25_163_RFQ.pdf

RFQ Item #25-163 Collaborative Applicant/Lead Agency RFQ Due: Monday, April 14, 2025 @ 11:00 a.m.

FEDERALLY FUNDED

Request for Qualifications

RFQ Item #25-163

Collaborative Applicant/Lead Agency For

Augusta, Georgia – Housing and Community Development

Until further notice All RFQ openings, conferences and evaluation meetings will be conducted by electronic teleconferencing via ZOOM Instructions are enclosed

Sec. 1-10-50. Sealed bids selection method:

Bid acceptance and bid evaluation. Provided that the bids are delivered to the Procurement Director at the time, place, and under the conditions contained in the Invitation for Bids, the bids shall be conditionally accepted without alteration or correction pending evaluation.

To Ensure Timely Deliveries, It Is The Responsibility Of The Vendor To Ensure Their Bid Submittal Is Received By The Time Specified Above. All Submittals MUST Be Received During Our Normal Office Hours From 8:30 A.M. To 5:00 P.M., Monday Through Friday. No Deliveries Will Be Accepted Prior To 8:30 A.M. Or After 5:00 P.M., As

The Building Is Closed To The Public And Delivery Services Outside Of These Hours.

One Original and Seven (7) Copies of RFQ shall be submitted

Thanks for doing business with us . . .

Darrell White, Interim Procurement Director

535 Telfair Street, Room 605 Augusta, Georgia 30901

Rev. 10/02/24

Table of Contents

Request for Qualification

Electronic Zoom Information

Instruction to Submit

Purpose Viewing of the Augusta Code

Compliance with Laws Proposal for All or Part Minority/Women Business Enterprise (MWBE) Policy Augusta Georgia License Requirement Terms of Contract

Notice to All Respondents Required to be returned with your submittal. Both documents must be notarized

Attachment B Must return the 2 pages Systematic Alien Verification for Entitlements (SAVE) Program

Trade Secret Status Affidavit

Minority and Women Owned Business Enterprise Program Ordinance Requirements

Request for Qualification Specifications

No Response Letter

Request for Qualification

Request for Qualifications will be received at this office until Monday, April 14, 2025 @ 11:00 a.m. via ZOOM Meeting ID: 810 3650 9670; Passcode: 25163 for furnishing:

RFQ Item #25-163 Collaborative Applicant/Lead Agency for Augusta, GA Housing and Community Development

RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:

Darrell White, Interim Director Augusta Procurement Department 535 Telfair Street - Room 605

RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422).

Pre-Qualification Conference will be held on Monday, March 24, 2025 @ 2:00 p.m. via Zoom Meeting ID: 895 4792 4491;

Passcode: 25163.

All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 25, 2025 @ 5:00 P.M. No RFQ will be accepted by fax or email, all must be received by mail or hand delivered.

No RFQ may be withdrawn for a period of 90 days after RFQs have been opened, pending the execution of contract with the successful bidder(s).

Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark the RFQ number on the outside of the envelope.

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E- Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt.

All requests for qualification issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.

Correspondence must be submitted via mail, fax or email as follows:

Augusta Procurement Department Attn: Darrell White, Interim Procurement Director 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov

DARRELL WHITE, Interim Procurement Director

Publish:

Augusta Chronicle February 27, 2025, and March 6, 13, 20, 2025 Metro Courier February 27, 2025 cc: Tameka Allen Administrator Hawthorne Welcher Housing and Community Development Department

Ashkea White Housing and Community Development Department

Revised: 10/2/24 mailto:procbidandcontract@augustaga.gov http://gma.informz.net/z/cjUucD9taT0yMjUwOTU1JnA9MSZ1PTUxODY3MTg3MiZsaT0yMTQ3NjI3Nw/index.html

PROCUREMENT DEPARTMENT BIDS AND CONTRACTS

ELECTRONIC RFQ OPENING INFORMATION

The Augusta, Georgia Procurement Department conducts Public RFQ Openings to award quality contracts for

Augusta. Bidders may participate in our Public RFQ Openings via webcast or teleconference by following the instructions outlined below:

ELECTRONIC RFQ INSTRUCTIONS

Join from a PC, Mac, iPad, iPhone or Android device

Pre-Qualification Conference – RFQ #25-163 Consulting Services Related to U. S. Department of Housing and Urban Development

Monday, March 24, 2025 @ 2:00 p.m.

