25_14 RFP Environmental and Engineering Consu.pdf

ITB No. 25-14

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ROCKDALE COUNTY FINANCE DEPARTMENT

PROCUREMENT OFFICE

958 Milstead Avenue

CONYERS, GA 30012

770-278-7552

INTRODUCTION:

Rockdale County is requesting Competitive Sealed Proposals for Environmental and Engineering Consulting Services. Instructions for preparation and submission of a proposal are contained in this packet. Proposals must be typed or printed in ink.

Rockdale County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veterans’ status. This policy ensures all segments of the business community have access to supplying the goods and services needed by Rockdale County.

PURCHASING CONTACT FOR THIS REQUEST:

All questions concerning this RFP and all questions arising subsequent to award are to be addressed to the Purchasing Division via email to Adrienne Brown, at Adrienne.m.brown@rockdalecountyga.gov.

Rockdale County Finance Department Purchasing Division

Attn: Adrienne Brown 958 Milstead Avenue Conyers, GA 30012

Phone: (770) 278-7557, Fax: (770) 278-8910 E-mail: Adrienne.m.brown@rockdalecountyga.gov

To maintain a “level playing field”, and to assure that all proposers receive the same information, proposers are requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so could result in disqualification of the proposer.

PROPOSAL COPIES FOR EVALUATION:

Price and Technical Proposal:

One (1) USB Flash Drive in Adobe PDF format will be required for review purposes. Flash Drives that are blank or have incorrect information on them will not be acceptable and may be justification for disqualification. Check your Flash Drive(s) to ensure that they have the appropriate material on it before submitting.

CONTRACT TERM:

The Contract Term will be (1) year with the option to renew four (4) additional one-year terms, unless cancelled in writing 30 days before the end of current term.

DUE DATE:

Sealed proposals will be received at the Rockdale County Finance Department, Procurement Division, 958 Milstead Avenue, Conyers, GA 30012 no later than 2:00 P.M., local time, Thursday, September 18, 2025.

Proposals received after this time will not be accepted.

QUESTIONS AND CLARIFICATIONS:

All questions and requests for clarifications concerning this RFP must be submitted to the Purchasing Division via email to Adrienne.m.brown@rockdalecountyga.gov no later than 2:00 p.m., local time, on Friday, September 5, 2025. It shall be the proposer’s responsibility to seek clarification as early as possible prior to the due date and time. Written responses from the County to the questions it receives will be in an addendum and posted to the County’s website at www.rockdalecountyga.gov, under Bid Opportunities. Questions or requests for clarifications received after this deadline will not receive a response.

mailto:Adrienne.m.brown@rockdalecountyga.gov mailto:Adrienne.m.brown@rockdalecountyga.gov mailto:Adrienne.m.brown@rockdalecountyga.gov http://www.rockdalecountyga.gov/

ADDENDA:

Answers to questions submitted that materially change the conditions and specifications of this RFP will be issued in an addendum and posted to the County’s website at www.rockdalecountyga.gov Bid Opportunities. Any discussions or documents will be considered non-binding unless incorporated and issued in an addendum.

It is the proposer’s responsibility to check the Rockdale County website at www.rockdalecountyga.gov, Bid Opportunities for any addenda that may be issued, prior to submitting a proposal for this RFP.

LOCAL VENDOR PREFERENCE POLICY

The Rockdale County Board of Commissioners adopted a Local Vendor Preference Policy on March 26, 2013.

The policy will apply to all qualified Invitations to Bids and Request for Proposals after May 1, 2013. The Local Vendor Preference Policy allows Rockdale County vendors to get an extra 5 points on the evaluation criteria scoring for Request for Proposal. The Policy will give the local bidder the opportunity to match the price of a non-local vendor’s bid price if they are low and within 5% of the low bidder’s price on Invitation to Bids. A copy of the Policy may be downloaded from the County website at www.rockdalecountyga.gov Bid Opportunities.

The Local Vendor Preference Policy will apply to this RFP.

EQUAL BUSINESS OPPORTUNITY POLICY:

This RFP qualifies for Rockdale County Government EBO program. For questions regarding the EBO program, please contact Adrienne Brown at Adrienne.m.brown@rockdalecountyga.gov or 770-278-7557.

