25-203_IFB.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

25-203

INVITATION FOR BID

Notice to Prospective Bidders

September 26, 2025

You are invited to review and respond to this Invitation for Bid (IFB) entitled 25-203 – Exterior Painting Services at the Turlock DMV Field Office. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Julie Phang Department of Motor Vehicles

Phone: (916) 818-2855 Email: julie.phang@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

Julie Phang Contract Administrator http://www.dgs.ca.gov/

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Pre-Approved Equal Manufacturers/Brands

5. Schedule of Events

6. Mandatory Pre-Bid Conference

7. Written Questions

8. Submission of Bid

9. Bid Opening

10. Disposition of Bids

11. Evaluation and Selection

12. Notice of Contract Award

13. Standard Conditions of Service

14. Required Documents (Awarded Contractor)

15. Bid Preference(s)

16. Bid Incentive(s)

17. Generative Artificial Intelligence (GenAI)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions EXHIBIT C – General Terms and Conditions EXHIBIT D – Special Terms and Conditions EXHIBIT E – Additional Provisions EXHIBIT F – Noncollusion Declaration EXHIBIT G – Standard California Nondiscrimination Construction Contract EXHIBIT H – Drawing(s) APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination

Assurances DOT Order No. 1050.2A

APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

ATTACHMENT 7 – California Civil Rights Laws Certification

1. Purpose and Description of Services

A. Exterior painting services at the Turlock DMV Field Office. Term: Thirty (30) calendar days (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

B. All applicable floor plans and/or drawings for this project are provided in the Exhibit H in this Invitation for Bid.

2. Bidder Qualifications

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

B. The bidder shall possess a valid C33 contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the contract shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be in good standing from the time of the bid opening through the term of the contract.

3. Prevailing Wage

A. In accordance with the provisions of Labor Code Sections 1770 - 1776, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR) if the bidder’s total bid amount exceeds $1,000.00. The prevailing wage rate determinations can be downloaded from the DIR’s internet website at: http://www.dir.ca.gov. Copies of the DIR’s downloadable prevailing wage rate determinations are also on file at DMV Headquarters, and are available to any interested party on request. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at:

http://www.dir.ca.gov.

B. In the event the bidder’s total bid amount exceeds $25,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract, shall be a registered public works contractor with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform wofrk under the contract with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the contract, and shall remain active following the term of the contract until all certified payroll records in connection with the contract have been submitted to the DIR Labor Commissioner.

4. Pre-Approved Equal Manufacturers/Brands

A. For all materials, products, and/or items identified in Exhibit A, Scope of Work, that allow for a pre-approved equal manufacturer/brand, a bidder may submit a maximum of one (1) alternative manufacturer/brand per material/product/item identified for the DMV’s consideration. The bidder shall email alternative manufacturer/brand requests to the contact person identified on the cover http://www.dir.ca.gov/ page of this IFB no later than the date and time specified in the Schedule of Events for submitting written questions regarding this IFB. The DMV’s consideration of any alternative manufacturer/brand shall not be deemed as advance acceptance by the DMV. The DMV shall be the sole judge whether or not an alternative manufacturer/brand is considered equal, and may reject any submittal it deems inappropriate. The DMV’s decision shall be final.

5. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 9/26/2025 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 6.)

10/10/2025 10:00AM

(3). Written questions regarding IFB are due by:

(Note: See additional info in Section 7.)

10/14/2025 10:00AM

(4). Written responses to questions released by: 10/17/2025 4:00PM

(5). Final date for bid submission:

(Note: See additional info in Section 8.)

10/22/2025 10:00AM

(6). Date of bid opening:

(Note: See additional info in Section 9.)

10/22/2025 2:30PM

(7). Proposed start date of contract: 12/1/2025 or Upon Contract

Approval

N/A

6. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled at the Turlock DMV Field Office, located at 825 E. Monte Vista Ave., Turlock, CA 95382 (meet outside next to the flagpole), for the purpose of discussing concerns regarding this IFB.

