with suggestions from the

Religious Ministry Team.

Coordinate training of Volunteer

Teachers Protestant Chaplain/Pastor to ensure they are properly vetted with Background checks through

PMO and trained teachers on techniques that will support them in presenting Christ-Center curriculum to students as required to the

Protestant Faiths.

Protestant CRE will work with the Protestant Pastor to introduce the materials and prepare them to instruct the children, etc.

with materials that appropriate for their age group and Christ-

Centered.

• Timely completion prior to the first week of the school year starts.

• 100% complete once all teachers are provided training.

• Protestant Director of

Religious Education will provide feedback on the approach and suggestions on their performance in training volunteers.

• Inquiries to parishioners and Government staff benefiting from the services.

• Completion of After-

Action Report in

Accordance with the

Protestant Chaplain’s requirements.

Protestant Coordinator will coordinate with Catholic Coordinator of Religious Education to schedule a one week Vacation Bible Study in

July, with theme suggestions, curriculum to support the theme(s), and vendor(s) that publish the materials. After brainstorming, schedule meeting with the Catholic and Protestant Chaplains (Directors of Religious Education) to pitch their ideas for the Vacation Bible Study and to get final approval from them to move forward with procuring materials, advertising base wide, place registration forms on Chaplain's website, etc. If the DRE approves, this VBS will require significant

Protestant specific time for Protestant students to ensure a Protestant understanding of the VBS materials and the Bible. The CRE will coordinate social/fun/food with the

Protestant CRE, but content delivery and teachers will be specifically

Protestant. Mass and Catholic prayer will also be included for the Catholic students.

• Verify curriculum and get it ordered like their

Faith Group

CCD/Sunday School program curriculum was purchased to be received prior to start of the VBS.

•Recruit volunteers from both Faith Group communities and base personnel, ensuring each

Volunteer fills out background checks and forward to Base Provost

Marshall Office validate they are cleared to work with children.

• Schedule different crafts and activities that follow the theme of the

VBS curriculum.

• Publicize through base website, fliers, and bulletins to military families in the congregation and in family housing for the widest dissemination possible for the most participation.

• Ensure registration forms are provided for each family.

• Coordinate snacks and drinks during their break time within the schedule as well as coordinate authorization to order fellowship through faith group Religious Offering

Fund Sub-Accounts.

100% completion when all tasks are completed and the VBS is completed during week scheduled.

• Directors of Religious

Education will observe the Coordinators of

Religious Education on well they worked together, as well as provide input on what went well with VBS and suggestions where there can be improvements.

• After-action report and surveys provide to parents on what they liked about VBS, things they like to see for next year's VBS and how VBS can be improved. Once all are received to

Coordinators of Religious

Education and Directors of Religious Education for both Faith Groups will review surveys to see where improvements may be needed and implement any that are feasible for next year's VBS.