QUALIFICATIONS OF OFFERORS:

Proposers must have a current business license from their home-based jurisdiction and provide a copy of that license with the submittal of their proposal response.

Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies due to Rockdale County will not be accepted.

Any contractor submitting a Proposal must complete the Contractor’s Qualification Statement and Questionnaire if provided in this package. Proposers are to submit at least three (3) references from projects with similar experience using the materials and process in this RFP.

In evaluating Proposals, the County may seek additional information from any contractor concerning such contractor’s proposal or its qualifications to construct the Project.

DEBRIEFINGS:

In lieu of Post-Award debriefings, Rockdale County will provide the final evaluation Score Sheet. The Score Sheet will include the scores for all firms who responded and will typically be provided with a PDF file and e-mailed.

FINANCIAL STABILITY

The Offeror will provide financial information that would allow proposal evaluators to ascertain the financial stability of the firm.

• If a public company, the Offeror will provide their most recent audited financial report.

• If a private company, the Offeror will provide a copy of their most recent internal financial statement, and/or a letter from their financial institution, on the financial institution’s letterhead, stating the Offeror is in good standing with that financial institution.

http://www.rockdalecountyga.gov/ http://www.rockdalecountyga.gov/ http://www.rockdalecountyga.gov/ mailto:Adrienne.m.brown@rockdalecountyga.gov

SELECTION PROCESS:

The Rockdale County Procurement Office and Evaluation Committee makes a recommendation for award. The Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Procurement Office and/or Evaluation Committee.

This is a past performance/quality/price trade-off source selection in which competing offeror’s past and present performance history and product quality will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed below. Rockdale County Board of Commissioners may reject any or all proposals and to waive any technicalities or informalities if such action is in the county’s interest.

Rockdale County may evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The County reserves the right to conduct discussions if the County later determines them to be necessary.

Proposers will be evaluated based on the following criteria and may be called in for an interview.

The County intends to award the contract to the responsible and responsive contractor whose proposal is determined in writing to be the most advantageous to the County taking into consideration all of the evaluation criteria.

INTERVIEWS

Interviews may be scheduled. Interviews will be informal and will provide respondents with an opportunity to answer any questions the selection team may have on a submission.

INSURANCE:

Before starting any work, the successful contractor must furnish to Rockdale County certificate(s) of insurance from companies doing business in Georgia. The Company shall maintain in full force and effect the following insurance during the term of the Agreement:

Coverages: Limits of Liability:

Workers’ Compensation Statutory Employers’ Liability $1,000,000.00 Bodily Injury Liability $1,000,000.00 each occurrence except Automobile $1,000,000.00 aggregate Property Damage Liability $1,000,000.00 each occurrence except Automobile $1,000,000.00 aggregate Personal & Advertising Injury Limit $1,000,000.00 Products / Completed Ops. $2,000,000.00 aggregate Automobile Bodily Injury $1,000,000.00 each person Liability $1,000,000.00 each occurrence Automobile Property Damage $1,000,000.00 each occurrence Liability Professional Liability/General Liability $1,000,000.00

Excess Umbrella Liability $3,000,000.00

All insurance shall be provided by an insurer(s) acceptable to the County and shall provide for thirty (30) days prior notice of cancellation to the County. Upon contract award, Contractor shall deliver to the County a certificate or policy of insurance evidencing Contractor’s compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

Rockdale, GA shall be named as Additional Insured under any General Liability, Business Auto and Umbrella Policies using ISO Additional Insured Endorsement forms CG 2010 or its equivalent. Coverage shall apply as Primary and non-contributory with Waiver of Subrogation in favor of Rockdale County, Georgia.

The insurance carrier must have a minimum rating of A or higher as determined by the rating firm A.M. Best.

Certificates must contain policy number, policy limits, and policy expiration date of all policies. The Request for Proposals (RFP) number and project name must be inserted in the Description of Operations section of the certificate.

Certificates are to be issued to:

Rockdale County, Georgia 958 Milstead Avenue Conyers, GA 30012

PERMITS:

The awarded contractor will be responsible for acquiring any permits that are required for this project/purchase.

Rockdale County will waive fees on all permits issued by Rockdale County.

AWARD OF CONTRACT

The Rockdale County Procurement Office and Evaluation Committee makes a recommendation for award. The Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Procurement Office and/or Evaluation Committee.

