25-757 Mental_Behavioral Health.pdf

Request for Proposal (RFP) School-Based Mental and Behavioral Health Services

Issued by: Roseburg Public Schools RFP Number: 25-757

Issue Date: August 14, 2025 Proposal Due Date: September 16, 2025, 2:00 PM PT

I. Purpose

Roseburg Public Schools is seeking proposals from qualified mental and behavioral health providers to deliver school-based support, including therapeutic services, to students in grades Preschool–12. The selected provider will supply eight (8) licensed mental health professionals to be embedded across the district’s school sites. These professionals will support students with Tier II and Tier III mental and behavioral health needs in collaboration with school teams.

This partnership is expected to be cost-neutral to the school district, with the selected provider responsible for billing services through Medicaid and other eligible insurance sources under Oregon’s School-Based Health Services (SBHS) program.

II. Background

Roseburg Public Schools serves over 5,000 students across eight elementary schools, two middle schools, and one high school. The district is committed to providing a safe, inclusive, and supportive learning environment in which every student receives the care, instruction, and support needed to thrive.

The district currently partners with a local behavioral health agency and seeks to formalize and expand this support to ensure consistent therapeutic presence across all school levels. This initiative aligns with the district’s strategic commitment to whole child wellness.

III. Scope of Services

The selected provider(s) will:

● Deploy a minimum of eight (8) licensed mental health professionals:

○ 4 mental health professionals to support the 8 elementary schools

○ 2 mental health professionals for the 2 middle schools

○ 2 mental health professionals for the high school

● Deliver direct, school-based mental and behavioral health services for students with elevated needs

● Collaborate with school counselors, social workers, administrators, and Student Support Teams

● Maintain all necessary licensure, certifications, and compliance with HIPAA, FERPA, and Oregon SBHS Medicaid billing guidelines

● Conduct Medicaid and third-party billing for reimbursable services

● Provide supervision, documentation, and reporting in accordance with legal and ethical standards

● Participate in district-initiated coordination meetings as needed

The District will:

● Provide office and meeting space in each assigned school building

● Assist with onboarding, staff introductions, and scheduling support

● Coordinate referrals and communication between school staff and assigned therapists

● Not provide direct funding for services — the provider is expected to manage all billing and revenue through Medicaid and eligible payers

The District may, at its sole discretion, contract with more than one provider to meet its service goals.

IV. Proposal Requirements

Each proposal must include:

1. Executive Summary

2. Organization Profile

○ Experience with school-based mental/behavioral health services

○ Qualifications and licensure of proposed staff

3. Service Delivery Model

○ Description of how services will be scheduled, triaged, and delivered

○ Description of collaboration model with school staff

○ Sample caseload expectations and workflows

4. Billing & Funding Model

○ Details of Medicaid and third-party billing process

○ Documentation and compliance protocols

5. Implementation Timeline

6. References

○ At least two K–12 or youth-serving organizations previously served

7. Insurance & Compliance

○ Proof of liability insurance and professional licensure

○ HIPAA/FERPA compliance assurance

V. Proposal Submission

Deadline:September 16, 2025, 2:00 PM PT

Submit proposals to:

(Electronic submissions are preferred.)

Dennis Austin Purchasing Supervisor, Roseburg Public Schools daustin@roseburg.k12.or.us Subject Line Must Indicate: RFP 25-757

Sealed Proposals may be sent by USPS, common carrier, or hand delivered to:

Roseburg Public Schools, attention Purchasing 1419 NW Valley View Dr.

Roseburg, OR 97471

RFP number must be printed on the outside of the package.

VI. Evaluation Criteria

Proposals will be evaluated based on the following factors:

● Relevant experience and qualifications

● Strength and clarity of service delivery model

● Understanding of Medicaid billing requirements and school-based service contexts

● References and past performance

● Capacity to staff all required school sites by start of service period

● Alignment with district values and whole child approach

VII. Timeline

● RFP Issued: Aug 14, 2025

● Deadline for Questions:August 26, 2025, 4:30 PM

● Proposals Due:September 16, 2025, 2:00 PM PT

● Selection Notification:September 24, 2025 mailto:daustin@roseburg.k12.or.us

● Start of Services:October 1, 2025

VIII. Term The initial term of any contract that may result from this request for proposals shall be twenty-two months, ending June 30, 2027. With up to three one-year extensions upon mutual consent of the parties.

IX. Additional Information

Roseburg Public Schools reserves the right to reject any or all proposals, to waive minor informalities, and to negotiate modifications to any proposal with the selected provider.

Submission of a proposal does not guarantee selection.

RFP Evaluation Scoring Rubric Service: School-Based Mental & Behavioral Health Providers Total Possible Points: 100

Category Criteria Point Count

1.Experience & Qualifications

Demonstrated experience providing school-based mental/behavioral health services. Staff hold appropriate licensure (e.g., LCSW, LPC, LMFT). History of effective collaboration with schools.

0–25

2.Service Delivery Model

Clear, realistic plan for how therapists will be deployed, triaged, and supported. Demonstrates a strong understanding of school contexts and student needs. Includes caseload management and crisis response.

0–20

3.Billing & Compliance

Demonstrates capacity to manage Medicaid and third-party billing. Familiarity with the Oregon SBHS program. Includes documentation, HIPAA/FERPA compliance, and billing safeguards.

0–20

4.Implementation Capacity

Clear plan to recruit, onboard, and deploy 8 licensed therapists by agreed timeline. Demonstrates operational readiness and capacity for full implementation.

0–15

5.References & Fit Positive references from K–12 school districts or similar settings. Proposal aligns with Roseburg Schools' whole child focus, collaborative culture, and values.

0–20

Scoring Key (for each category):

● Excellent (90–100% of category points):Exceeds expectations,fully addresses requirements with strong evidence and added value.

● Good (70–89%):Meets expectations with solid detailand supporting information.

● Fair (50–69%):Partially meets expectations; minorgaps or unclear details.

● Poor (below 50%):Does not meet expectations or lacksessential components.

Total Scoring Guide:

● 90–100 points:Strong candidate, ideal fit.

● 75–89 points:Good candidate, meets most needs.

● 60–74 points:Adequate proposal, some concerns toaddress.

● Below 60 points:Not recommended for award.