25-ITB-003-CM Addendum 1 FINAL.pdf

Ron DeSantis GOVERNOR

J. Alex Kelly SECRETARY

Caldwell Building | 107 E. Madison Street Tallahassee, FL 32399

850.245.7105 | www.FloridaJobs.org | Twitter: @FLACommerce

An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida

Relay Service at 711.

FLORIDA DEPARTMENT OF COMMERCE

ADDENDUM NO. 1

SOLICITATION NUMBER: 25-ITB-003-CM

SOLICITATION TITLE: South Florida Custodial Services

RESPONSE OPENING DATE: June 10 @ 3:00 PM, EST

ADDENDUM NUMBER: 1

ADDENDUM PURPOSE: Scope of Work Additions, Changes, and Questions and Answers

ADDENDUM DATE: 6/4/2025

The Department hereby amends ITB No. 25-ITB-003-CM as noted within this Addendum. For revisions, underlines represents additions and strikethroughs represent deletions. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information in this addendum is hereby made part of this solicitation. All other terms and conditions of the solicitation remain in effect.

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA

STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN

THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS

UNDER CHAPTER 120, FLORIDA STATUTES.

Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk.

Protests may be filed by courier, hand delivery, or U.S. mail at: Agency Clerk, Florida Department of Commerce, Office of the General Counsel, 107 East Madison Street, MSC 110, Caldwell Building, Tallahassee, Florida 32399-4128. Protests may also be filed by fax at (850) 921-3230, or by email at agency.clerk@commerce.fl.gov within the time prescribed in Section 120.57(3), Florida Statutes and Chapter 28-110, Florida Administrative Code (“F.A.C.”). It is the filing party’s responsibility to meet all filing deadlines. The Procurement Officer should be listed and copied in such filings.

The enclosed information has been provided for consideration in the preparation of your response to the above-mentioned solicitation.

This Addendum also includes the following change:

http://www.floridajobs.org/ http://www.twitter/ mailto:agency.clerk@commerce.fl.gov

6/4/2025

Change No. 1:

A revision to B.4, Purchasing Office:

B.4 Purchasing Office Chris Melkun Vickie Woodward, Procurement Officer 107 East Madison Street, B-047 Tallahassee, Florida 32399

(850) 245-7443 850-245-7464 FloridaCommerce.Purchasing@commerce.fl.gov

Change No. 2:

A revision to B.10, Questions:

B.10 Questions (This section supersedes Section A, PUR 1001, Instruction #5, Questions)

(ATTACHMENT J)

Any questions from Bidders concerning this ITB shall be submitted via email to Commerce’s Procurement Officer, Christopher Melkun Vickie Woodward at FloridaCommerce.Purchasing@commerce.fl.gov by the date and time specified in Section B.8, Calendar of Events. Only e-mail inquiries will be accepted. All emails to the Procurement Officer should contain the solicitation number in the subject line of the email. All questions and/or changes to the solicitation will be posted on the Florida Department of Management Services (DMS) Florida Vendor Information Portal (VIP) as an addendum. It is the prospective Bidder’s responsibility to periodically check VIP for any solicitation updates. Commerce bears no responsibility for any delays, or resulting impacts, associated with a prospective Bidder’s failure to obtain the information made available through VIP. Bidder questions should be submitted in the format included in Attachment J –Questions Submittal Form.

Addenda or clarifications to this ITB will be posted on the VIP. It is the Bidder’s responsibility to monitor the VIP for any solicitation updates.

Each Bidder shall be responsible for all services required under this solicitation. The Bidder is required to carefully examine the specifications set forth and to be knowledgeable of any and all conditions and requirements that may in any manner affect the work to be performed as described in this solicitation. No allowances will be made to the selected Bidder because of lack of knowledge of conditions or requirements, and the selected Bidder will not be relieved of any liabilities or obligations.

INFORMATION WILL NOT BE PROVIDED BY THE TELEPHONE. Any information received through oral communication shall not be binding on Commerce and shall not be relied upon by any Bidder.