B. Potential bidders must be present at the designated meeting location notated above, at the time specified in the Schedule of Events. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the pre-bid conference.

C. Potential bidders must be present at the meeting location notated above, at the time specified in the Schedule Events, to sign in on the pre-bid conference sign in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid. Signing in on the pre-bid conference sign in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference.

Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign in sheet, the bid shall remain unopened and be returned to the bidder.

D. In the event a potential bidder is unable to attend the mandatory pre-bid conference, an authorized representative may attend on their behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential bidder at a mandatory pre-bid conference. No bid shall be accepted unless the potential bidder or their authorized representative signed in on the pre-bid conference sign in sheet at the mandatory pre-bid conference.

E. Potential bidders who need assistance to attend the pre-bid conference due to a physical impairment, a reasonable accommodation shall be provided by the DMV upon request. The potential bidder must contact the contact person indicated on the cover page of this IFB package no less than five (5) DMV business days prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

7. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

8. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid #25-203 for Julie Phang for Exterior Painting Services. Due: October 22, 2025 by 10:00AM

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

(4). Bidders that send bid submission emails that are successfully received by the DMV at the above email address will receive an automated confirmation of bid received email response (the response will only acknowledge the receipt of an email and not identify the bid number or service/project description). In the event a bidder does not receive an automated confirmation of bid received email response after sending a bid submission email to the above email address, the bidder shall be responsible for confirming the DMV’s receipt of their bid with the contact person indicated on the cover page of this IFB package.

B. Bids must be received by the DMV no later than the specified in the Schedule of Events. Any bid received after the specified due date shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

mailto:DMVBIDS@dmv.ca.gov

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

9. Bid Opening

A. If you plan to attend the public bid opening, you must email the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time. The contact person will email the bid opening information, held virtually through Microsoft Teams.

10. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

11. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Following the time of the bid opening, and prior to award of the contract, the DMV reserves the right to request that any bidder submit substantiation data to verify that the materials, products, items, and equipment to be incorporated into the work by the bidder shall equal or exceed the class or quality of the materials, products, items, and equipment that are designated within Exhibit A. When requested by the DMV, a bidder shall provide the DMV with all requested substantiation data within two (2) calendar days following DMV’s request. The DMV reserves the right to reject any bidder proposed materials, products, items, and equipment that the DMV has determined does not equal or exceed the class or quality of the materials, products, items, and equipment that are designated in Exhibit A.

F. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

G. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

H. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at:

http://www.dgs.ca.gov.

I. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

12. Notice of Contract Award

A. The DMV shall email or mail bidding contractors a written notice of contract award.

13. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV and the awarded contractor after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

14. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

(3). Payment Bond

a. Per Public Contract Code Section 7103, the awarded contractor shall provide a payment bond equal to one-hundred-percent (100%) of the total amount payable under the contract if the awarded contractor’s total bid amount exceeds $25,000.00. The payment bond must be printed on Standard Form 807 (STD 807), and must include the contract number and the description of work to be performed under the contract. The payment bond must be executed by the Contractor and a corporate surety authorized to transact a general surety business in the State of California.

15. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Program info can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference info can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

16. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. See Attachment 6 for DVBE Participation Incentive information (Note: DVBE Participation Incentive cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

17. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

The remainder of this page is intentionally left blank.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to paint the entire exterior surfaces of the building at the Turlock DMV field office for the term of this Agreement. The Contractor is responsible for field verifying all dimensions and existing site conditions pertinent to this Agreement.

2. The services shall be performed at:

Turlock DMV Field Office 825 E. Monte Vista Ave.

Turlock, CA 95382

3. Commencement and Completion of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the state. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

B. The Contractor shall complete all work under this Agreement within thirty (30) calendar day(s) from the specified start date provided by the DMV Project Manager, no later than the expiration date of this Agreement.

