25-JS-WR-O-002 Janitorial Garrett Office - IFB.pdf

SMALL PROCUREMENT

INVITATION FOR BIDS (IFB)

SOLICITATION NO. 25-JS-WR-O-002 /BPM043735

Janitorial Services at Garrett County Office

MARYLAND DEPARTMENT OF JUVENILE SERVICES

Garrett Office

7000 Thayer Center Oakland, MD 21550

ISSUE DATE: April 19, 2024

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501 —14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract.

NOTICE

A Prospective Bidders that has received this document from a source other than eMaryland Marketplace (eMMA) https://emma.maryland.gov/page.aspx/en/usr/login should register on eMMA.

Minority Business Enterprises Are Encouraged to Respond to this Solicitation https://emma.maryland.gov/page.aspx/en/usr/login

25-JS-WR-O-002 / BPM043735

Janitorial Services at Garrett County Office Oakland, MD 215510

PAGE

1. Project Cover Letter…………………………………………………. 1

2. Small Business Reserve………………………………………………. 3

3. IFB Key Information…………………………………………………. 4

4. Instructions to Bidders……………………………………………….. 5

5. Project Specifications, Charts and Floor Plan………………………. 10

6. No Bid Form…………………………………………………………… 27

7. Bid Package Cover Page………………………………………………. 28

8. Bid Instructions & Forms……………………………………………. 29

9. Bid Proposal Affidavit………………………………………………… 34

10. Conflict of Interest Form…………………………………………….. 40

11. Contractor Reference Forms………………………………………… 41

12. Mandatory Terms and Conditions………………………………… 44

13. Contract Affidavit…………………………………………………… 56

217 East Redwood Street Baltimore, MD 21201

Aruna Miller Wes Moore Vincent Schiraldi Lt. Governor Governor Secretary

Phone: 410-230-3100 TDD: 1-800-735-2258

April 19, 2024

Invitation to Bid

25-JS-WR-O-002 /BPM043735

Janitorial Services at Garrett County Office

MARYLAND DEPARTMENT OF JUVENILE SERVICES

Garrett Office

7000 Thayer Center Oakland, MD 21550

SMALL BUSINESS RESERVE

Dear Potential Bidder:

The Maryland Department of Juvenile Services, an Executive Department of the State of Maryland, hereinafter called “the Department,” “Juvenile Services,” or “DJS,” is soliciting Invitation for Bids (IFB) for a contractor to perform cleaning services five (5) days a week (Monday, Tuesday, Wednesday, Thursday and Friday) excluding State holidays for a three (3) year contract term.

This is a Small Business Reserve procurement for which award is limited to certified small business vendors. Only businesses that meet the requirements set forth in State Finance and Procurement Article, §§ 14-501 - 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award. The Contract award will be made under the appropriate COMAR Procurement Regulation.

Copies of this solicitation document are available on the eMaryland Marketplace Advantage website https://procurement.maryland.gov. Click on “Public Solicitations” and search by Project ID No. BPM043735, Keywords or Category.

Contractors must be registered with eMaryland Marketplace Advantage (eMMA) in order to receive an award.

Registration is available online at https://procurement.maryland.gov. If you encounter any issues that require assistance, please contact the eMMA HelpDesk at eMMA.helpdesk@maryland.gov.

If you have any questions pertaining to this project, please submit them in writing to the Robert P. Gay, Procurement Officer as soon as possible via email at Robert.gay@maryland.gov.

A Pre-Bid Conference followed by Site Visit will be held on April 24, 2024 at 10:00 AM at the DJS Garrett Office, 7000 Thayer Center, Oakland, MD 21550. Bidders are strongly encouraged to attend to examine the work site and obtain answers or clarifications of the specifications and special requirements of working in a secure environment.

