25. Exhibit X - Deliverables IAW RLP 36C248-24-R-0040.xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- 36C24824R0040
About this file
This solicitation notice seeks offers for a lease of medical office and related space in the Vero Beach/Fort Pierce, Florida area. The Department of Veterans Affairs intends to award a lease for a minimum of 25,650 rentable square feet and up to 26,130 rentable square feet, yielding between 22,800 and 23,227 occupiable square feet, with a minimum of 100 parking spaces. The lease term may be up to 10 years for an existing building ready for occupancy by December 1, 2024. The property must be located within boundaries north of 41st Street, south of Edwards Road, east of US 1, and west of I-95. Offers are due by 3:00 PM ET on March 25, 2024 and must include documentation of ownership and ability to meet requirements. The agency will conduct a market survey and is limited by law to pay no more than fair market rent.
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Deliverables IAW RLP
| REQUIRED CONTENTS OF OFFERS IN RESPONSE TO RLP NO. 36C248-24-R-0040 | ||||
| Offeror: | Date | |||
| COVER LETTER IAW 1.02 AMOUNT AND TYPE OF SPACE, LEASE TERM, AND OCCUPANCY DATE (OCT 2022) | Included in Offer? | Notes/Location | ||
| Cover Page contain the following information: | ||||
| a. | Proposed property address with map showing property within the delineated area. | |||
| b. | Name, phone number and e-mail address of property owner. | |||
| c. | Offered Square footage and Number of parking spaces. | |||
| d. | Date space will be available for occupancy and offered term | |||
| VOSB/SDVOSB REQUIREMENTS | Included in Offer? | Notes/Location | ||
| Offer must contain sufficient and clear documentation evidencing certified Service-Disabled Veteran Owned Small Business status | ||||
| and must clearly show percentage of ownership and percentage of subcontracted work as well as the percentage of such work that will be done by SDVOSB or VOSB subcontractors. | ||||
| Any partnerships, joint ventures or other type of associations; must clearly state and provide all documentation related to the percentage of participation of the SDVOSB on all activities related to the lease during pre and post occupancy phases as well as percentage of ownership of the SDVOSB firm in the partnership | ||||
| 1.03 AREA OF CONSIDERATION (OCT 2021) | Included in Offer? | Notes/Location | ||
| Map showing location of proposed site inside the Delineated Area | ||||
| 1.05 NEIGHBORHOOD, PARKING, LOCATION AMENITIES, AND PUBLIC TRANSPORTATION (OCT 2023) | Included in Offer? | Notes/Location | ||
| Location map showing proposed site is appropriately zoned for a VA Community Based Outpatient Clinic and the development is surrounded by compatible land use zones and in accordance with municipality published future plans. | ||||
| Location map showing proposed site is or will be developed adjacent to compatible businesses or tenants; neighborhood is stable and thriving similarly to area of demarcation (i.e. not in higher crime, property abandonment or blighted than exists elsewhere in designated boundary). | ||||
| Location map and parking plan showing proposed site has a minimum of 175 parking spaces must be available for VA exclusive use and located no more than 250 feet away from the clinic’s main entry. | ||||
| Location map showing proposed site’s primary functional entrance of the Building within safely accessible, walkable 2,640 foot distance of at least seven (7) instances of amenities, two of which are inexpensive or moderately priced fast-food or eat-in restaurants. The remaining five (5) instances fall within at least 2 of the Diverse Use Categories per section 1.05. | ||||
| Location map showing proposed site has a subway, light rail, or bus rapid transit stop located within the immediate vicinity of the Building and not exceeding a safely accessible, walkable 2,640 feet from the principal functional entrance of the building. | ||||
| Location map showing proposed site has stops for two or more public bus or streetcar lines usable by tenant occupants and their customers located within the immediate vicinity of the Building and not exceeding a safely accessible, walkable 1,320 feet from the principal functional entrance of the Building. | ||||
| 3.03 PRICING TERMS (OCT 2022) | Included in Offer? | Notes/Location | ||
| A. GSA Form 1217, Lessor’s Annual Cost Statement. Complete all sections of the 1217. | ||||
| B. GSA Form 1364, Proposal to Lease Space. Complete all sections of the 1364 | ||||
| C. Security Unit Price List. The Offeror shall use the Master Format TICS Table to provide a cost breakdown of the security countermeasures, which were outlined in the security requirements attachment. | ||||