4. The services shall be performed after DMV business hours or on weekends only, unless prior approval is obtained from the DMV Project Manager. All work dates and times must be approved by the DMV Project Manager before work is performed.

5. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address:

TBD Address:

TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

7. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Contract Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

8. Detailed description of work to be performed and duties of all parties:

A. OVERVIEW

(1). The Contractor shall prime and paint all designated areas of the exterior of the building and repair stucco on the west side of the building’s soffit as identified and conformed in this scope of work.

a. Work Includes painting and finishing of all designated exterior items and surfaces unless otherwise indicated within these specifications.

b. The Contractor shall remove all exterior signs before pressure washing the exterior of the building. Damaged, faded or scratched exterior signs shall be replaced. The Contractor shall provide and replace six (6) new signs with the exact font, shape and size as the original signs that are attached to the exterior of the building.

c. The Contractor shall prime and paint all stucco/metal and wood surfaces.

d. The Contractor shall resolve any issues related to damaged or dry rot exterior wood. The Contractor shall perform stucco repairs of four square feet (4 sq. ft.)

on the West side soffit area.

e. The tasks shall be performed by the qualified, skilled, and certified personnel.

f. The Project Manager will provide the color schemes upon Agreement approval.

B. SPECIFICATIONS FOR EXTERIOR PAINTING

(1). SUMMARY OF WORK EXTERIOR PAINTING

a. The Contractor shall pressure wash and primer and paint the underside of overhangs throughout the building. The contractor shall primer and paint the entire overhang at the drive test area including the exterior trim and columns. All peeling and water damaged areas shall be scraped clean and primed prior to painting. Note: Care shall be taken when pressure washing wood. Excessive pressure will damage the siding. Concrete walls shall be pressure washed with a biodegradable soap.

b. Overhang surfaces and columns shall receive two (2) full coats of an exterior grade satin latex paint. All surfaces shall be back rolled or back brushed.

c. Metal doors shall be treated for rust, primed, and painted with two (2) coats of acrylic enamel.

d. The Contractor shall remove and prep and paint the front entrance awning and remount after building is painted.

e. The Contractor shall prep and paint all curbs adjacent to the building, bollards and islands that are painted around the building with stenciling. Curbing that is not adjacent to the building shall not be painted.

f. The DMV Project Manager shall have final approval of all products and colors.

g. The Contractor shall replace all damaged and dry rot on the exterior of the building. The new wood shall be primed before installation.

h. The Contractor shall remove all signage before painting and remount them after painting.

i. Exterior employee patio and patio covered roof shall be pressure washed, primed and painted.

(2). SUBMITTALS

a. Product Data: Submit all manufacturer’s descriptive literature and specifications.

1. Materials List: Submit a complete list of materials proposed for use, giving the manufacturer’s name, catalog number, and catalog cut for each item to be used.

2. Provide three (3) copies of the manufacturer’s Material Safety Data Sheets (MSDS) for each material used for this project.

b. Samples: Submit paint manufacturer’s standard paint chart for the DMV Project Manager’s prior review and approval. The DMV Project Manager shall choose a standard paint color. The Contractor shall supply a sample of each color chosen.

The Contractor shall paint a portion of the wall with these samples prior to color choice approval.

c. Manufacturer’s Instructions: Submit the manufacturer’s current recommended methods of application or installation, including relevant limitations, safety and environmental cautions, application rates, and composition analysis.

(3). QUALITY ASSURANCE

a. Regulatory Requirements: Comply with applicable codes and regulations of governmental agencies having jurisdiction, including those having jurisdiction over airborne emissions and industrial waste disposal. Where those requirements conflict with this Scope of Work, comply with the more stringent provisions. Regulatory changes may affect the formulation, availability, or use of specified coatings. Confirm availability of coatings to be utilized before the start of painting work.

b. Comply with the current applicable regulations of the California Air Resources Board (CARB) and the Environmental Protection Agency (EPA).

