25.09.15 - Fleet Mtnc Bldg Addition Design-Build v2.pdf

Request for Qualifications No. CP-10232025

Architectural and Engineering Services for Design-Build Harnett County Fleet Maintenance Building Addition

Due Date:

Time:

October 23, 2025

3:00 PM

Receipt Location: Harnett County Resource Center and Library

Finance Department Attn: Renea Warren-Ford Procurement Manager 455 McKinney Parkway Lillington, NC 27546

Non-Mandatory Pre-Submittal Conference

Date: October 13, 2025 Time: 2:00 PM Location Harnett County Resource Center and Library Finance Department Conference Room on the 2nd Floor 455 McKinney Parkway

Procurement Contact:

Renea Warren-Ford Procurement Manager 910-814-6101 bids@harnett.org

Contents

1 Notice of Advertisement

2 Submittal Details

2.1 SUBMISSION DEADLINE

2.2 SUBMISSION REQUIREMENTS

2.3 NON-MANDATORY PRE-SUBMITTAL CONFERENCE

2.4 SUBMITTAL QUESTIONS

2.5 ADDENDA

2.6 COMMUNICATION

3 Introduction

3.1 PURPOSE

3.2 COUNTY

4 Project Background

5 Project Description and Scope of Services

6 Detailed Submittal Requirements and Instructions

6.1 TERMS OF SUBMISSION

6.2 STATEMENT OF QUALIFICATIONS FORMAT

6.2.1 Section A – Cover Letter

6.2.2 Section B – Firm Background and experience

6.2.3 Section C – Project Team

6.2.4 Section D – Project Experience

6.2.5 Section E – Project Management and Quality Control

6.2.6 Section F – Project Approach and Methodology

6.2.7 Section G – Required Forms

7 Evaluation Criteria and Selection Process

7.1 SELECTION PARTICIPANTS

7.2 EVALUATION SELECTION PROCESS

7.3 AWARD PROCEDURE

8 General Conditions and Requirements

8.1 TERMS OF CONTRACT

8.2 CONTRACTUAL OBLIGATIONS

8.3 MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE)

8.4 EQUAL EMPLOYMENT OPPORTUNITY

8.5 DRUG-FREE WORKPLACE

8.6 EXPENSE OF FIRM

8.7 E-VERIFY

8.8 NONDISCRIMINATION

8.9 INSURANCE

8.10 INDEMNIFICATION

9 Appendix A – SOQ Submission Form

10 Appendix B – Addendum and Anti-Collusion

11 Appendix C – Template Design Contract

1 NOTICE OF ADVERTISEMENT

Harnett County, North Carolina

Request for Qualifications No. CP-10232025 Architectural and Engineering Services for Design-Build

Statements of Qualifications (SOQs) will be received by the Harnett County’s Finance Department at the Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, NC 27546 until 3:00 PM Local Time on October 23, 2025. Late submittals will not be accepted.

Harnett County, North Carolina, through Project Management, is seeking SOQs from qualified

Architectural or Engineering (A/E) firms interested in providing design-build services for the

Harnett County Fleet Maintenance Building Addition, as outlined in this solicitation.

As a Request for Qualifications (RFQ), responding firms are not required to submit price information nor work product with submittal packages. Compliance with N.C.G.S. 143-64.31 is required.

This solicitation may be examined at the Harnett County Resource Center and Library, Finance Department, 455 McKinney Parkway, Lillington, NC 27546, Monday through Friday between the hours of 8:00 am and 5:00 pm. Copies of the solicitation may be obtained from the locations listed below:

Copies of the solicitation may be obtained from the locations listed below:

1. Download the Solicitation Documents from the Harnett County website:

https://www.harnett.org under Finance Department/Bid Opportunities

2. Download the Solicitation Documents from the State of North Carolina eVP website:

https://evp.nc.gov/solicitations/ (Search County of Harnett)

A Non-Mandatory, Pre-Submittal Conference will be held on October 13, 2025 at 2:00 PM Local Time at the Harnett County Resource Center and Library, Conference Meeting Room 240, 455 McKinney Parkway, Lillington, NC 27546. Chris Johnson, Harnett County Capital Projects Manager, will be on hand to give a brief overview of the project and to answer questions.

