25-042-3215 - CR 240 Guardrail Rehabilitation - IFB.pdf

Procurement

1101 East 2 n d Ave Dura ng o, CO 81301

(970)382 -6433

La Plata County, Colorado

Engineering Division

Invitation for Bids

County Road 240 Guardrail Rehabilitation

Project #: 25-042-3215

Publish Date: August 28, 2025

Bid Deadline: September 30, 2025, 10:00 AM MDT

NOTICE: La Plata County will not be responsible for the authenticity or correctness of any information obtained in any manner other than through the media posted at Rocky Mountain E-

Purchasing System: https://www.bidnetdirect.com/colorado.

https://www.bidnetdirect.com/colorado

Project #25-042-3215

INDEX

Advertisement page 3

Bid Information page 5

Scope of Work page 6

General Conditions page 14

Submittal Requirements page 15

Selection of Contractor/Award of Bid page 16

Awardee Contract Requirements page 16

Bid Sheet page 18 Colorado Open Records Act Notice Acknowledgment and Indemnification form page 21

Local or Regional Preference Certification Statement page 22

Florida Guardrail Plan BID SET 20250819 page 24

Sample - Notice of Award and Independent

Contractor Agreement page 34

The following public notice was published in a newspaper of general circulation as required for this project:

La Plata County, Colorado

Advertisement for Invitation for Bids

Engineering Division

Notice is hereby given that the La Plata County (LPC) Board of County Commissioners (BOCC) is seeking bids from qualified guardrail contractors for guardrail rehabilitation over a 3.4 mile stretch of County Road 240 (Florida Road).

Bid submittals must be received by the staff of the La Plata County Procurement Division no later than September 30, 2025, 10:00 AM MDT. Bids must be submitted electronically. Email bids, with the subject line stating “County Road 240 Guardrail Rehabilitation, Project #25-042-

3215” to KHightower@lpcgov.org and SIwanicki@lpcgov.org. Bids received after the deadline will not be considered.

An optional pre-bid meeting is scheduled for September 9, 2025, at 11:00 AM MDT at the La

Plata County Public Works Road and Bridge Shop Conference Room, located at 1365 S. Camino del Rio, Durango, CO 81303.

Bidders are invited to attend a public bid opening, which will be conducted through Zoom

Meeting, at the date and time of the bid submission deadline. Also, as soon as practical after the bid deadline, the bids shall be opened and tabulated. The tabulation sheet will be sent to all bidders.

Join Zoom Meeting https://us05web.zoom.us/j/88426992638?pwd=e30HdgEpamWAJ24g3LDzsnZjPSD95D.1

Meeting ID: 884 2699 2638

Bid specifications and supporting documents can be downloaded, at no charge, from Rocky

Mountain E-Purchasing System, https://www.bidnetdirect.com/colorado. In order to receive bid specifications, bidders must obtain the documents from the Rocky Mountain E-Purchasing System.

The bids generally shall be awarded by the Board of County Commissioners, County Manager, or

Procurement Manager. It is the bidder’s responsibility to verify the exact date of the award.

This bid will be conducted in accordance with the regulations set forth in the La Plata County

Procurement Code. http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092#secid-489

Refer questions regarding this bid opportunity to KHightower@lpcgov.org and

SIwanicki@lpcgov.org.

Publish: August 31, 2025, and September 3, 2025

Distribution of Advertisement:

mailto:KHightower@lpcgov.org mailto:SIwanicki@lpcgov.org https://us05web.zoom.us/j/88426992638?pwd=e30HdgEpamWAJ24g3LDzsnZjPSD95D.1 https://www.bidnetdirect.com/colorado http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092&secid-489 http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092&secid-489 mailto:KHightower@lpcgov.org mailto:SIwanicki@lpcgov.org

Original: Contract File

Newspaper: The Durango Herald

Website: BidnetDirect.com

BID INFORMATION

1. Submittal specifications and supporting documents can be downloaded, at no charge, from Rocky Mountain E-Purchasing System, www.bidnetdirect.com. In order to receive submittal specifications, respondents must obtain the documents from the Rocky

Mountain E-Purchasing System.

