25-092_IFB.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

25-092

INVITATION FOR BID

Notice to Prospective Bidders

May 23, 2025

You are invited to review and respond to this Invitation for Bid (IFB) entitled 25-092 – Commercial Driver License Basic Skills Test Training for DMV License Registration Examiners (LREs) and Occupational Licensing Inspectors – Field Operations Division (FOD) Southern California. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Cindy Huynh Department of Motor Vehicles

Phone: (916) 818-2850 Email: Cindy.Huynh@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

CINDY HUYNH

Contract Administrator http://www.dgs.ca.gov/

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Schedule of Events

4. Written Questions

5. Submission of Bid

6. Bid Opening

7. Disposition of Bids

8. Evaluation and Selection

9. Notice of Intent to Award Contract

10. Protest

11. Notice of Contract Award

12. Standard Conditions of Service

13. Required Documents (Awarded Contractor)

14. Bid Preference(s)

15. Bid Incentive(s)

16. Generative Artificial Intelligence (GenAI)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions

EXHIBIT C – General Terms and Conditions

EXHIBIT D – Special Terms and Conditions

EXHIBIT E – Additional Provisions

APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

ATTACHMENT 7 – California Civil Rights Laws Certification

1. Purpose and Description of Services

A. Commercial Driver License Basic Skills Test Training for DMV License Registration Examiners (LREs) and Occupational Licensing Inspectors – Field Operations Division (FOD) Southern California. Term: Twenty-four (24) months with a DMV option to extend for twelve (12) months additional (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

A. The bidder’s training facility shall be located within an eighty (80) mile radius of either:

(1). Fontana Commercial Drive Test Center (CDTC), 10207 Poplar Avenue, Fontana CA.

92335.

OR

(2). Gardena Commercial Drive Test Center (CDTC), 14825 Avalon Blvd., Gardena, CA.

90248.

C. A minimum of three (3) years of verifiable experience as a commercial driver or a minimum of one (1) year as a commercial driver instructor is required of any participating instructor.

D. Bidder shall provide verifiable resumes for all instructors that include educational background, certificates of completion, diplomas, and length of experience teaching prior to the execution of the Agreement.

E. Bidder instructors must hold valid commercial driver’s licenses. At a minimum, for each required training day, awarded contractor will provide two (2) instructors who, between them, are qualified to operate the following vehicles:

(1). Class A Vehicle, with manual transmission, airbrakes, and fifth wheel coupling system.

(2). Class B Passenger Vehicle, with air brakes.

F. All instructor(s) are subject to approval by the both the DMV Project Manager and the Contractor prior to award of the Agreement and no less than five (5) business days prior to the scheduled start date of a training class.

G. The training site is subject to approval by the DMV Project Manager prior to award of the Agreement and no less than five (5) business days prior to the scheduled start date of a training class.

H. Refer to required bid documents checklist.

The remainder of this page is intentionally left blank.

3. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 5/23/2025 N/A

(2). Written questions regarding IFB are due by:

(Note: See additional info in Section 4.)

5/29/2025 1:00 p.m.

(3). Written responses to questions released by: 6/4/2025 4:30 p.m.

(4). Final date for bid submission:

(Note: See additional info in Section 5.)

6/10/2025 11:59 p.m.

(5). Date of bid opening:

(Note: See additional info in Section 6.)

6/11/2025 1:00 p.m.

(6). Proposed start date of contract: 11/1/2025 or upon Contract approval

N/A

4. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

5. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 25-092 for CINDY HUYNH for SOUTHERN Commercial Driver License Basic Skills Test Due: 6/10/2025

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

B. Bids must be received by the DMV no later than the date specified in the Schedule of Events.

Any bid received after the specified due date shall be rejected.

mailto:DMVBIDS@dmv.ca.gov

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

6. Bid Opening

A. If you plan to attend the public bid opening, you must email the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time. The contact person will email the bid opening information, held virtually through Microsoft Teams.

7. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

8. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

F. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

G. A bid may be rejected if it contains any alterations of form or other irregularities of any kind.

The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at: http://www.dgs.ca.gov.

H. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

9. Notice of Intent to Award Contract

A. Upon written request by any bidder via email, fax, regular mail, or personal delivery prior to award of the contract, the DMV shall email or fax bidders and post in a public accessible place, a written notice of intent to award contract no less than five (5) DMV business days prior to awarding the contract. All written requests must be submitted to and received by the contact person indicated on the cover page of this IFB prior to award of the contract.

B. Whenever a contract is awarded under a procedure which provides for competitive bidding, but the contract is not to be awarded to the lowest bidder, the DMV shall:

(1). Notify the lowest bidder in writing by email, fax, overnight courier, or personal delivery no less than five (5) DMV business days prior to the award of the contract.

10. Protest

A. If any bidder, prior to the award of the contract, files an initial protest with the DMV and the Department of General Services (DGS) on the grounds that the protesting bidder is the lowest responsive responsible bidder, the contract shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

B. Within five (5) calendar days after filing an initial protest with the DMV and DGS, the protesting bidder shall file a full and complete written statement with the DMV and DGS specifying the grounds for the protest, including: the IFB number, the name of the State agency involved, and the agency contract person. Protestants should also include their fax number if they have one.

C. A written protest must be sent by email to the DGS, Office of Legal Services (OLS) at OLSProtests@dgs.ca.gov, as well as the Contract Administrator listed on the cover letter of this

IFB.

11. Notice of Contract Award

A. The DMV shall email, fax, or mail bidding contractors a written notice of contract award.

12. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email, fax, or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

13. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

mailto:OLSProtests@dgs.ca.gov

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Automobile Liability

A. Coverage shall provide limits of not less than $1,000,000.00 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired, and non-owned motor vehicles.

(1). The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, ORIM:

a. The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

3. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’

Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

14. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Preference information can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference information can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

15. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. See Attachment 6 for DVBE Participation Incentive information (Note: DVBE Participation Incentive cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

16. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

2. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform Commercial Driver License (CDL) skills test administration training, based on skills testing models from both the 2019 and the 2023 California CDL Examiner Manual for DMV License Registration Examiners (LREs) - Field Operations Division (FOD) Southern California. for the term of this Agreement.

3. The training shall be provided at the Contractor’s training facility located at ______ (to be completed by the DMV). The Contractor’s facility shall be located within an eighty (80) mile radius of either:

(1). Fontana Commercial Drive Test Center (CDTC),10207 Poplar Avenue, Fontana, CA 92335.

OR

(2). Gardena Commercial Drive Test Center (CDTC), 14825 Avalon Blvd., Gardena, CA.

90248.

4. Commencement of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the State. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

5. The Contractor’s training facility shall be available Monday through Friday, 7:30 a.m. to 5:30 p.m., excluding state holidays as indicated on the DMV’s website: https://www.dmv.ca.gov/portal/holidays/.

The training services shall be performed Monday through Friday, 8:00 a.m. to 5:00 p.m., as scheduled by the DMV Project Manager.

6. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

7. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address: TBD Address: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

8. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

9. Detailed description of work to be performed and duties of all parties:

A. GENERAL INFORMATION

(1). In accordance with the Commercial Motor Vehicle Safety Act of 1986, the Federal Motor Carrier Safety Administration issued guidelines to establish minimum standards for state testing and licensing of commercial motor vehicle drivers. To comply with these guidelines, the Department of Motor Vehicles (DMV) has developed three (3) training programs for its Licensing Registration Examiners (LRE or examiners) who test commercial drivers.

B. TRAINING PROGRAM

(1). The training programs are as follows:

a. 15-day training program designed for new examiners.

b. 10-day training program designed to provide additional training to new examiners. This training is for examiners newly trained in the Modernized 2023 model to also be able to administer Legacy 2019 Skills Tests.

c. 3-day training program designed for current CDL examiners to convert to the Modernized Skills Test model as defined in the 2023 CDL Examiners Manual.

(2). The above courses are subject to change by mutual agreement between the Contractor and the DMV Project Manager. The changes shall be made in writing (e-mail) within twenty-four (24) hours at no additional cost to the DMV.