Attendance at this meeting is strongly encouraged.

Harnett County reserves the right to reject any or all submittals, to waive technicalities and to make such selection deemed in its best interest. With limited response, Harnett County reserves the right to extend the solicitation opening date as appropriate to ensure a competitive procurement process.

A North Carolina Architectural and/or Engineering License is required for this project.

https://www.harnett.org/finance/?btid=2&bid=1347 https://evp.nc.gov/solicitations/ http://www.ips.state.nc.us/

Offerors are required to comply with the non-collusion requirements set forth in the Solicitation Documents.

Harnett County encourages good faith effort outreach to Minority Businesses (HUB Certified) and Small Businesses.

--End of Advertisement--

2 SUBMITTAL DETAILS

2.1 SUBMISSION DEADLINE

All submittals for the services specified are to be received by the Harnett County Finance

Department no later than 3:00 PM Local Time on October 23, 2025, per the instructions below. Any submittals received after this date and time shall be rejected without exception.

2.2 SUBMISSION REQUIREMENTS

The Statement of Qualifications must be submitted to the Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, NC 27546 via UPS, FedEx or hand delivery and marked “Fleet Maintenance Building Addition RFQ” on the outside of the envelope.

The submittal must be signed by a person who is authorized to bind the proposing Company. Instructions for preparing the SOQ are provided herein.

Email or faxed submissions will not be accepted.

There is no expressed or implied obligation for Harnett County to reimburse Offerors for any expenses incurred in preparing a response to this request.

Harnett County reserves the right to reject any or all submittals, to waive technicalities and to make such selection deemed in its best interest. Harnett County reserves the right to award to multiple vendors. Harnett County reserves the right to cancel this RFQ.

2.3 NON-MANDATORY PRE-SUBMITTAL CONFERENCE

A Non-Mandatory, Pre-Submittal Conference will be held on October 13, 2025, at 2:00 PM

Local Time at the Harnett County Resource Center and Library, Conference Meeting

Room 240, 455 McKinney Parkway, Lillington, NC 27546. Chris Johnson, Harnett County

Capital Projects Manager, will be on hand to give a brief overview of the project and to answer questions. Attendance at this meeting is strongly encouraged.

2.4 SUBMITTAL QUESTIONS

Submittal questions will be due on or before 2:00 PM Local Time on October 6, 2025.

The primary purpose is to provide participating Offerors with the opportunity to ask questions, in writing, related to the RFQ.

Submit questions by e-mail to Renea Warren-Ford at bids@harnett.org by the deadline shown above. The email should identify the RFQ number and project title. All questions and answers may be posted as addenda on the Harnett County and the North Carolina eVP websites. Links are available on the advertisement page.

mailto:bids@harnett.org

2.5 ADDENDA

Harnett County may modify the RFQ prior to the date fixed for submission of SOQs by the issuance of an addendum.

Should an Offeror find discrepancies or omissions in this RFQ, or any other documents provided by Harnett County, the Offeror should immediately notify the County of such potential discrepancy in writing via email as noted above.

Any addenda to these documents shall be issued in writing. No oral statements, explanations, or commitments by anyone shall be of effect unless incorporated in the written addenda. Receipt of Addenda shall be acknowledged by the Offeror on Appendix

B, Addendum and Anti-Collusion form.

2.6 COMMUNICATION

All communications, any modifications, clarifications, amendments, questions, responses or any other matters related to this Request for Qualifications must be made only through the Procurement Contact noted on the cover of this RFQ. A violation of this provision is cause for the County to reject a Company’s SOQ. Contact with the Harnett County Board of County Commissioners or other County employees is not permitted and may be grounds for disqualification.