Change No. 3:

Addition of Section C.7.6:

Contractor is responsible for all equipment and supplies needed for cleaning and servicing the facilities. Equipment and supplies shall be of good commercial quality acceptable in the custodial profession, and acceptable to Commerce. The supplies must include, but are not limited to, two-ply toilet paper, sanitary seat covers, paper towels, garbage bags, waste/trash bags, disinfectant, floor cleaning products, antimicrobial hand soap, and sanitizers, commercial deodorizers, and toilet cleaning products. The supplies must not run out between supply orders. If Commerce must replace depleted supplies between Contractor’s supply order, the monthly invoice will be reduced to reflect purchased supplies and an administrative fee of - $135.00 will be added.

mailto:FloridaCommerce.Purchasing@commerce.fl.gov

The estimated monthly consumption for supplies (not including other cleaning products and equipment/supplies necessary for work described herein) is as follows:

• Multi-fold paper towels – 20 cases/month

• Toilet tissue – 5 cases/month

• Seat covers – 2 cases

• Liquid lotion – 2 cases

• Small trash can liners 24X33 – 5 cases

• Large trash can liners 40X48 - 5 cases

• Urinal pads for floors – 5 pads/month

• *Urinal deodorizers blocks – 4 blocks/month

*Must be Urinal screen with deodorizer blocks. Deodorizer blocks alone and not acceptable.

Change No. 4:

The Department’s response to timely submitted questions in accordance with the Calendar of Events.

Question Number

ITB Page Number, Section Number, Subsection Reference

Question

Answers

N/A

Would you kindly provide us with the zip code for your posted request at

107 E. Madison Street?

32399

Is there an estimated budget for this project?

No

What will be the evaluation criteria?

Do you have any scorecard you could share?

Please reference section B.40, Award

Can you please confirm that the payment or performance bond is not required for this contract?

A payment or performance bond is not required for this contract.

What is the incumbent service provider's company name?

Information regarding current or previous service providers can be requested via a Public Records Request submitted to

PRRequest@commerce.fl.go v, pursuant to Chapter 119, Florida Statutes. Please also see the answer to Question

6.

Please provide the current cost or a ‘how-to obtain’ the existing incumbent pricing with a breakdown of cost per location.

Please submit a Public Records Request to the

Department at PRRequest@commerce.fl.go v pursuant to Chapter 119, Florida Statutes.

Do you have a not-to-exceed budget that you can share?

Commerce will not be providing budget information at this time.

I just want to confirm that per ITB bids are to be submitted to the following address 107 East Madison Street, Caldwell Building Tallahassee, FL 32399

Confirmed.

What was the cost of the winning contract awarded for Ft Lauderdale Buildings, 2550 W.

Oakland Park Blvd, Ft Lauderdale, FL 33311.

This information can be found in FACTS

10 Attachment K, page 54 It asks for Bidder ID. Where would I find or obtain a bidder ID?

The Bidder ID is also known as the Federal Employer

Identification Number (FEIN).

11 Page 12 section B.19 Is the intent to award 1 vendor both sites or have multiple vendors under this solicitation?

As stated in Section B.19 of the ITB, Commerce anticipates issuing two (2) contracts.

Commerce may award services for both locations to a single bidder or to separate bidders, based on the lowest responsive and responsible bid(s) received for each respective location or combination that provides the best value to the State.

Commerce reserves the right to determine the award structure that is in its best interest.

12 Page 17 section B.39.1

What is the threshold that if exceeded one must have a valid

Hazardous Waste Generator Identification Number?

Bidders are responsible for determining their own requirements for a Hazardous Waste Generator Identification

Number based on their operations and compliance with

Rule 62-730.160, F.A.C., and applicable State and federal laws, as referenced in Section B.39.1 of the ITB. Commerce does not define this threshold for the bidder.

13 Page 35 Section D.7.4 Is Semi-Annual Project work at the

Fort Lauderdale location only as needed?

The Semi-Annual project work detailed in Section D.7.4 for the Fort Lauderdale location is a required service component. The work itself is not "as needed" but must be performed semi-annually and scheduled with the Building Manager as specified.

14 N/A Who is the incumbent? Please see Answer to Question 5.

15 N/A Known challenges for the project?

Currently, there are no known challenges for this project.

16 N/A What is the budget for this contract term?

Please see the answer to question 7.

17 N/A Can you please provide the current contract/ pricing for this project?

Please see the Answer to Question 6.

18 N/A Are there any meetings being required in the whole duration of the project? If so, how often?

Yes. As stated in Section C.8.10 (Hollywood) and Section D.8.9

(Fort Lauderdale), Commerce will schedule monthly meetings with the Contractor to review performance.

19 N/A Will you be providing a sales tax exemption?

No. While the State of Florida is exempt from paying Florida sales tax on its direct purchases, the successful Contractor will be responsible for paying any applicable sales taxes on equipment, materials, or supplies they purchase to fulfill the service requirements of this contract.

20 N/A Square footage of each location?

Please refer to section C.1, Purpose/Description for

Hollywood Services and section D.1, Purpose/Description for Ft.

Lauderdale Services.

21 N/A Bond requirements?

A general payment or performance bond for the overall contract is not required (see answer to Question 4). However, for the Fort Lauderdale location, Section D.7.5.18 requires that the Contractor's personnel be bonded for fidelity. Bidders should review all insurance and bonding requirements mentioned throughout the ITB.

