25_07-14 Parkrose HS Column Reclad Procurement DIV 00-01.pdf

Parkrose High School

Column Recladding

12003 NE Shaver Street, Portland, Oregon 97220

Parkrose School District

10636 NE Prescott Street, Port land, Oregon 97220

PROCUREMENT DOCUMENTS

Divisions 00 - 01

ISSUE STATUS: Issue for Bid

ISSUE DATE: July 14th, 2025

Project Number: 24039

1331 NW Lovejoy St, #775 Portland, OR 97209

T 503-228-5617 www.sdra.com

©2025

24039 Parkrose High School Column Recladding Issue For Bid Parkrose School District 07/14/2025

00 0102-1 Project Information

SECTION 00 0102

PROJECT INFORMATION

PART 1 GENERAL

1.1 PROJECT IDENTIFICATION

A. Project Name: Parkrose High School Exterior Column Recladding.

B. Owner's Project Number: 24039.

C. Project Location: 12003 NE Shaver Street, Portland, Oregon 97220

D. The Owner, hereinafter referred to as “DISTRICT”: Multnomah County School District #3 (Parkrose School District).

1.2 PROJECT DESCRIPTION

A. Summary Project Description:

1. Removal and replacement of rated exterior column fire-rated cladding with intumescent painted coating:

a. Refer to Design Drawing Documents dated 3.28.25:

i G1.02 – Project Information.

ii A1.02 – Overall Site Plan.

1.3 DISTRICT REPRESENTATIVE

A. The District’s Project Representative, hereinafter referred to as Representative:

1. Name: Robyn Stolin, Supervisor of Maintenance.

2. Address: 10636 NE Prescott Street, Portland, OR 97220.

3. Phone: (503) 408-2131.

4. Email: robyn_stolin@parkrose.com

1.4 PROJECT CONSULTANTS

A. The Project Architect, hereinafter referred to as Architect: Soderstrom Architects, Ltd.

1. Name: Marlene Gillis, Principal.

2. Address: 1331 NW Lovejoy Street, Suite #775, Portland, OR 97209.

3. Phone: (503) 228-5617.

4. Email: marleneg@sdra.com.

24039 Parkrose High School Column Repair Issue For Bid

00 0102-2 Project Information

1.5 PROCUREMENT TIMETABLE

A. Advertisement for Bid: July 14, 2025, Daily Journal of Commerce Oregon.

B. Pre-Bid Site Walk (Non-Mandatory): July 17, 2025, 1:30 PM PST, Parkrose High School:

1. The Architect and District Representative will be present to conduct the tour and answer any questions. Pre-quotation answers will be distributed in an addendum to interested contractors. Written Addendum(s) will be posted to the Oregon Buys website.

C. Deadline for Substitution Request(s): July 21, 2025, 5:00 PM PST.

D. Deadline for Contractor Question(s): July 23, 2025, 5:00 PM PST.

E. Final Addendum Issued (if necessary): July 28, 2025.

F. Proposal Due Date: July 31, 2025, prior to 2:00 PM PST.

G. Notice of Intent to Award: Within seven (7) days of due date.

H. Proposals May Not Be Withdrawn Until: (30) days after due date.

J. Contract Time:

1. Procurement: As soon as contract negotiation is concluded.

2. Desired Construction Start: As recommended by the Proposer, to be confirmed with the District during Contract negotiations.

3. Desired Substantial Completion Date: As recommended by the Proposer, to be confirmed with the District during Contract negotiations.

4. Desired Final Completion Date: As recommended by the Proposer, to be confirmed with the District during Contract negotiations.

K. Building will be partially occupied throughout the summer, with staff returning starting approximately August 4, 2025.

L. Building will be fully occupied beginning September 2, 2025, approximately 8:00am to 4:00pm, assume daily Monday to Friday.

1. Noisy and disruptive work to be limited to before and after these occupied times/days.

2. All building systems (power, water, etc.) are to remain on and functioning while building is occupied.

M. Completion date is critical due to requirements of Owner's operations.

N. The Owner reserves the right to change the schedule or terminate the entire procurement process at any time.

1.6 PROCUREMENT DOCUMENTS

A. Availability of Documents: Complete sets of procurement documents may be obtained from the following sources:

1. Oregon Buys (oregonbuys.gov)

2. Daily Journal of Commerce Oregon (djcoregon.com)

B. Documents may also be accessed by contacting the Architect or District Representative.

1.7 COMMUNICATION

A. All questions concerning the bidding, material or technical requirements should be directed to the Architect.

B. All costs associated with procure hard copies of documents and responding to this solicitation are the responsibility of the bidder.

24039 Parkrose High School Column Repair Issue For Bid

00 0102-3 Project Information

1.8 BIDDING DOCUMENTS

A. Sealed bids for the Project named above will be received until bid closing date and time listed above at:

Parkrose School District

Attn: Robyn Stolin, Supervisor of Maintenance.

10636 NE Prescott Street

Portland, OR 97220.

B. All bids will be received at that time at the District Administrative offices.

1. Bids received after Bid Closing will not be considered and returned unopened.

2. Bids will NOT be accepted by facsimile or electronic means.

C. Bid Security __X__ is Required ____ is NOT Required.

D. Each Bidder is required to identify whether the Bidder is a “resident bidder” as defined in ORS 279A.120.

S. The DISTRICT will not receive or consider a bid unless the Offeror is registered with the Construction Contractors Board as specified in OAR 137-049-0230.

