EXHIBIT “A”

COG DOC #1109449 v5 Page 1

INVITATION TO BID

BID # 25-26-20

CITY OF GREENVILLE

PUBLIC WORKS DEPARTMENT

BUILDINGS AND GROUNDS DIVISION

CONTRACT # 4 VACANT LOT MOWING

CITY OF GREENVILLE, NORTH CAROLINA

Pre-Bid Meeting: Tuesday, November 4, 2025, at 2:00 pm

Public Works Department Conference Room

1500 Beatty Street, Greenville, NC

Bid Due Date: Thursday, December 4, 2025, at 2:00 pm

Public Works Administration Office

1500 Beatty Street, Greenville, NC

Contact Persons:

Questions regarding the bid package: Questions regarding the specifications:

Wanda House Michael Turner

Financial Services Manager Building Facilities Coordinator

Telephone: 252-329-4862 Telephone: 252-329-4921

Fax: 252-329-4464 Fax: 252-329-4844

Email: whouse@greenvillenc.gov Email: mturner@greenvillenc.gov mailto:whouse@greenvillenc.gov mailto:mturner@greenvillenc.gov

COG DOC #1109449 v5 Page 2

ADVERTISEMENT FOR BIDS

CITY OF GREENVILLE PUBLIC WORKS DEPARTMENT

BUILDINGS AND GROUNDS DIVISION VACANT LOT MOWING

The City of Greenville, NC is requesting proposals for “Public Works Department

Buildings and Grounds Division Vacant Lot Mowing”. The scope of work will include litter removal, limb removal, mowing, edging, weed trimming, and clipping/debris removal on the contract area per scope of work and specifications.

Contract # 4-Vacant Lot Mowing (Every three-week cycle):

The list of current parcels/lots is included and will be provided to contractors at the pre-bid meeting. Note: This list will be updated again to reflect current lots to be mowed prior to beginning work on the contract. The list of parcels provides the contractor with an estimation of acreage; however, the acreage may fluctuate during the contract period.

Sealed proposals will be received by the City of Greenville until Thursday, December 4, 2025, at 2:00 pm at the Public Works Department located at 1500 Beatty Street, Greenville, NC 27835-7207 with the Company Name, Attention: Michael Turner, and the words City of Greenville Public Works Department Mowing Contract # 4 Bid written on the outside of the sealed envelope. Bids will not be opened and read aloud at this time.

A Pre-bid Conference will be held at the Public Works Conference Room located at 1500

Beatty Street on Tuesday, November 4, 2025, at 2:00 pm. The City of Greenville reserves the right to reject any or all bids, waive any informality, and award contracts that appear to be in the City’s best interest. The right is reserved to hold any or all bids for a period of ninety (90) days from the bid opening thereof.

From the date of this advertisement until the date and time the proposals are due, the specifications of the proposed work and/or a complete description of the apparatus, supplies, materials or equipment are and will continue to be on file in the office of Wanda

House, Financial Services Manager, 200 W. Fifth Street, Greenville, NC, or at the

Public Works Department located at 1500 Beatty Street, Greenville N.C., during regular business hours, and available to prospective bidders. Inquiries regarding the bidding process or documents should be directed to Wanda House, Financial Services Manager, at whouse@greenvillenc.gov or by telephone (252) 329-4862. Minority/Women owned business are encouraged to submit proposals.

Wanda House, Financial Services Manager

City of Greenville

P O Box 7207

Greenville, NC 27835-7207

COG DOC #1109449 v5 Page 3

INSTRUCTIONS TO CONTRACTORS

Invitation to Bid

Buildings and Grounds Division Vacant Lot Mowing

Location: Greenville N.C.

1. Contractor is to provide verification to the City that the company’s employees are covered under workers’ compensation insurance coverage prior to award on this contract.

2. It is expressly understood by the contractor offering a proposal, a written contract or purchase order will be required to be executed, and will serve together with this proposal, these instructions, and any detailed specifications as the entire form of contract between the parties.

3. Each Contractor submitting a proposal is affirming that no official or employee of the City is directly or indirectly interested in this proposal for any reason of personal gain.

4. Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for Federal Excise and Transportation Tax from which the City is exempt.

5. Questions regarding the specifications or mowing areas for City of Greenville Public

Works Department Building and Grounds Division Vacant Lot Mowing Contract shall be directed by email to Michael Turner, Building Facilities Coordinator at mturner@greenvillenc.gov.

6. By submitting a proposal for the Contractor, the Contractor attests that it is in compliance with all items listed in the bid instructions. Further, the Contractor attests that the City of Greenville accepts no responsibility for any injuries to the firm’s employees while on City property performing their duties.