C. CONTRACTOR REQUIREMENTS

(1). The Contractor’s training facility shall be located within an eighty (80) mile radius of either:

a. Fontana Commercial Drive Test Center (CDTC), 10207 Poplar Ave, Fontana, CA. 92335.

OR

b. Gardena Commercial Drive Test Center (CDTC), 14825 Avalon Blvd., Gardena, CA. 90248.

(2). A classroom shall be available daily from 7:30 a.m. to 5:30 p.m. for each specified training program.

(3). Classrooms shall be equipped with computer access, internet connectivity via WIFI, a PowerPoint type projector (or 55-inch monitor or larger) that shall allow HDMI connectivity, whiteboard, desks, or tables to accommodate no less than twelve (12) adults, and a storage area for the DMV Commercial Driver License (CDL) supplies.

(4). Two (2) Contractor instructors shall be available for eight (8) hours of uninterrupted daily instruction (from 8:00 a.m. to 5:00 p.m.) for each specified training program. If less than eight (8) hours of Contractor instruction occurs due to a Contractor vehicle or the Contractor’s instructors being unavailable, the result shall be non-payment for the day.

(5). Contractor instructors must hold valid commercial driver’s licenses. At a minimum, for each required training day, the Contractor shall provide two (2) instructors who, between them, are qualified to operate the following vehicles:

a. Class A Vehicle, with manual transmission, air brakes, and fifth wheel coupling system.

b. Class B Passenger Vehicle, with air brakes.

(6). All Contractor instructors are required to submit verifiable resumes that include educational background/certificates of completion/diplomas and length of experience as a driver and/or instructor. A minimum of three (3) years of verifiable experience as a commercial driver or a minimum of one (1) year as a commercial driver instructor is required of any participating instructor. Subsequent resumes shall be submitted no less than five (5) business days prior to the scheduled start date of any training class. All drivers are subject to approval by the DMV Project Manager prior to any training being conducted.

(7). Approval requires all Contractor instructors must successfully pass a commercial skills test conducted by a DMV Instructor. The skills test will match the Contractor instructor’s license class, endorsements and restrictions and will include a full Vehicle Inspection (including all Air Brake system checks), Basic Control Skills test, both 2019 Legacy and 2023 Modernized, and a Road test in a commercial vehicle representative of the instructor’s license class, including any endorsements or restrictions.

(8). All Contractor instructors who meet the DMV’s training requirements are required to attend a training overview conducted by the DMVs Learning and Development Branch and shall demonstrate the proficient use of supplied lesson plan prior to any training commencing.

(9). The vehicle types listed below shall be provided (owned, leased, or rented) by the Contractor and shall be available for the vehicle inspections, basic control skills, and road tests (hands-on vehicle demonstrations) for each specified training program.

These vehicles shall be operational and meet Federal safety standards. Any bus or van used during training shall meet safety standards for passenger-carrying vehicles. Failure to provide a representative replacement vehicle within two (2) hours shall result in non-payment for the day.

a. One (1) conventional tractor, which can be coupled and uncoupled, with a Gross Combination Weight Rating (GCWR) of 26,001 lbs. or greater. The tractor shall be equipped with a manual transmission (minimum of eight [8] gears forward), fifth wheel coupling system, and an air brake system. The tractor shall be equipped with a bench seat in the sleeper area that accommodates at least four

(4) examiners. If the vehicle does not currently have a bench seat in the sleeper area, it must be retrofitted within thirty (30) days of the award of this Agreement.

b. A bus with Gross Vehicle Weight Rating (GVWR) of 26,001 lbs. or greater equipped with an air brake system and seating to accommodate at least sixteen

(16) passengers.

c. A Class B 2-axle or 3-axle vehicle with a GVWR of 26,001 lbs. or greater.

d. One (1) semi-trailer, which can be coupled and uncoupled with a conventional tractor, with a GVWR of 10,001 lbs. or greater.