Rockdale County reserves the right to make no awards, multiple awards, one award for all items; or whatever the County deems to be in its best interest.

OPEN RECORDS

The contents of the proposals will not be made public until after an award and contract has been executed.

ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011

Vendors submitting a Qualification package in response to this RFP must complete the Contractor Affidavit under O.C.G.A. §13-10-91(b)(1) which is provided with the RFP package to verify compliance with the Illegal Immigration Reform and Enforcement Act of 2011.

A. The form must be signed by an authorized officer of the contractor or their authorized agent.

B. The form must be notarized.

C. The contractor will be required to have all subcontractors and sub-subcontractors who are engaged to complete physical performance of services under the final contract executed between the County and the contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to the County a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-subcontractor. Format for this affidavit can be provided to the contractor if necessary.

PIGGYBACKING

Rockdale County encourages and agrees to the successful bidder extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful bidder.

GENERAL INFORMATION

No proposals received after said time or at any place other than the time and place as stated in the notice shall be considered. No responsibility shall attach to Rockdale County for the premature opening of a proposal not properly addressed and identified.

WITHDRAWAL OF PROPOSAL:

A proposer may withdraw his proposal before the proposal due date, without prejudice to the proposer, by submitting a written request of withdrawal to the Rockdale County Procurement Office.

REJECTION OF PROPOSAL:

Rockdale County may reject any and all proposals and must reject a proposal of any party who has been delinquent or unfaithful in any formal contract with Rockdale County. Also, the right is reserved to waive any irregularities or informalities in any proposal in the proposing procedure. Rockdale County shall be the sole judge as to which proposal is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various proposers.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS:

The proposer may be required, upon request, to prove to the satisfaction of Rockdale County that he/she has the skill, experience, necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any proposer is not satisfactory, the proposal of such proposer may be rejected. The successful proposer is required to comply with and abide by all applicable federal and state laws in effect at the time the contract is awarded.

NON-COLLUSION AFFIDAVIT:

By submitting a proposal, the proposer represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

INTEREST OF:

By submitting a proposal, the proposer represents and warrants that a Commissioner, Administrator, employee, nor any other person employed by Rockdale County has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

DOCUMENTS DEEMED PART OF THE CONTRACT:

The notice, invitation to proposers, general conditions, and instructions for proposers, special conditions, specifications, proposal, and addenda, if any, will be deemed part of the contract.

STANDARD INSTRUCTIONS

1. The instructions contained herein shall be construed as a part of any proposal invitation and/or specifications issued by Rockdale County and must be followed by each proposer.

2. The written specifications contained in this proposal shall not be changed or superseded except by written addendum from Rockdale County. Failure to comply with the written specifications for this proposal may result in disqualification by Rockdale County.

3. All goods and materials shall be F.O.B. Destination Conyers, Georgia and no freight or postage charges will be paid by Rockdale County unless such charges are included in the proposal price.

4. The following number, RFP No. 25-14, must be written clearly on the outside of USB Flash Drive proposal envelope in order to avoid prior opening in error.

5. All USB Flash Drive proposals must be received and in-hand at proposal due date and time. Each proposer assumes the responsibility for having his/her proposal received at the designated time and place of proposal due date. USB Flash Drive Proposals received after the stated time and date may be subject to rejection without consideration, regardless of postmark. Rockdale County accepts no responsibility for mail delivery.

6. Unless otherwise stated, all proposals submitted shall be valid and may not be withdrawn for a period of 120 days from the due date.

7. The Proposal Form submitted on the USB Flash Drive must be the first page and include the name of the business, mailing address, the name, title and signature of the person submitting the proposal.

8. Rockdale County reserves the right to accept a proposal that is not the lowest price if, in the County's judgment, such proposal is in the best interest of the County and the public. The County reserves the right to reject any and all proposals.

9. Telephone, Emailed or Facsimile proposals will not be accepted.

10. No sales tax will be charged on any orders except for contracts that include construction materials being purchased through a third party.

i. Federal I.D. #58-6000882

ii. Sales Tax Exempt #308750008

11. If applicable, completed questionnaires must be signed manually. Rockdale County reserves the right to accept or reject any proposal on the basis of incomplete or inaccurate answers to the questionnaire.