ZOOM Opening:

1. Go to https://zoom.us/join and enter meeting ID: 895 4792 4491

2. Password: 25163

3. Telephone number: 646 876 9923

RFQ Opening – RFQ #25-163 Consulting Services Related to U. S. Department of Housing and Urban Development

Monday, April 14, 2025 @ 11:00 a.m.

ZOOM Opening:

1. Go to https://zoom.us/join and enter meeting ID: 810 3650 9670

2. Password: 25163

3. Telephone number: 646 876 9923

OFFICIAL RFQ RESULTS will Post within 5 Days

For Assistance: Please Contact the Bid and Contract Team at (706) 821-2422

Rev. 9/30/2021 https://zoom.us/join

INSTRUCTIONS TO SUBMIT

1.1 Purpose: The purpose of this document is to

provide general and specific information for use by vendors in submitting a proposal to supply Augusta, Georgia with equipment, supplies, and or services as listed above. All proposals are governed by the Augusta, Georgia Code.

1.2 Viewing the Augusta Code: All proposals are

governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=68 5 Guidelines & Procedures.

1.3 Compliance with laws: The Proponent shall

obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or Augusta, Georgia statute, ordinances and rules during the performance of any contract between the Proponent and Augusta, Georgia. Any such requirement specifically set forth in any contract document between the Proponent and Augusta, Georgia shall be supplementary to this section and not in substitution thereof.

1.4 Proposal’s For All Or Part: Unless otherwise

specified by Augusta, Georgia or by the proponent, AUGUSTA, GEORGIA RESERVES THE

RIGHT TO MAKE AWARD ON ALL ITEMS, OR ON

ANY OF THE ITEMS ACCORDING TO THE BEST

INTEREST OF AUGUSTA, GEORGIA. Proponent may restrict his proposal to consideration in the aggregate by so stating but must name a unit price on each item submitted upon.

1.5 All protest shall be made in writing to:

Attn: Darrell White, Interim Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901, Fax: 706-821-2811 or

Email:

procbidandcontract@augustaga.gov

1.6 Minority/Women Business Enterprise (MWBE)

Policy: Court Order Enjoining Race-Based Portion of DBE Program Augusta, Georgia does not have a race or gender conscious

Disadvantaged Business Enterprises (DBE) program for projects having Augusta, Georgia as the source of funding. Augusta does enforce mandatory DBE requirements of federal and state agencies on contracts funded by such agencies and has a DBE Program to comply with U.S. Department of Transportation (DOT), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) and other federal and state mandated DBE requirements for certain DOT, FTA, FAA, and other federal and state assisted contracts as required by 49 C.F.R.

Part 26, et. seq. and/or 49 C.F.R. Part 23, et.

seq. This DBE program is only for DOT, FTA and FAA assisted contracts and other federal or state funded contracts having mandatory DBE requirements. (See Article 13 of the Augusta, GA. Code.)

Augusta, Georgia prohibits any language in any solicitation, bid or contract that is inconsistent with the July 21, 2011, Court Order in the case, Thompson Wrecking, Inc. v. Augusta Georgia, civil action No. 1:07-CV-019. Any such language appearing in any Augusta, Georgia solicitation, bid or contract is void and unenforceable.

A copy of this Order can be reviewed at www.augustaga.gov home page.

1.7 Augusta, Georgia License Requirement: For

further information contact the License and Inspection Department @ 706 312-5050.

General Contractors License Number: If applicable, in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law.

Utility Contractor License Number: If applicable, in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law.

1.8 Terms of Contract: (Check where

applicable)

[ ] (A) Annual Contract [X] (B) One time Purchase.

