25_05 bid Patch Truck.pdf

October 7, 2024

Dear Vendor:

The Houston County Board of Commissioners is soliciting sealed bids for the provision of one (1) new Asphalt Pothole Patcher mounted on a 35000 GVWR Truck complete for operation and for use by the Houston County Roads and Bridges Department. This vehicle should be titled in the name of Houston County Board of Commissioners. Our minimum specifications and instructions are attached. Please quote your bid price FOB destination.

To receive consideration, your sealed bid will be accepted in the Purchasing Department office ONLY located at 200 Carl Vinson Parkway, Warner Robins, Georgia 31088 until 2:00 p.m. on Thursday, October 24, 2024.

Your sealed bid package MUST be marked: SEALED BID #25-05 Pro-Patch Asphalt Pothole Patcher mounted on 35000 GVWR Truck Houston County Roads & Bridges

Your sealed bid must be received at the above address before the 2:00 p.m.

deadline on Thursday, October 24, 2024. Delivery date must be stated on your bid quote. Bids will be evaluated, recapped and presented to the Houston County Board of Commissioners during their scheduled meeting on Tuesday, November 5, 2024, at 9:00 a.m. at the Houston County Courthouse in Perry, Georgia. Bid award will be based on the best value to Houston County.

HOUSTON COUNTY RESERVES THE RIGHT TO ACCEPT NONE, ALL OR

ANY PART OF YOUR BID AND WAIVE ALL INFORMALITIES.

If you should have any questions regarding this bid request, please do not hesitate to contact me.

Sincerely, Vanessa Zimmerman Director of Purchasing

Houston County Commissioners Purchasing Department

Director of Purchasing

Office

200 Carl Vinson Parkway Warner Robins, GA 31088

478-236-1700

Bid 25-05 Specifications: This bid is for the purchase of One (1) Pro-Patch Asphalt Pothole Patcher mounted on a 35000 GVWR Truck OR similar, complete for operation for use by the Houston County Roads & Bridges Department. Your bid must conform to the following minimum specifications.

(Bid Due: Thursday, October 24, 2024 – 2:00 p.m.)

PRO-PATCH ASPHALT POTHOLE PATCHER (BLACK) OR SIMILIAR

▪ Basic Unit Model TCM 425-10-DHE ▪ 10 Gallon Stainless Steel Water Tank

▪ Hydraulic Bi-Fold Steel Top Doors ▪ 8 Gallon Drip & Waste Pan

▪ 1.50 Cubic Yard 36” Spoils Bin Gravity Dump ▪ 50 Gallon Frame Mount LP Gas Bottle

▪ Wacker WP1550AW Compactor ▪ Chelsea Hot Shift PTO

▪ Hydraulic Rear Lift Platform with Auto Return ▪ Electronic Engine Throttle Control

▪ Wanco WSBAL-14 Arrow Board ▪ Hydraulic Secondary Booster Auger Motor

▪ Meteorlight SY2000 Strobe Light LED, Pedestal Mount ▪ 18” x 46” Work Deck

▪ Stanley BR45 Jackhammer ▪ Maxxima Rectangular 6.5” Oval Taillights

▪ Hydraulic Tool Line Hose Reel with Dual 25-foot Hose ▪ Cost to Hard Surface Auger, 3/8”

▪ Releasing Agent Fuel Hose Reel with 20-foot Hose ▪ Delivery & Three Days’ Training

2024 or 2025 HEAVY DUTY 35000 GVWR TRUCK (WHITE)

▪ Dimension: Wheelbase: 252.00, CA: 141.00, Axle to Frame: 96.00

▪ Engine, Diesel: EPA2024, 300HP @ 2600 RPM, Governed Speed, 300 Peak HP (Max)

▪ Transmission, Automatic: {Allison 3500_RDS_P} 6th Generation Controls; Wide Ratio, 6-Speed, With Double Overdrive; On/Off Hwy; Includes Oil Level Sensor, With PTO Provision, Less Retarder, With 80,000-lb GVW & GCW Max.

▪ Axle, Front Non-Driving: Wide Track, I-Beam Type, 12,000-lb Capacity

▪ Axle, Rear, Single: Single Reduction, 23,000-lb Capacity, R Wheel Ends Gear Ratio: 5.57

▪ Cab: Conventional 6-Man Crew Cab.

▪ Tire, Front: (2) 11R22.5 Load Range G HSR2, 75 MPH, All-Position

▪ Tire, Rear: (4) 11R22.5 Load Range G HDR2+, 75 MPH, Drive

▪ Suspension, RR, Spring, Single: Vari-Rate; 23,500-lb Capacity, With 4500 lb. Auxiliary Rubber Spring

▪ Frame Reinforcement: Full Outer “C” Channel, Heat Treated Alloy Steel (120,000 PSI Yield).

