25-425-087 Cannon Platform - ARMY.pdf

QQ #25-425-087 Cannon Platform - ARMY Page 1

Jamestown-Yorktown Foundation P.O. Box 1607, Williamsburg, Virginia 23187-1607

(757) 253-4838 (757) 253-5299 Fax (757) 253-5110 jyfmuseums.org

Quick Quote #25-425-087 Cannon Platform for American Revolution Museum at Yorktown

Issue Date: Monday, December 2, 2024 Closing Date: Monday, December 9, 2024 at 2:00 PM

SMALL BUSINESS PRIORITY SET ASIDE

Commodity Code: 15512, 96793, 71530, 90625, 97105

I. PURPOSE

The purpose and intent of this Quick Quote is to establish a contract with one qualified vendor, hereinafter referred as to “Contractor” to construct a cannon platform, as specified herein, for the Jamestown-Yorktown Foundation (JYF), an agency of the Commonwealth of Virginia hereinafter referred to as “Agency”.

II. BACKGROUND

Jamestown-Yorktown Foundation operates two state educational museums, Jamestown Settlement, and the American Revolution Museum at Yorktown and a Central Support Complex.

III. SCOPE OF WORK:

Provide a detailed quote to build a platform to specs, welding the metal pieces and priming the entire platform. Ability to have the completed platform returned no later than January 17, 2025.

Drawings for the design/build are included as a separate attachment. Work not to be quoted, (to be completed by Agency) will be the palisades, graphics, labels, and trim. Items that already exist are the small riser and the metal framing that needs to be welded together.

IV. AGENCY CONTACT

A. Prior to award of contract, all communication with the Agency must be through the Procurement Officer, Tammy McCormick, procurement@jyf.virginia.gov

B. For assistance with submitting your proposal please contact eVA customer care.

Additional resources are as follows:

https://eva.virginia.gov/supplier-training-materials.html https://www.youtube.com/watch?v=KSxcAkOekW0

V. SPECIAL TERMS AND CONDITIONS

A. AUDIT: The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

mailto:procurement@jyf.virginia.gov https://eva.virginia.gov/supplier-training-materials.html https://www.youtube.com/watch?v=KSxcAkOekW0

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B. AWARD: An award will be made to the lowest responsive and responsible. Evaluation will be based on grand total. Unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.

C. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in purchase orders with the applicable eVA transaction fee assessed for each order.

Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution and agree to comply with the following:

If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the Eva Catalog Interchange Format (CIF) Specification that can be accessed and downloaded from https://eva.virginia.gov/. Contractors should email Catalog or Index Page information to eVA-catalog-manager@dgs.virginia.gov.

D. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for

(90) days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

E. BID PRICES: Bid shall be for the grand total for the project.

D. INSURANCE: By signing and submitting a bid or proposal under this solicitation, the bidder certifies that if awarded the contract, it will have the following insurance coverage at the time the contract is awarded. For construction contracts, if any subcontractors are involved, the subcontractor will have workers’ compensation insurance in accordance with §§ 2.2-4332 and 65.2-800 et seq. of the Code of Virginia. The bidder further certifies that the contractor and any subcontractors will maintain these insurance coverage during the entire term of the contract and that all insurance coverage will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

MINIMUM INSURANCE COVERAGES AND LIMITS:

1. Workers’ Compensation - Statutory requirements and benefits. Coverage is compulsory for employers of three or more employees, to include the employer. Contractors who fail to notify the Commonwealth of increases in the number of employees that change their workers’ compensation requirements under the Code of Virginia during the course of the contract shall be in noncompliance with the contract.

2. Employer’s Liability - $100,000.

3. Commercial General Liability - $1,000,000 per occurrence and $2,000,000 in the aggregate. Commercial General Liability is to include bodily injury and property damage, personal injury and advertising injury, products and completed operations coverage. The https://eva.virginia.gov/ mailto:eVA-catalog-manager@dgs.virginia.gov

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Commonwealth of Virginia shall be added as an additional insured to the policy by an endorsement.