T. Required Asbestos & Lead-Based Abatement (licensed under ORS 468A.720) __ is _X_ is NOT required for this quotation.

U. No Offer will be received or considered by the Contracting Agency unless the Offer contains a statement by the Offeror as part of its Offer that, “Contractor agrees to be bound by and will comply with the provisions of ORS 279C.800 through 279C.870 relating to the prevailing rate of wages.”

V. Contractor must certify that they have not discriminated, and they will not discriminate against minority, women or emerging small business enterprises in obtaining any subcontracts.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

00 0110 - 1 Table of Contents

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

00 0102 Project Information

00 0110 Table of Contents

00 2000 Instructions to Bidders

00 2100 Pre-Bid Request for Information

00 3000 Bid Proposal Form

00 4200 Form of Bid Bond

00 4300 Form of Performance Bond

00 4400 Form of Payment Bond

00 4500 First-Tier Subcontractor Form

00 4519 Affidavit of Non-Collusion

00 4536 Certification of Non-Discrimination

00 4545 Employee Drug Testing

00 5200 Sample District Contract Agreement

00 8230 Prevailing Wage Rates

SPECIFICATIONS

DIVISION 01 -- GENERAL REQUIREMENTS

01 1100 Summary of Work

01 2500 Substitution Procedures

01 3000 Administrative Requirements

01 4000 Quality Requirements

01 5000 Temporary Facilities and Controls

01 6000 Product Requirements

01 6023 Substitution Request Form – Post Bid

01 7000 Execution and Closeout Requirements

DIVISION 03 Through 33 - Refer to Drawings

00 2000 - 1 Instructions to Bidders

SECTION 00 2000

INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.1 SUBMISSION OF BIDS:

A. In accordance with ORS 279C.410, bids will be received by the District at the time and place set forth in the Bid Document.

B. The Owner will accept only those bids submitted via mail, delivery to address indicated on Bid Form, or as submitted to the Oregon Buys website portal. Deliver in a sealed envelope. A flash drive containing a complete copy of the submittal shall also be provided (maximum 10 MB).

C. The Bidder shall assume full responsibility for timely submission of bids.

1.2 BIDDING DOCUMENTS:

A. Bidding Documents are those provided by the Owner, including attachments and any Addenda issued prior to receipt of bids. All requirements and obligations of the Bidding Documents are hereby incorporated by reference into the Contract Documents and are binding on the Successful Bidder upon award of the Contract.

B. Bidders shall use complete sets of Bidding Documents in preparing Bids. The Owner, Project Manager, and the Architect assume no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. The Owner in making copies of the Bidding Documents available on the above terms does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

1.3. DEFINITIONS:

A. ADDENDA: Written or graphic instructions issued prior to Bid due date which modify or interpret the Bidding Documents including drawings and specifications that add, delete, correct or clarify the scope of work. Addenda will become part of the Contract documents when a construction contract is executed.

B. BID DOCUMENTS: Include the Advertisement for Bids, Instructions to Bidders, Specifications, Drawings, Addenda issued prior to the receipt of bids, the Bid Proposal, and the proposed Contract Documents.

C. BASE BID: The Base Bid is the sum stated in the Bid for which the Bidder offers to perform all the Work shown and described in the Bidding Documents as a lump sum bid, to which Work may be added or deducted for sums stated in Alternate Bids, if any.

1.4. QUALIFICATIONS OF BIDDERS:

A. Before the Bid is considered for award, the Owner reserves the right to request the Bidder to complete within seventy-two (72) hours a bidder qualification form and/or a current financial statement prepared by a Certified Public Accountant. Bidder qualifications to be listed upon the Bidder Qualification Form will include as a minimum, a

00 2000 - 2 Instructions to Bidders listing of Bidder's previous contracts of a nature similar with technical complexity, operations and size to that being bid upon; a listing of Bidder's staff to include managerial, technical, and laboring positions; summary of Bidder's plan and equipment available for use in the execution of the Contract; and the listing of the projects to which Bidder is currently obligated or anticipates being obligated during this Work.

1. The Owner reserves the right to reject the Bid of any Bidder who fails to furnish promptly and properly all the information called for as previously mentioned when notified to do so.

B. Pursuant to ORS 279C.375, a Bidder may be deemed unqualified to perform the

Contract, if any of the following conditions appear:

1. Bidder does not have sufficient capability to undertake the obligations of the

Contract. A determination in this respect will be made when Owner, upon review of the probable cash flow needs of Contractor for this particular Contract (to include payroll, cost of material and supplies, equipment rental costs, and any other direct or incidental costs of the Contract), determines that Contractor does not have sufficient financial resources to enable it to continue to satisfy its financial obligations under the Contract. Owner will consider all other pertinent financial data required by this clause and submitted by the Contractor. A determination that Bidder is unqualified will not be made under this paragraph unless Owner has determined that Bidder cannot meet its financial obligations under the Contract after having considered all sources of income available to the Bidder.