[ ] (C) Other file:///C:/Users/th13290/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/2015%20Bid%20Information/15-172A%20Temporary%20Staffing%20Services/www.augustaga.gov http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures http://www.augustaga.gov/

NOTICE TO ALL VENDORS

ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS

PLEASE READ CAREFULLY:

Attachment B is a consolidated document consisting of:

1. Business License Number Requirement (must be provided)

2. Acknowledgement of Addenda (must be acknowledged, if any)

3. Statement of Non-Discrimination

4. Non-Collusion Affidavit of Prime Proponent/Offeror

5. Conflict of Interest

6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided)

Attachment B Must be Notarized & Two (2) Pages Must be returned with your submittal - No Exceptions.

Business License Requirement: Proponent must be licensed in the Governmental entity for where they do the majority of their business. Your company’s business license number must be provided on Page 1 of Attachment B. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a contract. For further information contact the License and Inspection Department @ 706 312-5050.

Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B.

E-Verify * User Identification Number (Company I.D.) The recommended awarded vendor will be required to provide a copy of Homeland Security’s Memorandum Of Understanding (MOU). Contractors, Bids, RFPs, RFQs - Any contractors performing the physical performance of services” for your city, including those that respond to bids or requests for proposals, must submit an E-Verify affidavit. Your city cannot consider any contractors, even as part of a bidding or RFP process, unless they have given you the appropriate E-Verify contractor affidavits.

Contractors are defined as those who provide any “physical performance of services,” which means any performance of labor or services for a public employer using a bidding process or by contract that costs over $2,499.99 in value between December 1 and November 30 of any given year. Typically, eligible contracts may include: New construction or the demolition of structures/roads Routine operation, repair, and maintenance of existing structures. Any contracts for labor and service that exceed $2,499.99. Contracts for the purchase of goods without any services provided are not subject to these E-Verify requirements.

The city, each contractor, and each subcontractor have different roles and responsibilities in the E-Verify process. The city collects E-Verify affidavits from the contractor. The contractor collects E-Verify affidavits from its subcontractors. The subcontractors collect E-Verify affidavits from its sub-subcontractors. Independent contractors (those with no employees) do not need to supply E-Verify information. Instead, they will provide a driver’s license or state identification card from states on the “compliant” list created by the Georgia Attorney General. Those contractors and subcontractors that fill out the affidavits are responsible for the accuracy of the information. The city does not need to confirm that the E-Verify information is correct. The liability for incorrect information is on the contractor or subcontractor. NOTE: The authorization date can be found within the Memorandum of Understanding (MOU).

Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Program) (Must Be Returned With Your Submittal)

The successful proponent will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be received)

1. Georgia Security and Immigration Subcontractor Affidavit

2. Non-Collusion Affidavit of Sub-Contractor

3. PLEASE NOTE GEORGIA LAW CHANGE: E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be

WARNING: Please review “Notice to Proponent” regarding Augusta Georgia’s Local Small Business Opportunity Program Proponent Requirements.

Vendors are cautioned that acquisition of proposal documents through any source other than the office of the Procurement Department is not advisable. Acquisition of proposal documents from unauthorized sources places the proposer at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.

Proposals are publicly opened. It is your responsibility to ensure that your company has met the Specifications and Licenses requirements prior to submitting a proposal.

Rev. 4/09/21

Attachment B

You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized.

Augusta, Georgia Augusta Procurement Department ATTN: Procurement Director 535 Telfair Street, Suite 605

Name of Proponent: _______________________________________________________________________________

Street Address: ___________________________________________________________________________________

City, State, Zip Code: ______________________________________________________________________________

Phone: ______________________ Fax: __________________________Email: ________________________________

Do You Have A Business License? Yes: ______ No: ______

Augusta, GA Business License # for your Company (Must Provide): ______________________________________

And/or Your State/Local Business License # for your Company (Must Provide): _____________________________

Utility Contractors License # (Must Provide if applicable): _______________________________ MUST BE LISTED ON FRONT OF ENVELOPE

General Contractor License # (Must Provide if applicable): _______________________________________________

Additional Specialty License # (Must Provide if applicable): ______________________________________________

NOTE: Company must be licensed in the Governmental entity for where they do the majority of their business. If your Governmental entity (State or Local) does not require a business license, please state above (Procurement will verify), your company will be required to obtain a Richmond County business license if awarded a BID. For further information regarding Augusta, GA license requirements, please contact the License and Inspection Department @ 706 312-5050.