Failure to attend the pre-bid and site visit does not relieve the successful Bidder from the obligation to comply with all aspects of this IFB package for the amount specified in the bid.

https://procurement.maryland.gov/ https://procurement.maryland.gov/

410-230-3333 / Toll Free: 1-888-639-7499 / TDD: 1-800-735-2258 Successful Youth • Strong Leaders • Safer Communities

Bids in response to this solicitation are due May 16, 2024 by 12:00 PM and must be submitted via email and may be in a password protected attachment in Microsoft Word format, version 2007 or greater or Adobe PDF format to Robert P. Gay, Procurement Officer at the following email address: Robert.gay@maryland.gov

The e-mail submission subject line shall state the "IFB 25-JS-WR-O-002 Bid Submission". The body of the email shall contain the Name and Phone Number of the Contact for the IFB Bid Document Password. Late bids shall not be accepted.

The Procurement Officer will contact all contractors that submitted a timely bid immediately after the Noon closing time for the document password, if needed. The Bidder’s Contact shall provide the password to the Procurement Officer upon request or their Bid may be determined non-responsive. A bid summary will be issued ASAP.

Minority Business Enterprises (MBE’s) and small businesses are encouraged to respond to this solicitation as a primary Contractor and are encouraged to obtain certification.

All questions related to the MBE certification process should be addressed to the Maryland Department of Transportation, Office of Minority Business Enterprise, 7201 Corporate Center Drive, Hanover, MD 21076. You may contact MDOT at 1-800-544-6056 or by e-mail at www.mdot.maryland.gov.

If the prospective Bidder is a certified minority Contractor, the certification number must be provided on the bid page.

If you do not intend to respond to this procurement, please take a moment to fill out the No-Bid Response Form and submit it to the above email address. This information is used to improve the quality of the Department of Juvenile Services Proposals/Solicitations, and to make the procurement process more responsive and business friendly.

Sincerely, Robert P. Gay Procurement Officer Office of Procurement cc: Bid File http://www.mdot.maryland.gov/

INFORMATION TO BIDDERS

- PLEASE READ THROUGHLY -

Solicitation No: 25-JS-WR-O--002 /BPM043735

Janitorial Services at Garrett County Office 7000 Thayer Center

Oakland, MD 21550

NOTICE TO BIDDERS/OFFERORS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve procurement for which award is limited to certified small business vendors. Only businesses that meet the requirements set forth in State Finance and Procurement Article, §§ 14-501 - 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award.

For the purposes of Small Business Reserve procurement, a small business is a for-profit business, other than a broker, that meets the following criteria:

• The business is independently owned and operated

• The business is not a subsidiary of another business

• The business is not dominant in its field of operation

• The wholesale operations of the business did not employ more than 50 persons, or the gross sales of the business did not exceed an average of $4,000,000 in its most recently completed three fiscal years*

• The retail operations of the business did not employ more than 25 persons, or the gross sales of the business did not exceed an average of $3,000,000 in its most recently completed three fiscal years*

• The manufacturing operations of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed three fiscal years*

• The service operations of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $10,000,000 in its more recently completed three fiscal years*

• The construction operations of the business did not employ more than 50 persons, or the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed three fiscal years*

• The architectural and engineering operations of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $4,500,000 in its most recently completed three fiscal years*

*If a business has not existed for three years, the employment and gross sales average(s) is the average for each year or part of a year during which the business has been in existence.

Further information on the certification process is available at www.dgs.state.md.us and click on the Small Business Reserve hyperlink.

Revised 10/01/2018

Aruna Miller Wes Moore Vincent Schiraldi Lt. Governor Governor Secretary

Phone: 410-230-3100 TDD: 1-800-735-2258

April 19, 2024

Department of Juvenile Services

Procurement Office

Invitation To Bid

Small Business Reserve Procurement

Bid Title: Janitorial Services at Garrett County Office

Bid Number: 25-JS-WR-O--002 /BPM043735

Date Issued: April 19, 2024

Bid Closed Date & Time: May 16, 2024 at 12:00 PM - Noon – via email

Site Visit Date & Time: April 24, 2024 at 10 AM

Procurement Officer: Robert Gay Telephone Number: 410-979-2486 E-mail Address: Robert.gay@maryland.gov

MBE Participation Goal: 0%

VSBE Participation Goal 0%

Bid e-Mailing Address: Robert.gay@maryland.gov Pre-bid & Site Visit Address:

Garrett Office

Late Bids will not be accepted. The Department of Juvenile Services is only accepting bid submittals by email in accordance with the directions in this IFB. Hand delivered bids, mailed bids, fax bids or bids submitted on eMaryland Marketplace Advantage (eMMA) or any other means may not be considered. In order to receive a Contract Award, a vendor must be registered on eMMA prior to bid submission. eMMA registration is free and made through the website at https://procurement.maryland.gov. The Contractor or Vendor eMMA Registration Number needs to be entered on the Bid Page.