12. If applicable, warranty information shall be provided.

13. Proposers shall state delivery time after receiving order.

14. Proposers shall identify any subcontractors and include an explanation of the service or product that they may provide.

TABLE OF CONTENTS

I. Staff Augmentation Services Scope of Work……………………………………………………….10 II. Sanitary Sewer Rehabilitation Management Service Scope of Work……………………………11 III. Asset Inventory Management………………………………………………………………………...13 IV. Sanitary Sewer Preventative Maintenance Program………………………………………………14 V. Scoring………………………………………………………………………………………………….15 VI. Term of Contract……………………………………………………………………………………….15

RWR STAFF AUGMENTATION, SANITARY SEWER REHABILITATION, ASSET INVENTORY

PROGRAM AND SEWER PREVENTATIVE MAINTENANCE MANAGEMENT SERVICES

Rockdale County Department of Water Resources (RWR) is soliciting cost proposals for Staff Augmentation, Sanitary Sewer Rehabilitation, Asset Inventory and Sanitary Sewer Preventative Maintenance Management Services.

I. STAFF AUGMENTATION SERVICES SCOPE OF WORK

RWR has a need to supplement its workforce to mediate immediate and ongoing needs for management, operational, and program management support at the staff level. These needs include but are not limited to staff augmentation within its technical/engineering ranks for the 6 divisions within RWR (i.e. engineering, customer service, central maintenance, water treatment & distribution, wastewater treatment & collections, and compliance/watershed protection divisions). Ongoing program management needs include several County programs and initiatives primarily in the engineering division that include but aren’t limited to the County’s

(1) sewer rehab program,

(2) inflow and infiltration (I&I) program,

(3) wastewater treatment capacity reclamation and management program, and

(4) drinking water distribution system improvements.

The scope of work for the Staff Augmentation Services will consist of the following:

• Plan Review

• Meter applications

• Permitting

• Internal design

• GIS support

• Asset inventory/management

• Capital planning

• Compliance

• Program management

1. Standard Billing Rates

Please provide your current standard billing rates for each position in your company and submit it with the proposal form. Note: Rockdale County reserves the right to select the classification and establish the budget for any staff augmentation resource to support the County.

II. SANITARY SEWER REHABILITATION MANAGEMENT SERVICES

SCOPE OF WORK

Rockdale County Department of Water Resources (RWR) is soliciting cost proposals for Sewer Rehabilitation Management Services to support its Sewer Rehabilitation Program. Rockdale County has over 240 miles of sanitary sewers and over 6,000 manholes in its sewer system. A formal Sewer Rehabilitation Program is vital to the health, vitality, and environmental compliance of Rockdale County’s sanitary sewer system. A Sewer Rehabilitation Program consists of three elements:

1. Sanitary Sewer Evaluation Survey (SSES) – data collection

2. SSES Data review and criticality and prioritization assignment

3. Capital planning for repair/replacement

4. Construction Effort of the rehabilitation/repair

Within the last 10 years, RWR had a Sanitary Sewer Evaluation Survey (SSES) (item 1 from the above listing) conducted on its sewer system. The SSES resulted in thousands of feet of sewer system field data on the structural condition of the county’s sewers and manholes.

Field data collected by the SSES consisted of the following:

• Physical attributes and defects at select manholes, pipes and service connections,

• Video inspection of manholes and connecting pipes,

• Smoke testing of line segments and laterals,

• Dye water tracing,

• Cleaning and Closed-Circuit Television (CCTV) inspection of pipeline segments.

Due to the age of the County’s sewer system, there is state of degradation that needs to be assessed for each asset before capital planning and investment. RWR needs assistance in reconciling the field data of the previous SSES to prioritize the criticality of each infrastructure component of the SSES and develop the rehabilitation costs for each component (items 2 and 3 from above). This effort will be used to build the project listing for the County’s Sewer Rehab Program each year in support of item number 4 from above.

The scope of work for the Sewer Rehabilitation Management Services will consist of the following:

• Video verification of the previous segments o Assess current state and criticality of each asset

• Applying the criticality score for each asset

• Developing the cost to repair/replace each asset

• Developing the prioritization schedule of each asset for the Sewer Rehabilitation Program

• Monthly reporting

Deliverables

The monthly report will be submitted to RWR identifying the verification of all structural defects located, the individual I/I quantification, a defect/criticality ranking report and recommended repair, rehabilitation, or replacement methodology. The defect table should prioritize defects based on structural severity, I/I quantification, recurring maintenance issues and NASSCO defect rating score. The latter requires NASSCO certified personnel in Cured-In-Place Pipe (CIPP) and Manhole rehabilitation.