1. A trailer with adjustable tandem axles for observation and/or demonstration for Vehicle Inspection is optional.

e. One (1) dead axle used for demonstration of function and identification of parts for air brake and axle items (optional).

f. A selection of individual commercial vehicle parts displayed and available for identification and functionality purposes in classroom or other appropriate area.

g. An unobstructed area that allows for two (2) commercial vehicles to be used to demonstrate two (2) Basic Control Skill (BCS) exercises simultaneously. The BCS area shall be used solely for BCS demonstrations and practice BCS testing, shall not have interference from outside traffic, shall take place on private property (owned leased, or rented) and, if applicable, shall have an agreement by the property owner for BCS testing use. The area shall be within a ten (10) minute drive time from the Contractor’s classroom facilities. The area shall be safe and free of debris and shall have a toilet and hand-washing facility for the trainees (portable or otherwise). Each skill exercise shall be delineated by painted lines or a minimum of eight (8) cones and/or delineators for Legacy testing and seventeen (17) cones and/or delineators for 2023 BCS Modernization. This area shall be set up by the Contractor’s instructors prior to each training session.

h. The BCS area must be able to accommodate 2 different BCS test layouts: the traditional or “legacy” layout as defined in the 2019 California CDL Examiner Manual and the “modernized” layout as defined in the 2023 California CDL Examiner Manual. Layout dimensions available at the end of this Exhibit.

i. An optional driving area for the trainees that is not affected by or encroaching on the BCS area mentioned in the section above. The driving area shall allow for the trainees to shift gears up and down, to build consistent speeds of at least 30 m.p.h. and make both left and right turns.

j. The BCS and driving areas are subject to inspection and approval by the DMV Project Manager no less than five (5) business days prior to any training being conducted.

D. 15-DAY TRAINING PROGRAM DESIGNED FOR NEW EXAMINERS

(1). Training Program Requirements

a. In the 15-day training program, the Contractor and the DMV shall train new examiners on the federal mandates identified in the class outline located within this section.

b. The Contractor shall provide classroom facilities for the first seven (7) days of the 15-day training sessions. The classroom will be used by the DMVs trainers for conducting training at their discretion during the first seven (7) days of the training program.

c. The Contractor shall provide two (2) instructors for five (5) days (days 4, 5, 6, 7, and 10) of each 15-day training session. The DMV shall provide two (2) instructors for each 15-day training session. The DMV shall have the option of changing the Contractor’s training days due to inclement weather or with a verbal agreement by both the Contractor and DMV instructors, at no additional cost to the DMV. The DMVs instructors shall conduct the remaining ten (10) days (days 1, 2, 3, 8, 9, 11, 12, 13, 14, and 15) of classroom and field training for each of the 15-day training sessions.

1. Days 4, 5, 6, and 7 shall be conducted at the Contractor’s facility utilizing the Contractor’s instructors.

2. Day 10 shall be conducted at a location that has been mutually agreed upon by both parties within the specified miles of the DMV training facility to conduct choreographed commercial drive test scenarios.

d. The Contractor shall provide one (1) Class A combination vehicle, one (1) Class B truck, and one (1) Class B bus for the purpose of parts identification and demonstration during days 2 and 3 of the 15-day training session.

e. The Contractor shall provide miscellaneous parts as noted in this Exhibit for identification purposes in classroom or appropriate facility for use during days 2, 3, 4, and 5 of the 15-day training session.

f. The Contractor shall provide the vehicle types found in the “Contractor Training Requirements” section for pre-trip inspection, basic control skills, and road evaluations (hands-on vehicle demonstrations). All vehicles shall be made available for instruction on days 2, 3, 4, 5, 6, 7, and 10 from 8:00 a.m. to 5:00 p.m.

g. The DMV shall furnish course materials and present classroom segments on vehicle operations. Demonstrations with various commercial vehicles shall be the responsibility of the Contractor at the Contractor’s training site.

h. The DMV’s Learning and Development Branch shall develop one (1) road test route prior to commencement of the first class for the term of the Agreement.

The road test route shall be used on day 10 of the 15-day training session to allow for a demonstration of scored driving errors (choreographed drive tests).

Contractor instructors will drive the commercial vehicles and DMV instructors will discuss errors to be demonstrated by the Contractor instructor prior to the choreographed drive.