(4). SPECIFIED AMOUNTS

a. The Contractor shall be responsible for inspecting, evaluating the condition of, and verifying all dimensions of the worksite. The Contractor shall also include any anticipated deterioration from the time of the Contractor’s bid submittal to the time that the actual work is to be done.

(5). DISCREPANCIES

a. Should there arise any error, discrepancy, or doubt as to the intent and purpose of this Scope of Work, the Contractor shall immediately request clarification from the DMV Project Manager before proceeding further with the work affected.

(6). SPECIFICATION CHANGES

a. All items relating to colors, textures, finishes, or otherwise pertaining to the designed appearance, shall not be changed unless approved by the DMV Project Manager.

(7). DELIVERY, STORAGE, AND HANDLING

a. Use all means necessary to protect materials required for installation or application before, during, and after installation/application.

b. Deliver materials to job site in new, original, and unopened containers bearing the manufacturer’s name and trade name. Store as directed in accordance with manufacturer’s instructions.

(8). PROJECT/SITE CONDITIONS

a. Do not apply exterior materials during fog, rain, or mist, or when inclement weather is expected within the dry time specified by the manufacturer. No exterior or interior painting shall be done until the surfaces are thoroughly dry and cured. Do not apply paint when temperature is below 50°F. Avoid painting surfaces when exposed to direct sunlight.

C. PRODUCTS

(1). MANUFACTURERS (PAINT, PRIMER SEALERS, AND STAIN)

a. Best quality grade of specified types of paint, primer sealers, and stains as regularly manufactured by recognized paint and varnish manufacturers by Dunn- Edwards, Sinclair, Fuller O' Brien, or pre-approved equal by the DMV Project Manager. Materials not bearing manufacturer's identification as standard best grade product of a regular line are not acceptable. Other materials not specified, but required to achieve required finishes, shall be of high quality and approved by the DMV Project Manager.

b. All paints and other materials shall be water based. No oil based or high volatile organic contamination (VOC) materials shall be used without prior written approval from the DMV Project Manager.

c. Paints: Provide ready-mixed except field catalyzed coatings. Pigments shall be fully grounded maintaining soft paste consistency capable of being readily and uniformly dispersed to complete homogeneous mixture. Paint shall have good flowing and brushing properties and be capable of drying or curing free of streaks and sags. Mix, prepare, and store painting and finishing materials in accordance with the manufacturer’s directions.

d. The Contractor shall supply the DMV Project Manager with one (1) unopened gallon of each different paint color used. Unopened cans shall be clearly marked with paint number and color.

D. EXECUTION

(1). EXAMINATION

a. The Contractor shall examine surfaces to be painted before beginning painting work. Work of other trades that has been left or installed in a condition not suitable to receive paint, stain, or other specified finish, shall be repaired or corrected by the applicable trade before painting.

b. The Contractor shall be aware of a condition known as “critical lighting”. This condition causes shadows that accentuate even the slightest surface variations.

A pigmented sealer shall provide a base for topcoats, but “will not” smooth surface texture. Wall surface shall be leveled prior to painting to minimize effect.

(2). PROTECTION

a. The Contractor shall protect previously installed work and materials, which may be affected by work.

b. The Contractor shall protect prefinished surfaces, lawns, shrubbery, and adjacent surfaces against paint and damage.

c. The Contractor shall furnish sufficient drop cloths, shields, and protective equipment to prevent spray or splatter from fouling surfaces not being painted.

d. The Contractor shall protect surfaces, equipment, and fixtures from damage resulting from use of fixed, movable, and hanging scaffolding, planking, and staging.

e. The Contractor shall provide “WET PAINT” signs, barricades, and other devices required to protect newly finished surfaces. Remove temporary protective wrappings provided by others for protection of their work after completion of painting operations.