The data shall be presented in a Microsoft ACCESS database format and electronically linked to the GIS mapping system via Pipe and Structure numbers which will be used to update the County’s GIS sewer layer in an ArcMap geodatabase format. The GIS layer will contain all manhole and pipe connectivity issues corrected in accordance with standard GIS practice with pipe directions and snapping tolerances to provide a fully connected system.

Section II Continued

Unit Costs

Please provide your unit cost breakdown on the chart below and submit it with your Proposal Form to Rockdale County on the USB Flash Drive proposal. Labeled “Work Items Unit Costs”. Note: Rockdale County reserves the right to select the work item classification and establish the budget for any said work items to support the County.

WORK ITEMS UNIT UNIT COST

Manhole Assessment EA $ Manhole GPS location EA $ CCTV Only, No Cleaning up to 12-inch Diameter LF $ CCTV Only, No Cleaning Larger than 12-inch to 18-inch LF $

Diameter CCTV Only, No Cleaning Larger Than 18-inch to 24-inch Diameter LF $ CCTV Only, No Cleaning Larger than 24-inch to 36-inch Diameter LF $ CCTV Only, No Cleaning Larger than 36-inch to 48-inch Diameter LF $ Heavy Cleaning - up to 12-inch diameter LF $ Heavy Cleaning - larger than 12-inch to 18-inch diameter LF $ Heavy Cleaning - larger than 18-inch to 24-inch diameter LF $ Heavy Cleaning - larger than 24-inch to 36-inch diameter LF $ Heavy Cleaning - larger than 36-inch to 48-inch diameter LF $ Flow Meter Inspection and Installation/Removal EA $ Flow Meter Monthly Maintenance EA $ Monthly Data Processing Summary and I&I Analysis Reports EA $ Equipment Rental EA $ Monthly Reporting EA $ Monthly Project Management EA $

III. ASSET INVENTORY MANAGEMENT

Rockdale County Department of Water Resources (RWR) is soliciting cost proposals for the inventory, assessment, and management of water and sanitary sewer infrastructure assets throughout the County. The intent of this RFP is to identify a vendor with the expertise and resources necessary to support long-term planning, maintenance, and operational optimization of these essential public utility systems.

• Asset Inventory: Develop or update a comprehensive GIS-based inventory of all water and sewer assets.

• Condition Assessment: Perform physical and desktop condition assessments of major components.

• Asset Management Plan: Develop a long-term asset management strategy including lifecycle costing, risk prioritization, and capital improvement planning.

• Regulatory Compliance Support: Assist with meeting state and federal regulatory requirements (e.g., EPA, DEP reporting).

• Data Integration: Integrate asset data with existing County systems (e.g., GIS, CMMS).

• Emergency Response Planning: Recommend protocols for system redundancy and resilience.

• Training: Provide training for County staff on system use and asset management practices.

LUMP SUM COST $

Please submit with the Proposal Form.

IV. SANITARY SEWER PREVENTATIVE MAINTENANCE PROGRAM

Rockdale County Department of Water Resources (RWR) is soliciting cost proposals for contractors to provide routine sanitary sewer cleaning and closed-circuit television (CCTV) inspection services. The County requires a proactive, scheduled maintenance program to minimize blockages, overflows, and infrastructure deterioration within its sanitary sewer system.

Rockdale County maintains and operates a sanitary sewer system consisting of approximately 240 miles or more of sanitary sewer mains, 6000 manholes, and multiple lift stations. To meet regulatory requirements and prolong asset life, the County seeks to implement a comprehensive Preventative Maintenance Program (PMP).

The scope of work for the Sanitary Sewer Preventative Maintenance Program will consist of the following:

• Hydro jet and clean a minimum of 4,000 linear feet (LF) of sanitary sewer pipe per day.

• Perform CCTV inspection of a minimum of 2,000 LF of sanitary sewer pipe per day, immediately following cleaning.

• Identify and report defects in accordance with NASSCO PACP standards.