7. Contractor must comply with all local, state, federal laws, and ordinances governing said work including the current Occupational Safety and Health regulations.

8. It is expected that this contract will begin around April 1, 2026. However, such starting date is subject to change based on time needed to finalize the contract, or the approval/signature process, or other reasons.

9. No work will be performed at any time without proper supervision. Supervisors name and direct contact information must be provided to Michael Turner, Building

Facilities Coordinator at mturner@greenvillenc.gov.

COG DOC #1109449 v5 Page 4

10. All City of Greenville Public Works Department Buildings and Grounds Division vacant lot mowing must be performed Monday – Saturday during daylight hours.

Mowing on Sunday will only be allowed with prior proper approval from the City.

11. The Contractor shall accompany a designated representative(s) of the City on inspections of work at any time during the contract period. The City reserves the right to make determinations as to whether service is performed satisfactorily.

Deficiencies in work performance must be corrected immediately.

12. The City reserves the right to add or delete similar items/services specified in the proposal as requirements change during the period of the contract. Prices for items/services to be added or deleted from contract will be mutually agreed upon by the City of Greenville and the Contractor. A contract amendment will be issued for each addition or deletion.

13. The Contractor shall NOT have the right to subcontract any part of its obligations and service requirements without the prior written authorization of the City. This authorization may be given by the Director of Public Works or designee. If any part of this work under this agreement is sublet, the subcontractor shall be required to meet all insurance requirements set forth in the Agreement. The parties stipulate that the Company will maintain each type of insurance set forth in the Agreement at a coverage equal to the amount set forth for each type of insurance. However, nothing contained herein shall relieve the Company from meeting all insurance requirements or otherwise being responsible for the subcontractor.

14. All new vendors, including subcontractors/consultants, must register with the City of Greenville’s online portal prior to the rendering of goods or services.

Registration as a vendor with the City of Greenville is the responsibility of prime or subcontractor/consultant, and requires the prospective new vendor to submit a W-9, and complete the registration through the City’s vendor portal at the following web address: https://cityofgreenvillenc.munisselfservice.com/vss.

If the prospective new vendor is only providing service(s) as a subcontractor or consultant, submission of payment information is not necessary at the time of registration.

General Contractors must provide total amounts paid to M/WBE subcontractors with each payment application/invoices.

General Contractor(s) is responsible for ensuring all subcontractors working on the project are registered as vendors with the City of Greenville and have active registration prior to contract award.

15. The Contractor shall provide full protection for the safety of employees, public, grounds, and adjacent thoroughfares while performing maintenance operations.

https://cityofgreenvillenc.munisselfservice.com/vss

COG DOC #1109449 v5 Page 5

PUBLIC WORKS DEPARTMENT

BUILDINGS AND GROUNDS DIVISION

SPECIFICATIONS FOR:

VACANT LOT MOWING CONTRACT # 4

1.0 SCOPE:

1.1 The scope of work shall include litter removal, limb removal, edging, mowing, weed trimming, and clipping/debris removal for all areas listed within this request for bids every three weeks during the mowing season, or as instructed by the City of Greenville.

1.2 The total bid amount per acre shall be included on the Request for Bid sheet.

1.3 Mowing and Debris/Litter removal will include the entire vacant lot including City/State Rights-of-way depending on need of the location indicated on the mowing location maps. Maps and a list of current lots within this contract will be provided at the Pre-Bid Meeting. There are currently approximately 91.04 acres of Public Works Department Building and

Grounds Division vacant lots to be mowed.

2.0 GENERAL:

2.1 Areas of work are to be started and completed within a week period

(Monday-Saturday). Lots are to be mowed on an every three-week frequency. Mowing frequency or litter cleanup frequency is subject to change due to weather conditions such as drought or increased wet conditions.

2.2 All mowing or litter cleanup shall be completed in a professional manner and shall conform to these specifications. The City reserves the right to make determinations as to whether service is performed satisfactorily. Deficiencies in work performance must be corrected immediately.

2.3 Failure of the contractor to meet or perform work to these specifications as determined by the Public Works Department shall warrant written notice to the contractor specifying areas of nonperformance or unacceptable performance and the contractor shall have ten (10) days to rectify.

Immediate cancellation of the contract or purchase order may occur if performance is not rectified in ten (10) days.

2.4 Within seven (7) days of notice to proceed, the contractor must be prepared to begin work on the awarded sites.

COG DOC #1109449 v5 Page 6

3.0 VACANT LOT MOWING:

3.1 The contractor is expected to remove scattered debris, litter, and limbs prior to mowing, excluding material that has been illegally dumped. Contractor must notify Michael Turner, Building Facilities Coordinator, of locations of illegally dumped material.