(3). PREPARATION

a. The Contractor shall perform preparation and cleaning procedures in strict accordance with manufacturer’s instructions for each substrate condition.

b. Concrete and masonry surfaces shall be dry, clean, and free of dirt, efflorescence, encrustations, and other foreign matter. Glazed surfaces on concrete shall be roughened or etched to uniform texture.

c. Ferrous metal shall be cleaned of oil, grease, and foreign matter with solvent, and primed within three (3) hours after preparation.

d. The Contractor shall sand and scrape metal to remove loose primer and rust.

e. Galvanized metal shall be solvent cleaned with lacquer thinner and then retreated with an etching type solution if recommended by the finish manufacturer. The Contractor shall clean and retreat galvanized metal, and metal shall be primed the same day that cleaning has been performed.

f. The Contractor shall remove dust, grit, and foreign matter from wood surfaces.

Sand surfaces and dust clean. Spot coat knots, pitch streaks, and sappy section with pigmented stain sealer when surfaces are to be painted. Fill nail holes, cracks, and other defects after priming and spot prime repairs when fully cured.

g. The Contractor shall remove hardware and accessories, machined surfaces, plates, lighting fixtures, and similar items in place and not-to-be-finish painted, or provide surface-applied protection. The Contractor shall reinstall removed items upon completion of work in each area.

h. Existing surfaces to be recoated shall be thoroughly cleaned and de-glossed by sanding or other means prior to painting. Patched and bare areas shall be spot primed with same primer as specified for new work.

i. Bare and covered pipes, ducts, hangers, exposed steel and iron work, and primed metal surfaces of equipment installed under mechanical and electrical work, shall be cleaned prior to priming.

j. Preparation of other surfaces shall be performed following specific recommendations of the coatings manufacturer.

k. Bond breakers and curing agents shall be removed and the surface cleaned before primers, sealers, or finish paints can be applied.

(4). APPLICATION

a. The Contractor shall apply painting and finishing materials in accordance with the manufacturer’s submittals as approved. Use applicators and techniques best suited for the material and surfaces to which applied.

1. A minimum of two (2) coats shall be applied. Apply additional coats when undercoats, stains, or other conditions show through final paint coat until paint film is of uniform finish, color, and appearance.

2. All undercoats shall be tinted slightly to approximate the color of the finish coat.

b. Apply each material at not less than the manufacturer’s recommended spreading rate.

c. Apply prime coat to material which is required to be painted or finished.

d. Finish exterior doors on tops, bottoms, and edges the same as exterior faces after fitting.

e. Sand lightly and dust clean between succeeding coat.

f. Where paint is applied with an airless sprayer, surfaces shall be bankrolled.

g. All trim work shall be “cut in” on all exposed sides.

(5). CLEANING, TOUCH-UP, AND REFINISHING

a. The Contractor shall carefully remove all spattering, spots, and blemishes from surfaces caused by work performed throughout the project.

b. Upon completion of painting work, the Contractor shall remove all rubbish, paint cans, and accumulated materials resulting from work in each space or room. All areas shall be left in a clean, orderly condition.

c. Runs, sags, misses, holidays, stains, and other defects in the painted surfaces, including inadequate coverage and mil thickness, shall be satisfactorily touched up, refinished, or repainted as necessary to the approval of the DMV Project Manager.

(6). PAINTING FINISHES

a. Apply specified finishes to the surfaces specified and/or as scheduled on the finish and paint schedule on applicable drawings. Apply all materials in accord with the manufacturer’s instructions on properly prepared surfaces and foundation coats. All paint used on this project shall be from unopened containers.