2. Questions regarding this Invitation for Bids (IFB) must be received by close of business no later than seven calendar days prior to the Submittal Deadline; submit questions to:

KHightower@lpcgov.org and SIwanicki@lpcgov.org. Answers to all respondents’ questions or requests for additional information will be issued in the form of an

Addendum. Addenda, if any, may address additions to, deletions from, or changes to the requirements of the project or contract documents. Copies of each Addendum will be posted on the Rocky Mountain E-Purchasing System, www.bidnetdirect.com.

Respondents are advised to monitor the Rocky Mountain E-Purchasing System for any

Addenda that may be posted. Respondents shall acknowledge receipt of each Addendum in their submission, and each Addendum shall be considered a part of the contract documents. Failure to acknowledge receipt of any Addendum issued may invalidate a submission as incomplete.

3. The County will not be responsible for the authenticity or correctness of oral interpretations of the IFB documents, including Addenda, or for information obtained in any manner other than through the media posted at Rocky Mountain E-Purchasing

System. Respondents are expected to examine the Scope of Work and General

Conditions, Addenda (if applicable), and all instructions. Failure to do so will be at the respondent’s risk.

4. All bids shall remain in force for a period of forty-five (45) days after the date of the submittal deadline.

5. The County can participate in State of Colorado cooperative bids/agreements. If submitting a bid against an existing cooperative agreement, please provide contract name and number with your response.

6. Unless otherwise indicated, the prices shown in the bid/proposal shall not include taxes of any kind. La Plata County is exempt from all state taxation including state sales and use tax.

7. The County reserves the right to amend or cancel a solicitation. Any bid response to a solicitation issued by the County may be rejected, in whole or in part, when in the best interest of the County. The County reserves the right to reject any and all bids, to waive any informalities and minor irregularities in bids, and to accept the bid deemed, in its opinion, to be in the best interest of La Plata County.

file://///fs02/ch_home$/HightowerK/RFQs%20IFBs%20some%20POs%20type%20biz/Steve%20-%20Project%20Review%20docs/www.bidnetdirect.com file://///fs02/ch_home$/HightowerK/RFQs%20IFBs%20some%20POs%20type%20biz/Steve%20-%20Project%20Review%20docs/www.bidnetdirect.com

SCOPE OF WORK

Notice is hereby given that the La Plata County (LPC and/or County) Board of County

Commissioners (BOCC) is seeking bids from qualified guardrail contractors for guardrail rehabilitation over a 3.4 mile stretch of County Road 240 (Florida Road) from approximately the intersection of County Road 240 and Edgemont Highlands/Edgemont Meadows Road going eastbound to end just west of the intersection of County Road 240 and County Road 246. The rehabilitation shall consist of raising the existing w-beam rail sections and replacing damaged components in order to comply with the Colorado Department of Transportation (CDOT) 2025 edition of Standard Specifications for Road and Bridge Construction.

Work shall consist of raising w-beam using existing posts in-place, replacing damaged w-beam and posts/blocks where necessary. End terminals are to be either replaced, reset, or retained in the case of recently upgraded terminals that are currently in compliance. Delineators and reflective markers are to be refreshed or replaced. Work is detailed in attached Plans with allowances made for percentages of w-beam and line posts to be replaced for bid standardization purposes. If actual quantities to be replaced exceed these allowances based on the expertise of the guardrail contractor and with concurrence of the LPC Project Manager/Engineer, the

Contract (Note: Use of the term “Contract” is a reference to the County’s Independent

Contractor Agreement and all incorporated documents) may be modified to accommodate the additional quantities. Work shall be completed by December 31, 2025.

Traffic control shall consist of single-lane traffic. A pilot car shall be used for closures without line-of-sight from one end to the other, or that exceed one (1) mile in length.

