25 - Per&NonPer MISCELLANEOUS - 9-22.pdf

SPECIAL INSTRUCTIONS AND CONDITIONS

PERISHABLE AND NON-PERISHABLE MISCELLANEOUS FOODS

1. INSPECTION: All meat and poultry products must be processed or manufactured in plants operated under the Meat and Poultry Inspection program of the Food Safety and Inspection Services of the U.S. Department of Agriculture or under an inspection program approved by that agency.

The official inspection legend and plant number must appear on all shipping containers and/or individually packaged items.

2. LABELING: Shipping containers and/or individually packed items shall be legibly labeled, printed or stenciled with product & brand name, date of pack, name and location of packer or distributor, net weight and appropriate ingredient statement. A straightforward calendar date or other coding method must identify date of production/pack. If another coding method is used, explanation will be sent to the Chairperson of the DPW Dietary Advisory Committee with a copy to each facility Director of Dietetic Services by the vendor. All products, when received, must have a minimum of 30 days remaining before the stamped "sell by" or "expiration date" expires.

3. DELIVERY TIME LIMITATIONS: Items from freezer storage must be delivered within 90 days from date of processing.

4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration all deliveries must be made on freezer trucks. Frozen items shall be delivered at internal temperatures not higher than 10°F (-12.2°C), be solidly frozen and show no evidence of defrosting, refreezing, freezer burn, dehydration or mishandling. To prevent mass nesting of frozen products, packaging units must be individually frozen to a solid state, packaged or unpackaged as specified, before being placed in master container. Final acceptance of frozen items may be based on inspection of the thawed product, not to exceed 15 business days after delivery.

5. PACKAGING AND PACKING: Products that are placed in polybags shall be securely closed; staples and paper coated metal wire ties are not permitted. Containers shall be of a size and shape normally used for the product and packed to full capacity without slack filling or overfilling.

The minimum bursting strength of the fiberboard and the maximum net weight of the containers shall comply with Table I in the General Requirements of the Institutional Meat Purchase Specifications (IMPS). All Case closure to be accomplished by taping, strapping or gluing. Staples shall not be used as a final case closure.

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6. CONTENTS: When specified, product items shall contain only those kinds of ingredients. Amounts and kinds of ingredients must be within tolerances permitted by the appropriate inspection regulations. The facility reserves the right to submit samples for laboratory analysis. If laboratory analysis verifies that the ingredients do not meet the appropriate regulations, the cost of laboratory analysis will be charged to the vendor. No further awards will be made to any firm with any unpaid laboratory bill.

7. ACCEPTABLE BRANDS: Any brand and product identified in a specification will be the only brand(s) accepted. Bidder must circle product/brand being bid for each item when submitting bid. Products and brands not previously approved by the DPW Dietary Advisory Committee will not be accepted.

Samples may be submitted to the DPW Dietary Advisory Committee for formal evaluations and approval.

Samples must be properly labeled and identified with name of bidder and applicable item name, corresponding specification number and brand name and code number and ingredient statement. Failure to comply with the requested information will be cause for rejection. Written request for product review should be submitted to the Chairperson of the DPW Dietary Advisory Committee at:

Dietary Management Service Specialist Bureau of State Children and Youth Programs 607 South Drive, Rm. 339 Harrisburg, PA 17120 Telephone: 717-772-0759

8. FEDERAL GOVERNMENT DONATED COMMODITY PROGRAM: This facility is eligible to participate in the Federal Government Donated Commodity Program.

Items so designated are to be bid both with and without Government Donated Commodities (GDC) and will be awarded by the lowest bid.

9. DELIVERY DATES: Delivery must be made on dates and during hours as specified in contract. Non-compliance will be cause for rejection unless prior approval for change is granted by the Director of Dietetic Services.

10. CANCELLATION CLAUSE: Quantities listed are estimates only and may be increased or decreased in accordance with the actual requirements of the facility. With notification 15 business days prior to scheduled delivery date, the facility reserves the right to cancel any quantity of the order and agrees to pay the vendor only for products actually accepted by the Department.

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11. REJECTION, FINAL ACCEPTANCE & PAYMENT OF COMMODITIES: Commodities received by the Commonwealth shall be deemed acceptable until the State has had a reasonable opportunity to inspect the commodities. Any commodity which is discovered to be defective or fails to conform to the specifications may be rejected upon initial inspection or at any later time if the defects contained in the material were not reasonably ascertainable upon the initial inspection. It shall, thereupon, become the duty of the vendor to remove the rejected commodities from the premises without expense to the Commonwealth within five business days after phone notification followed by the faxing of the Complaint/Rejection Form 516-C. Rejected items left longer that 5 business days will be regarded as abandoned and the State shall have the right to dispose of them as its own property. The vendor shall immediately replace all such rejected items with product conforming to the specifications. Non-compliance will result in further action unless prior approval is obtained from the Director of Dietetic Services. If the vendor fails, neglects or refuses to do so, the Commonwealth shall then have the right to purchase on the open market and charge the defaulting vendor any increase in price plus $100.00 for liquidated damages. Partial or late deliveries or incorrect items may be rejected and any difference in price for repurchase will be charged to the defaulting vendor, plus $100.00 for liquidated damages. No further awards will be made to any firm with an unpaid surcharge/liquidation assessment or laboratory bill.

The Commonwealth will accept and pay only for actual net weight or count determined at the time of delivery. Any discrepancy between actual net weight or count and the weight or count indicated by the vendor will be recorded on the delivery slips. Payments will be made upon receipt of invoices after commodities have been delivered and accepted.