Bid results will be recorded and available as public information. Bids will be available for inspection at a reasonable time after bid opening and prior to Award.

mailto:Robert.gay@maryland.gov mailto:Robert.gay@maryland.gov

Aruna Miller Wes Moore Vincent Schiraldi Lt. Governor Governor Secretary

Phone: 410-230-3100 TDD: 1-800-735-2258

April 19, 2024

Instruction to Bidders

25-JS-WR-O--002 /BPM043735

Janitorial Services at Garrett County Office

MARYLAND DEPARTMENT OF JUVENILE SERVICES

Garrett Office

SMALL BUSINESS RESERVE

Dear Potential Bidder:

The Maryland Department of Juvenile Services, an Executive Department of the State of Maryland, hereinafter called “the Department,” “Juvenile Services,” or “DJS,” is soliciting Invitation for Bids (IFB) for a contractor to perform cleaning services five (5) days a week (Monday, Tuesday, Wednesday, Thursday and Friday) excluding State holidays for a three (3) year contract term.

Copies of this solicitation document are available on the eMaryland Marketplace Advantage website https://procurement.maryland.gov. Click on “Public Solicitations” and search by Project ID No. BPM043735, Keywords or Category. Bids submitted in response to this invitation to bid shall become the property of the Department of Juvenile Services and be a matter of public record.

Please review all the attachments on the solicitation to avoid being determined non-responsive for not following a specific procedures provided in the solicitation. All Bid documents need to be delivered via email to the Department of Juvenile Services, Procurement Officer before the bid opening date and time. Vendors must accept purchase orders from the State of Maryland as a means of contracting.

In order to receive a Contract award, a vendor must be registered on eMaryland Marketplace Advantage (EMMA). Registration is available online at https://procurement.maryland.gov and click on New Vendor?

Register Now. If you encounter any issues that require assistance, please contact the eMMA HelpDesk at eMMA.helpdesk@maryland.gov. Bidder questions and the Procurement Officer’s responses, addenda, and other solicitation related information will be provided via eMMA.

Rejection or Withdrawal: Submission of additional terms conditions or agreements with the bid document is grounds for deeming a bid non-responsive and may result in bid rejection. The Department reserves the right to reject any or all bids and to waive any informalities and minor irregularities defects in bids, when in the opinion of the Department it is in the Department’s best interests. Bids are an irrevocable offer and may not be withdrawn within 90 days after opening.

mailto:eMMA.helpdesk@maryland.gov

Award: The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will most advantageous to the Department, price and other factors considered. Unless otherwise specified in this ITB, the Department reserves the right to accept a bid in whole or in part, and to award by item or by group whichever is deemed to be in the best interest of the Department. Any vendor who is in default with the State of Maryland at the time of submittal of this bid shall have his bid rejected.

The Department reserves the right to clarify any contractual terms with the concurrence of the contractor, however, any substantial nonconformity in the offer, as determined by the Department, shall be deemed non-responsive and the offer rejected.

In evaluating the bids, the Department shall consider the qualifications of the Bidders, and where applicable technical (design specs, technical soundness of proposal), price (schedule of values, reasonableness of price, delivery time, maintenance requirements, performance data, project schedule, previous experience, and guarantees of material and equipment). In addition, the Department may conduct such investigations as deemed necessary to assist in the evaluation of a bid and to establish the responsibility, qualifications and financial ability of the bidder to fulfill the agreement/contract.

More than one bid from an individual, firm partnership corporation, or association under the same name or different names will not be considered. Reasonable grounds for collusion existing among bidders or falsification of any entry made will cause any or all bids to be rejected. The department reserves the right to reject any and all bids and to waive informalities when in the opinion of the Department such rejection is in the best interest of the Department.