3.2 The contractor is responsible for removing from each site and properly disposing of all tree limbs of six (6) inch diameter and below. The contractor is not responsible for tree limbs placed by the curb for sanitation collection by residents.

3.3 The City will be responsible for hauling limbs larger than six (6) inches in diameter from all areas. Contractor must notify Michael Turner, Building

Facilities Coordinator, with the location(s) of limbs larger than six (6) inches diameter.

3.4 All areas will be finish mowed at three (3) inches in height. Areas where large riding mowers are not proper or feasible must be mowed with push mowers or properly sized equipment.

3.5 Herbicide spraying will NOT be allowed in these areas.

3.6 Weed trimming must be performed on each visit around all poles, trees, signs, curbs, and along fence areas.

3.7 Edging must be performed on each cycle along sidewalks, medians, and curbs.

Edging can be performed with a string trimmer or edger.

3.8 Clippings and debris scattered into the streets from mowing and trimming must be removed immediately and before relocating to another work site. Do not blow debris onto, or on, paved areas, storm drains, adjacent parking lots, vehicles, landscape beds, tree rings, or other structures.

3.9 All mulched areas, including tree rings, must not be damaged from mowing operations. Damage to mulched areas must be repaired immediately and prior to relocating to another work site. All debris, limbs, or litter in mulch areas must be removed prior to completion of each mowing/maintenance cycle.

3.10 The City of Greenville reserves the right to reduce or add to the number of line-item areas for any reason it deems necessary during the contract period. Any elimination or addition of areas will be communicated to the contractor in a timely manner. The bid price is per acre so the invoice will be adjusted in the event of any elimination or addition of areas to reflect adjusted acreage.

3.11 The contractor shall avoid mowing under extremely wet conditions where heavy equipment could rut the soil. Notify Michael Turner, Building Facilities

Coordinator, if a site is too wet to cut.

COG DOC #1109449 v5 Page 7

4.0 PAYMENT AND BID:

4.1 The attached bid sheet details the bid entries required. Each contract bid sheet line item shall be filled in as directed.

4.2 The contract period will be from approximately April 1, 2026. to March 31, 2027. The City reserves the right to extend the contract annually for up to a total of two (2) additional years if the City and contractor agree in writing starting annually on April 1st and ending the last day in March.

4.3 Payment will be made by the City to the contractor on a monthly basis for the work completed within the previous month. The invoice is expected prior to the 10th of each month. The City will render payment within thirty days of receipt of an approved invoice.

4.4 Bidders will comply with all local, state, federal laws, and ordinances governing said work including the current Occupational Safety and Health regulations.

4.5 By submitting a proposal, the firm is attesting that they are an Equal

Opportunity Employer.

4.6 The City of Greenville has adopted an Affirmative Action Program. Firms submitting a proposal are attesting that they also have taken affirmative action to insure equality of opportunity in all aspects of employment.

4.7 Minority and/or Women Business Enterprise (M/WBE) Program

It is the policy of the City of Greenville to provide minorities and women equal opportunity for participating in all aspects of the City’s contracting and procurement programs, including but not limited to, construction projects, supplies and materials purchase, and professional and personal service contracts. In accordance with this policy, the City has adopted a

Minority and Women Business Enterprise (M/WBE) Plan and subsequent program, outlining verifiable goals.

The City has established a 4% Minority Business Enterprise (MBE) and 4%

Women Business Enterprise (WBE) goal for the participation of M/WBE firms in supplying goods and services for the completion of this project.

All firms submitting bids agree to utilize minority and women-owned suppliers and service providers whenever possible.

Questions regarding the City’s M/WBE Program should be directed to

Wanda House, at (252) 329-4862, or whouse@greenvillenc.gov.

COG DOC #1109449 v5 Page 8

4.8 Bidder, its assignees and successors in interest, further agrees that in the performance of these services that it shall comply with the requirements of

Title VI of the Civil Rights Act of 1964 and other pertinent Nondiscrimination

Authorities, as cited in this bid package, and will not discriminate in its hiring, employment, and contracting practices in any manner or form based on actual or perceived political affiliation, genetic information, sexual orientation, age, sex, race, color, religion, marital status, veteran status, economic status, national origin, handicap or disability.

4.9 TITLE VI NONDISCRIMINATION NOTIFICATION

The City of Greenville, North Carolina in accordance with the provisions of

Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to

2000d-4) and the Regulations, hereby notifies all respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit proposals in response to this advertisement and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

4.10 The City of Greenville reserves the right to reject any and all proposals, to waive any informalities and to accept the proposal that seems most advantageous to the City. Any proposal submitted will be binding for ninety (90) days after the date of the opening.