22 N/A Wage requirements?

Commerce does not specify particular wage rates for this contract, beyond the requirement that the Contractor must comply with all applicable federal, state, and local employment and wage laws.

23 N/A Expected contract start?

Please refer to B.20, Contract Period.

24 N/A

We understand that deep cleaning services are to be performed on a recurring basis, either semi-annually or quarterly, depending on contract requirements. In this context, we would like to respectfully ask whether it would be acceptable to perform these deep cleaning tasks on a Saturday, as a means to avoid disrupting the normal weekday operations of the facilities.

Yes, performing certain deep cleaning tasks, such as the semi-annual services detailed in

Sections C.7.3 and D.7.4, on a Saturday or during other non-business hours is acceptable and often required to minimize disruption to normal operations.

All such work must be scheduled and coordinated in advance with the Commerce Building Manager.

25 N/A Who is the current contractor? Please see Answer to Question 5.

26 N/A What is the current contract price being paid today? For each site?

Date contract started?

For current contract pricing information, please refer to the answer to Question 6. For information regarding contract start dates for current or previous service providers, please refer to the answer to

Question 5.

27 N/A

Is the current contractor scope of work the same as the current bid scope of work? If not, what has changed?

The Scope of Work for this solicitation is fully detailed in Sections C and D of the ITB document. Bidders are responsible for reviewing these sections to understand the current requirements.

Information on previous contract Scopes of Work, if publicly available, may be found on FACTS

28 N/A

How many hours per day per location does the cleaning crew work?

The ITB specifies the number of full-time day porters required for each location and their general operational hours (see Sections C.4, C.7.1 for Hollywood; D.7.1 for Fort Lauderdale). For nightly services, the Contractor must provide sufficient staffing and work hours to complete all tasks outlined in the Scope of Work within the specified service windows (see Sections C.7.2 and

D.7.2). Commerce does not dictate the exact total daily hours for the entire cleaning crew beyond these requirements.

29 N/A For Strip & Wax jobs, Who provides the chemicals for a strip & wax?

The Successful Contractor is responsible for furnishing all equipment and supplies necessary to comply with the resulting Contract. All equipement and supplies shall be of commercial quality acceptable in the custodial profession, and acceptance to Commerce.

30 N/A How many square feet of your floors is to be strip & wax in each building?

Sections C.1 (Hollywood) and D.1

(Fort Lauderdale) provide the approximate total square footage of various flooring types, including Vinyl Composition Tile (VCT). All VCT floors are subject to the stripping and waxing requirements detailed in Sections C.7.3 and D.7.4 respectively. Bidders should use the provided total VCT square footage for their estimates.

31 N/A When we perform a strip & wax, would we be responsible for moving furniture?

There may be some minor furniture to be moved by the Contractor (such as chairs, etc.)

however the majority of these sections the floor space is clear of furniture.

32 N/A How many square feet requires steam clean and grout cleaned?

Sections C.1 (Hollywood) and D.1

(Fort Lauderdale) provide the approximate total square footage of carpet and ceramic tile. All carpeted areas and all ceramic tile floors (including grout) are subject to the steam cleaning requirements detailed in Sections C.7.3 and D.7.4 respectively.

33 N/A do the supply estimates cover both locations/ALL of the building at each?

The estimated monthly supply consumption for the Fort Lauderdale location is provided in Section D.7.6 of the ITB. The estimated monthly supply consumption for the Hollywood location is provided on page 3 of

Addendum No. 1, as part of Change No. 3. These estimates are intended to cover the needs for each respective building in its entirety.

34 N/A What is your budget?

Please see the answer to question 7

35 N/A Are there specific hours designated for cleaning?

For day porter services, general operational hours are specified

(see Sections C.7.1 for Hollywood; D.7.1 for Fort

Lauderdale). Nightly custodial services must be performed within the service windows detailed in Section C.7.2 (Hollywood: 5:00 PM – 9:00 PM

EST) and Section D.7.2 (Fort Lauderdale: 5:00 PM – 10:30 PM

EST). Within these designated windows, the Contractor is responsible for allocating sufficient time to complete all required tasks.

36 N/A Is there a Bond required?

A general payment or performance bond for the contract is not required (see answer to Question 4). However, please also refer to the answer to Question 21 regarding the requirement for Contractor's personnel to be bonded for fidelity at the Fort Lauderdale location.

37 N/A Are there any billable optional services What were the annual billings for the optional services?

No optional services.

38 N/A Do we need to clean 2nd story or above exterior windows.

No

39 N/A Anticipated start date of service?

Please see the Answer to Question 23.