25-0701-B-KK948_Cost_Proposal.xlsx

This is a Cost Proposal Form (Bid #25-0701-B-KK948) for Charter Bus Service issued by Lake County Schools in Florida. The bid seeks to establish a pool of commercial bus transportation service providers for district-wide field trips, athletic activities, and extracurricular activities. The solicitation requires vendors to provide charter buses manufactured in 2000 or newer, capable of carrying 16 or more passengers, with functioning air-conditioning and restroom facilities. The bid was posted on July 8, 2025, with questions due by July 11, 2025, and proposals due on July 28, 2025, at 2:00 PM EST. The contract is structured for an initial three-year term with potential two one-year renewals, targeting service for Lake County's 42,000 students across 51 learning sites.

The cost proposal includes pricing options for multiple bus sizes (16-25, 26-49, 50-56, and 57+ passengers) with rates for 4-hour and 8-hour minimum trips, multi-day stays, relief drivers, and special event rates. All submitted rates must include fuel surcharges, trip charges, gratuities, transfer rates, mileage rates, tolls, and parking fees, with the district explicitly stating they will not pay additional fees. Vendors must provide a current certificate of insurance with $1,000,000 in Auto Liability coverage and have a 24-hour contact number for emergency preparedness. While no specific set-aside designations are mentioned, the solicitation suggests preference may be given to businesses with drug-free workplace programs. Vendors must also comply with comprehensive requirements including Commercial Driver's License regulations, Drug Free Workplace Certification, and Jessica Lunsford Act Compliance.