3 INTRODUCTION

3.1 PURPOSE

Harnett County, through Project Management, is seeking SOQs from qualified

Architectural and/or Engineering (A/E) firms to provide full architectural and engineering services related to design and construction administration services of a Building Addition to the existing Harnett County Fleet Maintenance facility. The Architectural and/or

Engineering (A/E) firm will be required to provide professional services in conjunction with the services of a Design-Build firm. The project consists of a complete design of one new

40’x80’ Pre-Engineered Metal Building located at 1100 E. McNeill Street, Lillington, North

Carolina.

3.2 COUNTY

The County (estimated population 140,000) is located between the Piedmont, Sandhills and the Coastal Plain of North Carolina. The County provides its citizens with a full array of services that include public safety, water/wastewater utilities and sanitation, human services, cultural and recreational activities, and general government administration.

4 PROJECT BACKGROUND

The existing Harnett County Fleet Maintenance facility is located at 1100 E. McNeill Street in Lillington, North Carolina. The County intends to deliver the project using the Design-Build method which will require the selected design team to have extensive experience working with Construction

Managers in a teaming environment.

5 PROJECT DESCRIPTION AND SCOPE OF SERVICES

The project description and scope of services includes but is not limited to:

• The selected firm will provide complete design of a 40’x80’ pre-engineered metal building addition to the existing facility. The addition to include civil, structural, mechanical, electrical, and architectural design.

• All general conditions such as a building permit, full-time Superintendent, dumpsters, portable toilets, surveying, etc. to be included.

• Work to include three (3) new 12’x14’ overhead (OH) doors to be motor operated.

• Work to include new foundations and 6” concrete slab. Thickened slabs to be included where lifts may be mounted in the future by others.

• Work to include gas fired unit heaters to provide heat only for the new addition. New louvers to be included as needed as the two current louvers will need to be removed to accommodate new addition.

• New LED lighting to be ceiling mounted along with receptacles and light switches to meet code. One 220v electrical outlet to be included for welding machine in left rear portion of the new addition.

• No ceiling grid or tiles to be included. This will be in contrast to the existing grid ceiling system currently installed.

• Work to include one (1) new water line to exterior mounted spigot. No other plumbing is included.

• Work to include removal of trees where new addition is to go; will be cleared and grubbed and backfill brought in to accommodate new concrete foundations and slab.

• Work to include removal of existing fence where new building is to be built. The fence that is not in the building footprint will not be removed.

• Work to include new 20’ wide by 80’ long 6” tick concrete apron running in front of the OH doors.

• Work to include 20’ of #57 stone spread 4” thick in front of the new concrete apron t tie into and blend into existing gravel parking/driveway. Other disturbed area surrounding the new building to be seeded and strawed. No other landscaping to be included at this time.

• The existing wood partition at the current shop will be left as is and new wall will be extended into the new addition.

• Work to include air lines to run from air compressor location and stubbed/capped at ceiling level over each bay. Extension of air lines or hose reels as well as connection to owner provided air compressor will be performed by others and does not need to be included.

• Work to include one (1) new 3070 personnel door leading from new addition to exterior.

• Work to include two (2) electrical outlets to be mounted on the exterior of the new addition.

The Architect/Engineer shall provide traditional basic architectural and engineering services including civil, structural, mechanical, plumbing. The contracted services will include full and complete design services including site evaluation and planning, building program identification and verification, special early trade bidding packages, schematic design, design development, construction documents including project specifications and project manual, cost estimating at each design phase, bidding services as needed, construction administration/supervision/quality control, and project close out.

Harnett County intends to deliver the project using the Design-Build delivery method. The design firm selected will be responsible for collaboration and coordination with the Capital Projects

Manager during all phases of design and construction. This coordination may include, but not be limited to, charettes and general meetings to determine constructability, budget reconciliation and project value decision making.

