25_33 Addendum No_ 3.pdf

Addendum #3 “25-33, Purchase, Installation, and Maintenance of Cashless Fares Software and Equipment” Page 1 of 4

The following items take precedence over referenced portions of the documents for the above-named project and in executing a contract, will become a part thereof. Where any item in the documents is supplemented hereby, the original requirements will remain in effect. All supplemental conditions will be considered as added thereto. Where any original item is amended, voided or superseded hereby, the provisions of such items not so specifically amended, voided or superseded will remain in effect.

This form must be signed and attached to the proposal to acknowledge receipt of this Addendum.

Failure to acknowledge any addenda will result in a non-responsive bid.

*Due to pending inclement weather in our area, and out of an abundance of caution, we are extending this bid date. Please see the revised Schedule of Events.

*Additional Questions and Answers needing clarification

Company’s Name Date

Authorized Representative’s Name Authorized Representative’s Signature

Henry County

Purchasing Department 140 Henry Parkway, McDonough, GA 30253

Phone: 770-288-6027 Fax: 770-288-6047

Website: henrycounty-ga.com/purchasing

ADDENDUM #3

Issued: January 17, 2025

RFP # 25-33

Purchase, Installation, and Maintenance of Cashless Fares Software and Equipment

Due Date and Time: January 10, 2025, January 24, 2025, January 31, 2025, 3:00 PM

Addendum #3 “25-33, Purchase, Installation, and Maintenance of Cashless Fares Software and Equipment” Page 2 of 4

SCHEDULE OF EVENTS FOR

RFP # 25-33

Non-Mandatory Pre-Bid Conference and Site Visit None

Deadline for requests for clarifications and questions. Any possible exceptions to the bid specifications and/or terms and conditions should be addressed during this phase. These requests will be answered in an addendum and must be emailed to:

purchasing@co.henry.ga.us

3:00 PM

December 27, 2024

*Deadline for first addendum, if required, posted on the Henry County website:

https://henrycountyga.gov

3:00 PM

January 3, 2025

Sealed bids will be accepted until the due date and time. Any late submittals received will not be considered. Submittals are to be delivered to Henry County Purchasing

Department, 140 Henry Parkway, McDonough, GA 30253.

3:00 PM

January 10, 2025

January 24, 2025

January 31, 2025 mailto:purchasing@co.henry.ga.us https://henrycountyga.gov/

Addendum #3 “25-33, Purchase, Installation, and Maintenance of Cashless Fares Software and Equipment” Page 3 of 4

RFP #25-33

Purchase, Installation, and Maintenance of Cashless Fares Software and Equipment

Additional Questions and Answers

The RFP states that

2.1.11 Delivery and Hardware Testing

• Delivery of TRT fixed-route validators and TRT handheld validators for paratransit may be on different but

2.1.12 Handheld Validation (Optional)

• Vendors shall provide a means of handheld validation of any electronic pass or barcoded smart card.

• Handheld validators shall be used by drivers on TRT’s Para-transit vehicles

32. Question: Are Handhelds optional?

Answer: Yes

*Your answer in the Addendum #1 states:

7. Question: How many handheld validators for TRT paratransit vehicles do you require?

Answer: 36 Mounted Devices

33. Question: What mounting is required for a paratransit handheld device?

Answer: If handheld validators are selected, some type of holder for the validator would be great.

8. Question: How many handheld Fare Inspection devices do you require?

Answer: 36 Mounted Devices

34. Question: What mounting is required for a Fare Inspector handheld device?

Answer: If handheld validators are selected, some type of holder for the validator would be great.

9. Question: Which vehicles are used to provide Fixed Route service?

Answer: An International Cutaway will be used for the fixed route service. Spring/Summer 2025

35. Question: This answer makes it sound like you do not have any Fixed Route vehicles today and you will have only one in the future, is that correct?

Answer: We currently do not have any fixed route vehicles. We have one (1) new vehicle and two (2) existing vehicles that will eventually be used for the fixed route.

10. Question: Which vehicles are used for Paratransit service?

Answer: Ford Cutaways buses.

36. Question: Your vehicle list has 28 Ford Cutaways. Is that the paratransit fleet?

Answer: Our current fleet are used for para-transit/demand response services.

Addendum #3 “25-33, Purchase, Installation, and Maintenance of Cashless Fares Software and Equipment” Page 4 of 4

37. Question: How many mounted validators are required for the Fixed Route buses?

How many (non mounted) handheld devices are required for the Paratransit buses?

How many (non mounted) handheld devices are required for Fare Inspectors?

Response: One (1) mounted validator will be needed for the fixed route. Thirty-three (33) mounts are needed for the current fleet. Mounted validators are preferred for all vehicles.