| 3.06 ADDITIONAL SUBMITTALS (OCT 2022) | Included in Offer? | Notes/Location | ||
| A. If the offeror is not the owner of the Property, authorization from the ownership entity to submit an offer on the ownership entity’s behalf. Note, if responding and you are not the property owner, i.e., broker, provide written signed statement from property owner (owner letterhead) authorizing you to represent the owner, in that case the offeror will be the owner and all documentation provided must be signed by and completed accordingly. If not the owner but you responding with an offer on your behalf; the only acceptable document to demonstrate ownership/interest in the property is a notarized Purchase/Sale contract that has been signed by all parties, is not expired and in full force and effect and that is conditional only to the award (or not) of the lease resulting from this procurement | ||||
| B. Satisfactory evidence of at least a conditional commitment of funds in an amount necessary to prepare the Space, including Shell and TI. Such commitments shall be signed by an authorized bank officer, or other legally authorized financing official, and at a minimum shall state amount of loan, term in years, annual percentage rate, and length of loan commitment. Alternatively, if the Offeror is self-financing, Offeror must demonstrate, to the satisfaction of the LCO, that it has adequate financial resources to self-finance the necessary improvements, e.g., income statements, cash flow statements, balance sheets, three (3) months of bank statements showing sufficient on hand stable cash reserves to fund the improvements, letter from the entity’s financial officer. | ||||
| C. Evidence that the Property is zoned in compliance with local zoning laws, including evidence of variances, if any, approved by the proper local authority. If the current zoning is not in compliance, the Offeror must submit a plan and time schedule outlining how they will obtain all necessary zoning approvals prior to construction and how long the necessary zoning approvals will take. | ||||
| D. Evidence of ownership or control of Building or site. If the Offeror owns the Property being offered or has a long-term leasehold interest, the deed or lease must be submitted to the LCO evidencing the Offeror's stated interest in the Property and any encumbrances on the Property. | ||||
| E. If the Offeror does not yet have a vested interest in the Property, but rather has a written agreement to acquire an interest, then the Offeror shall submit a fully executed copy of the written agreement with its offer, together with a statement from the current owner that the agreement is in full force and effect and that the Offeror has performed all conditions precedent to closing, or other form of documentation satisfactory to the LCO prior to award. These submittals must remain current. The Offeror is required to submit updated documents as required. Any written agreement to acquire the interest may not include an option for the purchaser to assign its interest. Also, the offer must indicate that the offeror is willing to agree to include the following language in the Lease: “within 30 days after execution of this Lease, Lessor will demonstrate it has obtained satisfactory title showing fee simple ownership of the property. Fee simple title must be free of any encumbrances that may limit the rights, responsibilities, or liabilities of the parties to this Lease. Lessor’s failure to provide evidence of fee simple ownership within the specified timeframe shall give VA an immediate right to terminate the Lease for default. If a termination for default occurs due to the lessor’s failure to provide fee simple ownership within the specific timeframe, the lessor will not be entitled to any payment whatsoever under the lease” | ||||
| F. Required Proof of Signing Authority: As a condition of lease award, the Government will require one of the following forms of proof of signing authority before the Government executes the Lease: | ||||
| 1. | Corporation. Copy of Articles of Incorporation and bylaws. In addition, a copy of the resolution, signed by the necessary directors of the corporation authorizing the corporate officer who will sign the lease to bind the corporation to the Lease. |
2. Partnership. Copy of Partnership Agreement, Statement of Partnership, or Statement of Limited Partnership and evidence of authority of signatory to bind the partnership if not expressly authorized by the Partnership Agreement.
3. Limited Liability Company. Copy of the Articles of Organization and Operating Agreement. Also, evidence of the authority of the signing manager (if company is manager owned) or member (if the company is member managed) to sign, if not expressly authorized by the Articles of Organization and/or Operating Agreement.
