25-065B-SS Salem Convention Center Oregon Talent Summit 2026 Ex.pdf
PDF 274 KB Posted
- Solicitation number
- S-52500-00014916
- Issued by
- Marion County, Oregon
About this file
This is a Sole-Source Determination and Justification document from the Higher Education Coordinating Commission (HECC) for the 2026 Oregon Talent Summit. The document justifies a direct contract with The Salem Group Conference Center Company, LLC (Salem Convention Center) and The Salem Group, LLC (Grand Hotel) for an estimated $80,000. HECC requires a venue in Salem, Oregon that can accommodate 400-500 attendees in a plenary room, 4-6 breakout rooms for over 100 people, and provide hotel rooms for onsite attendees.
After conducting market research, HECC determined that only the Salem Convention Center and Grand Hotel meet all their specified requirements. The Holiday Inn was found to lack sufficient breakout rooms. The sole-source procurement is being pursued under Oregon Revised Statute ORS 279B.075 and Oregon Administrative Rule OAR 125-247-0275, with the contract expected to be entered within seven days. The procurement manager, Derek Dizney, approved the sole-source determination on 9/15/2025, citing considerations such as unique design, availability, geographic location, and other factors supporting the single-source selection.
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Other files
| File | Type | Posted |
|---|---|---|
| 00014917_Exh 7-3_IHA Permit.pdf |
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Text version
SOLE-SOURCE DETERMINATION AND JUSTIFICATION
FOR SUPPLIES AND SERVICES
Open Market Bid S-52500-00014916
Designated Procurement Officer: Derek Dizney, (971) 979-5912
Agency: Higher Education Coordinating Commission
Date: September 24, 2024
Re: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075, Oregon
Administrative Rule (OAR) 125-247-0275 and House Bill 3026, Section 4 (Regular Session 2025).
1. Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H) and House Bill 3026, Section 4 (Regular Session 2025).
2. Estimated Total Value of Contract: Approximately $80,000.00 total.
3. Subject of Contract: 2026 Oregon Talent Summit
4. Background:
HECC intends to enter into a contract within seven days with the Salem Convention Center and the Grand Hotel, contracting with The Salem Group Conference Center Company, LLC, d.b.a.
The Salem Convention Center, and The Salem Group, LLC d.b.a. The Grand Hotel, respectively.
This sole source justification applies to the rental of the facility space, hotel rooms, catering, and audio-visual equipment for the 2026 Oregon Talent Summit.
HECC is utilizing this procurement method because no other venue in Salem, Oregon can meet the agency’s needs for space and hotel rooms. Those requirements include:
• Located in Salem, Oregon
• One plenary/eating room large enough to fit 400-500 attendees seated at 72” rounds
(tables)
• 4-6 breakout rooms that fit >100 people set up in classroom style
• Hotel rooms for onsite attendees
5. Findings:
Pursuant to ORS 279B.075 and OAR 125-247-0275, HECC has determined that only one facility in Salem, Oregon meets the specifications required to host the 2026 Oregon Talent
Summit.
A. Market Research Overall Finding.
The program and procurement conducted research options available in Salem, Oregon for the
2026 Oregon Talent Summit. Two venues emerged as possibly viable.
Salem Convention Center and Grand Hotel
Meets all the above required specifications.
Holiday Inn
This facility meets all of the requirements except for a sufficient number of breakout rooms large enough to set up classroom style to meet HECC’s needs. Please see the attached verification.
And
B. Findings of Fact pursuant to ORS 279B.075(2)(d) and OAR 125-247-0275(2):
HECC has determined that there are other findings that support the conclusion that Supplies and
Services are available from only one source may include but are not limited to considerations of: unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.
Approved By: ____________________________________________________________________
Derek Dizney, Procurement Manager Date:
9/15/2025
File details come from the government source that posted it. Updated .