4.11 Contractor must complete a new vendor application or update an existing vendor profile and associated documents as required upon acceptance of contract. New vendors must register online at the City of Greenville Vendor

Self Service portal: https://cityofgreenvillenc.munisselfservice.com/vss

5.0 WORKERS’ COMPENSATION AND INSURANCE:

5.1 The contractor must maintain during the life of this contract, Workers’

Compensation Insurance for all employees working at the project site under this contract, or as otherwise required by North Carolina General Statutes.

5.2 The Contractor agrees to purchase at its own expense insurance coverages to satisfy the following minimum requirements. Work under this contract shall not commence until all insurance required as listed has been obtained. Insurance required shall remain in effect through the life of this contract.

a. Workers’ Compensation Insurance: No contractor or subcontractor may exclude executive officers. Workers Compensation must include all employees

Limits:

Workers Compensation: Statutory for the State of North Carolina.

Employers Liability: Bodily Injury by Accident $1,000,000 each accident.

Bodily Injury by Disease $1,000,000 policy limit.

Bodily Injury by Disease $1,000,000 each employee.

https://cityofgreenvillenc.munisselfservice.com/vss

COG DOC #1109449 v5 Page 9

b. Commercial General Liability:

Limits:

Each Occurrence: $1,000,000

Personal and Advertising Injury $1,000,000

General Aggregate Limit $2,000,000

Products and Completed Operations Aggregate $2,000,000

The aggregate limit must apply per project. The form of coverage must be the ISO CG 00

01 policy as approved by the State of North Carolina Department of Insurance. If a form of coverage other than the CG 00 01 is used it must be approved by the City. Any endorsed exclusions or limitations from the standard policy must be clearly stated in writing and attached to the Certificate of Insurance. Completed Operations coverage must be maintained for the period of the applicable statute of limitations. Additionally, the

Consultant/Contractor must be added as an Additional Insured to the Commercial General

Liability policy.

c. Commercial Automobile Liability:

Limits: $1,000,000 combined single limit.

d. Cancellation:

Each certificate of insurance shall bear the provision that the policy cannot be altered or canceled in less than ten (10) days after mailing written notice to the assured of such alteration or cancellation, sent registered mail.

e. Proof of Carriages:

i. The Contractor shall provide the City with insurance industry standard

ACCORD form Certificate(s) of Insurance on all policies of insurance and renewals thereof in a form(s) acceptable to the City prior to the commencement of services. Said policies shall provide that the City be an additional named insured.

ii. The City shall be notified in writing of any reduction, cancellation, or substantial change of policy or policies at least thirty (30) days prior to the effective date of said action.

iii. All insurance policies shall be issued by responsible companies who are acceptable to the City and licensed and authorized to do business under the laws of North Carolina.

5.3 The contractor shall furnish such additional insurance as may be required by the

General Statues of North Carolina, including motor vehicle insurance in amounts not less than statutory limits.

5.4 Each certificate of insurance shall bear the provision that the policy cannot be altered or canceled in less than ten (10) days after mailing written notice to the assured of such alteration or cancellation, sent by registered mail.

5.5 The contractor shall furnish the owner with satisfactory proof of insurance required before award of contract.

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5.6 Executed contract documents, insurance certifications, invoices and other information requested, are to be sent to:

Michael Turner

Building Facilities Coordinator

City of Greenville

Public Works Department

1500 Beatty Street

Greenville, N.C. 27834

Email: mturner@greenvillenc.gov

6.0 DAMAGE TO CONTRACTORS’ PROPERTY:

6.1 Should fire, theft, vandalism or other casualty, damage or destroy the equipment or property belonging to the Contractor while on City property, the City shall be under no obligation to replace or in any way compensate the contractor for said property.

6.2 The successful bidder agrees to indemnify or hold harmless City from and against any liability, loss, cost, damage suit, claim, or expense arising occurrence on the part of the successful bidder to include its officers, servants, agents or employees arising from its activities, operations, and performance of services while on City property and further agrees to release and discharge City and its Agents from all claims or liabilities arising from or caused by the successful bidder in fulfilling its obligations under this Agreement.

6.3 It is understood and agreed by the parties that City will assume no liability for damages, injury, or other loss to the successful bidder, its employees or property, tool or equipment, or to other persons or properties located on City facilities resulting from the successful bidder’s activities and operations while performing those service enumerated herein.

6.4 The successful bidder shall assume full and complete liability for any and all damages to tombstones, markers, building improvements, fences, or other City or private properties caused by or resulting from its activities, operations, and that of its employees, agents and officers.