An optional pre-bid meeting is scheduled for September 9, 2025, at 11:00 AM MDT at the La

Plata County Public Works Road and Bridge Shop Conference Room, located at 1365 S. Camino del Rio, Durango, CO 81303. (Note: The building is on the frontage road. To access the frontage road, take the River Road exit from South Camino del Rio/Highway 160.) You may also choose to attend this optional pre-bid meeting virtually, though in-person attendance is recommended:

Join Zoom Meeting https://us06web.zoom.us/j/83984102814

Meeting ID: 839 8410 2814

La Plata County reserves the right to reduce the scope of work if necessary to meet the budgetary constraints of this project.

Components of Specifications and IFB

The specifications for this project include: the ACEC/NSPE/ASCE General Conditions;

Supplementary Conditions (which contain amendments to the General Conditions and additional specifications not found in the General Conditions format, unique to La Plata County); Project

Conditions; Owner’s Revisions (which are the revisions to the 2022 CDOT Specifications pertinent to this project and specific bid items); and, any Agenda that may be published. All of the documents contain important instructions to the Bidder regarding the materials and methods https://us06web.zoom.us/j/83984102814 required to bid the project and may or may not be cross-referenced in all documents. This IFB incorporates all of the above listed documents, a sample Independent Contractor Agreement, submittal requirements, and instructions to the Bidders. The IFB will be incorporated into the

Independent Contractor Agreement as if fully set forth.

SPECIAL CONSTRUCTION REQUIREMENTS

Protection of the Public

The most important aspect of the project is the safety of the public. People will be curious and inconvenienced and are capable of many thoughtless actions in their attempts to observe and travel through the construction site. The Contractor will be subject to the following:

1. Project Safety Plan and Traffic Coordination/Closure and Detour Plan.

2. Erosion/Stormwater Protection Plan and Dust Control Plan for County review, if applicable.

3. Project Maintenance: The Contractor will be responsible for the following items twenty-four (24) hours a day, seven (7) days a week for the duration of the project:

a. Temporary End Treatment: In construction zones not closed to traffic, installation of rail element shall closely follow the setting of posts to keep the number of posts without rail at a minimum. At the end of the Contractor’s workday, the

Contractor shall treat the ends of the installed guardrail as follows:

i. If the end is at the location of a planned end section, install the end section.

ii. If the end is not at the location of a planned end section, the last rail section shall be installed with one end attached to the rail already in place and the free end resting on the ground. The free end on the ground shall be restrained by tying the rail to the posts by ropes or cables. The guardrail shall not be left in this configuration for more than twenty-four

(24) hours unless protected by an approved attenuating device.

b. Road surface, including: Cleaning of all debris from road surface, to include no stockpiling of materials or components where they may create a hazard for the traveling public.

c. Dust control during all portions of the work, if applicable.

d. The Contractor shall clean, smooth, repair, maintain, and complete all construction activities on the last working day of each week to an acceptable stopping point (see CDOT 2025 Specs 606.03.c) before leaving the site over the weekend. Cut ditches and temporary drainage shall be functioning. The

Contractor’s Erosion Control Plan shall be implemented. Open excavations and unsafe slopes shall be marked with flagging, orange construction fencing, or orange barrels.

4. Coordination with property owners concerning continued driveway accessibility, and staging area agreements if applicable.

5. Any temporary or permanent construction activities that are partially complete or complete that may endanger the traveling public shall be protected at all times with proper traffic control devices as defined by the latest MUTCD standards and including after project hours and weekends. All said related devices shall be incidental to the work and shall not be paid for separately unless defined otherwise by the Contract documents.

6. Any accidents or damages to private property and traveling citizen vehicles, including windshields, will be paid for by the Contractor and reported to the County’s Project

Manager/Engineer. Photographs shall be taken and submitted with reports.

Working Days

Regular Working days shall be Monday through Friday. If the Contractor requests working on

Weekends or holidays, written notice shall be given to the County’s Project Manager/Engineer five (5) working days prior to that weekend work. Notice shall include location, type of work, number of personnel and equipment, and status of detours.