6 DETAILED SUBMITTAL REQUIREMENTS AND INSTRUCTIONS

6.1 TERMS OF SUBMISSION

All material received from a person or company (“Respondent”) in response to this solicitation shall become the property of Harnett County and will not be returned to the

Respondent. All costs incurred by a Respondent in preparing, submitting, or presenting submissions are the Respondent’s sole responsibility and Harnett County shall not reimburse the Respondent. All responses to this solicitation will be considered a public record and subject to disclosure under applicable public records law.

Any material in a response which the Respondent considers a trade secret and exempt from disclosure as a public record under applicable law, including N.C.G.S. §§ 132-1.2 and 66-152, must be properly designated as a trade secret. In order to properly designate such material, the Respondent must: (i) submit any trade secret materials in a separate envelope, or file, from all other submitted material, being clearly marked as “Trade Secret

– Confidential and Proprietary Information,” and (ii) stamp the same trade secret/confidentiality designation on each page of the materials therein which contain trade secrets.

To the extent consistent with public records law, Harnett County will make reasonable efforts to maintain the confidential nature of trade secrets, as determined by Harnett County and subject to the conditions set forth herein. Respondent understands and agrees by submitting a response to this solicitation, that if a request is made to review or produce a copy of any information in the Respondent’s materials which was properly labeled by the

Respondent as a trade secret, Harnett County will notify the Respondent of the request and the date that such materials will be released to the requestor unless the Respondent obtains a court order enjoining that disclosure. If the Respondent fails to obtain the court order enjoining disclosure prior to that date, Respondent understands and agrees that

Harnett County will release the requested information to the requestor on that date.

Furthermore, the Respondent also agrees to indemnify and hold harmless Harnett County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that has been designated as a trade secret by Respondent.

6.2 STATEMENT OF QUALIFICATIONS FORMAT

The County desires all responses to be identical in format in order to facilitate comparison. While the County’s format may represent a departure from the vendor’s preference, the County requests adherence to the format. All responses are to be in the format described below.

Offerors should prepare their SOQ in accordance with the instructions outlined in this section. The submittal should be one (1) complete document. Each Offeror is required to submit the SOQ electronically – Refer to Section 2.2. The SOQ should be prepared as simply as possible and provide a straightforward, concise description of the Offeror’s capabilities to satisfy the requirements of the RFQ.

The utmost attention should be given to accuracy, completeness, and clarity of content.

All parts, pages, figures, or tables should be numbered and clearly labeled. Response information should be limited to pertinent information only. Marketing and sales type information is not to be included.

The total length of the submittal, including cover letter, should be no more than 30 single-sided pages. Submittals should be on 8 ½” x 11” paper with an 11-point minimum text size.

Key personnel resumes may also be provided as an appendix to the document and will not count against the page limit. Covers, section acknowledgements, and the required forms, do not count against the page limit.

The submittal should be organized into the following sections:

• Section A – Cover Letter

• Section B – Firm Background and Experience

• Section C – Project Team

• Section D – Project Experience

• Section E – Project Management and Quality Control

• Section F – Project Approach and Methodology

• Section G – Required Forms o Appendix A – SOQ Submission Form o Appendix B – Addenda Receipt and Anti-Collusion

Omissions and incomplete answers may be deemed unresponsive.

6.2.1 SECTION A – COVER LETTER

The cover letter shall briefly introduce your firm, principal in charge, and area(s) of experience in which your firm is seeking consideration. Also include the following;

▪ Expression of firm’s interest in the work.

▪ Statement of whether firm is on register with the Secretary of State.

▪ Prequalification with the NCDOT for relevant discipline codes, as defined by the firm.

▪ Statement regarding the firm’s possible conflicts of interest concerning the work.

▪ Legal company name and DBA (if applicable).

▪ Corporate headquarters’ address, phone number and Website address.

▪ Location Providing Service (if different from headquarters), address and telephone number.