10.813” x 3.892” x 0.312”, 480.0” OAL

▪ Paint: White

▪ License Plate Holder

▪ Bumper, Front: Full Width, Aerodynamic, Tow Hooks Front (2) Frame Mounted

▪ Brake System, Air: Dual System for Straight Truck Applications

▪ Steering Column: Tilting

▪ Battery System: Maintenance Free (3) 12 Volt

▪ Radio: AM/FM/WB/Clock/Bluetooth/USB Input/Auxiliary Input

▪ Back-Up Alarm, Electric 102dBA

▪ Horn, Electric: Disc Style

▪ Headlights on W/Wipers: Headlights will automatically turn on if windshield wipers are turned on.

▪ Seat, Two-Man Passenger: {National} Vinyl, with under seat storage compartment.

▪ Seat, Rear: {National} Bench; Full Width; Vinyl with fixed back and two integral outboard headrests.

▪ Mirrors (2): C-Loop, Power Adjust, Heated, Black Heads and Arms, 7.5” x 14” Flat Glass, Includes 7.5” x 7” Integral Convex Both Sides, for 102” Load Width.

▪ Air Conditioner: with Integral Heater & Defroster.

▪ Wheels, Front: Disc; 22.5x8.25 Rims, powder coat steel.

▪ Wheels, Rear: Dual Disc; 22.5x8.25 Rims, powder coat steel.

▪ Fuel Tanks: Two 50 Gallon

BID CERTIFICATION

Bid 25-05: One (1) 2024 or 2025 Pro-Patch Asphalt Pothole Patcher mounted on a 35000 GVWR Truck for use by Houston County Roads & Bridges

Truck Make/Year/Model Bid: ____________________________________

Pro-Patch Asphalt Pothole Patcher Year/Model Bid: ____________________________________

Projected Delivery Date: ____________________________________

Your Delivered Bid Price: ____________________________________

Warranty: ____________________________________

I hereby certify that my bid quote meets or exceeds Houston County Board of Commissioners’ bid specifications. In compliance with this bid request, bidder agrees if this bid is accepted within thirty (30) days from opening, to furnish any or all items upon which prices are quoted, at the price set opposite each item and to deliver item(s) as they were bid. By signing below, bidder certifies that he/she has read, understands and is able to comply with all requirements included in this bid package.

Company Name Contact Person

Address

Telephone Number Fax Number E-Mail Address

Authorized Signature Printed Name Date

Version 02/10/2015 Instructions to Bidders – Page 1 of 2 Pages

INSTRUCTIONS TO BIDDERS

1. These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

2. The following criteria are used in determining low responsible bidders:

(a) Ability, capacity, and skill of bidder to perform required service;

(b) Whether bidder can perform service promptly or within specified time;

(c) The character, integrity, reputation, judgment, experience, and efficiency of bidder;

(d) The performance of previous contracts;

(e) The suitability of equipment or material for County use;

(f) The ability of bidder to provide future maintenance and parts service; and

(g) Awards will be based on the best value to Houston County.

3. Houston County Board of Commissioners is exempt from all State Sales Tax and Federal Excise Tax.

4. The bids should be tabulated, totaled, and checked for accuracy. The unit price will prevail in case of errors.

5. All required information should be included in bid for your proposal to receive full consideration.

6. Any questions or clarifications may be directed to Vanessa Zimmerman, Director of Purchasing, at any of the above listed numbers, e-mail or address.

7. Quote all prices FOB Destination. Destination to be specified at time of order.

8. SEALED BIDS shall be addressed to the Houston County Purchasing Department, 200 Carl Vinson

Parkway, Warner Robins, Georgia 31088. NO OTHER county offices will accept bids unless specified on the bid. Also, ABSOLUTELY NO FAXED OR PHONED IN BIDS WILL BE ACCEPTED OR CONSIDERED FOR

AWARD.

9. All bidders must be recognized dealers in the materials, services or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the Purchasing Department that they have the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which they are interested.

10. Houston County will reject any materials, supplies or equipment that do not meet specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

11. FOR VEHICLE AND MOTOR EQUIPMENT BIDS: Low bidder shall provide the following:

(a) Tag and Title fee in the amount of $21.00 per vehicle. Your check should be made payable to:

HOUSTON COUNTY TAX COMMISSIONER (Please make note of the increase in the tag fee above:

$18.00 for tag, $3.00 for government vehicle).

(b) Three (3) keys per vehicle.

(c) Window sticker and/or line setting sheet from each vehicle.

Version 02/10/2015 Instructions to Bidders – Page 2 of 2 Pages

(d) MSO and MV-1 completed and delivered with vehicle as follows:

Houston County Board of Commissioners Purchasing Department 200 Carl Vinson Parkway Warner Robins, Georgia 31088.

(e) Delivery is to be made to the address listed above unless expressly indicated on the Houston County

Board of Commissioners official purchase order.

12. Local Preference: Bids awarded to local vendors contribute to the local tax base and will, therefore, be given special consideration when bidding against outside vendors. Bids received from vendors within the confines of the county will be given preference if their bid is within three percent (3%) of the low bid submitted by any out-of-county bidder. This policy does not apply to any purchases of materials, equipment or services in excess of $150,000.00. On those cases, the Board of Commissioners will make their decision based on the lowest and best bid as submitted.