2. Bidder does not have sufficient staff, equipment, or plant available to perform the Contract. Owner's determination in this matter will be based upon that represented by the bidder in the bid form and in subsequent qualification information requested by the Owner upon receipt of bids. Additionally, Bidder does not have sufficient prior experience (or an acceptable substitute thereof, as described below) with projects of a similar nature in technical, managerial, and financial requirements to that in the present Contract being bid.

a. Experience does not necessarily mean that the Bidder is an established

Contractor in the exact technical area for which the Bid is submitted. In addition to such established Contractors, newly established Contractors will be considered qualified if they have shown on the Bidder Qualification Form that they are staffed with sufficient technical, managerial, and financial personnel with prior experience in the nature of construction for which the Bids are invited, that Bidder may adequately foresee and appreciate problems of such construction.

3. Bidder has a consistent history of unsatisfactory performance of contracts of this or similar nature, regardless of whether such contracts existed between Owner and the Contractor, or other parties and the Contractor.

a. A determination of this nature will not be made unless Owner, after review and verification of Contractor's previous work experience, determines that Contractor's consistent, unsatisfactory performance has resulted from Contractor's failure rather than a failure to perform by the other party. Owner will give Contractor an opportunity to appeal such final determination. Contract disputes, which are pending resolution before any duly authorized judicial or administrative body, will not be considered in reaching this determination.

b. A determination of "consistent" failure to perform will not be made unless the Owner is satisfied, after review of Bidder's prior experience that Contractor has repeatedly failed to satisfy its obligations under past contracts. For purposes of this clause, "consistent" will not be construed to mean in every contract, nor will it be construed to include "isolated

00 2000 - 3 Instructions to Bidders instances" of failure to perform. Rather it means such evidence of recurring past nonperformance by the Contractor that Owner cannot safely assume satisfactory performance of the Contract by the Contractor upon execution of the Contract.

c. In reaching any determination of this nature, Owner may consider statements of other parties to the prior unperformed Contracts. However, in each instance, Owner will advise Contractor of such other statements considered before a determination that the Bidder is not qualified, is made by Owner.

4. Bidder has submitted unrealistic unit prices as determined by other bidders’ unit prices for this project.

5. Any information voluntarily submitted by a bidder or prospective bidder pursuant to an investigation may be deemed a trade secret pursuant to ORS 192-501 to

192.505 if requested by the person(s) submitting the information.

C. Bidder's representations concerning its qualifications will be construed as a covenant under the Contract. Should it appear that Bidder has made a material misrepresentation, Owner shall have the right to terminate the Contract for Contractor's breach, and Owner may then pursue such remedies as exist elsewhere under this Contract, or as otherwise are provided at law or equity.

D. Any determination that a Bidder is unqualified will be made by the Owner. Such determination will be made in writing and identify the reasons why the Bidder is deemed unqualified. A letter will be sent to the Bidder deemed unqualified, stating the reasons for such determination, and the Bidder's right to request a review of this determination by appeal pursuant to ORS 279C.450.

E. Pursuant to ORS 279C.395, “Rejection of Bids,” the Owner may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may, for good cause, reject all bids upon a finding of the Owner it is in the public interest to do so.

1.5. BIDDER'S REPRESENTATIONS: Each Bidder by submitting its Bid represents that:

A. I/We have read and understand the Bidding Documents and its Bid is made in accordance therewith; and Bidder agrees to be bound by the terms and requirements set forth in the Bidding and Contract Documents;

B. I/We have visited the site, have familiarized ourselves with the local conditions under which the Work is to be performed in accordance with Paragraph 10 herein, and have correlated our observations with the requirements of the proposed Contract Documents;

C. Bid is based upon the materials, systems and equipment required by the Bidding

Documents without exception; and

D. I/We have the capability, in all respects, and the moral and business integrity, reliability, technical ability, financial resources, plant, management, superintendence, equipment and materials which will assure effective and efficient good faith performance in full compliance with the Contract Documents and with any and all schedules and completion dates required by the Owner. The Bidder acknowledges and represents that it has made allowances for normal inclement weather indigenous to the Project Site, in estimating, planning and scheduling of the Work. The Bidder further acknowledges that the Contract Documents are, in its opinion, appropriate and adequate for completing this project and for the construction of sound and suitable work. The Bidder hereby certifies that the Work shall be completed, in place, in full accordance with the Contract Documents, within the time limits specified.

00 2000 - 4 Instructions to Bidders

1.6 PREPARATION AND SUBMITTAL OF BID FORM:

A. Bids shall be submitted via mail, delivery or hand delivered and shall be complete in every respect. The total Bid amount shall be entered in written words and figures in the space provided. Amounts for alternates and unit prices, where relevant, should be entered in the spaces provided.

B. For lump sum Bids, in the event of a discrepancy between the Bid amount in writing and that in figures, the written value shall govern.

C. Bids shall not contain any restatement or qualifications of work to be done, and alternate bids will not be considered unless called for. No oral, telegraphic or telephonic bids or modifications will be considered.

D. Bids must be submitted by the closing date and time shown on the bidding documents.

1.7. BID SECURITY:

A. If requested, each Bid must be accompanied by a Bidder's Bond on the Form of Bid Bond provided herein or on a similar form which in every respect materially complies with said Form of Bid Bond, in the amount of ten percent (10%) of its Bid. For purposes of this provision, the amount of the Bid shall be the Base Bid. The Bidder’s Bond shall be issued by a Surety company licensed to conduct business in the State of Oregon and be acceptable to the Owner. The Surety signing the Bidder's Bond shall be registered with the Oregon State Insurance Commissioner, and the Surety's name shall appear in the current Authorized Insurance Company list in the State of Oregon published by the office of the Insurance Commissioner. Each Surety's name must also appear on the United States Treasury Department's list of authorized sureties, circular 570, as amended.