E. EXTERIOR SYSTEMS (DUNN-EDWARDS OR PRE-APPROVED EQUAL)

(1). Cement Plaster - Flat:

a. 1st Coat: EVSH10 Evershield 100% Acrylic

b. 2nd Coat: EVSH10 Evershield 100% Acrylic

(2). Concrete Tilt-Up - Flat:

a. 1st Coat: ESPR00 Eff-Stop Premium

b. 2nd Coat: EVSH10 Evershield 100% Acrylic

(3). Brick Masonry - Flat:

a. 1st Coat: ESPR00 Eff-Stop Premium

b. 2nd Coat: EVSH10 Evershield 100% Acrylic

(4). Concrete Block - Flat:

a. 1st Coat: SBPR00 Blocfil Smooth Premium

b. 2nd Coat: EVSH10 Evershield 100% Acrylic

(5). Ferrous Metal - Gloss:

a. 1st Coat: ELLIS PRIMER 1262 (or pre-approved equal)

b. 2nd Coat: W-10 Syn Lustro

c. 3rd Coat: W-10 Syn Lustro

(6). Galvanized Metal - Gloss:

a. Pretreat: ME01 Metal Etch and Clean

b. 1st Coat: GAPR00 Galv-Alum Premium

c. 2nd Coat: W-10 Syn Lustro

d. 3rd Coat: W-10 Syn Lustro

(7). Wood - Stain Finish - Opaque:

a. Two Coats: SSHL10 Spartashield

(8). Wood - Paint Finish - Gloss:

a. 1st Coat: EZPR00 EZ Prime Premium

b. 2nd Coat: EVSH60 Evershield

c. 3rd Coat: EVSH60 Evershield

(9). Wood - Stain Finish - Semi-Transparent:

a. One Coat: Okon Weatherpro WP-3 (Acrylic)

F. SPECIFICATIONS FOR STUCCO REMOVAL AND REPLACEMENT

(1). STUCCO REMOVAL OF WEST SIDE SOFFIT AREA

a. The area shall be removed and replaced is approximately four (4) square feet.

The area is in the soffit on the west side of the building. Demo and repairs shall be performed prior to commencement of exterior painting.

b. The Contractor shall demo band of stucco, mortar bed and metal lath down to structural three-eighths inch (3/8”) plywood substrate. Care must be taken not to damage plywood substrate.

c. The Contractor shall use skill saw or grinder with diamond masonry cutting wheel to cut stucco, mortar bed, lath, and building paper down to substrate.

d. The DMV Project Manager shall inspect and approve substrate and “tie in” materials prior to proceeding with cement plastering (stucco).

(2). CEMENT PLASTERING OF WEST SIDE SOFFIT CEILING

a. Section Includes:

1. Exterior ceiling plasterwork (stucco).

2. Product data for each type of product.

3. References to drawings showing locations and installation of control and expansion joints, including plans, elevations, sections, details of components, and attachments to other work.

(3). DELIVERY, STORAGE, AND HANDLING

a. Store materials inside under cover and keep them dry and protected against damage from weather, moisture, direct sunlight, surface contamination, corrosion, construction traffic, and other causes.

(4). FIELD CONDITIONS

a. Comply with ASTM C 926 requirements

b. Exterior Plasterwork

1. Apply and cure plaster to prevent plaster drying out during curing period.

Use procedures required by climatic conditions, including moist curing, providing coverings, and providing barriers to deflect sunlight and wind.

2. Apply plaster when ambient temperature is greater than 40°F.

3. Protect plaster coats from freezing for no less than 48 hours after set of plaster coat has occurred.

c. Factory-Prepared Finishes: Comply with the manufacturer's written recommendations for environmental conditions for applying finishes.

(5). PERFORMANCE REQUIREMENTS

a. Fire-Resistance Ratings: Where indicated, provide cement plaster assemblies identical to those of assemblies tested for fire resistance according to ASTM E 119 by a qualified testing agency.

(6). METAL LATH

a. Expanded-Metal Lath: ASTM C 847, cold-rolled carbon steel sheet with ASTM A 653/A 653 M, G60, hot-dip galvanized-zinc coating.