• Provide digital and hardcopy documentation, including CCTV footage, inspection reports, and cleaning logs.

• Track and submit weekly progress reports including maps showing completed areas.

• Coordinate with County staff for access, scheduling, and special instructions in sensitive areas (e.g., schools, hospitals, high-traffic zones).

Contractor Requirements

• Minimum 3 years of experience in municipal sewer cleaning and CCTV inspection.

• Use of NASSCO-certified personnel for all CCTV operations.

• Equipment must include combination sewer cleaning trucks, CCTV robotic crawlers, and fully equipped inspection vans.

• Ability to work under traffic control conditions and secure necessary permits.

Submission Requirements

1. Company Profile

2. Detailed Work Plan, addressing:

• Methods and equipment to meet weekly production goals

• Traffic control and safety procedures

• Quality control measures

3. Staffing Plan including roles, certifications, and resumes

4. Experience & References (minimum three similar municipal contracts)

5. Proof of Insurance and Licenses

6. Timeline for Mobilization and Project Execution

7. Cost Proposal

• Per foot cleaning rate

• Per foot CCTV inspection rate

• Hourly or per-day rate for emergency services (optional)

1. Cleaning Rate, per foot $

2. CCTV Inspection Rate, per foot $

3. Emergency Services, hourly rate $

4. Emergency Services, per day rate $

V. SCORING

Scoring will revolve around the areas of:

(1) Project Approach

(2) Proposed Organization Chart of the proposed staff

(3) Relevant Company

(4) Staff Experience

(5) Company Experience with Rockdale County

(6) Standard Billing Rates

(7) Unit Costs.

Each area will be rated with a score of 1-10 with 10 being the highest rating possible for each category.

VI. TERM OF CONTRACT

The term of this contract is for one (1) year with four (4), one (1) – year renewals.

Scoring Criteria Scoring (1-10)

Percent of Scoring

Project Approach – 2 pages 20% Proposed Organizational Chart – 2 Pages 20% Relevant Company Experience – 1 Page 15% Relevant Staff Experience with Resumes – 4 Pages 15% Company Experience with Rockdale County – 2 pages 20% Billing Rates 5% Unit Costs 5%

TOTAL 100%

PROPOSAL FORM

Instructions: Complete BOTH parts of this bid form.

PART I: Addenda Acknowledgements (if applicable) Each vendor is responsible for determining that all addenda issued by the Rockdale County Finance Department – Purchasing Division have been received before submitting a proposal.

PART II: Vendor Information:

Company Name Address Telephone E-Mail Representative (print name) Signature of Representative Date Submitted

Addenda Date Vendor Received Initials “1” “2” “3” “4” “5” “6”

ROCKDALE COUNTY BOARD OF COMMISSIONERS

NON-COLLUSION AFFIDAVIT OF VENDOR

State of ____________________)

County of ____________________)

___________________________________________, being first duly sworn, deposes and says that:

(1) He is____________________________________ (owner, partner officer, representative, or agent) of ___________________________, the Vendor that has submitted the attached RFP;

(2) He is fully informed respecting the preparation and contents of the attached RFP and of all pertinent circumstances respecting such RFP;

(3) Such RFP is genuine and is not a collusive or sham RFP;

(4) Neither the said Vendor nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Vendor, firm or person to submit a collusive or sham RFP in connection with the Contract for which the attached RFP has been submitted or refrain from proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Vendor, firm or person to fix the price or prices in the attached RFP or of any other Vendor, or to fix any overhead, profit or cost element of the proposing price or the proposing price of any other Vendor, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against Rockdale County or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached RFP are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Vendor or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

(Signed)

(Title)

Subscribed and Sworn to before me this ___________ day of _____________, 202__

Name__________________________________________________

Title__________________________________________________ My commission expires (Date)

ROCKDALE COUNTY BOARD OF COMMISSIONERS

NON-COLLUSION AFFIDAVIT OF SUB-CONTRACTOR

State of ____________________)

County of ____________________)

___________________________________________, being first duly sworn, deposes and says that:

(1) He/She is____________________________________ (owner, partner officer, representative, or agent) of ___________________________, the sub-contractor that has submitted the attached RFP;

(2) He is fully informed respecting the preparation and contents of the attached RFP and of all pertinent circumstances respecting such RFP;

(3) Such RFP is genuine and is not a collusive or sham RFP;

(4) Neither the said sub-contractor nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Vendor, firm or person to submit a collusive or sham RFP in connection with the Contract for which the attached RFP has been submitted or refrain from proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Vendor, firm or person to fix the price or prices in the attached RFP or of any other Vendor, or to fix any overhead, profit or cost element of the proposing price or the proposing price of any other Vendor, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against Rockdale County or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached RFP are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the sub-contractor or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

(Signed)

(Title)

Subscribed and Sworn to before me this ___________ day of _____________, 202__.