List the State, City & County that issued your license: ___________________________________________________________

Acknowledgement of Addenda: (#1) ____: (#2) ____: (#3) ____: (#4) ____: (#5) ____: (#6) ____: (#7) ____: (#8) ____:

NOTE: CHECK APPROPRIATE BOX (ES) - ADD ADDITIONAL NUMBERS AS APPLICABLE

Statement of Non-Discrimination

The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated against, on the basis of race, religion, gender, national origin or ethnicity, with regard to prime contracting, subcontracting or partnering opportunities.

The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization.

The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity.

The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Non-Collusion of Prime Proponent

By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor.

(c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized.

Rev. 4/09/21

Conflict of Interest PAGE 2 OF 2 By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief:

1. No circumstances exist which cause a Conflict of Interest in performing the services required by this BID, and

2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the bid have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor.

c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment or consideration.

Contractor Affidavit and Agreement: Contractor Affidavit under O.C.G.A. § 13-10-91(b) (l)

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or after July 1, 2009.

For additional information or to enroll your company, visit the State of Georgia website:

https://e-verify.uscis.gov/enroll/ and/or http://www.dol.state.ga.us/pdf/rules/300_10 1.pdf

Federal Work Authorization User Identification Number: E-VERIFY REQUIRED FOR ALL CONTRACTS OVER $2,499.00 Date of Authorization

** (E-Verify Number) _________________________________ ___________________________

Name of Contractor Name of Project / Bid Number

AUGUSTA, GEORGIA – RICHMOND COUNTY CONSOLIDATED GOVERNMENT

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________________, _________, 20________ in ___________________ (City), _______________ (State).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______ DAY OF ____________________________, 20_______

Notary Public My Commission Expires: NOTARY SEAL

The undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated.

You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized.

https://e-verify.uscis.gov/enroll/ http://www.dol.state.ga.us/pdf/rules/300_10%201.pdf

You Must Complete and Return with Your Submittal. Document Must Be Notarized

Systematic Alien Verification for Entitlements (SAVE) Program

Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for an Augusta, Georgia contract for

[RFQ Project Number and Project Name]

[Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

[Print/Type: Name of business, corporation, partnership, or other private entity]

1.) _________ I am a citizen of the United States.

OR

2.) _________ I am a legal permanent resident 18 years of age or older.

OR

3.) _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal Immigration and

Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States. *

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant

Printed Name

*Alien Registration Number for Non-Citizens

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________ DAY OF ______________, 20____

Notary Public

My Commission Expires: _____________________________ NOTARY SEAL

Note: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL

REV. 2/17/2016

TRADE SECRET STATUS AFFIDAVIT

Augusta, Georgia

All documents, data, letters and generated information received by Augusta, Georgia constitutes a “public record” and is subject to disclosure under the Georgia Open Records Act ("GORA"). O.C.G.A. § 50-18-70 et seq. However, pursuant to O.C.G.A. § 50-18- 72(a)(34), "[an] entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.].”

O.C.G.A. § 10-1-761(4) defines “Trade secret" as “…information, without regard to form, including, but not limited to, technical or nontechnical data, a formula, a pattern, a compilation, a program, a device, a method, a technique, a drawing, a process, financial data, financial plans, product plans, or a list of actual or potential customers or suppliers which is not commonly known by or available to the public and which information:

A. Derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and

B. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.”

Therefore, the records listed below and attached hereto, that were submitted with _______________________response to Augusta, Georgia Request for Proposal, Request for Quote, or Request for Qualified Contractor ______________are marked confidential pursuant to O.C.G.A. § 10-1-761(4):

• (List specific information that the supplier wishes to withhold and how that information constitutes a trade secret)

• Additional trade secret information requested to be withheld

• Your company is requested to send a redacted copy of your submittal.