1. Manufacturers: Subject to compliance with requirements, provide products by one of the following:

A. Alabama Metal Industries Company; a Gibraltar Industries company.

B. CEMCO; California Expanded Metal Products Co.

C. Clark Dietrich Building Systems.

D. Or pre-approved equal.

2. Recycled Content: Postconsumer recycled content plus one-half of preconsumer recycled content not less than 25%.

3. Diamond-Mesh Lath: Self-furring 2.5 lb./sq. yd.

(7). ACCESSORIES

a. General: Comply with ASTM C 1063 and coordinate depth of trim and accessories with thicknesses and number of plaster coats required.

b. Metal Accessories

1. Manufacturers: Subject to compliance with requirements, provide products by one of the following:

A. Alabama Metal Industries Company; a Gibraltar Industries company.

B. CEMCO; California Expanded Metal Products Co.

C. Clark Dietrich Building Systems.

D. Or pre-approved equal.

2. Foundation Weep Screed: Fabricated from hot-dip galvanized-steel sheet, ASTM A 653/A 653M, G60 zinc coating.

3. Cornerite: Fabricated from metal lath with ASTM A 653/A 653M, G60, hot-dip galvanized-zinc coating.

4. External (Outside) Corner Reinforcement: Fabricated from metal lath with ASTM A 653/A 653M, G60, hot dip galvanized-zinc coating.

5. Cornerbeads: Fabricated with zinc-coated (galvanized) steel.

A. Small nose cornerbead with expanded flanges (use unless otherwise indicated).

B. Small nose cornerbead with perforated flanges (use on curved corners).

C. Small nose cornerbead with expanded flanges reinforced by perforated stiffening rib (use on columns and for finishing unit masonry corners).

D. Bullnose cornerbead, radius ¾ inch minimum, with expanded flanges.

6. Casing Beads: Fabricated from zinc-coated (galvanized) steel; square edged style; with expanded flanges.

G. INSPECTIONS

(1). All surfaces shall be inspected after primer is applied.

(2). Final inspection shall be performed with the Contractor present.

(3). The Contractor shall notify the Project Manager twenty-four (24) hours prior to inspections.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoice and Payment

A. For services rendered as required under this Agreement, and upon receipt and approval of the invoice, the DMV agrees to compensate the Contractor a one-time payment of $____ (to be completed by the DMV), all taxes included, in arrears. This is the sole basis for payment.

B. Invoice(s) should include all of the following:

(1). Contractor’s name as indicated within this Agreement, address, telephone number, and email address.

(2). Name, address, and telephone number of the DMV representative to whom the invoice is being mailed or delivered.

(3). Date the invoice was prepared.

(4). Period of time covered by the invoice.

(5). This Agreement number.

(6). Office name and address where services were provided.

(7). Itemized descriptive list of services for which the DMV is being billed.

(8). Total amount invoiced. The total amount invoiced shall be clearly distinguished from other figures or computations appearing on the invoice. The total amount invoiced shall include all costs incurred by the Contractor under the terms of this agreement.

C. The Contractor’s invoice(s) shall be emailed to:

ACCT_INV@dmv.ca.gov

2. Travel Reimbursement

A. The DMV shall not reimburse the Contractor for travel costs.

3. Budget Contingency Clause

A. The parties mutually agree that if the Budget Act of the current year or any subsequent year covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the state shall have no liability to pay any funds whatsoever to the Contractor or furnish any other consideration under this Agreement, and the Contractor shall not be obligated to perform further services under this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the state shall have the option to either cancel this Agreement with no liability occurring to the state, or offer a contract amendment to the Contractor to reflect the reduced amount.

4. Prompt Payment Clause

A. Payment shall be made in accordance with and within the time specified in the California Prompt Payment Act (Government Code Chapter 4.5, commencing with Section 927).

mailto:ACCT_INV@dmv.ca.gov

EXHIBIT B

5. Withholding Amounts Owed From Amounts Due

A. In addition to any…