Name_________________________________________________

Title_________________________________________________ My commission expires (Date)

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______.

NOTARY PUBLIC

My Commission Expires: _____________________________

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____(city), ______(state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,202__.

NOTARY PUBLIC

My Commission Expires:

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract).

Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract).

Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Sub-subcontractor Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____(city), ______(state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,202__.

NOTARY PUBLIC

Affidavit Verifying Status for County Public Benefit Application

By executing this affidavit under oath, as an applicant for the award of a contract with Rockdale, County Georgia, I __________________________. [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity] am stating the following as required by O.C.G.A. Section 50-36-1:

1) ______ I am a United States citizen

OR

2) ______ I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date

Printed Name:

Alien Registration number for non-citizens

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 202 .

Notary Public My commission Expires:

*Note: O.C.G.A. § 50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their registration number. Because legal permanent residents are included in the federal definition of “alien”, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below.

CONTRACTOR’S QUALIFICATION STATEMENT AND QUESTIONNAIRE

NAME OF PROPOSED CONTRACTOR: _______________________________________

I. INSTRUCTIONS

A. All questions are to be answered in full. If copies of other documents will answer the question completely, they may be attached and clearly labeled. If additional space is needed, additional pages may be attached and clearly labeled.

B. The owner, Rockdale County, Georgia, its agents and representatives, shall be entitled to contact each and every reference listed in response to this questionnaire, and each entity referenced in any response to any question in this questionnaire. By completing this questionnaire, the contractor expressly agrees that any information concerning the contractor in possession of said entities and references may be made available to the owner.

C. Only complete and accurate information shall be provided by the contractor. The contractor hereby warrants that, to the best of its knowledge and belief, the responses contained herein are true, accurate, and complete. The contractor also acknowledges that the owner is relying on the truth and accuracy of the responses contained herein. If it is later discovered that any material information given in response to a question was provided by the contractor, knowing it was false, it shall constitute grounds for immediate termination or rescission by the owner of any subsequent agreement between the owner and the contractor. The owner shall also have and retain any other remedies provided by law.

D. The completed form shall be submitted with contractor’s proposals.

E. This form, its completion by the contractor, and its use by the contractor, and its use by the owner, shall not give rise to any liability on the part of the owner to the contractor or any third party or person.

II. GENERAL BACKGROUND

A. Current address of contractor: _____________________________________

B. Previous Name or address of contractor: _____________________________________

C. Current president or CEO and years in position: _____________________________________

D. Number of permanent employees: _____________________________________

E. Name and address of affiliated companies: _____________________________________

III. FINANCIAL STATUS

A. Please attach financial statements for the past three years for which they are complete. If such statements are not available, please furnish the following information:

1. LAST COMPLETE FISCAL YEAR:

A. Revenues (Gross) B. Expenditures (Gross) C. Overhead & Admin (Gross) D. Profit (Gross)

2. YEAR PRIOR TO “1” ABOVE:

A. Revenues (Gross) B. Expenditures (Gross) C. Overhead & Admin (Gross) D. Profit (Gross)

3. YEAR PRIOR TO “2” ABOVE:

A. Revenues (Gross) B. Expenditures (Gross) C. Overhead & Admin (Gross) D. Profit (Gross)

B. BANKRUPTCIES

1. Has the Contractor, or any of its parents or subsidiaries, ever had a Bankruptcy Petition filed in its name, voluntarily or involuntarily? (If yes, specify date, circumstances, and resolution).

2. Has any Majority Shareholder ever had a Bankruptcy Petition filed in his/her name, voluntarily or involuntarily?

(If yes, specify date, circumstances, and resolution).