Under penalty of perjury, acknowledging that O.C.G.A. §16-10-71 provides a penalty of a fine of up to $1,000 and potential imprisonment of one to five years, I attest that the specific information in the records listed above constitutes trade secrets pursuant to O.C.G.A. § 10-1-761(4), and request that Augusta, Georgia not disclose this protected information under the Georgia Open Records Act ("GORA").

Signature:

[Signatory Name in Print] [Signatory’s Title] [Company Name]

_______________________________ Date: ______________________________________ [Signatory’s Title]

SUBSCRIBED AND SWORN BEFORE

ME ON THIS ______ DAY OF

_____________, 202__.

__________________________________ My Commission Expires: ______________

NOTARY PUBLIC

Return form only if applicable. If form is not returned with your submittal it will be deemed there are no trade secrets in your package submittal.

RFQ #25-163 Collaborative Applicant/Lead Agency

Minority and Women Owned Business Enterprise Program Ordinance Requirements

Notice To All Bidders (PLEASE READ CAREFULLY) Shall apply to ALL Bids regardless of the dollar amount In accordance with the Commission Action on 7/25/24 and the adoption of Ordinance No. 7945 Chapter 10C of the AUGUSTA, GA, CODE, Contractors agree to collect and maintain all records necessary to Augusta, Georgia to evaluate the effectiveness of its Minority and Women Owned Business Enterprise Program and to make such records available to Augusta, Georgia upon request. The requirements of the Minority and Women Owned Business Enterprise Program can be found at www.augustaga.gov.

In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Compliance and shall be submitted at such times as required by Augusta, Georgia.

Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the M/WBE Program office at

(706) 821-2406. Failure to provide such reports withing the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including, but not limited to, withholding payment from the Contractor and/or collecting liquidated damages.

SHALL APPLY TO PROJECTS IN EXCESS OF $300,000

Minority and Women Owned Business Enterprise Program (Continued) Sec. 1-10-138. Race and Gender-Conscious Efforts Contract-by-Contract Subcontractor Goals The City, through the Goal Setting Committee (GSC), will set specific, separate percentage-based MBE and WBE subcontracting goals on a contract-by contract basis for Prime contracts in Construction, Architecture & Engineering, Professional Services, and Other Services valued in excess of $300,000.

The City shall establish such goals based upon the type of contract, the type of subcontracting work that will be required, and the availability of M/WBE firms to perform the work for that specific contract.

The GSC shall not establish subcontracting goals on contracts where (a) there are no subcontracting opportunities identified for the contract; or (b) there are not at least three

(3) MBE and/or WBE firms that are available and capable to perform a CUF for the overall subcontracting opportunities on the contract.

Good Faith Efforts (GFE) Requirements and Guidance 1.Achievement of subcontracting goals or documentation of Good Faith Efforts applies to every Contract for which such goals are established. The Bidder shall submit a compliance plan detailing its achievement of the goals or its Good Faith Efforts to meet the goals. The compliance plan shall be due at the time set out in the solicitation documents.

2.When a Bidder cannot achieve the goals, its compliance plan shall document its GFE to achieve the goals. The

Director of Compliance will determine whether the Bidder has made such GFE.

Bid Documents All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements, or forms, which shall be made available by the Procurement Department.

• Proposed Letter of Intent MBE/WBE.

• Proposed MBE/WBE Utilization Plan.

• Documentation of Good Faith Efforts Form (in the event the bidder will not meet the MBE and WBE goals).

Failure to submit the above documentation shall result in the bid being declared non-responsive.

Sec. 1-10-154.Exceptions In accordance with § 1-10-8, on federally funded projects or contracts, the M/WBE Program shall only be utilized when authorized by the applicable federal (and/or Georgia) laws, regulations, and conditions relating to that project or contract. To the extent that there are any conflicts between any such laws, regulations, or conditions and the provisions of the M/WBE Program, the federal (and/or Georgia) guidance shall control.