▪ Name of single point of contact, title, direct telephone number and/or extension and direct email address.

▪ Name of person with binding authority, title, address, direct telephone number and/or extension and email address.

▪ Make the following representations and warranty in the cover letter, the falsity of which might result in rejection of its Statement of Qualifications:

• “The information contained in this SOQ or any part thereof, including any exhibits, schedules, and other documents and instruments delivered or to be delivered to the County, is true, accurate, and complete. This SOQ includes all information necessary to ensure that the statements therein do not in whole or in part mislead the County as to any material facts.”

6.2.2 SECTON B – FIRM BACKGROUND AND EXPERIENCE

▪ Provide a representative summary of the firm’s specialized experience and/or expertise as it relates to providing the services outlined in this solicitation. Reference an overview related to its history, overall size, and experience with developing conceptual designs and cost estimates for similar projects.

▪ State whether the firm has been sued or had a claim filed against it for defective design or errors and omissions in the last five (5) years. If the answer is “yes” please provide details of each suit or claim and the resolution of the matter.

6.2.3 SECTION C – PROJECT TEAM

▪ Provide a detailed organization chart that presents an adequately staffed team to be dedicated to these services. This should include the project manager, engineers and/or architects, and other supporting staff to be used in completion of the work. Information to be included in this section shall include:

▪ Professional, relevant qualifications for up to ten (10) projects for each team member, including the projects listed under the Project Experience section below in which the project team individual(s) had a significant role.

▪ Include North Carolina license information for Engineers, Architects and/or

Surveyors assigned to this project.

▪ Office location and number of years each employee has worked with their current firm.

▪ Available time, in percentage, that each team member may commit to these services, current workload and municipal projects awarded.

▪ Familiarity with the area where this project is to be located.

▪ Administration capabilities.

▪ The specific experience the proposed program manager has in managing related or similar programs.

▪ Subconsultants to be utilized in the execution of the project must be clearly identified within the organizational chart. Provide relevant qualifications for up to five projects for each subconsultant proposed as part of the project team.

Projects listed should demonstrate prior successful teaming with the respondent.

6.2.4 SECTION D – PROJECT EXPERIENCE

Provide a minimum of five (5) representative projects, similar in scope, that your firm has completed. Include the following information for each project:

▪ Owner’s name and title.

▪ Owner’s contact person’s name, address, telephone number, and email address.

▪ Title and description of the project.

▪ Date of project and at what capacity the firm worked.

▪ Description of the services provided.

▪ Engineer’s estimate of probable cost versus actual cost.

▪ Estimated construction schedule versus actual completion.

▪ Change order history including reasons for any increase or decrease to the contract cost and duration.

6.2.5 SECTION E – PROJECT MANAGEMENT AND QUALITY CONTROL

▪ Provide a brief description of the checklist, systems and methods employed by the firm to effectively manage the project, including a summary on the management of goal setting, managing client expectations, communications, scope, approach, quality control, managing project schedule, cost, risk, and stakeholders within prescribed constraints and change management.

6.2.6 SECTION F – PROJECT APPROACH AND METHODOLOGY

▪ Discuss your firm’s approach to this project including the team and consultants.

Why should Harnett County select your firm for these services?

6.2.7 SECTION G – REQUIRED FORMS

Submittals must include the following documents:

• Appendix A – Statement of Qualifications Submission SOQ (signed)

• Appendix B – Addenda Receipt and Anti-Collusion (signed)

7 EVALUATION CRITERIA AND SELECTION PROCESS

7.1 SELECTION PARTICIPANTS

a. Maintaining the integrity of the RFQ process is of paramount importance for the

County. To this end, do not contact any member of the Harnett County Board of

Commissioners, or any member of the Harnett County staff regarding the subject matter of this RFQ until a selection is made, other than the County’s designated contact person identified in the introduction to this RFQ. Failure to abide by this requirement shall be grounds for disqualification from this selection process.