| 4. | Joint Venture. Copy of Joint Venture Agreement and evidence of authority of signatory to bind the Joint Venture to the Lease. | ||||
| G. | If claiming an historic preference in accordance with the Historic Preference paragraph in RLP Section 2, Eligibility and Preferences for Award, Offeror must submit one of the following as documentation that the Property is historic or the site of the offered Property is within a Historic District: a letter from the National Park Service stating that the Property is listed in the National Register of Historic Places (NRHP) or eligible for listing, with a date of the listing/decision; a letter from the State Historic Preservation Office stating that the Property is listed in the NRHP, or on a statewide register, or eligible for inclusion, with a date of the listing/decision; or, the NRHP Identification Number and date of listing available from the NRHP Database found at www.nps.gov/nr. | ||||
| H. | If there is a potential for conflict of interest because of a single agent representing multiple owners, present evidence that the agent disclosed the multiple representation to each entity and has authorization from each ownership entity offering in response to this RLP package. Owners and agents in conflicting interest situations are advised to exercise due diligence with regard to ethics, independent pricing, and Government procurement integrity requirements. In such cases, the Government reserves the right to negotiate with the owner directly. | ||||
| I. The Offeror must have an active registration in the System for Award Management (SAM), via the Internet at https://www.sam.gov/SAM/ prior to the Lease Award Date. Offerors must be registered for purposes of “All Awards,” including completion of all required representations and certifications within SAM. This registration service is free of charge. | |||||
| J. | The Offeror must submit the Fire Protection and Life Safety (FPLS) Information in subparagraph 1, unless the Building meets either exemption in subparagraphs 2 or 3 | ||||
| K. The legal description of the Property and tax ID number associated with the Property, copies of prior year tax notices and prior year tax bills, as well as any other information (such as a fact sheet, 5” wide x 3” high or larger color photograph, site plan, location map, and tax parcel map) in case of multiple tax parcels for an offered Building, or multiple buildings on a tax parcel, and any other information that may affect the assessed value, in order for the Government to perform a complete and adequate analysis of the offered Property. The Offeror is to provide a detailed overview and documentation of any Tax Abatements on the Property as outlined in the “Real Estate Tax Adjustment” paragraph of the Lease. | |||||
| L. A plan and short narrative as necessary to explain how the Offeror will meet the parking requirements. | |||||
| M. The architectural plans for modernization, if the offered Building is not a modern office Building. | |||||
| N. A current asbestos management plan or operations and management plan, along with a current reinspection report (performed within the past 5 years), if the offered Building contains asbestos-containing materials. | |||||
| O. Computer generated plans set to 1/8" = 1'‑0" (preferred meeting sub-paragraphs 1 through 5 | |||||
| P. As provided in the “Amount and Type of Space, Lease Term, and Occupancy Date” paragraph in the RLP, advise whether there are existing vending facilities in the offered Building which have exclusive rights in the Building. | |||||
| Q. Provide evidence demonstrating amenities do or will exist by the Government’s required occupancy date. Such evidence shall include copies of signed leases, construction contracts, or other documentation as deemed acceptable by the LCO. | |||||
| R. No later than the due date for final proposal revisions, the Offeror must submit to the LCO Energy Star® documentation | |||||
| S. | For projects 10,000 RSF and above, the Offeror must provide documentation of the proposed LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN FOR NEW CONSTRUCTION (LEED-NC) credits for Silver level certification. For LEED, this documentation is the LEED-NC scorecard. Along with the proposed scorecard or checklist, the Offeror shall submit a brief statement outlining how each of the proposed credits will be achieved. If pursuing LEED-NC, the Offeror must identify the USGBC LEED Accredited Professionals (APs) as team members, including their roles throughout the project. | ||||
| T. | The Offeror must provide a LEED-ID+C scorecard documenting the proposed credits to meet LEED certification (at the minimum Certified level). Along with the proposed LEED-ID+C scorecard, the Offeror shall submit a brief statement outlining how each of the Credits proposed on the scorecard or checklist will be achieved. In addition, the Offeror must identify the USGBC LEED accredited professionals (APs) as team members, including their roles throughout the project. | ||||
| U. Evidence of seismic safety compliance as required in Section 2 of this RLP. | |||||
| X. If the Offeror requests any deviations, all deviations must be documented on Form 1364 in block labeled “Additional Remarks or Conditions with Respect to this Offer.” VA at its sole discretion will make the decision whether or not to accept the deviation. Any deviations must be requested prior to the request for final proposal revisions. If the Offeror requests any deviations, VA at its sole discretion will make the decision whether to accept the deviation | |||||