NOTE: All forms should be submitted in a separate, sealed envelope, labeled M/WBE Forms, Company’s Name & Bud number

For questions and or additional information, please contact:

Minority-Owned and Women-Owned Business Enterprise Program

535 Telfair Street, Suite 530 Augusta, Georgia 30901

(706) 821-2406 mwbe@augustaga.gov

Website: https://www.augustaga.gov/83/Disadvantaged- Business-Enterprise

REV.9/6/24

http://www.augustaga.gov/ http://www.augustaga.gov/ mailto:mwbe@augustaga.gov https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise

SECTION A

INSTRUCTION TO SUBMIT

Augusta, Georgia invites qualified firms to submit qualifications to provide services for the Collaborative Applicant/Lead Agency for the Augusta Housing and Community Development Department. Your submittal should respond to, and be based on, the information included in this Request for Qualifications.

Responses will be received in the office of the Interim Director of Procurement at 535 Telfair Street, Suite 605, Augusta, GA 30901 until Monday, April 14, 2025 @ 11:00 a.m. The RFQ must be submitted in a sealed package and labeled with the firm’s name and the name of the project – RFQ 25-163 Collaborative Applicant/Lead Agency. No RFQ will be accepted by fax or email, all must be received by mail or hand delivered. Vendors are required to submit one (1) marked unbound original and seven (7) copies of the RFQ.

Opening will be via ZOOM – Meeting ID: 810 3650 9670; Passcode: 25163.

After advertisement, the RFQs shall be opened per Procurement guidelines. The Interim Procurement Director shall determine whether each package appears to be minimally responsive to the published RFQ requirements.

The User Department, in association with Procurement, will appoint a selection committee to review all acceptable minimally responsive packages. The selection committee members shall review and score each package individually based on the evaluation criteria.

Failure to provide all of the requested information may cause the submittal to be rejected as non-responsive.

Any interested qualified firm and/or party is requested to make a response to accomplish the Scope of Services described herein. The response is to be signed by a duly authorized official of the firm and must be submitted in the time, manner and form prescribed.

The Owner reserves the right to reject any or all submittals received as the result of this request. The Owner also maintains the right to negotiate with any firm(s), as necessary, to serve the best interests of the Owner. The Owner will not be liable for any costs incurred by any firm prior to the signing of a contract.

Pre-Qualification Conference will be held on Monday, March 24, 2025 @ 2:00 p.m. via Zoom Meeting ID: 895 4792 4491; Passcode: 25163.

All questions must be submitted to the Procurement Department in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov by Tuesday, March 25, 2025 @ 5:00 P.M. Issues and responses addressed in any other manner will not be considered valid or binding in consideration of qualifications or any subsequent contract negotiations.

Darrell White

Procurement Department 535 Telfair Street - Room 605

An official authorized to bind the firm to the terms and provisions of the qualifications must sign the submittal. For a submittal to be considered it must remain valid for at least ninety (90) days from the time that the Owner receives it.

Qualified firms interested in providing the services described herein are invited to submit a complete Statement of Qualification for consideration. The qualifications shall address the requirements listed below. Failure to provide all requested information may be sufficient cause for rejection. The firm may provide additional information to that requested, provided it is placed in a separate section at the end of the RFQ.

The firm’s demonstrated technical capability and other qualifications, as described herein, will also be assessed. Once RFQ’s are received and evaluated, the Owner will then make their recommendation to the Augusta, Georgia Commission for consideration and final approval.

Do Not Include A Fee Proposal. Fees will be negotiated. Firms shall not include fee or cost information when responding to this solicitation.

SECTION B

INTRODUCTION

The McKinney-Vento Homeless Assistance Act as amended by S. 896 The Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009, enacted into law on May 20, 2009, consolidates three of the separate homeless assistance programs administered by HUD under the McKinney-Vento Homeless Assistance Act into a single grant program—the Continuum of Care (CoC) Program.

The HEARTH Act also codifies into law the Continuum of Care planning process, a longstanding part of HUD’s application process to assist homeless persons by providing greater coordination in responding to their needs. The HEARTH Act directs HUD to promulgate regulations for these new programs and processes. The regulatory implementation of the CoC Program is achieved through the CoC Program interim rule.