(2). Training Objectives (15-day)

a. At the conclusion of the 15-day training session, participants must successfully demonstrate the ability to:

1. Administer a complete vehicle inspection.

2. Administer a basic control skills test.

3. Administer a road evaluation.

4. Pass a written exam with an eighty percent (80%) passing score.

5. Perform an air brakes system test.

(3). Class Outline (15-day)

a. Day 1 (Monday of Week 1) - Training conducted by the DMVs instructors at the Contractor’s facility.

1. Class Introduction:

A. Purpose.

B. Class objectives.

C. Completion requirements.

D. Class schedule.

2. Introduction to CDL Licensing System:

A. The Commercial Motor Vehicle Safety Act of 1986.

B. Drivers covered by the CDL program.

C. CDL vehicle classifications.

D. CDL endorsements and restrictions.

3. Overview of the CDL tests:

A. CDL tests, classifications tests, and endorsement tests.

B. Representative Vehicles.

C. Test validity and reliability.

D. Test maintenance.

b. Day 2 (Tuesday of Week 1) - Training conducted by the DMVs instructors at the Contractor’s facility using parts supplied by the Contractor, as well as vehicles provided by the Contractor.

1. Introduction to Vehicle Inspection Test:

A. Test overview.

B. Safety rules.

C. Test scoring procedures (test criteria).

D. Scoring standards.

E. Calculating final score.

c. Day 3 (Wednesday of Week 1) - Training conducted by the DMVs instructors at the Contractor’s facility using parts supplied by the Contractor as well as vehicles provided by the Contractor.

1. Vehicle Inspection Test (continued):

A. Hands-on demonstrations.

B. Test administration.

2. Introduction to Air brake systems.

d. Day 4 (Thursday of Week 1) - Training conducted by the DMVs instructors and the Contractor’s instructors at the Contractor’s facility using parts supplied by the Contractor, as well as vehicles provided by the Contractor.

1. Vehicle Inspection Tests (continued):

A. Safety instruction by the Contractor’s instructors followed by demonstrations by trainees comprised of safe entry and exit techniques for commercial vehicles (cab-over and conventional tractors). Recommended safe conduct and behaviors around operating commercial vehicles.

B. Instructor-led introduction to parts/functions using dead axle (if provided), tractors, trucks, and other vehicle resources using the DMV-provided lesson plan.

C. Instructor-led vehicle description/inspections using the DMV-provided lesson plan. Trainees in groups of two (2) to four (4) first observe, and then perform vehicle inspections while practicing procedure and criteria-based scoring techniques on a variety of vehicle types.

D. Trainees review with the DMVs trainers in classroom at the end of day.

2. Introduction to Air Brake Systems (classroom instruction led by the DMVs instructors).

e. Day 5 (Friday of Week 1) - Training conducted by the DMVs instructors and the Contractor’s instructors at the Contractor’s facility using parts supplied by the Contractor as well as vehicles provided by the Contractor.

1. Vehicle Inspection Tests (continued):

A. Continuation of hands-on demonstrations with the Contractor’s instructors of the vehicle inspection demonstrations, Air Brake Systems practice, and scoring using the DMV-provided lesson plan.

B. Test administration (with air brakes).

2. Introduction of Basic Control Skills (classroom instruction led by the DMVs instructors).

A. Setting up the basic control skills course.

B. Safety rules.

C. General scoring procedures (test criteria).

D. Administering the test.

E. Calculating the score.

f. Day 6 (Monday of Week 2) - Training conducted by the DMVs instructors and the Contractor’s instructors at the Contractor’s facility using parts supplied by the Contractor as well as vehicles provided by the Contractor.

1. Trainees observe skills demonstrations for the vehicles listed in the “Contractor Training Requirements” section of this Exhibit.

A. BCS testing site shall be set up and marked prior to class with painted lines and cones/stanchions.

2. Instructor-led basic control skills (using the DMV-provided lesson plan).

Trainees in groups of two (2) to four (4) first observe and then perform examiner function for basic control skills test administration, including giving directions, obeying safety rules, and scoring using standard scoring criteria while instructors operate vehicles.