Working Hours

Regular Working Hours will be 7:00 AM to 6:00 PM. The Contractor will have construction activities stopped and cleaned up for two-lane traffic by 6:00 PM. All project activities shall end at least one (1) hour before dark unless written permission from the County is received. All traffic control personnel shall be off the project by thirty (30) minutes before dark. If the Contractor requests working before or after these hours, written notice shall be given to the County’s Project Manager/Engineer forty-eight (48) hours in advance and a special Traffic Control Plan for each special case or phase shall be submitted.

Protection of Landscaping

Contractor shall be responsible for repair or replacement of any fencing, landscaping, waterlines, irrigation systems, or utility lines damaged during the construction, that lie outside of County Right of

Way. All materials shall be kept away from landowners’ fencing at all times.

Project Meetings

Preconstruction Conference. The Contractor and the County’s staff shall have a preconstruction conference prior to any work activities beginning on the project. All key personnel from both parties shall be in attendance at this conference, as well as utility company representatives, and any other outside individuals that may play a role in the construction process. The Contractor and the County will exchange letters at this conference, each naming their primary and secondary contacts who will be the authority and be designated to speak for each party in case of any oral directives or agreements.

The following is a tentative preconstruction conference agenda:

• Authority and Responsibilities

• Erosion Control Plan, if applicable

• Traffic Control Plan and Supervisors

• Project Safety Plan

• List of Subcontractors and Suppliers

• Identification of Key Personnel of all Parties

• Construction Project Schedule

• Temporary Facilities (office, sanitary)

• Submittals

• Project Inspection

• Contract Administration

• Project Administration

• Coordination and Protection of Utilities

• Coordination and Protection of Adjacent Private Property (maintain driveway access, etc.)

• Progress Payments and Billing Format

• Construction Water and Dust Abatement, if applicable

• Final Site Restoration

• Record Drawings (to be provided to the County upon project completion, if there is a deviation from Bid Set Plans)

Weekly Meeting. A weekly meeting will be scheduled on the project site with the Contractor’s staff, County’s staff, and the utility companies’ representatives. The meeting will focus on schedule updates, problem solving to actively and aggressively maintain the project schedule, progress reports, changes to the Work, utility interferences, safety of public, requests for payment, and general project information.

Project Inspection

The County’s Inspectors will act as observers and field representatives for the project. The project will be inspected using the standards listed in the Contract documents’ supplementary conditions and construction drawings.

The Contractor will be responsible for constructing all phases of the work under these provisions. It will be the Contractor’s responsibility to coordinate their work with subcontractors, utility companies, and the general public. The County will have the authority to question the Contractor’s means and methods of construction as they apply to the requirements of the plans and specifications. If it can be clearly established that the use of a certain piece of equipment to do a specified job will, in all probability, result in inferior construction quality, it is within the authority of the County to require that appropriate changes be made.

Inspection Procedures:

The Inspector shall provide acceptance of each guardrail segment and component thereof, prior to any payment request submittals. It will be the Contractor’s responsibility to ensure that the Inspector provides acceptance prior to submittal of any invoicing.

Progress Payment (Quantities)

A Pay Item Installed List and supporting Inspector Acceptance documentation are to be submitted with each payment request. With each Progress Payment it will be the Contractor’s responsibility to provide concise, accurate, and complete quantity information. Failure to provide such information may result in delayed payment or rejection until proper information can be submitted. The County’s Project

Manager/Engineer reserves the right to question in-place quantities, partial payments, and other items deemed necessary before each Progress Payment is approved. It will be the Contractor’s responsibility to measure each Pay Item for in-place quantities and the County’s responsibility to independently check and verify the Contractor’s quantities. The Contractor and the County’s Inspector will agree on each monthly Progress Payment quantity before any Progress Payment is processed.

Submittal Requirements (Note: This reference pertains to the Contractor’s obligation post-award; not to be confused with Submittal Requirements noted elsewhere in this IFB for the bid submittal.)