1. Bidders are to attach a copy of the bid security to their response. Bidders are required to provide contact information for the bonding company so the Owner can verify the bond is authentic. Failure to provide valid contact information may result in rejection of the bid.

B. Said Bid Security is given as a guarantee that the Bidder will enter into a Contract if awarded the Work and, in the case of refusal or failure to so enter into said Contract, the Bid Security shall be declared forfeited to the Owner, in accordance with ORS 279C.385.

Such Bid Security shall be returned to all but the three (3) lowest Bidders after the opening of the Bids and the remaining Bid Security will be returned after the Owner and the successful Bidder have executed the Contract. If no Contract has been awarded or the Bidder has not been notified of the acceptance of its Bid, within thirty (30) days of the Bid opening, the Bidder may withdraw its Bid and request the return of its Bid Security. If, at the Owner's request, the Bidder agrees to extend and maintain its Bid beyond the specified thirty (30) days, its Bid Security will not be returned until after the Owner and the Successful Bidder have executed the Contract.

C. The successful Bidder, upon their failure or refusal to execute the Contract within ten (10) days after it has received Notice of Acceptance of its Bid, shall forfeit to the Owner the Bid Security deposited with its Bid, as liquidated damages for such failure or refusal.

D. Refer to Section 00 4200, “Form of Bid Bond” for additional information.

00 2000 - 5 Instructions to Bidders

1.8. INSURANCE BINDER:

A. The successful bidder is required to provide a certificate of insurance within five (5) days of bid award, for the coverage specified elsewhere in the bidding documents.

1.9 UNIT PRICES:

A. The Bidder shall include in the spaces provided on the Bid Form a Bid for each unit price.

B. The Owner may accept or reject any or all of these unit prices and include them in the

Contract. The Owner is not obligated to use these unit prices and may require the Contractor to provide complete breakdown of costs listed therein.

1.10 SITE CONDITIONS AND CONDITIONS OF THE WORK:

A. Each Bidder must acquaint themselves thoroughly as to the character and nature of the Work to be done and the conditions under which the work will be performed. Each Bidder furthermore must make a careful examination of the site of the Work and inform themselves fully as to the difficulties to be encountered in the performance of the Work, the facilities for delivering, storing and placing materials and equipment, existing and available services and utilities, environmental and access constraints, permit requirements and other conditions relating to construction and labor.

B. The Successful Bidder, assumes all risk as to the nature and behavior of the soil or subsurface conditions which underlie the Work or is adjacent thereto, or difficulties that may be due to any unfavorable conditions that may be encountered in the Work, whether apparent on surface inspection or disclosed after construction begins.

C. No plea of ignorance of conditions that exist or may hereafter exist on the site of the

Work, or difficulties that may be encountered in the execution of the Work, as a result of failures to make necessary investigations and examinations, will be accepted as an excuse for any failure or omission on the part of the Successful Bidder to fulfill in every detail all the requirements of the Contract Documents and to complete the Work for the consideration set forth therein, or as a basis for any claim whatsoever.

D. Insofar as possible, the Successful Bidder, in carrying out its work, must employ such methods or means as will not cause interruption of or interference with the Work of the Owner, the Project Manager or any separate Contractor.

E. The Contract includes excavation on an unclassified basis. The cost of all excavation and backfill required under this Contract is a part of the Base Bid. No distinction will be made insofar as payment is concerned between earth and rock.

1.11 BIDDER'S QUESTIONS, ADDENDA AND INTERPRETATIONS

A. Bidder's and Sub-Bidders shall fully review the bidding documents available and familiarize themselves with their content, promptly notify the Owner through the A/E of any ambiguity, inconsistency, or error, which they may discover upon examination of the Bidding and Contract Documents or of the site and local conditions. No interpretation of the meaning of the drawings, specifications or other Contract Documents will be made to any Bidder orally.

B. Every request for such interpretation shall be in writing addressed to the Project

Manager, utilizing 00 2100 form, and to be given consideration must be received according to the deadline indicated in Section 00 0102, “Project Information.”

00 2000 - 6 Instructions to Bidders

C. Any and all such interpretations and any supplemental instruction will be in the form of written addenda to the Bidding Documents which, if issued, will be distributed to Bidders not later than three (3) calendar days prior to the date fixed for the receipt of the Bids.

Neither the Architect nor the Owner will be responsible for any other explanations or interpretations of the proposed documents. Failure of any Bidder to receive any such addendum or interpretation shall not relieve the Bidder from any obligation under its Bid as submitted. All addenda so issued shall become a part of the Contract Documents.

D. If the Bidder (or any person bidding to Bidder and/or subsequently in contract with the

Bidder, relating to the subject project) knows, or should have known, that an ambiguity, discrepancy, error, omission or conflicting statement exists in the Bidding or Contract Documents, said Bidder has an obligation to seek a clarification thereof from the A/E prior to the Bid. The Owner will welcome such a clarification request, and, if deemed necessary by the Owner, the Project Manager or A/E, the Purchasing Department will issue a written addendum clarifying the matter in question.