The CoC is designed to address the critical problem of homelessness through a coordinated community-based process of identifying needs and building a homeless response system of housing and services to address those needs. The Continuum of Care – Augusta (CoC GA-504) Governance Board (Board) designates a Collaborative Applicant to manage the required HUD processes on its behalf, to ensure the maximum amount of funds are received by the CoC and that the CoC is in compliance with all applicable HUD rules and regulations. Continuum of Care Collaborative Applicant is the entity designated by the Continuum of Care to coordinate the CoC’s annual application for HUD Continuum of Care program funding.

The intent of Augusta is to find a qualified Lead Agent that will coordinate the CoC Program. They will apply for the grant and will be responsible for managing the required HUD process on it’s behalf.

The current Collaborative Applicant / Lead Agency for the GA-504 Continuum of Care – Augusta Housing and Community Development (HCD) is soliciting proposals for the role of GA-504 Collaborative Applicant / Lead Agency designation for the Augusta-Richmond County geographic area (as defined by HUD). Such designation shall be until such time as the GA504 Board requests proposals for new CA administration and also contingent upon successful bi-annual evaluation by the GA504 Board and ESG fiduciary. The current Collaborative Applicant / Lead Agency (HCD) will receive the applications, review, and provide recommendation to the full GA-504 Board and Administrator for Augusta, Georgia for review and final approval. Ratification by the Augusta, Georgia Commission shall be facilitated at the discretion of the Augusta Administrator.

TERMS: HCD anticipates that the successful proposer will commence work following the notice to proceed and will end when all funds have been utilized.

The Collaborative Applicant will take on the following responsibilities of Continuum Stewardship including, but not limited to the following:

• Coordinating and facilitating the Continuum of Care with State of Georgia and Augusta agencies, stakeholders, Emergency Solutions Grant recipients and sub-recipients, health partners, schools, etc. along with the Continuum of Care Board, and Continuum of Care committees;

• Coordinate the Point-in-Time Count;

• Coordinate and facilitate strategic planning for the Continuum of Care;

• Monitor CoC - funded projects;

https://www.hudexchange.info/programs/coc/ https://www.hudexchange.info/programs/coc/ https://www.hudexchange.info/resource/2033/hearth-coc-program-interim-rule/ https://www.hudexchange.info/resource/2033/hearth-coc-program-interim-rule/ https://www.hudexchange.info/resource/2033/hearth-coc-program-interim-rule/ https://www.hudexchange.info/programs/coc/

• Facilitate reporting requirements and partner with all capable Agency partners and community stakeholders that is identified by the CoC.

• The Collaborative Applicant serves as the CoC staff and performs all tasks at the direction of the CoC Board.

SECTION C

SCOPE OF SERVICES AND ELIGIBILITY

The scope of services are to include the following per the direction of the GA-504 Board, the Collaborative Applicant. Proposers are to provide adequate staff to accomplish the following tasks:

A. Consolidated Application: Design, operate and follow a collaborative process for developing and submitting a Continuum of Care ("CoC") Consolidated Application to HUD.

1. Complete CoC registration.

2. Coordinate, facilitate, and update the grant inventory worksheet of all projects eligible for renewal funding according to the process defined by HUD.

3. Create CoC Notice of Funding Opportunity ("NOFO") timeline.

4. Provide notice of funding timelines and priorities established by the CoC NOFO and GA-

504 through email and website postings.

5. Interpret the HUD CoC NOFO and make recommendations to the GA-504 CoC, GA-504

Board, and/or GA-504 CoC committees as appropriate.

6. Collaborate with the GA-504 Board and committees to ensure involvement from GA-504

CoC members and entities.

7. Recruit community partners to assist with completion of the HUD CoC Consolidated

Application for the GA-504 CoC.

8. Gather all necessary information to write and submit all parts of the annual GA-504 CoC

Consolidated Application to HUD.

9. Work with the State of Georgia’s Homeless Management Information System ("HMIS") lead agency to gather data for the GA-504 CoC Consolidated Application.