Nothing herein is intended to exclude any responsible vendor, his product or services or any way restrain or restrict competition. All responsible vendors are encouraged to bid.

Interested Bidders shall submit their responses to this solicitation in the following format:

• EXHIBIT № 1Bid Page, Bids must be signed and submitted on Bid Page with a separate cost per item sheet

•EXHIBIT № 2, Bid/Proposal Affidavit must be submitted with the bid

•EXHIBIT № 3, Conflict of Interest Affidavit and Disclosure, DJS-FRM-103, must be completed and submitted with the Bid.

•EXHIBIT № 4, three (3) pages of Reference Information must be submitted with the bid.

• ATTACHMENT A, Mandatory Terms and Conditions for Purchase Orders Bidders must be completed and submitted with the signed Bid by the officer or employee authorized to make the offer.

• ATTACHMENT B, Contract Affidavit should be completed and submitted with the signed Bid by the officer or employee authorized to make the offer.

•Bids should contain a Contact Page that includes the Contact name, telephone number, cellular telephone number and e-mail address.

Bids should contain a brief History of the Organization on the Bidder’s stationary, including an explanation of the Bidder’s qualifications to conduct the proposed services and documentation of the years of experience in providing services to the State of Maryland, the Department of Juvenile Services, academic institutions, and any other type of government agencies/department. Bidders must submit copies of current licenses applicable to the services to be provided inclusive of the copies of your State of Maryland licenses.

Bids in response to this solicitation are due May 16, 2024 by 12:00 PM and must be submitted via email and may be in a password protected attachment in Microsoft Word format, version 2007 or greater or Adobe PDF format to Robert P. Gay, Procurement Officer at the following email address:

Robert.gay@maryland.gov

The e-mail submission subject line shall state the "IFB 25-JS-WR-O-002” Bid Submission". The body of the email shall contain the Name and Phone Number of the Contact for the IFB Bid Document Password.

Late bids shall not be accepted.

The Procurement Officer will contact all contractors that submitted a timely bid immediately after the Noon closing time for the document password, if needed. The Bidder’s Contact shall provide the password to the Procurement Officer upon request or their Bid may be determined non-responsive. A bid summary will be issued ASAP.

The Bidder must provide to the Department:

Exhibit No 4: Three (3) references, from professional organizations, government agencies and citizens who have interacted with these organization’s programs. The references shall attest to the Bidder’s competence and expertise in fulfilling the specific objectives of this solicitation. The name, address, and telephone number of each reference shall be provided. All letters of reference must be dated within ninety (90) days preceding the closing date of this solicitation. Current employees of the Bidder or Juvenile Services may not submit references of support, although previous Contracts with Juvenile Services may be used as examples.

Contract: A response to an ITB is an offer to contract with the Department of Juvenile Services Based upon the Terms, conditions, and specifications contained in the Department’s ITB, Bids do not become contracts unless and until they are executed by the Department’s ITB. Bids do not become contracts unless and until they are executed by the Department into a purchase order, eliminating a formal signing of a separate contract/agreement. For that reason, all of the terms and conditions of the contract/agreement are contained in the ITB, unless any of the terms and conditions are modified by an ITB Amendment, a Contract Amendment, or by mutually agreed terms and conditions in the contract and must be in writing.

Verbal Instructions Procedures: No negotiations, decisions, or actions shall be initiated or executed by the contractor as a result of any discussions with any Department of Juvenile Services (DJS) or State employee.

Only those communications which are in writing from an authorized DJS or State representative may be considered. Only written communications from contractors, which are assigned by a person designated as authorized to bind the contractor, will be recognized by DJS as duly authorized expressions on behalf of contractors.

Time for Bids For Acceptance: Unless otherwise provided in the Invitation for Bid, bid prices are irrevocable for a period of ninety (90) days following the date of bid opening.

Specifications: Unless otherwise stated by the bidder, the bid will be considered as being in accordance with the Department’s applicable standard specifications, and any special specifications outlined in the Bid document, references to a particular trade name, manufacturer’s catalogue, or model number are made for descriptive purposes to guide the bidder interpreting the requirements of the Department, and should not be construed as excluding bids on other types of materials, equipment and supplies if approved in advance by DJS.