E. Refer to Section 00 0102, “Project Information” for additional information.

1.12 PERFORMANCE AND PAYMENT BOND

A. The successful bidder shall promptly execute and deliver a Performance and Payment Bond in an amount equal to one hundred percent (100%) of the Contract Sum, as security for the faithful performance of this Contract and as security for the payment of all persons performing labor and furnishing materials under this Contract. The Performance and Payment Bond shall be acceptable to the Owner, in accordance with State law and shall be delivered to the Owner not later than the date of execution of the Contract.

B. The Surety signing the Bond shall be registered with the Oregon State Insurance Commissioner, and the Surety's name shall appear in the current Authorized Insurance Company list in the State of Oregon published by the office of the Insurance Commissioner. The Surety's name must also appear on the United States Treasury Department's list of authorized sureties, circular 570, as amended. No Work shall commence at the project site until approved Bonds are received by the Owner. Both bonds shall be in compliance with ORS Sections 279C.380, 279C.625 and 701.430.

C. Refer to Sections 00 4300, “Form of Performance Bond” and 00 4400, “Form of Payment

Bond” for additional information.

1.13 TIME FOR COMPLETION

A. The time for completion of this Contract shall be as listed on the Specific Dates list and as fixed in the Owner-Contractor Agreement.

1.14 LIABILITY INSURANCE AND WORKER'S COMPENSATION

A. The Successful Bidder will be required to carry public liability and worker’s compensation and other insurance in the amounts and under the terms stipulated under Section 00 5200, “Sample Owner-Contractor Agreement.” No Work shall commence at the project site until approved Certificates are received by the Owner.

00 2000 - 7 Instructions to Bidders

1.15 BIDDERS REFERRED TO LAWS

A. The attention of the Bidders is called to the provisions of all Local, State and Federal laws, regulations, ordinances and resolutions applicable to the work, as well as laws, regulations, ordinances, resolutions and permits relating to obstructing streets, maintaining signals, storing and handling of explosives, preserving safety or affecting the Bidder, or its employees or its work hereunder in its relation to the Owner or any other person. The Bidder shall obey all such laws, regulations, ordinances, permits or resolutions applicable to the Work or controlling or limiting Contractors while engaged in the prosecution of the Work under this Contract.

B. The provisions of this Contract shall be interpreted in accordance with the laws of the

State of Oregon and in accordance with the laws, ordinances, regulations, permits and resolutions of Multnomah County.

1.16 TAXES

A. Contractor shall include in its Bid and pay for all applicable taxes. Refer to General Conditions regarding further discussion. Certification of Compliance with Oregon tax laws is required to be submitted prior to commencement of work.

1.17 RIGHT TO REJECT BIDS

A. The Owner expressly reserves the right to reject any or all Bids, to waive any informalities or irregularities in the Bids received, and to accept that Bid which in its judgment, best serves the interest of the Owner.

1.18 MODIFICATION OR WITHDRAWAL OF BID

A. A Bidder may withdraw its Bid from consideration if the price bid was substantially lower than the other Bids due solely to a mistake therein, provided: (1) the Bid was submitted in good faith; and (2) the mistake was a clerical mistake as opposed to a judgment mistake, and; (3) the mistake was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a Bid, which unintentional error or omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the Bid sought to be withdrawn. The Bidder shall give notice in writing of its claim of right to withdraw its Bid within two (2) business days after the conclusion of the Bid opening procedure.

B. Prior to the time and date designated for the receipt of Bids, any Bid submitted may be retracted by the Bidder.

C. Withdrawn Bids may be resubmitted up to the time designated for the receipt of the Bids provided that they are then fully in conformance with these Instructions to Bidders.

D. Bid security, if any is required, shall be in an amount sufficient for the Bid as modified or resubmitted.

1.19 DETAILED BID BREAKDOWN

A. Upon notification from the Owner or the Project Manager to the Bidder that submitted the apparent lowest responsive Bid, the Bidder shall, within forty-eight (48) hours, provide a detailed breakdown of its Bid in a form acceptable to the Owner or Project Manager.

00 2000 - 8 Instructions to Bidders

B. The breakdown may be used by the Owner to verify accounting requirements, and to determine whether the Bidder has grossly misjudged the requirements of any area.

C. The Bidder's failure to provide the requested detailed breakdown in the specified time may result in rejection of the Bid at the sole discretion of the Owner.

1.20 AWARD OF CONTRACT

A. The Contract will be awarded to the lowest responsive and responsible Bidder whose Bid is considered to be in the best interest of the Owner. After the Owner determines that a contract is to be awarded, it will award the contract to the lowest responsible bidder. The "lowest responsible bidder" will be the lowest bidder who has substantially complied with all bidding requirements and procedures and who has not been disqualified by the Owner under ORS 279C.375. In determining the lowest responsible bidder, the Owner shall add a percentage increase of the bid of nonresident bidder as required by ORS 279A.120.

B. The Lowest Bidder is determined by the aggregate amount of the Base Bid, plus any

Alternates selected by the Owner.

C. A Responsive Bidder shall mean a Bidder who has submitted a Bid, which conforms, in all material respects, to the Bidding Documents.