b. The Owner will establish an RFQ Evaluation Team to review and evaluate the submittals independently in accordance with the published evaluation criteria.

c. Harnett County reserves the right to conduct interviews with a shortlist of selected respondents.

d. At its sole discretion, the Owner may ask written questions of Offerors, seek written clarification, and conduct discussions with Offerors on the submittals.

e. At the Owner’s discretion, it will initiate negotiations with the Preferred Offeror. The

“Preferred Offeror” is the Offeror that the Owner determines achieves the apparent best overall ranking. If the Owner is unable to execute a contract with the Preferred

Offeror, negotiations with the Preferred Offeror may be terminated, and provided that such negotiations are terminated in writing, the Owner may proceed to negotiate with the next Preferred Offeror. The Owner will continue in accordance with this procedure until a contract agreement is reached or the selection process is terminated. Negotiations are at the Owner’s sole discretion.

7.2 EVALUATION SELECTION PROCESS

A weighted analysis of the evaluation criteria will be utilized to determine the Vendor that represents the best value solution for the County.

In the evaluation and scoring/ranking of Offerors, the Owner will consider the information submitted in the RFQ with respect to the evaluation criteria set forth in the RFQ as follows on the next page:

RFQ Evaluation Criteria Weights

Project Experience

45%

Specialized or appropriate project experience;

Past performance on similar projects;

Understanding of specific needs for this project; and

Records of successfully completed projects without major legal or technical difficulties.

Project Team and Availability of Resources

35%

Qualified staff and proposed consultant team for the project;

Current workload and availability to support the project;

Familiarity with the area where the project is located; and

Administration capabilities.

Project Management and Quality Control

10% Project management with respect to project goals, communication, and cost/schedule control; and

Ability to address project challenges in a timely and definitive manner.

Project Approach 10%

Proposed approach for the project including team and consultants.

The initial evaluation criteria/factors and relative weights listed below will be used to recommend selection of the Proposed Offeror or for the purpose of selecting Short-Listed

Offerors. The County may choose to award without engaging in interview discussions.

After identification of Short-Listed Offerors, the Owner may or may not decide to invite

Short-Listed firms for interviews/demonstrations. If interviews are scheduled with the

Short-Listed Offerors, previous evaluation and rankings are not carried forward. For the purpose of selecting a Preferred Offeror, the evaluation criteria will be given the following relative weights:

RFQ Interview Evaluation Criteria Weights

Project Team and Availability of Resources;

60% Project Experience; and

Project Management, Approach, and Quality Control.

Quality and Relevance of Interview as it Relates to the Scope of the RFQ. 40%

7.3 AWARD PROCEDURE

The County reserves the right to make an award without further discussion of the submittals received. It is understood that any SOQ submitted will become part of the public record.

A submittal may be rejected if it is incomplete. Harnett County may reject any or all submittals and may waive any immaterial deviation in a submittal.

The County may accept the SOQ that best serves its needs, as determined by County officials in their sole discretion.

More than one submittal from an individual, firm, partnership, corporation or association under the same or different names will not be considered.

County may select and enter negotiations with the next most advantageous Offeror if negotiations with the initially chosen Offeror are not successful.

The award document will be a Contract incorporating, by reference, all the requirements, terms and conditions of the solicitation and the Offeror’s SOQ as negotiated.

8 GENERAL CONDITIONS AND REQUIREMENTS

8.1 TERMS OF CONTRACT

Harnett County has the right to reject any or all submittals, to engage in further negotiations with any Company submitting an SOQ, and/or to request additional information or clarification.

All SOQ submitted in response to this request shall become the property of Harnett County and as such, may be subject to public review.

8.2 CONTRACTUAL OBLIGATIONS

The contents of this submittal and the commitments set forth in the selected SOQ shall be considered contractual obligations if a contract ensues. Failure to accept these obligations may result in cancellation of the award. All legally required terms and conditions shall be incorporated into final contract agreements with the selected Provider(s).