7.0 AMENDMENTS, ADDENDUMS, OR QUESTIONS:

7.1 Addendum: Any changes to the specifications will be issued as a written addendum.

No oral statements, explanations, or commitments by whosoever shall be of any effect. Any issued addenda will be posted on the City’s bid advertisement site. The contractor must acknowledge reading each addendum on the bid sheet.

7.2 Amendment: The contract may be amended from time to time through written agreement by both parties.

7.3 Any questions regarding these bid specifications must be sent by email to mturner@greenvillenc.gov.

COG DOC #1109449 v5 Page 11

7.4 Schedule for questions and addenda:

Last date to submit a question: Tuesday, November 18, 2025, by 5 p.m.

Questions will be answered via addenda posted on the City’s website answered by:

Tuesday, November 25, 2025, by 5 p.m.

8.0 E-VERIFY COMPLIANCE:

8.1 The Contractor shall comply with the requirements of Article 2 of Chapter 64 of the

North Carolina General Statutes. Further, if the Contractor utilizes a Subcontractor, the Contractor shall require the Subcontractor to comply with the requirements of

Article 2 of Chapter 64 of the North Carolina General Statutes. The Contractor represents that the Contractor and its Subcontractors are in compliance with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.

8.2 BIDDER acknowledges that compliance with the requirements of Article 2 of Chapter

64 of the North Carolina General Statutes is required by the Contractor and its

Subcontractors by North Carolina law and the provisions of the Contract Documents.

The BIDDER represents that the BIDDER and its Subcontractors are in compliance with the requirements of Article 2 of Chapter 64 of the North Carolina General

Statutes.

9.0 IRAN DIVESTMENT ACT:

9.1 Vendor certifies that it is not on the Iran Final Divestment List created by the North

Carolina State Treasurer pursuant to N.C.G.S. 147-86.58. The vendor will not utilize on the contract any subcontractor that is listed on the Iran Final Divestment List created by the North Carolina State Treasurer pursuant to N.C.G.S. 147-86.58.

10.0 NON-COLLUSION:

10.1 Respondents, by submitting a signed proposal, certify that the accompanying submission is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under North Carolina or United States law.

11.0 WITHDRAWAL OF PROPOSALS:

11.1 No bid/proposal may be changed or withdrawn after the stated time and date for submittal. Bids/proposals submitted shall be binding for ninety (90) days after the date of the submission.

12.0 REFERENCE INFORMATION:

12.1 All bidders must provide a list of three (3) client references of similar mowing projects.

The reference information must include the company’s name, a contact person’s name with his or her title and their telephone number. Please provide the information on the

“Contractor Reference Information” sheet and attach with the bid sheet.

13.0 CONTRACTOR INFORMATION:

13.1 Please provide the information on the “Contractor Data Form” and attach with the bid sheet. All information should be accurate and detailed in description.

COG DOC #1109449 v5 Page 12

Contractor Reference Information

1. Company name: ________________________________________________

Contact person: ________________________________________________

Title: _______________________ Phone No. _________________________

2. Company name:_________________________________________________

Contact person: _________________________________________________

3. Company name: ________________________________________________

Contact person: ________________________________________________

**Include completed form with submitted bid package**

COG DOC #1109449 v5 Page 13

Contractor Data Form

Company Name: _______________________________________________________________

Address: _____________________________________________________________________

Phone Number: _________________ Mobile Phone Number: ______________________

Company Owner: ________________ Company Owner Phone Number: ________________

Authorized Company Representative submitting bid: ________________________________

Title: _________________________

Phone Number of Authorized Representative: ______________________

Email: __________________________

Description of Equipment you plan to utilize to perform this contract:

Attach additional sheet or continue on back if needed.

**Include completed form with submitted bid package*

COG DOC #1109449 v5 Page 14

REQUEST FOR BIDS

In compliance with the request for bids by the City of Greenville and subject to all conditions and specifications thereof, the undersigned offers and agrees to furnish all equipment and labor as provided in the above-mentioned specifications.

Description Bid

Contract # 4 mowing bid per acre _________________

(Approximately April 1- November 1)

Contract # 4 Bid for every three-week cycle _________________

(See #1 contract formula below)

Note 1: Definition of per cycle is one complete mowing per specifications of all locations listed within this request for bids.

Total Annual bid calculation

#1 (91.04 acres) x (11 cycles) = Bid for every three-week cycle

Addendum Acknowledgement for Contract # 4:

Please record each Addendum Number Received: ___ / _____ / _____ / ____ / ____

Bid Submitted By:

Company Name: ____________________________________________

Signed: ____________________________________________________

Print Name: ________________________________________________

Title: ______________________________________________________

Date: ______________________________________________________

COG DOC #1109449 v5 Page 15

STATE OF NORTH CAROLINA

AFFIDAVIT

I, ____________________________ (the individual attesting below), being duly authorized by and on behalf of

________________________________ (the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland

Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (Mark Yes or No)

a. YES _____, or

b. NO _____

4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This ____ day of _______________, 20__.