D. A Responsible Bidder shall mean a Bidder who has the capability, in all respects, to perform fully the Contract requirements and the moral and business integrity and reliability, which will assure good faith performance. In determining responsibility, the following criteria will be considered:

1. The ability, capacity and skill of the Bidder to perform the Contract or provide the services required;

2. Whether the Bidder can perform the Contract or provide the service promptly, or within the time specified, without delay or interference;

3. The character, integrity, reputation, judgment, experience and efficiency of the

Bidder;

4. The quality of performance of previous contracts or services. For example, the following information will be considered.

a. The administrative and consultant cost overruns incurred by Owners on previous contracts with Bidder,

b. The Bidder's compliance record with Contract General Conditions on other projects,

c. The submittal by the Bidder of excessive and/or unsubstantiated extra costs proposals and claims on other projects,

d. The Bidders record for completion of the work within the Contract time or within Contract milestones and Bidders compliance with scheduling and coordination requirements on other projects,

e. The Bidder's demonstrated cooperation with the Owner, the Project Manager, or the A/E and other Contractors on previous contracts,

f. Whether the work performed and materials furnished on previous contracts were in accordance with the Contract Documents.

5. The previous and existing compliance by the Bidder with laws, regulations, resolutions and ordinances relating to contracts or services;

6. The sufficiency of the financial resources and ability of the Bidder to perform the Contract or provide the services;

7. The quality, availability and adaptability of the goods or services to the particular use required;

8. The ability of the Bidder to provide future maintenance and service for the

00 2000 - 9 Instructions to Bidders warranty period of the Contract;

9. Whether the Bidder is or has been in arrears to the Owner on debt or contract or is or has been a defaulter on surety to the Owner;

10. Such other information as may be secured by the Owner having a bearing on the decision to award the Contract, to include, but not limited to:

a. The ability, experience and commitment of the Bidder to properly and reasonably plan, schedule, coordinate and execute the Work,

b. Whether the Bidder has ever been debarred from bidding or found ineligible for bidding on any other projects.

D. The purpose of the above is to enable the Owner, in its opinion, to select the Bid that is in the best interest of the Owner. The ability of the low Bidder to provide the required bonds will not of itself demonstrate responsibility of the Bidder.

E. The Owner reserves the right to require from the Bidder: One (1) submission of references, within seventy-two (72) hours, to include a listing of previous and current projects and (2) financial statements indicating current financial status, prepared in accordance with generally accepted accounting principles, by a CPA licensed to do business in the State of Oregon.

F. The Owner reserves the right to defer the award of this Contract for a period of sixty (60) days after the due date of the Bids. During this period of time, the Bidder shall guarantee the prices quoted in its Bid.

1.21 BID PROTEST:

A. Any actual bidder who is adversely affected or aggrieved by the Owner's notice of award of the contract to another bidder on the same solicitation shall have seven (7) calendar days after notice of award to submit to the Owner a written protest of the notice of award.

The written protest shall specify the grounds upon which the protest is based. In order to be an adversely affected or aggrieved with the right to submit a written protest, a bidder must itself claim to be eligible for award of the contract as the lowest responsible bidder and must be next in line for award, i.e., the protestor must claim that all lower bidders are ineligible for award because they are non-responsive or non-responsible. The Owner will not entertain a protest submitted after the time period established in this provision.

B. The Owner’s designee shall have the authority to settle or resolve the written protest. If the protest is not settled or resolved by mutual agreement, the Owner’s designee shall promptly issue a written decision on the protest.

1.22 SUBCONTRACTORS:

A. All Subcontractors proposed for the Work must be acceptable to the Owner.

B. The Owner reserves the right to request the proposed Subcontractors to complete Bidder

Qualification Forms and/or current financial statements prepared by a Certified Public Accountant. These forms will be similar to those required of a Bidder under Instruction to Bidders.

C. In accordance with ORS 279A.110:

1. A bidder or proposer who competes for or is awarded a public contract may not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a minority, women or emerging small business enterprise certified under ORS 200.055.

2. The public contracting agency may debar or disqualify under ORS 279C.440 any

00 2000 - 10 Instructions to Bidders person as a bidder on a public contract if the agency finds that the person has violated subsection (1) of this section in a contract between the person and the agency.

3. If the person desires to appeal the disqualification, the appeal procedure shall be subject to ORS 279C.445 to 450.

1.23 PREVAILING WAGE RATES:

A. If applicable, labor required for the construction of this project is subject to the prevailing wage rates as provided in Section 00 8230, “Prevailing Wage Rates.”

B. Contractors working on public works projects must obtain and file with the Construction

Contractors Board (CCB) a public works bond with a corporate surety authorized to do business in Oregon for the amount of $30,000 before starting work on a contract or subcontract for a public works project, unless exempt (Mandated by SB477 2005).

1.24 PROGRESS PAYMENTS:

A. Monthly progress payments will generally be made to the Contractor by the Owner within thirty (30) days after approval of the Certificate of Payment by the Owner. Invoice to be using the AIA G702 and G703 forms or an approved facsimile thereof.

B. The Owner will retain funds from progress payments in accordance with ORS 279C.550 through 279C.570.

1.25 SUBSTITUTIONS:

A. The attention of potential bidders and other interested parties is called to the conditions set forth in Section 01 6000, "Product Requirements", regarding approval and product options for substitutions. All requests for substitutions must be submitted on the form provided in the bidding documents.

1.26 DRUG TESTING PROGRAM FOR PUBLIC IMPROVEMENT CONTRACTS:

A. ORS 279C.505 (2) requires that all public improvement contracts contain a provision requiring contractors to demonstrate that an employee drug-testing program is in place.