12. VENDOR RESPONSIBILITIES – The vendor assumes responsibility over products supplied under the contract. This includes the provision of properly labeled and identified products. Alterations to brands and codes must be brought to the attention of the Dietary Management Service Specialist as soon as possible. When pack size changes from stated/current pack (for approved brands); award will be made on cost/unit. Vendor must specify new pack size, count and weight/case.

It is the responsibility of the distributor/bidder to forward this information on pack changes to the Dietary Management Service Specialist (see Acceptable Brands section of special instructions and conditions). Failure to forward information regarding changes may result in removal of products from the acceptable brand list.

13. MANUFACTURER PRODUCT INFORMATION SHEETS: Distributors will be required to supply Manufacturer Product Information Sheets to those facilities participating in the National School Lunch/School Breakfast Program.

This information must be provided at the initial delivery and/or upon request by each participating facility.

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COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE:

COMMODITY CLASS

PER & NON MISCELLANEOUS FOODS

NAME OF FACILITY

PROPOSAL NUMBER

ITEM NUMBER

DESCRIPTION OF COMMODITY

QTY.

UNIT

PRICE

TOTAL

PERISHABLE ITEMS

1P PUREED CEREAL – Variety; 24/3oz case

Acceptable Brands Code(s)

Café Puree 20108

Delivery Dates Case/Delivery

2P PUREED SEAFOOD – 24/4oz case

Cliffdale 99429-45927 Delicious 13087-10143

3P PUREED – French Toast or Apple Cinnamon; 24/4OZ case

Cliffdale 99429-41076

4P VEGETARIAN CHICKEN – Strips; 6/10oz case

Morningstar 289-10128

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5P VEGETARIAN CHICKEN – Patty; 38/5oz case

Gardein 74267-00152

6P VEGETARIAN CHICKEN – Nugget; 212/.75oz case

Morningstar 28989-97762

7P VEGETARIAN HOTDOG – 6/8.4oz case

Morningstar 28989-10506

8P BAKING SODA – 12/2lb case

Hospitality 71923-35780

-5- 9/25

9P CHOCOLATE CHIP COOKIE DOUGH – Sugar free; 320/1oz case

Hopes 81898-21192

10P PRETZEL BREAD – 80/2.5oz case

ACB 17601-80300

11P CORN MUFFIN – Individually wrapped in cellophane; 72/2.2oz case

Bakecraft 37410-13940

12P ORANGE SNACK CAKE – Individually wrapped in cellophane; case 96/2.2oz

Acceptable Brands Code(s)

Bakecraft 37410-21120

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13P BANANA LOAF - Individually wrapped in cellophane; 72/2oz case

Acceptable Brand Code(s)

Bakecraft 37410-41200

14P BLUEBERRY MUFFIN - Individually wrapped in cellophane; case 72/2oz

Acceptable Brand Code(s)

DLISHES 13087-10143

15P BLUEBERRY MUFFIN – Pre-mix/pre-portion; 96/2.5oz case

Bakenjoy 93760-11215

16P MOZZERELLA STRING CHEESE - Individually wrapped; 168/1oz case

Land O’Lakes 345-59703

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NON-PERISHABLE ITEMS

1N GINGER ALE – Soda; 12/1 liter case

Acceptable Brands Code(s)

White Rock 72063-04302

2N ORANGE JUICE – 8/48oz case

Rubykist 41152-21070

3N PRUNE JUICE – 8/48oz case

Rubykist 41152-10328

4N VEGETABLE JUICE – V-8; 6/46oz case

V-8 51000-20616

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5N TEA – Nectar Consistency; 48/4oz case

Ready Care 45796-05731

6N TEA – Honey Consistency; 48/4oz case

Ready Care 45796-05732

7N VANILLA EXTRACT – 4/1gal case

Nifda 80366-64569

8N Salad Oil – Soybean; 6/1gal case

OasisAA 32146-22742

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9N PEAS, BLACKEYE – 6/#10 case

Furman 41188-10922

10N RAISINS – 1/30lb case

PL 70044-00115

11N STUFFING – 6/56oz case

MRSCBSN 74714-75686

12N GELATIN – Orange/Strawberry; 48/3.5oz case

Snack Pack 27000-41263

13N GELATIN – Strawberry; 24/3.14oz case

JELLO 4300-05264

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14N CHOCOLATE CHIP COOKIE – Individually wrapped case

Acceptable Brands Code(s) Size(s)

Chips Ahoy 44000-07838 40/1.55oz Darlington 75825-23110 216/.75oz

15N DORITOS – Nacho cheese, bagged; 72/1oz case

Dorito 38400-31748

16N CORN CHIP – Bagged; 104/.75oz case

Fritos 28400-32405

17N CHOCOLATE CHIP COOKIE – Mini, bagged; 60/2oz case

Grandma 28400-61503

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18N CHEESE PUFFS – Curls, bagged; 88/1oz case

Cheeto 28400-67437

19N POPCORN – White cheddar, bagged; 104/.625oz case

Smartfood 28400-11130

20N OATMEAL SNACK FOOD BAR – Chocolate chip, case Individually wrapped; 216/1.2oz

Acceptable Brands Code(s)

Appleways 75825-70300

21N OATMEAL/CINNAMON CRISP – Individually wrapped; 120/1.2oz case

Nature Valley 16000-48256

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PERISHABLE AND NON-PERISHABLE MISCELLANEOUS FOODS