However, the bidder, if awarded a contract, may be required to furnish the particular item referred to in the specifications or description unless departure or substitution is clearly noted and described in the bid. The Department reserves the right to determine if equipment/product being bid is an acceptable alternate.

All goods shall be new unless otherwise so stated in the bid. Any unsolicited alternate bid, or any changes, insertions, or omissions to the terms and conditions, specifications, or any requirements of this bid, may be considered non-responsive.

Contractor/Agreement: The Department’s decision shall be final and shall be binding on all parties.

Delivery: Bids shall include all charges for delivery, packaging crating, containers, etc. Unless otherwise stated by bidder and authorized by the Department in the bid document, prices bid will be considered as being based on F.O. B. Destination, freight included.

Notice to Proceed/Purchase Order: The successful bidder may not commence work under this contract/agreement until authorized to do so by the purchasing department or receipt of an authorized Department purchase order (PO) and a Notice to Proceed (NTP).

Non-Bidders Response: If you do not intend to respond to this procurement, please take a moment to fill out the Non-Bidders Response Form and submit it to my office email at Robert.gay@maryland.gov. This information is required by the Department of Budget and Management to ensure outreach methods were made to seek vendors and to get feedback regarding this solicitation.

If you have any questions, please email them to the Procurement Officer noted in the IFB as soon as possible.

Errors: Bidders are expected to properly examine the bid documents, schedule, and all instructions pertaining to supplies and services. Failure to so will be at bidder’s risk. In case of mistakes in extension of numbers the unit price will govern.

Mistakes: Bidders are cautioned to examine all terms, conditions, specifications, drawings exhibits, addenda, delivery instructions and special conditions pertaining to the ITB. Failure of the Bidder to examine all pertinent documents shall not entitle him to any relief from the conditions imposed in the contract.

General Conditions

Materials and Workmanship: Unless otherwise specified, all materials and workmanship shall be new and of the best grade of their respective kinds for the purpose. Whenever an article, material or equipment is specified by name, a substitute of equal qualification may be used upon written approval of the Department.

Services: The purpose of the contract is to perform Janitorial Services at Garrett County Office, Oakland, MD 21550. Services will be for 3 years beginning July 1, 2024.

Durations: Contracts shall remain in effect for the time period and quantity specified, unless the contract is terminated by the state. The state may terminate any contract without showing cause upon written notice.

Invoicing: Vendor shall email invoice for work that has been completed and accepted by the Project Manager to the Accounts Payable Office stated on the purchase order. All invoices shall contain the correct Purchase Order number.

Purchase Order Number: The purchase order number should appear on all invoices, packing slips, ship notices, freight bills and all correspondence concerning this service.

Security: The successful bidder upon award of this service agreement shall comply with all security procedures and any regulations existing in the office or facility where work is performed. Emergency names and phone numbers for both the DJS Project Manager and the successful bidder’s key personnel will be made available to both parties.

This card will also have a name list of the authorized personnel will be made available to bother parties. This card will also have a name of list of the authorized personnel from the vendor who will be assigned to perform work at this location, with their approximate start and end times. It is mutually understood that only authorized personnel from the successful vendor will be permitted to enter the office.

During the period that the work is being performed keys to the office placed in contractor’s custody must be accounted for all times and handled as described in security regulations and per office management.

Termination for Cause: If the Contractor fails to fulfill its obligations under this Contract properly and on time, or otherwise violates any provision of the Contract, the State may terminate the Contract by written notice to the Contractor. The notice shall specify the acts or omissions relied upon as cause for termination. All finished or unfinished work provided by the Contractor shall, at the State’s option, become the State’s property. The State shall pay the Contractor fair and equitable compensation for satisfactory performance prior to receipt of notice of termination, less the amount of damages caused by the Contractor’s breach. If the damages are more than the compensation payable to the Contractor, the Contractor will remain liable after termination and the State can affirmatively collect damages. Termination hereunder, including the termination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

Termination for Convenience: The performance of work under this Contract may be terminated by the State in accordance with this clause in whole, or from time to time in part, whenever the State shall determine that such termination is in the best interest of the State. The State will pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination, and all reasonable costs associated with termination of the Contract; provided, however, the Contractor shall not be reimbursed for any anticipatory profits that have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

Cancellation For Inappropriate Funds: The obligation of DJS for payment to a Contractor is limited to the availability of funds appropriated in a current fiscal period, is subject to appropriation of fund, unless otherwise authorized by law.