Bidder is therefore required to certify that it has an employee drug-testing program in place that applies to all employees and will maintain a drug-testing program at all times during the performance of the Contract awarded. Failure to maintain a program shall constitute a material breach of contract. The use of drugs, alcohol, or any tobacco products is prohibited on all Owner property.

B. Refer to Section 00 4545, “Employee Drug Testing” for addition information.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

00 2100 - 1 Pre-Bid Request for Information

SECTION 00 2100

PRE-BID REQUEST FOR INFORMATION

BID TITLE: PARKROSE HIGH SCHOOL COLUMN RECLADDING

BID NO.:

SUBJECT:

PROJECT ARCHITECT: MARLENE GILLIS, SODERSTROM ARCHITECTS

INFORMATION REQUESTED BY BIDDER

REFERENCE: SPEC SECTION or DRAWING SHEET:

BIDDER NAME:

COMPANY NAME:

DATE:

OWNER’S RESPONSE

OWNER’S RESPONSE:

SUBMIT FORM TO ARCHITECT LISTED ABOVE.

EMAIL: marleneg@sdra.com

00 3000 - 1 Bid Proposal Form

SECTION 00 3000

BID PROPOSAL FORM

Bid To: Multnomah County School District #3 (Parkrose) Attn: Robyn Stolin, Supervisor of Maintenance

10636 NE Prescott Street

Portland, OR 97220.

PROJECT: Parkrose High School Column Recladding

Bids DUE: July 31th, 2025, 2:00 PM PST (unless changed by Addenda).

1. The undersigned, NAME of FIRM: __________________________________________ after having carefully examined the bidding documents and addenda numbered _____ through _____ inclusive, as well as the work site and conditions affecting the work, hereby proposes and agrees to furnish all labor, materials, and all other work, required by and in strict conformance with the above documents, necessary to complete the project for the stipulated sum of:

Base Bid – COLUMN REPAIR:

TOTAL (Figures) $_______________________________________________________Dollars

TOTAL (Words) _________________________________________________________Dollars

2. The undersigned agrees to maintain the proposal price for a period of thirty (30) calendar days after bid opening.

3. The undersigned agrees, if awarded a contract, to complete all work as shown in the Contract

Documents by the substantial completion date listed above.

4. The undersigned agrees that, prior to commencement of the Work, and within seven (7) calendar days of Notice of Intent to Award, to:

a. Enter into and execute a contract for the work in the form of a Construction Contract, signed with the DISTRICT.

b. Deliver to the Owner duly executed AIA Document G705, “Certificate of Insurance,” or

ACORD form 25S.

c. Deliver to the Owner duly executed AIA Document A312, “Performance Bond and Payment

Bond.”

5. The undersigned certifies that this Bid has been prepared independently and is not made in the interests of any undisclosed party. It is submitted without collusion or intent to limit independent, competitive bidding. The Bidder has in no way induced or solicited other Bidders to submit false bids, or to refrain from bidding.

6. The Undersigned agrees to be bound by and will comply with the provisions of ORS 279C.838 and 279C.840 pertaining to the payment of the prevailing rates of wage.

00 3000 - 2 Bid Proposal Form

7. The undersigned agrees to comply with Oregon tax laws in accordance with ORS 305.385.

8. Indicate below whether Bidder is Resident or Non-Resident bidder.

a. Oregon Reciprocal Preference Law (ORS 279.029): In compliance with ORS 279.029, each

Bidder must state in its proposal whether it is a resident or non-resident bidder. Bids that fail to provide this information will be considered nonresponsive and will be rejected.

b. DEFINITION - RESIDENT BIDDER: A bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a "resident bidder."

c. DEFINITION – NON-RESIDENT BIDDER: A bidder who is not a resident bidder as defined above.

d. Indicate by an "X" in the appropriate space whether you are an Oregon resident bidder or non-resident bidder:

Oregon Resident Bidder ______ Non-Resident Bidder______

9. The undersigned certifies that you visited the site and thoroughly investigated all existing conditions. It is understood that the Bidder, before signing his/her proposal, has made a careful examination of the plans, specifications, and character of work required; that he/she has made a careful examination of the location and condition of the work, verified all measurements at the job site, and sources of supply of materials.

10. Security Deposit:

a. Bids shall be accompanied by a security deposit as follows: Bid Bond of a sum no less than 10 percent per Section 00 4200, “Bid Bond.”

b. Endorse the Bid Bond in the name of Multnomah County School District #3 (Parkrose) as oblige, signed and sealed by the principal (Contractor) and surety.

c. The security deposit will be returned after delivery to the Multnomah County School District

#3 (Parkrose) of the required Performance and Payment Bond by the accepted bidder.

d. Include the cost of the bid security in the Bid Amount.

e. If no contract is awarded, all security deposits will be returned.

11. The Undersigned certifies that it has not discriminated against minority, women, or emerging small businesses in obtaining any subcontracts for this project as required by ORS 279A.110(4), per Section 00 4536, “Certification of Non-Discrimination.”

12. Submittals are due promptly after the District issues the Notice of Intent to Award. A Pre-Construction

Meeting will be held prior to commencement, Weekly Construction meetings are required.