Signature of Affiant

Print or Type Name: ______________________________

State of __________________ City of ________________

Signed and sworn to (or affirmed) before me, this the _____

Day of ________________, 20__.

My Commission Expires:

Notary Public

(A ffix

O fficial/N o tarial S eal)

COG DOC #1109449 v5 Page 16

City of Greenville/Greenville Utilities Commission Minority and Women Business Enterprise Program

City of Greenville MWBE Guidelines for Professional Service Contracts

$50,000 and above

These instructions shall be included with each bid solicitation.

Exhibit “A”

COG DOC #1109449 v5 Page 17

City of Greenville/Greenville Utilities Commission Minority and Women Business Enterprise Program

Policy Statement

MWBE Guidelines for Professional Service Contracts $50,000 and above

It is the policy of the City of Greenville and Greenville Utilities Commission to provide minorities and women equal opportunity for participating in all aspects of the City’s and Utilities’ contracting and procurement programs, including but not limited to, construction projects, supplies and materials purchases, and professional and personal service contracts.

Goals and Good Faith Efforts Service providers responding to this solicitation shall comply with the MWBE program by making Good Faith Efforts to achieve the following aspirational goals for participation.

CITY

MBE WBE

Professional Services 4% 4%

Submitters shall submit MWBE information with their submissions on the forms provided. This information will be subject to verification by the City prior to contract award. As of July 1, 2009, contractors, subcontractors, suppliers, service providers, or MWBE members of joint ventures intended to satisfy City MWBE goals shall be certified by the NC Office of Historically Underutilized Businesses (NC HUB) only. Firms qualifying as “WBE” for the City’s goals must be designated as a “women-owned business” by the HUB Office.

Firms qualifying as “MBE” for the City’s goals must be certified in one of the other categories (i.e.: Black, Hispanic, Asian American, American Indian, Disabled, or Socially and Economically Disadvantaged). According to new Statewide Uniform Certification (SWUC) Guidelines, ethnicity supersedes gender; therefore, firms who are certified as both a “WBE” and “MBE” will satisfy the “MBE” category only. Each goal must be met separately. Exceeding one goal does not satisfy requirements for the other.

The City shall accept NCDOT certified firms on federally funded projects only.

Please note: A service provider may utilize any firm desired. However, for participation purposes, all MWBE firms who wish to do business as a minority must be certified by NC HUB. A complete database of NC HUB certified firms may be found at http://www.doa.nc.gov/hub/ http://www.doa.nc.gov/hub/

COG DOC #1109449 v5 Page 18

In addition to the forms provided above, each service provider must provide a discussion of its diverse business policies and procedures to include the good faith efforts it employed to utilize minority and women-owned firms on this project. This discussion must include:

1. Outreach efforts that were employed by the firm to maximize the utilization of MWBE’s.

2. A history of MWBE firms used on similar projects; and

3. The percentage participation of MWBE firms on these projects.

NOTE: Those service providers submitting FORM 2 should discuss and provide documentation to justify 100% performance without the use of subconsultants (both majority and minority) per the statements of the form.

Instructions

The submitter shall provide the following forms:

FORM 1—Sub-Service Provider Utilization Plan This form provides the amount of sub-contracted work proposed on the project for MWBE. This proposed participation is based on the current scope of work. Submitter must turn in this form with submission. If the submitter does not customarily subcontract elements of this type of project, do not complete this form.

Instead complete FORM 2.

FORM 2--Statement of Intent to Perform work without Sub-Service Providers

This form provides that the submitter does not customarily subcontract work on this type of project.

Sub-Service Provider Utilization Commitment Submitted by the selected service provider after negotiation of the contract and prior to Award, this form lists the MWBE firms committed to participate on the project. This commitment will reflect any changes in the Plan due to adjustments in project scope.

NOTE: A firm is expected to maintain the level of participation proposed in FORM 1 – Sub-Service Provider Utilization Plan – unless there is a negotiated change in the service required by the City. A firm is also encouraged to increase MWBE participation in the Utilization Commitment as a result of ongoing Good Faith Efforts.

Proof of Payment Certification

Submitted by the selected service provider with each payment application, listing payments made to subconsultants. This form is not provided with the submission.