All payroll taxes, liability and worker’s compensation are the sole responsibility of the

Proposer. The Proposer understands that an employer/employee relationship does not exist under this contract.

8.3 MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE)

It is the policy of Harnett County that Minority Businesses (MBEs), Women businesses

(WBEs), Disadvantaged Business Enterprises (DBEs) and other small businesses shall have the opportunity to compete fairly in contracts financed in whole or in part with public funds. Consistent with this policy, Union County will not allow any person or business to be excluded from participation in, denied the benefits of, or otherwise be discriminated against in connection with the award and performance of any contract because of sex, race, religion, or national origin.

8.4 EQUAL EMPLOYMENT OPPORTUNITY

All Firms will be required to follow Federal Equal Employment Opportunity (EEO) policies.

Harnett County will affirmatively assure that on any project constructed pursuant to this advertisement, equal employment opportunity will be offered to all persons without regard to race, color, creed, religion, national origin, sex, and marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age.

8.5 DRUG-FREE WORKPLACE

During the performance of this Request, the Firm agrees to provide a drug-free workplace for his employees; post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specify the actions that will be taken against employees for violations of such prohibition; and state in all solicitations or advertisements for employees placed by or on behalf of the firm that the Firm maintains a drug-free workplace.

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor/firm in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the Request.

8.6 EXPENSE OF FIRM

The Owner accepts no liability for the cost and expenses incurred by firms in responding to this Procurement. Each Firm that enters the Procurement process shall prepare the required materials and the SOQ at its own expense and with the express understanding that the Firm cannot make any claims whatsoever for reimbursement from the Owner for the costs and expenses associated with the process, even in the event the Owner cancels this Project or rejects all submittals.

8.7 E-VERIFY

E-Verify is the federal program operated by the United States Department of Homeland

Security and other federal agencies, or any successor or equivalent program, used to verify the work authorization of newly hired employees pursuant to federal law.

Vendor/Firm shall ensure that Firm and any Subcontractor performing work under this contract: (i) uses E-Verify if required to do so; and (ii) otherwise complies with applicable law.

8.8 NONDISCRIMINATION

Pursuant to Section 109 of the Housing and Community Development Act of 1974, no person in the United States shall on the ground of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds available under this title.

8.9 INSURANCE

One or more of the following insurance limits may be required if it is applicable to the project. The County reserves the right to require additional insurance depending on the nature of the agreement.

At Contractor’s sole expense, Contractor shall procure and maintain the following minimum insurances with insurers authorized to do business in North Carolina and rated

A-VII or better by A.M. Best, or as otherwise authorized by the Union County Risk

Manager.

A. WORKERS’ COMPENSATION

Statutory (coverage for three or more employees) limits covering all employees, including Employer’s Liability with limits of:

$500,000 Each Accident $500,000 Disease – Each Employee $500,000 Disease – Policy Limit

B. COMMERCIAL GENERAL LIABILITY

(for any agreement unless otherwise waived by the Risk Manager) Covering Ongoing and Completed Operations involved in this Agreement.

$2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $1,000,000 Each Occurrence $1,000,000 Personal and Advertising Injury Limit

C. COMMERCIAL AUTOMOBILE LIABILITY

(for any agreement involving the use of a contractor vehicle while conducting services associated with the agreement)

$1,000,000 Combined Single Limit – Any Auto

D. PROFESSIONAL LIABILITY

(only for any agreement providing professional services such as engineering, architecture, surveying, consulting services, etc.)

$1,000,000 Claims Made

Contractor shall provide evidence of continuation or renewal of Professional

Liability Insurance for a period of two (2) years following termination of the

Agreement.

ADDITIONAL INSURANCE REQUIREMENTS

A. The Contractor’s General Liability policy shall be endorsed, specifically or generally, to include the following as Additional Insured:

HARNETT COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES ARE

INCLUDED AS ADDITIONAL INSURED WITH RESPECTS TO THE GENERAL

LIABILITY INSURANCE POLICY.