3. Ongoing instructor-led vehicle inspection and basic control skills demonstrations and practice evaluations (using the DMV-provided lesson plan), allowing trainees to score and practice procedurally correct methods of evaluation per standard criteria.

g. Day 7 (Tuesday of Week 2) - Training conducted by the DMVs instructors and the Contractor’s instructors at the Contractor’s facility using parts supplied by the Contractor as well as vehicles provided by the Contractor.

1. Ongoing instructor-led Vehicle Inspection and Basic Control Skills demonstrations and practice evaluations, using the DMV-provided lesson plan, allowing trainees to score and practice procedurally correct methods of evaluation per standard criteria.

2. Trainees perform skills test in vehicles at some point in this day of training and shall be supervised by the Contractor’s instructors.

3. The driving area (if provided) shall be available for the trainees to drive vehicles.

A. Trainees shall drive the various vehicles, shifting gears up and down, braking, and practicing basic control of the vehicle.

4. Trainees review with the DMVs trainers in the classroom at the end of day.

h. Days 8 and 9 (Wednesday and Thursday of Week 2) - Training conducted by the DMVs Instructors at a DMV facility.

i. Day 10 (Friday of Week 2) - Training conducted by the DMVs trainers and two

(2) Contractor instructors at the choreographed drive test route location.

1. Two (2) groups of examiners/trainees shall observe and evaluate Vehicle Inspection examinations on both a bus and a coupled tractor-trailer provided by the Contractor.

2. A minimum of four (4) choreographed drive evaluations conducted with each vehicle (bus and tractor/trailer) driven by the Contractor’s instructors.

A. The Contractor’s instructors shall have the following information memorized using the DMV-provided lesson plan prior to each choreographed drive evaluation:

(1). Which maneuvers on the route are scored.

(2). Specific errors that are to be made.

(3). When to make (attempt) specific errors.

(4). Approximate number of deductions for each road test.

(5). If the road test shall be a pass or disqualification.

B. The examiners shall score observed intentional and unintentional errors using standard scoring criteria. A DMV Instructor shall be in each vehicle during said evaluations to demonstrate giving proper directions during an evaluation and to review scoring to ensure criteria is applied properly. The vehicles used shall be the same vehicles used for vehicles inspections on this same day. Vehicles must be at the designated location at 8:00 a.m. and fueled and ready for eight (8) hours of instruction.

j. Days 11-15 (Monday through Friday of Week 3) - Training conducted by the DMVs Instructors at a DMV facility.

E. 10-DAY TRAINING PROGRAM DESIGNED TO TRAIN EXAMINERS IN LEGACY VEHICLE

INSPECTION AND BASIC CONTROL SKILLS

(1). Program Requirements (10-day)

a. In the 10-day training program, the Contractor and the DMV shall train DMV LRE’s who have been previously trained on the Modernized 2023 Skills test model on the Skills test model guidelines identified in the 2019 CDL Examiner Manual.

b. The Contractor shall provide classroom facilities for the first five (5) days of the

10-day training session. The classroom will be used by the DMV’s Instructors for conducting training, at their discretion, during the first week of the training period.

c. The Contractor shall provide two (2) instructors for three (3) days (days 3, 4, 5) of each 10-day training session. The DMV shall provide two (2) Instructors for the 10-day training session. At no additional cost, the DMV has the option of changing the Contractor's training days due to inclement weather. The DMV’s Instructors will conduct the remaining five (5) days of training at a DMV field office conducting commercial skills tests for each of the 10-day training sessions.

1. Days 1, 2, 3, 4, and 5 will be conducted at the Contractor's facility, utilizing the Contractor’s instructors.

d. The Contractor shall provide one (1) Class A combination vehicle, one (1)

Class B Truck, and one (1) Class B Bus for the purpose of parts identification and demonstration during the first five (5) days of the 10-day training session.

e. The Contractor shall provide miscellaneous parts for identification purposes in classroom facility for use during the first five (5) days of the 10-day training period.

f. The Contractor shall provide the vehicle types found in the "Contractor Training

Requirements" for Pre-Trip inspection and Basic Skills evaluations (hands-on vehicle demonstrations). All vehicles will be made available for instruction on days 1, 2, 3, 4, and 5 from 8:00 a.m. until 5:00 p.m.

g. The DMV shall furnish course materials and present classroom segments on vehicle operations. Demonstrations with various commercial vehicles will be the responsibility of the Contractor at the Contractor's training site.