Minimum Compliance Requirements: All written statements, signed forms, or intentions made by the Submitter shall become a part of the agreement between the Submitter and the City for performance of contracts. Failure to comply with any of these statements, signed forms, or intentions or with the minority business guidelines shall constitute a breach of the contract. A finding by the City that any information submitted (either prior to award of the contract or during the performance of the contract) is inaccurate, false, or incomplete, shall also constitute a breach of the contract. Any such breach may result in termination of the contract in accordance with the termination provisions contained in the contract. It shall be solely at the option of the City whether to terminate the contract for breach or not. In determining whether a Submitter has made Good Faith Efforts, the City will evaluate all efforts made by the Submitter and will determine compliance in regard to quantity, intensity, and results of these efforts.

COG DOC #1109449 v5 Page 19

Sub-Service Provider Utilization Plan

FORM 1

(Must be included with submission if subcontracting any portion of work)

We , do certify that on the (Company Name) we propose to expend a minimum of % (Project Name) of the total dollar amount of the contract with certified MBE firms and a minimum of % of the total dollar amount with WBE firms.

Name, Address, & Phone Number of Sub- Service Provider

*MWBE

Category

Work description % of Work

*Minority categories: Black, African American (B), Hispanic or Latino (L), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (S) Disabled (D)

The undersigned intends to enter into a formal agreement with MWBE firms for work listed in this schedule conditional upon execution of a contract with the current scope proposed by the Owner.

The undersigned hereby certifies that he/she has read the terms of this agreement and is authorized to bind the submitter to the agreement herein set forth.

Date:

Name & Title of Authorized Representative

Signature of Authorized Representative

**Include completed form with submitted bid package. Form 1 OR 2. Not both**

COG DOC #1109449 v5 Page 20

Statement of Intent to Perform work without

Sub-Service Providers

FORM 2

(Must be included with submission if not subcontracting any portion of work)

We, , hereby certify that it is our intent to perform 100% of the work required for the contract.

(Project Name)

In making this certification, the Proposer states the following:

i. It is a normal and customary practice of the Proposer to perform all elements of this type of contract with its own workforce and without the use of subconsultants. The Proposer has substantiated this by providing documentation of at least three (3) other projects within the last five (5) years on which they have done so.

Check box to indicate documentation is attached.

ii. The Proposer has a valid business reason for self-performing all work on the Contract as opposed to subcontracting with a MWBE. The Proposal must describe the valid business reason for self-performing, and the Proposer must submit with its Bid or Proposal documentation sufficient to demonstrate to the

Authority reasonable satisfaction the validity of such assertions.

Check box to indicate documentation is attached.

iii. If it should become necessary to subcontract some portion of the work at a later date, the Proposer will notify the City and institute good faith efforts to comply with all requirements of the MWBE program in providing equal opportunities to MWBEs to subcontract the work. The firm will also submit a Request to

Change MWBE Participation Form (even if the final subconsultant is not MWBE).

The undersigned hereby certifies that he or she has read the terms of this certification and is authorized to bind the Proposer in accordance herewith.

**Include completed form with submitted bid package. Form 1 OR 2. Not both**

COG DOC #1109449 v5 Page 21

Sub-Service Provider Utilization Commitment

(Must be submitted after contract negotiation and prior to Award)

We , do certify that on the (Company Name) we will expend a minimum of % (Project Name) of the total dollar amount of the contract with certified MBE firms and a minimum of % of the total dollar amount of the work with WBE.

Name, Address, & Phone Number of Sub- Service Provider

*MWBE

Category

Work description % of Work

*Minority categories: Black, African American (B), Hispanic or Latino (L), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (S) Disabled (D)

The undersigned will enter into a formal agreement with MWBE firms for work listed in this schedule. Failure to fulfill this commitment may constitute a breach of contract.

The undersigned hereby certifies that he/she has read the terms of this commitment and is authorized to bind the submitter to the commitment herein set forth.

COG DOC #1109449 v5 Page 22

REQUEST TO CHANGE MWBE PARTICIPATION

(Submit changes only if recipient of intent to award letter, continuing through project completion.)

Project:

Bidder or Prime Consultant:

Name & Title of Authorized Representative:

Address: Phone #:

Email Address:

Original Total Contract Amount: $

Total Contract Amount (including approved change orders or amendments): $

Will this request change the dollar amount of the contract? Yes No

If yes, give the total contract amount including change orders and proposed change: $

The proposed request will do the following to overall MWBE participation (please check one):

Increase Decrease No Change

Name of subconsultant:

Service provided:

Proposed Action:

Replace subconsultant

Perform work in-house

For the above actions, you must provide one of the following reasons (Please check applicable reason):

The listed MBE/WBE, after having had a reasonable opportunity to do so, fails or refuses to execute a written contract.

The listed MBE/WBE is bankrupt or insolvent.

The listed MBE/WBE fails or refuses to perform his/her subcontract or furnish the listed materials.

