25-0701-B-KK948_Cost_Proposal.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- Charter Bus Service
- Solicitation number
- 25-0701-B-KK948
- Issued by
- Florida
About this file
The document is a Cost Proposal Form (Bid #25-0701-B-KK948) for Charter Bus Service issued by Lake County Schools in Florida, seeking to establish a pool of commercial bus transportation service providers. The bid solicits vendors to provide charter bus services for district-wide field trips, athletic activities, and extracurricular activities, covering buses with capacities ranging from 16 to 57+ passengers. The procurement requires buses manufactured in 2000 or newer, with functional air-conditioning and restroom facilities. The bid was posted on July 8, 2025, with questions due by July 11, 2025, and proposals due on July 28, 2025, at 2:00 PM EST. The contract is structured for an initial three-year term with potential two one-year renewals, targeting service for Lake County's 42,000 students across 51 learning sites. Award recommendation is anticipated on July 29, 2025, with board action on August 25, 2025.
The cost proposal allows for detailed pricing across different bus sizes and service types, including 4-hour and 8-hour minimum trips, multi-day stays, relief drivers, and special event rates. Vendors must provide a current certificate of insurance with $1,000,000 in Auto Liability coverage and have a 24-hour emergency contact number. The district emphasizes competitive pricing, explicitly stating they will solicit multiple quotations for bookings involving two or more charter buses and will not pay any additional fees beyond the submitted rates. Vendors must comply with comprehensive requirements including Drug Free Workplace Certification, Conflict of Interest Statement, and Jessica Lunsford Act Compliance Affidavit. Evaluation will focus on professional personnel qualifications, time and budget capabilities, experience, past performance, and references.
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Text version
Sheet1
| COST PROPOSAL FORM |
| Bid # 25-0701-B-KK948 |
| Bid Name: Charter Bus Service |
| Bid Opens: July 28, 2025 2:00 p.m. EST |
| Vendor Name: |
| Vendor Address: |
| **All Rates shall include fuel surcharges, trip charges, gratuities, transfer rates, mileage rates, tolls and parking fees. The District will not pay for any additional fees.** | |||||
| Item # | Service Description | 16-25 Passenger Bus | 26-49 Passenger Bus | 50-56 Passenger Bus | 57+ Passenger Bus |
| 1 | 4 Hour Minimum Trip: Flat rate for 4 hours of bus service, including allowance for deadhead time. | $0.00 | $0.00 | $0.00 | $0.00 |
| 2 | 8 Hour Minimum Trip: Flat rate for 4 - 8 hours of bus service, including allowance for deadhead time. | $0.00 | $0.00 | $0.00 | $0.00 |
| 3 | 8 + Hour Trip: Trips shall be billed at either the rate per hour or milage rate at the discretion of Bidder. | ||||
| Rate per hour This rate is in addition to the 8 hour minimum flat rate (#1) | $0.00 | $0.00 | $0.00 | $0.00 | |
| Milage rate flat fee per mile Mileage begins at pick-up location and ends at drop-off location at conclusion of trip | $0.00 | $0.00 | $0.00 | $0.00 | |
| 4 | Multiple Days or Overnight Stay: Daily rate for multiple days/overnight stays. Trips shall be billed at either the rate per day or mileage rate at the discretion of the Bidder. | ||||
| Rate per day | $0.00 | $0.00 | $0.00 | $0.00 | |
| Milage rate flat fee per mile Mileage begins at pick-up location and ends at drop-off location at conclusion of trip | $0.00 | $0.00 | $0.00 | $0.00 | |
| 5 | Relief Driver | $0.00 | $0.00 | $0.00 | $0.00 |
| 6 | Rate Per Hour for Designated Days: Rate may be charged for special events recognized by the district (i.e GradNight or similar) | $0.00 | $0.00 | $0.00 | $0.00 |
| 7 | Cancellation Fee if cancelled less than 72 hours before scheduled event, (flat fee regardless of of number of buses scheduled, shall not exceed $100) | $0.00 | $0.00 | $0.00 | $0.00 |
| Volume Discount: Service sites shall solicit multipole quotations for bookings of two(2) or more charter buses. The District shall accept lower pricing offered by Bidders. |
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