10. Solicit local CoC project applications.

11. Coordinate, review, and provide technical support for all GA-504 CoC project applications.

12. Provide training for new and renewal GA-504 CoC project applications.

13. Coordinate and provide logistical support for the Ranking and Review committee charged with ranking of project proposals.

14. Help GA-504 Board and or ad-hoc committees update scoring sheets to be used in evaluating proposals under the CoC NOFO.

15. Provide training to the members of the Ranking and Review committee.

16. Compile priority listing as directed by the Ranking and Review committee.

17. Draft and submit the CoC Consolidated Application to the GA-504 CoC for feedback and approval.

18. Submit the approved GA-504 CoC Consolidated Application to HUD in advance of the deadline.

19. Review CoC score debriefing published by HUD and make program and policy recommendations to the GA-504 Board based on the debriefing results.

B. Planning Grant: Write, submit and report on the CoC Planning Project application, as defined by the CoC Program NOFO.

1. Identify eligible expenses.

2. Ensure compliance with proper spending, record keeping, and reporting.

3. Consider innovative ways to support CoC activities with Planning Project funds.

4. Accept CoC Planning Project funds on behalf of CoC.

5. Provide and track match funding for the CoC Planning Project.

6. Write narrative and provide data for CoC Planning Project submission.

C. System Gap Analysis: Produce a system gaps analysis of the GA-504 at least annually.

1. Carry out a competitive process for any portion of the gaps analysis that is to be subcontracted. i.e., identify a subcontractor and monitor the work to be performed for any portion of the project that is to be subcontracted.

2. Identify eligible expenses.

3. Ensure compliance with proper spending, record keeping, and reporting.

4. Consider innovative ways to support CoC activities with Planning Project funds.

D. Strategic Planning:

1. Assist the GA-504 CoC Membership with identifying community priorities.

2. Identify and support best and emerging practices and innovations.

3. Support the CoC in creating and monitoring project level performance criteria.

4. Lead CoC planning, outreach, strategic planning and HUD funding application processes.

E. Technical Support: Provide technical support and assistance to the GA-504 Board and to GA-504 grantees, committees, and workgroups.

1. Assist the GA-504 Board in applying for other funding or technical assistance opportunities related to developing a housing and homeless response/service systems within the GA-504 CoC geographic area.

2. Assist GA-504 grantees in applying for technical assistance opportunities related to the operation of their CoC grant.

3. Coordinate, staff and participate on committees and workgroups.

4. Maintain and make publicly available on the CoC website the GA-504 CoC Written

Standards, Policies and Procedures, CES Policies and Procedures, HMIS Policies and Procedures, Governance Charter and other relevant systematic policy manuals to allow for public review and transparent operations.

5. Support relevant committee, board, and provider understanding of implementation and operational requirements of all CoC policies.

6. Provide data, information, and best practices to support the work of committees and workgroups as appropriate and available.

7. Support CoC Compliance with all state and federal requirements and notices.

8. Conduct technical assistance/monitoring site visits in concert with the Ranking and

Review committee with CoC grant recipients related to CoC policies and procedures and project performance.

9. Represent the GA-504 CoC when seeking technical assistance from HUD through avenues such as the HUD AAQ or inquiries with the HUD regional office.

10. Assist with coordination of GA-504 CoC trainings and other educational opportunities.

a. Issue Request for Qualifications upon request of GA-504 Board.

a. Solicit and coordinate training providers based on needs identified by GA-

504 Board and annual gaps analysis, as funding allows.

11. Facilitate requests for letters of support, letters of participation, and memoranda of understanding from the GA-504 Board.

a. Receive and respond to emails requesting letters of support, letters of participation, and memoranda of understanding.

b. Verify requests comply with the GA-504 CoC Letters of Support, Letters of

Participation, and Memoranda of Understanding Requests policies (as applicable) and request additional documentation, if necessary.

c. Forward requests for letters of support and memoranda of understanding to the Board (as defined in the Charter) of the GA-504 CoC for review and approval by the GA-504 CoC Board.

d. Review…