25_P03_JnA l_36C77026AP0027_Sole Source_Opex Falcon Scanner_251028_p.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Acquisition ID#:

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW

FAR 13.106-1

For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C770-26-AP-0027 2237: 700-26-1-210-0006

1. Contracting Activity: Department of Veterans Affairs, NCO15, Meds by Mail (MbM)-700 (Cheyenne, WY and Murfreesboro, TN).

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The existing VA Meds by Mail (MbM) OPEX mail scanner equipment at Murfreesboro, TN, and Cheyenne, WY requires hardware upgrades to ensure IT compliance and compatibility with Windows 11 and future operating systems. Specifically, the authorized ‘Falcon’ hardware component from OPEX is required to maintain secure and uninterrupted operation as VA IT infrastructure evolves. The Falcon+ will integrate with the existing OPEX Model 72 extraction/opener equipment retained by MbM.

2. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

OPEX is the sole manufacturer and authorized provider of the specific scanner hardware and software used in the MbM operations. The current OPEX Model AS7200i scanner system and Model 72 extraction/opener are proprietary equipment exclusive to OPEX. No other vendor offers compatible hardware or software that can integrate with or maintain the existing system. VA maintains a current maintenance contract with OPEX, ensuring ongoing support and compatibility. The equipment does not have an established end-of-life lifecycle, and OPEX is committed to supporting the system as long as it is owned by the VA.

Therefore, no alternative sources exist for this upgrade.

3. Description of market research conducted and results or statement why it was not conducted: Market research is limited due to the proprietary nature of the OPEX system in use. The current MbM equipment consists solely of OPEX-manufactured scanners and extraction/openers. The upgrade to the OPEX Falcon+ is necessary to maintain system continuity and integration. Due to the exclusive ownership of the technology and ongoing maintenance agreements, competitive market alternatives are not available or compatible with existing infrastructure.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Acquisition ID#:

Actions to remove barriers to competition are limited until OPEX equipment is replaced or will be less dependent upon this service as new systems are planned in the future that will replace the current systems.

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106- 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date

DAREN

BABCOCK

Digitally signed by

DAREN

BABCOCK Date:

2025.08.08 11:27:06 -06'00'

8/8/2025

Name Daren Babcock Date Title: Health Systems Specialist, CORII