4. Automobile Liability - $1,000,000 combined single limit. (Required only if a motor vehicle not owned by the Commonwealth is to be used in the contract. Contractor must assure that the required coverage is maintained by the Contractor (or third-party owner of such motor vehicle.)

Profession/Service Limits Accounting $1,000,000 per occurrence, $3,000,000 aggregate Architecture $2,000,000 per occurrence, $6,000,000 aggregate Asbestos Design, Inspection or Abatement Contractors

$1,000,000 per occurrence, $3,000,000 aggregate

Health Care Practitioner (to include Dentists, Licensed Dental Hygienists, Optometrists, Registered or Licensed Practical Nurses, Pharmacists, Physicians, Podiatrists, Chiropractors, Physical Therapists, Physical Therapist Assistants, Clinical Psychologists, Clinical Social Workers, Professional Counselors, Hospitals, or Health Maintenance

Organizations.)

$2,150,000 per occurrence, $4,250,000 aggregate (Limits increase each July 1 through fiscal year 2031per Code of Virginia § 8.01-581.15.)

Insurance/Risk Management $1,000,000 per occurrence, $3,000,000 aggregate

Landscape/Architecture $1,000,000 per occurrence, $1,000,000 aggregate

Legal $1,000,000 per occurrence, $5,000,000 aggregate Professional Engineer $2,000,000 per occurrence, $6,000,000 aggregate

Surveying $1,000,000 per occurrence, $1,000,000 aggregate

F. EXTRA CHARGES NOT ALLOWED: The bid price shall be for complete installation ready equipment for the Commonwealth’s use and shall include all applicable freight, extra charges will not be allowed.

G. WARRANTY: All materials and equipment shall be fully guaranteed against defects in material and workmanship for a period of three (3) years following date of delivery. Should any defect be noted by the owner, the Purchasing Office will notify the contractor of such defect or non-conformance. Notification will state either (1) that the contractor shall replace or correct, or (2) the owner does not require replacement or correction, but an equitable adjustment to the contract price will be negotiated. If the contractor is required to correct or replace, it shall be at no cost to the Commonwealth and shall be subject to all provisions of this clause to the same extent as materials initially delivered. If the contractor fails or refuses to replace or correct the deficiency, the office issuing the purchase order may have the materials corrected or replaced with similar items and charge the contractor the costs occasioned thereby or obtain an equitable adjustment in the contract price.

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H. eVA BUSINESS-TO-GOVERNMENT CONTRACTS AND ORDERS: The solicitation/contract will result in multiple purchase order(s) with the eVA transaction fee specified below assessed for each order.

For orders issued January 1, 2014, and after, the Vendor Transaction Fee is:

1. SBSD-certified Small Businesses: 1%, capped at $500 per order.

2. Businesses that are not SBSD-certified Small Businesses: 1%, capped at $1,500 per order.

The specified vendor transaction fee will be invoiced, by the Commonwealth of Virginia Department of General Services, approximately 30 days after the corresponding purchase order is issued and payable 30 days after the invoice date. Any adjustments (increases/decreases) will be handled through purchase order changes.

The eVA Internet electronic procurement solution, website portal https://eva.virginia.gov/, streamlines and automates government purchasing activities in the Commonwealth. The portal is the gateway for vendors to conduct business with state agencies and public bodies.

Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution and agree to comply with the following:

If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog Interchange Format (CIF) Specification that can be accessed and downloaded from https://eva.virginia.gov/. Contractors should email Catalog or Index Page information to eVA-catalog-manager@dgs.virginia.gov.

III. METHOD OF PAYMENT

Invoices shall be submitted after work has been completed and accepted by the Agency. All invoices shall show the contract number and purchase order number, if available. All invoices will be processed for payment to the Contractor, in accordance with the Commonwealth of Virginia Prompt Payment Act. Payments will be made using Bank of America Visa if the Contractor accepts this form of payment. Invoices are to be sent to:

JAMESTOWN-YORKTOWN FOUNDATION

Accounts Payable

PO BOX 1607

Williamsburg, VA 23187-1607 mailto:eVA-catalog-manager@dgs.virginia.gov