| AC. A construction schedule giving the dates on which the various phases of permitting, design and construction (including principal categories of work) will be completed to coincide with the Government's required occupancy date and the milestones as outlined under the Lease. | |||||
| AE. See Paragraph entitled “5.03 852.219-73 VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses.” for additional submittal requirements. | |||||
| AF. See Paragraph entitled “852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.” for additional submittal requirements. | |||||
| 3.07 TENANT IMPROVEMENTS INCLUDED IN OFFER (OCT 2020) | Included in Offer? | Notes/Location | |||
| The Tenant Improvements shall include all the Offeror’s administrative costs, general contractor fees, subcontractor’s profit and overhead costs, Offeror's Project Management fee, design costs, and other associated project fees necessary to prepare construction documents and to complete the TIs | |||||
| 3.08 TURNKEY PRICING WITH DESIGN INTENT DRAWINGS PRIOR TO AWARD (OCT 2017) | Included in Offer? | Notes/Location | |||
| A. Offerors must provide DIDs along with initial offer showing their proposed solution to the requirements contained in this RLP. It is the responsibility of the offeror and their respective design and construction team to develop, review, and complete DIDs and establish final pricing prior to submitting their offer. The Offeror shall base the TI portion of its overall pricing on the proposed DIDs IAW the specifications in this RLP and attachments. This TI price is a fixed price which the Offeror shall include in the lease proposal and will be paid with Lump Sum. There will be no financing or amortization of any kind. The Government reserves the right to make no-cost tradeoffs in the TIs after award. No costs associated with the Building shell or building-specific security shall be included in the TI pricing. | |||||
| B. DIDs, for the purposes of the Lease, are defined as layout line drawings of the leased Space, reflecting all Lease requirements, showing partitions and doors; schematic demolition; voice, data, and electrical outlet locations; finishes; generic furniture layout, and any additional details necessary to communicate the design intent to the lessor’s architect for the purpose of preparing the construction documents (CDs). A full DID set must include the following elements: | |||||
| 1. Cover Sheet; | |||||
| 2. Demolition Plan (if applicable); | |||||
| 3. Construction (Partition) Plan; | |||||
| 4. Power/Communication (Electrical) Plan; | |||||
| 5. Furniture Plan; and | |||||
| 6. Finish Plan. | |||||
| 3.09 SECURITY IMPROVEMENTS INCLUDED IN OFFER (OCT 2022) | Notes/Location | ||||
| All security countermeasures required by the Government for occupancy shall be performed by the successful Offeror as part of the rental consideration, and all improvements shall meet the quality standards and requirements of this RLP package and its attachments. There will be no amortization, the government will pay security improvements along with the TI with a lump sum upon completion and acceptance of the space | |||||
| 3.10 GREEN BUILDING RATING CERTIFICATION FOR TENANT INTERIORS (OCT 2016) | Notes/Location | ||||
| The project TIs shall incorporate any necessary design parameters for the Space to meet Leadership in Energy and Environmental Design for Interior Design and Construction (LEED-ID+C) requirements (at the minimum Certified level) into the Design Intent Drawings (DIDs), if applicable, or Construction Drawings. The Lessor must coordinate TI and shell requirements as necessary to meet the certification | |||||
| 3.11 OPERATING COSTS REQUIREMENTS INCLUDED IN OFFER (JUN 2012) | Notes/Location | ||||
| The Government requires a fully serviced Lease as part of the rental consideration. The base for the operating costs adjustment will be established during negotiations based upon rentable SF. The proposed methodology for operating costs adjustment shall include all items specified in the attached Lease document. The minimum requirements for normal hours, utilities, and janitorial services are specified in the attached Lease document. The offer shall clearly state whether the rental is firm throughout the term of the Lease or if it is subject to annual adjustment of operating costs as indicated above. If operating costs will be subject to adjustment, those costs shall be specified in the proposal. | |||||
| 4.07 FACTOR SUBMITTAL REQUIREMENTS (OCT 2016) | Notes/Location | ||||
| Factor 1 Technical Requirements | |||||
| Sub - Factor 1 - Location | |||||
| Appropriate Land Use - Location Map, Within Delineated Area- Appropriate land use: proposed site is appropriately zoned for a VA Community Based Outpatient Clinic and the development is surrounded by compatible land use zones and in accordance with municipality published future plans | |||||
| Neighborhood - Location map showing surrounding business and/or other tenants. Neighborhood compatibility to adjacent existing businesses or tenants; neighborhood is stable and thriving similarly to area of demarcation (ie not in higher crime, property abandonment or blighted than exists elsewhere in designated boundary) | |||||