Contract Period: The Contract awarded from this solicitation shall be for the period as noted on the contractor’s Bid Form and as accepted by DJS. The contractor agrees to complete the services in accordance with the calendar days so designated and agreed upon by DJS.

A performance evaluation may be conducted by DJS staff at various intervals during the contract. This evaluation may be used in a procurement officer’s determination of Responsibility for future projects.

Pricing proposed by the contractor shall be firm for the entire contract period. Increases will not be allowed unless approved by DJS. This is a Small Business Reserve procurement for which award is limited to certified small business vendors. Only businesses that meet the requirements set forth in State Finance and Procurement Article, §§ 14-501 - 14-505, Annotated Code of Maryland, and are registered with the Department of General Services Small Business Reserve Program are eligible for award. The Contract award will be made under appropriate COMAR Regulation.

Rev. 2/05/24

25-JS-WR-O-002

Project Specifications for Janitorial Services

MARYLAND DEPARTMENT OF JUVENILE SERVICES

Garrett Office 7000 Thayer Center Oakland, MD 21550

I. SCOPE OF WORK

A. This project shall consist of the contractor providing all labor, equipment, materials, supplies, insurance, etc., necessary to provide necessary contract employee(s) to perform cleaning services five (5) days a week (Monday, Tuesday, Wednesday, Thursday and Friday) excluding State holidays for a three (3) year contract term. DJS shall provide hand towels, toilet tissue, trashcan liners, sanitary napkin receptacle liners, toilet seat covers, and hand soap. The contractor shall purchase all other cleaning materials and cleaning supplies through Blind Industries and Services of Maryland (BISM) no exceptions.

B. The work associated with providing contracted employees to perform janitorial services for one

(1) shift at the Garrett Office. Shift shall consist of services provided five days (5) per week excluding State holidays starting no later than 5:00 a.m. and ending at job completion for all areas.

C. The DJS Contract Manager - Hasan McMillan

Email: Hasan.mcmillan@maryland.gov Phone: 410-663-7742; Cell 443-310-3489

II. MARYLAND STATE GUIDELINES

A. If applicable, in accordance with Maryland State guidelines set forth in the Access Protocols for State Offices; prior to entering the facility, DJS may screen all contractor personnel for signs and symptoms of COVID-19, including body temperature checks. Anyone who answers “yes” to any of the screening questions, has a temperature of 100.4℉ [38℃] or higher, or refuses to participate in the screening process will be denied entry to the facility. If the contractor’s work crew arrives in a single vehicle and any one individual screens positive for symptoms of COVID-19, the entire work crew may not be allowed to enter the facility. Contractors will not be reimbursed for time missed due to a positive screening for COVID-19.

B. If applicable, in accordance with Maryland State guidelines all staff and third party vendors shall be subject to on or off site COVID19 testing once per month or at any time directed by the facility or office. Testing done by the state shall be of no charge, but DJS may require the contractor to have testing done off site at their own expense. Testing can take place outside of normal work hours above and contractor will not be reimbursed for time missed to take the test.