The work performed by the listed subconsultant is unsatisfactory according to industry standards and is not in accordance with the plans and specifications; or the subconsultant is substantially delaying or disrupting the progress of the work.

COG DOC #1109449 v5 Page 23

Interoffice Use Only:

Approval Y N

Date

Signature

If replacing subconsultant:

Name of replacement subconsultant:

Is the subconsultant a certified MWBE ? Yes No

If no, please attach documentation of outreach efforts employed by the firm to utilize an MWBE.

Dollar amount of original consultant contract $

Dollar amount of amended consultant contract $

Other Proposed Action:

Increase total dollar amount of work

Decrease total dollar amount of work

Add as an additional subconsultant*

Other

Please describe reason for requested action:

*If adding additional subconsultant:

Is the subconsultant a certified MWBE? Yes No

If no, please attach documentation of outreach efforts employed by the firm to utilize an MWBE.

Dollar amount of original consultant contract $

Dollar amount of amended consultant contract $

COG DOC #1109449 v5 Page 24

Proof of Payment Certification

MWBE Contractors, Suppliers, Service Providers

Project Name:

Prime Service Provider:

Current Contract Amount (including change orders): $

Requested Payment Amount for this Period: $

Is this the final payment? Yes No

Firm Name MWBE Category*

Total Amount Paid from this Pay Request

Total Contract

Amount

Total

Amount

Remaining

*Minority categories: Black, African American (B), Hispanic or Latino (L), Asian American (A) American

Indian (I), Female (F) Socially and Economically Disadvantaged (S) Disabled (D)

Date: Certified By:

Name

Title

Signature

Pay Application No.

Purchase Order No.

COG DOC #1109449 v5 Page 25

Title VI of the Civil Rights Act of 1964 Nondiscrimination Provisions, Appendices A & E.

During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

1) Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S.

Department of Transportation (USDOT), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

(2) Nondiscrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, sex, age, creed (religion), low-income, limited English proficiency, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.

(3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Nondiscrimination on the grounds of race, color, or national origin.

(4) Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the USDOT to be pertinent to ascertain compliance with such Acts, Regulations, and instructions.

Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the USDOT, as appropriate, and will set forth what efforts it has made to obtain the information.

(5) Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the USDOT may determine to be appropriate, including, but not limited to:

(a) withholding payments to the contractor under the contract until the contractor complies;

and/or

(b) cancelling, terminating, or suspending a contract, in whole or in part.

(6) Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the USDOT may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.

COG DOC #1109449 v5 Page 26

I. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex);

• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;

• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);

• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);

• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;

• The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);

• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;

• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);

• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq);

• Federal transit laws, specifically 49 U.S.C. § 5332 (prohibiting discrimination based on race, color, religion, national origin, sex (including gender identity), disability, age, employment, or business opportunity).

COG DOC #1109449 v5 Page 27

MAPS OF LOCATIONS

Master Mowing cycle will be every 3 weeks

East/West Meadowbrook Map # Parcel # Address Acres Notes

1 22688 158 W. Gum Rd 0.16 Leased unitl 10/8/2030

2 18239 154 W. Gum Rd 0.18 Leased unitl 10/8/2030

3 20954 134 W. Gum Rd 0.72

4 09168 1204 Legion St 0.35

7 09911 1111 Taylor St 0.15

8 13339 1003 Taylor St 0.25

9 19955 413 W. Moore St 0.36

10 10685 420 W. Moore St 0.17

11 51497 402 W. Moore St 0.18

12 12142 1012 Taylor St 0.18

13 23312 0 Taylor St 0.19 Behind brick houses

14 22325 1107 Van Nortwick St 0.27

15 15224 1105 Van Nortwick St 0.27

16 23855 1103 Van Nortwick St 0.15

17 27918 1005 Van Nortwick St 0.16

18 06266 1010 Van Nortwick St 0.17

19 18684 1008 Van Nortwick St 0.17

20 08079 725 N. Greene St 0.05

21 10898 711 N. Greene St 0.48

22 18875 0 N. Greene St 1.33 Leased By GUC until 2045

23 20562 510 N. Greene St 1.39

24 00379 0 N. Greene St 0.91 Lot across the street from concrete plant

25 04220 0 N. Greene St 0.69 Lot by Speedway

26 04177 1406 N. Greene St 0.18

27 21893 1408 N. Pitt St 0.23

28 07123 1406 N. Pitt St 0.24

29 02414 1402 N. Pitt St 0.18

30 21793 1400 N. Pitt St 0.18

31 09778 1411 Allen St 0.2

32 06512 207 E. Gum Rd 0.11

33 08739 1504 Allen St 0.16

34 10335 301 Church…