C. BONDING

1. What is the Contractor’s current bonding capacity?

2. What is the value of the Contractor’s work currently under contract?

IV. COMPANY EXPERIENCE – SIMILAR PROJECTS

A. List three projects of reasonably similar nature, scope, and duration performed by your company in the last five years, specifying, where possible, the name and last known address of each owner of those projects:

Project #1:

Name and Address: ________________________________

Date of Project: ________________________________

Type of Project: ________________________________

Contract Price: ________________________________

Owner contact info: ________________________________

Architect/Engineer contact info: ________________________________ (if applicable) ________________________________

Project #2:

Name and Address: ________________________________

Date of Project: ________________________________

Type of Project: ________________________________

Contract Price: ________________________________

Owner contact info: ________________________________

Architect/Engineer contact info: ________________________________ (if applicable) ________________________________

Project #3:

Name and Address: ________________________________

Date of Project: ________________________________

Type of Project: ________________________________

Contract Price: ________________________________

Owner contact info: ________________________________

Architect/Engineer contact info: ________________________________ (if applicable) ________________________________

V ARBITRATIONS, LITIGATIONS, AND OTHER PROCEEDINGS

Has your company been involved in any construction _____________ arbitration demands filed by, or against, you in the last five years?

Has your company been involved in any construction-related _____________ lawsuits (other than labor or personal injury litigation) filed by, or against, you in the last five years?

Has your company been involved in any lawsuits, _____________ proceedings, or hearings initiated by the National Labor Relations Board or similar state agency in the past seven years?

Has your company been involved in any lawsuits, proceedings, _____________ or hearings initiated by the Occupational Safety and Health Administration concerning the project safety practices of the Contractor in the last seven years?

VI

Has your company be involved in any lawsuits, proceedings, _____________ or hearings initiated by the Internal Revenue Service, or any state revenue department, concerning the tax liability of the Contractor (other than audits) in the last seven years?

Have any criminal proceedings or investigations been brought _____________ against the Contractor in the last ten years?

If you answered yes to any of the questions above, please identify the nature of the claim, the amount in dispute, the parties, and the ultimate resolution of the proceeding (attach documentation if needed):

COMMENTS

Please list any additional information that you believe would assist the Owner in evaluating the possibility of using the Contractor on this Project. You may attach such additional information as an Exhibit to this Statement and Questionnaire.

I certify to the Owner that the information and responses provided on this Questionnaire are true, accurate and complete.

The Owner, or its designated representative, may contact any entity or reference listed in this Questionnaire. Each entity or reference may make any information concerning the Contractor available to the Owner, or its designated representative.

Contractor:

Signature Date Title

Sworn to and subscribed before me This ______ day of __________

Signature

Notary Public

ROCKDALE COUNTY

LOCAL VENDOR PREFERENCE

AFFIDAVIT OF ELIGIBILITY

Complete all areas below. Incomplete forms may be rejected.

l. LEGAL NAME OF FIRM:

Mailing Address: Physical Address (if different):

2. Year your business was established in Rockdale County:

3. Business License:

License Number: County

4. For transactions which require sales tax, provide the following Reseller information:

Reseller Permit Number: ------------

Enter the Company Name and Address as it appears on permit:

5. Does your business have more than one office in the State of Georgia?

Yes No

If Yes, specify the office location considered as the point-of-sale for sales tax purposes:

6. Was the local business required to pay business and/or real property tax for the most recent tax year?

Yes No

If Yes, did the local business pay any of this tax to Rockdale County?

Yes No

Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation, or entity intentionally submitting false information to the County in an attempt to qualify for local preference shall be prohibited from bidding on Rockdale County products and services for a period of one (1) year.

Authorized Signature: Date:

Printed Name & Title: Phone:

RFP No.25-14

SAMPLE INDEPENDENT CONTRACTOR AGREEMENT

FOR PROFESSIONAL ENVIRONMENTAL & ENGINEERING CONSULTING SERVICES

This is a sample contract, and the County has the right to revise, if deemed necessary.

This Independent Contractor Agreement ("Agreement") is made as of the _____ day of _____________ 2025 between the local government of Rockdale County, Georgia (hereafter “Local Government” or “County”) and (hereafter "Independent Contractor"), collectively referred to as the "Parties," individually may be referred to as "Party."

In consideration of the mutual promises and conditions contained…