Testing is mandatory in order to work at the facility or office. Contractor’s may have their staff take a test from a third party vendor and shall submit all paperwork to DJS for proper medical staff to review.

mailto:Hasan.mcmillan@maryland.gov

III. SPECIFIC TASKS TO BE COMPLETED IN THE BUILDINGS BELOW

a. Shifts to be worked:

1. Shift 9:00 a.m. until job completion every weekday Monday, Wednesday, and Friday (All areas/ or any area deemed necessary by office supervisor)

b. For rate proposal purposes, the following are the floor finishes and associated total square footage of 11,827 sq. ft. of the facility. Each material sq. ft. listed below:

1. Vinyl Composite Tile (VCT) – 100 sq. ft.

2. Carpet – 1,588 sq. ft.

3. Ceramic – 100 sq. ft.

c. Areas included:

1. Office suite (All areas)

IV. MINIMUM CLEANING REQUIREMENTS

A. Restroom Cleaning Guidelines

1. Restroom cleaning and disinfection must be performed, at a minimum, daily.

2. Restroom cleaning must be performed from high to low, toward the doorway, with dry cleaning tasks performed prior to wet cleaning operations. After cleaning, surfaces must be free of dust, smudges, streaks or residue.

3. High-touch areas and other areas where pathogens can collect must be cleaned and then disinfected, at a minimum, daily.

4. Standing moisture must be removed from floors and bathroom surfaces.

5. Restroom cleaning tools (including mop heads/pads, mop buckets, and cloths) and equipment must be used specifically for restroom cleaning only and, with the exception of powered equipment, must not be used to clean any other areas of the building.

6. At least once a day, bathroom trash liners must be pulled, and trash receptacles disinfected.

Tasks for Cleaning Restrooms / Bathrooms

• Daily Cleaning (Monday – Friday)

a. Clean and disinfect all high touch areas (door knobs, handles, light switches, railings, dispensers, etc.).

b. Microfiber dust mop all floor surfaces per floor specifications. Floors shall be swept out with a broom or dust mopped to remove loose debris prior to mopping; check along edges of floor, cove base, and corners.

c. Microfiber wet mop all floors per floor specifications

d. Clean and disinfect inside and outside of sinks, toilets (remove any lime scale build-up), and urinals to include bright work (sink handles, toilet handles).

e. Clean and disinfect bathroom stall/urinal partitions and walls including behind sinks and toilets

f. Check and refill dispensers with hand towels, soap, toilet, tissue, and toilet seat covers if necessary.

g. Spot clean baseboards and walls; wipe clean for fingerprints, smudges, streaks, and graffiti.

h. Clean around all door ledges.

i. Clean all mirrored surfaces shall be free from water marks, streaks, dirt, stains, graffiti.

j. Pick up all trash, empty trash receptacles, check inside all trash receptacles – clean disinfect if necessary, replace liners, deposit trash at dumpster.

k. Replace all items previously removed from the floors after drying

2. Tasks for Cleaning All Other Areas

• Daily Cleaning (Monday – Friday)

a. Clean and disinfect all high touch areas (door handles, counters, light switches, phones, handles, railings, dispensers, etc.)

b. Remove smudges, fingerprints from glass in main entrance way.

c. Microfiber dust mop all floor surfaces per floor specifications

d. Microfiber wet mop all floor surfaces per floor specifications

e. Pick up all trash, empty trash receptacles, check inside all trash receptacles – clean disinfect if necessary, replace liners, deposit trash at dumpster/

f. Vacuum all carpeted floor surfaces.

g. Wipe clean all horizontal surfaces such as countertops, desks, and conference room tables for fingerprints and dust

h. Place all floor runners, rugs, and mats in uniform position

i. Check and clean around all door frames

j. Wipe clean all dust and windows on display cases

k. Wipe clean all walls and ledges for dust, fingerprints, marks, and graffiti

l. Wipe clean all door sills and window sills in all rooms

m. Wipe clean all cove base for streaks, water marks, finish build-up, cobwebs, crevice accumulations of dirt, etc..

n. Check inside all trashcans, and dispensers and clean if necessary

• Monthly Cleaning Tasks

a. Check and clean of all blinds by dusting, damp wiping, washing, vacuuming, or by ultrasonic cleaning machine.

• Bi-Monthly Cleaning Tasks

a. Check and clean all interior windows and doors with glass of smudges accumulated dirt

b. High dusting of all areas which includes ceiling light fixtures, ventilation louvers, grills, panels, etc., by damp wiping, dusting, washing, or vacuuming as appropriate.

High surface objects shall be free of dirt, cobwebs, lint, spots, streaks, food stains, insects, etc. and shall present an overall clean appearance.