| Amenities - Employee Services: Location map showing proposed site’s primary functional entrance of the Building within safely accessible, walkable 2,640 foot distance of at least seven (7) instances of amenities, two of which are inexpensive or moderately priced fast-food or eat-in restaurants. The remaining five (5) instances fall within at least 2 of the Diverse Use Categories per section 1.05. | |||||
| Amenities - Transit Accessibility (Subway, light rail, or bus rapid transit stop): Location map showing proposed site has a subway, light rail, or bus rapid transit stop located within the immediate vicinity of the Building and not exceeding a safely accessible, walkable 2,640 feet from the principal functional entrance of the building | |||||
| Amenities - Transit Accessibility (Public bus or streetcar lines stop): Location map showing proposed site has stops for two or more public bus or streetcar lines usable by tenant occupants and their customers located within the immediate vicinity of the Building and not exceeding a safely accessible, walkable 1,320 feet from the principal functional entrance of the Building | |||||
| Access: Location map showing proposed site is less than 5 miles to a major highway. | |||||
| Parking - Location map showing proposed site has a minimum of 100 parking spaces must be available for VA exclusive use and located no more than 250 feet away from the clinic’s main entry. | |||||
| Visibility and Direct Access - Location map showing proposed site is easily accessible from major roads and highways without obstruction of site from roadway. | |||||
| Proximity to Existing Hospitals with Emergency Rooms Location map showing proposed site is within 1 mile of a Hospital with ER | |||||
| Flooding and Environmental Issues - Written statement and map showing location of the site outside of the 100-Year Flood Plain and free of major environmental constraints, bodies of water, known prior contamination or any other obstacle that could delay construction process or impede veteran access once opened. | |||||
| Sub - Factor 2 - A-E Design – Design Intended Drawings and written plans demonstrating that the A/E embraces the VA standard for PACT CBOC Design and provides a design based upon the requirements set forth in the VA Technical Information Library. | |||||
| Sub - Factor 3 - Emergency Response - Written plan for response time to address problem issues with EMS/custodial issues and/or emergencies. | |||||
| Sub - Factor 4 - Contractor’s Team - Offeror must provide a written Plan indicating qualified design, construction and property management partners with a profile of each company, team leads, and roles in the buildout and follow-on lease. | |||||
| Sub - Factor 4 - Contractor’s Team - Architect / Engineering Team. Offeror must provide a Plan demonstrating qualified team consisting of A-E that has mechanical, electrical, and architectural (plus civil if build-to-suit) expertise, project lead is noted as a registered Design Profession that has at least 10 years in design (2+ years medical design). | |||||
| Sub - Factor 4 - Contractor’s Team - Construction Contractor Team: Offeror must provide a Plan demonstrating Construction Contractor has at least 1 project as the GC in the medical field, project lead has 5 years’ experience (5 in Florida; 5 in medical) construction on two or more substantially similar construction projects. | |||||
| Sub - Factor 4 - Contractor’s Team - Property Management Team. Offeror must provide a Plan demonstrating qualified property management team location in relation to the facility and demonstrating at a minimum current or some prior medical facility experience. | |||||
| Sub - Factor 5 – Occupancy - Offeror must provide a Plan indicating the number of days after lease is awarded that the space shall be available for occupancy with a complete construction schedule showing completion dates for all milestones | |||||
| Sub - Factor 6 – Available Space: Offeror must provide drawing of existing offered space showing location in the building and square footage of offered space. | |||||
| Factor 2 Past Performance: | |||||
| Offeror must provide three references for past lease experience, to include names and telephone numbers and any other relevant information. Offerors shall use Exhibit P to request the Past Performance Questionnaire to be filled out by their cited references. | |||||
| Factor 3 Price: | |||||
| Offeror must fill out completely Exhibit K (Master Format TICS Table for TI Costs) and provide with the offer | |||||
| Offeror must fill out completely Exhibit L (Security Unit Price List FSL II) and provide with the offer | |||||
| Offerors must fill out completely Exhibit F (Global Proposal to Lease Space Form 1364 and provide with the offer | |||||
| Offerors must fill out completely Exhibit G GSA Form 1217, Lessor’s Annual Cost Statement | |||||
| 4.08 | EVALUATION DOCUMENTATION REQUIREMENTS (OCT 2023) | Included in Offer? | Notes/Location | ||
| Offers must fully comply with this EXHIBIT X - Deliverables IAW RLP 36C248-24-R-0040, offerors must fill out and sign this form and specifically write the location stating the file name and page where each required document is located in the proposal. | |||||
| Acknowledged Amendments | Included in Offer? | Notes/Location | |||
| Amendment # |
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