(2). Contractor Training Objectives (10-day)

a. At the conclusion of the 10-day training session, participants must be able to:

1. Conduct a complete Vehicle Inspection evaluation based on the Skills Test model found in the 2019 CDL Examiners Manual.

2. Conduct a Basic Skills evaluation; based on the Skills Test model found in the 2019 CDL Examiners Manual.

(3). Class Outline (10-day)

a. Day 1 (Monday of Week 1) – Training conducted by the DMV’s Instructors at the Contractor’s facility.

1. Classroom Introductions to Pre-Trip inspection, including coverage of

Procedural Guidelines and Criteria review.

2. Classroom coverage of Vehicle Inspection procedures using parts supplied by Contractor as well as vehicles provided by the Contractor.

3. Classroom Introduction to Basic Control Skills testing, including coverage of procedural guidelines and criteria review.

b. Day 2 (Tuesday of Week 1) – Training conducted by the DMV’s trainers at the

1. Instructor led vehicle description/pre-trip inspections. Trainees (groups of two [2] to four [4]) first observe, and then perform pre-trip inspections while practicing procedural and criteria-based scoring techniques on a variety of vehicle types.

c. Day 3 (Wednesday of Week 1) – Training conducted by the DMV’s trainers at the

1. Instructor-led vehicle description/Vehicle Inspections. Trainees (groups of two [2] to four [4]) first observe, and then perform Vehicle Inspections while practicing procedural and criteria-based scoring techniques on a variety of vehicle types.

2. Instructor led individual Air Brakes Systems demonstrations that eventually lead to the trainees being able to perform these systems checks as well as evaluate the performance of these checks by drivers per the DMV criteria.

3. Trainees review with the DMV’s trainers in classroom at the end of day.

d. Day 4 (Thursday of Week 1) – Training conducted by the DMV’s Inspectors and two (2) Instructors provided by the Contractor at the Contractor’s facility.

1. Continuation with the instructors of the pre-trip demonstrations, Air Brake Systems practice, and scoring.

2. Trainees observe Basic Control Skills demonstrations for the vehicles listed in the Contractor training requirements.

A. Skills testing site will be set up (per Contractor training requirements) and marked prior to class (chalk, cones, stanchions, painted lines) based on the Legacy 2019 Skills Test model.

3. Trainees perform examiner function for skills testing, including giving instructions, and scoring per the DMV criteria while the Contractor’s instructors operate vehicles.

4. Trainees review with the DMV’s trainers in classroom at the end of day.

e. Day 5 (Friday of Week 1) – Training conducted by the DMV’s Instructors and two

(2) instructors provided by the Contractor at the Contractor facility.

1. Ongoing Vehicle Inspection and Basic Control Skills demonstrations and practice evaluations allowing trainees to score and practice procedurally correct methods of evaluation per the DMV criteria.

A. Basic Control Skills testing site shall be set up and marked prior to class (chalk, cones, stations, painted lines) based on the Legacy 2019 Skills Test model.

2. Trainees review with the DMV’s trainers in classroom at the end of day.

f. Day 6 – 10 (Monday of Week 2) Training conducted by the DMV’s trainers at a DMV Field Office that administers “Legacy” Commercial Skills Tests based on the 2019 CDL Examiner Manual.

1. Class participants conduct Legacy Commercial Skills Tests under the guidance of DMV Instructors.

F. 3-DAY TRAINING PROGRAM DESIGNED FOR EXPERIENCED EXAMINERS

(1). Training Program Requirements

a. In the 3-day training program, the Contractor and the DMV shall train LRE’s based on the federal mandates identified in the class outline located within this section.

b. The Contractor shall provide classroom facilities for two (2) days of the 3-day training sessions. The classroom will be used by the DMV’s Instructors for conducting training at their discretion during the two (2) designated days of the training program.

c. The Contractor shall provide two (2) instructors for two (2) days (days 2 and 3) of…