V. FLOOR MAINTENANCE

A. Routine Floor Maintenance

Routine floor maintenance includes sweeping, dry mopping, wet mopping, vacuuming, and spot removal.

Performance Guidelines

1. Heavy-traffic areas (e.g., entrances, corridors, main hallway, unit entranceways, breakrooms, etc.) must be vacuumed and/or mopped, at a minimum, daily. The Facility Superintendent or designated representative may request increased frequency of cleaning and disinfection.

2. Frequent changes of water to prevent grey dirty water stains from showing up on hard floor surfaces and baseboards.

3. Light-traffic areas (e.g., conference rooms, limited access areas, etc.) must be vacuumed or mopped as necessary or on a schedule predetermined by the Facility Superintendent or designated representative.

4. Mats must be vacuumed and cleaned daily and as needed to prevent tracking of contaminants into the building.

5. Spot and stain removal must be performed as necessary and/or by request of Facility Superintendent or designated representative.

6. The State will furnish all walk-off mats. It is the Contractor's responsibility to keep the mats and flooring under the mats clean.

B. Extra Care Services

Please refer to Building Maintenance Chart for all extra care services, services specifically mentioned in this scope of work, and the following detail regarding each service:

1. Extra Care Floor Maintenance Services

a) VCT floors shall be stripped, and have five (5) coats of 25% solids high gloss high traffic slip-resistant commercial grade floor finish applied two (2) times per year (as coordinated with the Contract Manager and Maintenance supervisor).

• This procedure shall be employed according to the building maintenance schedule to remove accumulations of dirt, old floor finish, discolorations, stains, and rust spots from floor finish. Flooding of floors with stripping solution or rinse water shall be avoided at all times. Extreme caution shall be exercised to prevent splashing of walls, baseboards or furnishings uniform high shine and be free of streaks, scuff marks, swirls, footprints and other unsightly appearances. Any furnishing moved in order to complete work must be replaced to its proper position when work is completed. Floors shall be re-waxed with a sealer and five (5) coats of 25% solids high gloss high traffic slip-resistant commercial grade floor finish. Floors shall be clean and free from scuff marks, stains, rust, dirt, old finish, etc..

b) VCT floors shall be Spray Buffed one (1) time monthly (as coordinated with the Contract

Manager and Office Supervisor).

• This procedure shall be employed according to the building maintenance schedule to ensure a high gloss, non-slippery finish on all floors and to refinish worn areas of finish to remove heel and scuff mark.

Extreme care shall be exercised to prevent hitting or otherwise damage to walls, baseboards, and furnishings with the floor machine. Replace furniture. Floors shall have a uniform high shine and be free of streaks, scuff marks, and other unsightly appearance.

c) Carpet floors shall be steam cleaned two (2) times per year (as coordinated with the contract manager and office supervisor).

d) Ceramic tile and grout floors shall be steam cleaned two (2) times per year (as coordinated with the Contract Manager and Office Supervisor).

e) All exterior windows shall be cleaned two (2) times per year (as coordinated with the Contract Manager and Maintenance Supervisor).

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Performance Guidelines

1. Contractor must provide reasonable notice to the Contract Manager and the Facility Superintendent or designated representative before extra care floor maintenance operations commence. The Contractor must submit and coordinate DJS

2. Floor stripping, refinishing, and carpet cleaning must be scheduled during periods of minimum occupancy.

3. During the stripping, floor scrubbing, and recoat operations, janitorial service staff must ventilate the area.

4. All thresholds, baseboards, cover base, and vertical surfaces that join waxed areas must be free of old and new wax.

5. When performing carpet cleaning and extraction, janitorial service staff must remove sufficient water from the carpet and provide airflow (e.g. by using blowers) to allow carpets to dry.

6. Floors shall re-waxed with a sealer and five (5) coats of 25% solids high gloss high traffic slip-resistant commercial grade floor finish.

7. Floors shall have a uniform high shine and be free from scuffmarks, stains, rust, dirt, old finish, etc.,

2. Extra Care Services Non- Floor Maintenance

a. All exterior windows shall be cleaned two (2) times per year (a