13. As a condition to submitting a bid, a Contractor must be registered with the Oregon Construction

Contractors Board in accordance with ORS 701.035 to 701.055 and/or the State Landscape Contractors Board licensed number and disclose the appropriate numbers. Failure to register and disclose the numbers, as applicable, will make the bid unresponsive and it will be rejected. The Undersigned hereby certifies that all subcontractors who will perform construction work as described in ORS 701.005 are or will be registered with the Construction Contractors Board in accordance with

00 3000 - 3 Bid Proposal Form

ORS 701.035 to 701.055 or State Landscape Contractors Board, as applicable, at the time the subcontractor(s) made a bid to work under the contract.

14. Oregon Business Registration: To transact business in the State of Oregon, a Bidder must be registered with the State of Oregon Corporations Division. Please indicate your business' current registration type with an "X" in the appropriate space:

Corporate Registration:

Assumed Business Name Registration:

15. Any Bid of a contractor or subcontract listed on BOLI’s list of Ineligible Contractors will be rejected.

SIGNATURES

Oregon Construction Contractor’s Board No.__________.

State Landscape Contractors Board No. _____________ (if applicable for the project).

NAME OF FIRM

ADDRESS

FEDERAL TAX ID

TELEPHONE NO.

Cell NO.

SIGNATURE 1)

Sole Individual – Signature

2) Sole Individual – Printed Name or 2) Partner or 3) Authorized Officer of Corporation – Signature

Authorized Officer of Corporation – Printed Name

(SEAL)

Attested: Secretary of Corporation

END OF BID FORM

00 4200 - 1 Form of Bid Bond

SECTION 00 4200

FORM OF BID BOND

We, _____________________________________, as “Principal,” (Name of Principal) and ___________________________________, an _________________ Corporation, (Name of Surety) authorized to transact Surety business in Oregon, as “Surety,” hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns to pay unto the Multnomah County School District #3 (Parkrose) (“Obligee”) the sum of ($____________________________)

_________________________________________________________________ dollars.

WHEREAS, the condition of the obligation of this bond is that Principal has submitted its proposal or bid to an agency of the Obligee in response to Obligee’s procurement document (No. __________________) for the project identified as:

_____________________________________________________________________ which proposal or bid is made a part of this bond by reference, and Principal is required to furnish bid security in an amount equal to ten (10%) percent of the total amount of the bid pursuant to the procurement document and ORS 279C.365(4) for competitive bidding or 279C.400(5) for competitive proposals.

NOW, THEREFORE, if the proposal or bid submitted by Principal is accepted, and if a contract pursuant to the proposal or bid is awarded to Principal, and if Principal enters into and executes such contract within the time specified in the procurement document and executes and delivers to Obligee its good and sufficient performance and payment bonds required by Obligee, as well as any required proof of insurance, within the time fixed by Obligee, then this obligation shall be void; otherwise, it shall remain in full force and effect.

IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives this ________________day of ________________________, 20___.

PRINCIPAL: ______________________________ SURETY: __________________________

By________________________________________ BY ATTORNEY-IN-FACT:

Signature Official Capacity Name

Attest: ____________________________________ ___________________________________ Corporation Secretary Signature Address City State Zip Phone Fax

00 4300 - 1 Form of Performance Bond

SECTION 00 4300

FORM OF PERFORMANCE BOND

Bond No._______________________________ Solicitation _____________________________ Project Name ___________________________

__________________(Surety #1) Bond Amount No. 1: $______________ __________________(Surety #2)* Bond Amount No. 2: *$______________

* If using multiple sureties Total Penal Sum of Bond: $______________

We, ________________________________________________as Principal, and the above identified Surety(ies), authorized to transact surety business in Oregon, as Surety, hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns firmly by these presents to pay unto the Multnomah County School District #3 (Parkrose) the sum of (Total Penal Sum of Bond) ________________________________________________________________________ (Provided, that we the Sureties bind ourselves in such sum “jointly and severally” as well as “severally” only for the purpose of allowing a joint action or actions against any or all of us, and for all other purposes each Surety binds itself, jointly and severally with the Principal, for the payment of such sum only as is set forth opposite the name of such Surety), and

WHEREAS, the Principal has entered into a contract with the Multnomah County School District #3 (Parkrose), the plans, specifications, terms and conditions of which are contained in the above-referenced Solicitation;

WHEREAS, the terms and conditions of the contract, together with applicable plans, standard specifications, special provisions, schedule of performance, and schedule of contract prices, are made a part of this Performance Bond by reference, whether or not attached to the contract (all hereafter called “Contract”); and

WHEREAS, the Principal has agreed to perform the Contract in accordance with the terms, conditions, requirements, plans and specifications, and all authorized modifications of the Contract which increase the amount of the work, the amount of the Contract, or constitute an authorized extension of the time for performance, notice of any such modifications hereby being waived by the Surety:

NOW, THEREFORE, THE CONDITION OF THIS BOND IS SUCH that if the Principal herein shall faithfully and truly observe and comply with the terms, conditions and provisions of the Contract, in all respects, and shall well and truly and fully do and perform all matters and things undertaken by Contractor to be performed under the Contract, upon the terms set forth therein, and within the time prescribed therein, or as extended as provided in the Contract, with or without notice to the Sureties, and shall indemnify and save harmless the Multnomah County School District #3 (Parkrose), its officers, employees and agents, against any direct or indirect damages or claim of every kind and description that shall be suffered or claimed to be suffered in connection with or arising out of the performance of the Contract by the Principal or its subcontractors, and shall in all respects perform said contract according to law, then this obligation is to be void; otherwise, it shall…