Additional Insured status for Completed Operations shall extend for a period of not less than three (3) years from the date of final payment.

B. Before commencement of any work or event, Contractor shall provide a Certificate of Insurance in satisfactory form as evidence of the insurances required above.

C. Contractor shall have no right of recovery or subrogation against Harnett County

(including its officers, agents and employees).

D. It is the intention of the parties that the insurance policies afforded by contractor shall protect both parties and be primary and non-contributory coverage for any and all losses covered by the above-described insurance.

E. Harnett County shall have no liability with respect to Contractor’s personal property whether insured or not insured. Any deductible or self-insured retention is the sole responsibility of Contractor.

F. Notwithstanding the notification requirements of the Insurer, Contractor hereby agrees to notify County’s Risk Manager at 455 McKinney Parkway, Lillington, NC

27546 within two (2) days of the cancellation or substantive change of any insurance policy set out herein. H a r n e t t , in its sole discretion, may deem failure to provide such notice as a breach of this Agreement.

G. The Certificate of Insurance should note in the Description of Operations the following:

Department:

Contract #:

H. Insurance procured by Contractor shall not reduce nor limit Contractor’s contractual obligation to indemnify, save harmless and defend Harnett County for claims made or suits brought which result from or are in connection with the performance of this Agreement.

I. Certificate Holder shall be listed as follows:

County of Harnett Post Office Box 760

J. If Contractor is authorized to assign or subcontract any of its rights or duties hereunder and in fact does so, Contractor shall ensure that the assignee or subcontractor satisfies all requirements of this Agreement, including, but not limited to, maintenance of the required insurances coverage and provision of certificate(s) of insurance and additional insured endorsement(s), in proper form prior to commencement of services.

8.10 INDEMNIFICATION

Contractor agrees to protect, defend, indemnify and hold Harnett County, its officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of this agreement and/or the performance hereof that are due, in whole or in part, to the negligence of the Contractor, its officers, employees, subcontractors or agents.

Contractor further agrees to investigate, handle, respond to, provide defense for, and defend the same at its sole expense and agrees to bear all other costs and expenses related thereto.

“Intentionally Left Blank”

9 APPENDIX A – SOQ SUBMISSION FORM

RFQ CP-2025-1023 Architectural and Engineering Services for Design-Build

Submit with SOQ

This SOQ is submitted by:

It is understood that Harnett County reserves the right to reject any and all submittals, to make awards according to the best interest of the County, to waive formalities, technicalities, to recover and re-advertise this project. Statement of Qualifications is valid for 120 calendar days from the due date and is submitted by an executive of the company that has authority to contract with Harnett County, NC.

Company Legal Name:

Representative Name:

Representative Signature:

Representative Title:

Address:

City/State/Zip:

Email Address:

Phone Number:

Website Address:

Name:

Title:

Signature:

Date:

10 APPENDIX B – ADDENDUM AND ANTI-COLLUSION

RFQ CP-2025-1023 Architectural and Engineering Services for Design-Build

Submit with SOQ

Please acknowledge receipt of all addenda by including this form with your submittal. Any questions or changes received will be posted as an addendum on the Harnett County website and/or the NC eVP Website. It is your responsibility to check for this information.

Addendum No. Date Downloaded

I certify that this SOQ is made in good faith and without collusion with any other offeror or officer or employee of Harnett County.

Legal Company Name:

Name:

Title:

Email Address:

Signature:

Date:

https://www.unioncountync.gov/departments/bids-procurement/current-bids https://www.unioncountync.gov/departments/bids-procurement/current-bids

11 APPENDIX C – TEMPLATE DESIGN CONTRACT

RFQ CP-2025-1023 Architectural and Engineering Services for Design-Build

Do Not Submit with SOQ

AIA Document B133-2019

Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor

Edition, as modified by Owner.