The word “Submittals” shall be interpreted to include drawings, data, manuals, certifications, test reports, curves, samples, color chips or charts, brochures, acceptance letters, and any other items furnished by the Contractor for acceptance, approval, review, informational or other purposes.

The Contractor shall furnish all materials and perform all work required for furnishing submittals to the

County’s Project Manager/Engineer in accordance with the Contract documents and CDOT Standard

Specifications for Road and Bridge Construction, 2025 edition. A list of submittals for this project will be available after contract award. The submittals shall be submitted in a timely manner to allow for

County review prior to the work. Insufficient lead time for the County review process will not relieve the Contractor’s obligations to construct the work in accordance with the contract time and maintain the quality level as prescribed by the Contract documents, drawings, and specifications, nor will it obligate the County for damages due to delays resulting from untimely submittals.

Project Safety Plan

The Project Safety Plan must address the Contractor’s plan for employee safety on the job. The

Contractor may adopt an existing set of standards, such as the Bureau of Reclamation’s or other agency’s, with an umbrella-type plan for construction work. The Contractor must address safety at the various workstations and working areas expected to be encountered for this particular project. Personal safety equipment, vehicle and equipment safety procedures, and mixing/crushing plant provisions for creating a safe work site should be included in the plan.

The plan should be submitted prior to the beginning of construction.

Traffic Coordination/Detour Plan

This submittal should address a complete plan for traffic control for the various phases of the project. It should be formulated after reading and understanding the requirements of these specifications. The plan should include a traffic control plan of the detour, number of traffic personnel, equipment, and the methodology for traffic control. The Contractor shall determine the twenty-four (24) hour traffic control method, detail the method to be used and be prepared to defend its selection. The County reserves the right to adjust or reject the twenty-four (24) hour traffic control method if the safety of the public is not adequately addressed. Vehicle delays or stopping time should not be more than twenty (20) minutes total through the project. No stopping delays of more than ten (10) minutes are allowed from 7:00 to 8:00 AM and from 4:30 to 5:30 PM. The Contractor shall provide two warning signs outside the project alerting the traveling public to potential delays of up to twenty (20) minutes, location to be determined in on-site by the County.

Protection of Utilities

The Contractor shall comply with Article 1.5 of Title 9, CRS ("Excavation Requirements") when excavation or grading is planned in the area of underground utility facilities. The Contractor shall notify all affected utilities at least two (2) business days, not including the day of notification, prior to commencing such operations. The Contractor shall contact the Utility

Notification Center of Colorado (UNCC) at (8-1-1) or 1-800-922-1987 to have locations of

UNCC registered lines marked by member companies. All other underground facilities shall be located by contacting the respective company. Utility service laterals shall also be located prior to beginning excavating or grading.

The location of utility facilities as shown on the plan and profile sheets if provided, and herein described, were obtained from the best available information. All costs incidental to the foregoing requirements will not be paid for separately but shall be included in the work.

OWNER’S REVISIONS

The following provisions take precedence over Specifications, Plans, or Project Standard

General Conditions (ASCE), except as precedence is specifically noted in these Revisions, and supplement the 2022 edition of the Colorado Department of Transportation "Standard

Specifications for Road and Bridge Construction" (Standard Specifications), which is to be used to control construction of this project.

Revision of Section 107 – Legal Relations and Responsibility to Public

Section 107 of the Standard Specifications is hereby revised for this project as follows:

Subsection 107.06 shall be revised to include the following:

The Contractor and any subcontractor shall not require any laborer or mechanic employed in performance of the Contract to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to his health or safety, as determined under construction safety and health standards [Rules and Regulations of the

Federal Occupational Safety and Health Act of 1970 (OSHA) and as amended].

All facilities and work conditions shall comply with Colorado and local Health

Department regulations and with OSHA requirements. The Contractor shall have on the site, during working times, first aid supplies and a person certified to Advanced First Aid level at a minimum to perform first aid.

Subsection 107.17 - Delete the last paragraph beginning with “Loss, injury, or damage to the work...” and replace with the following:

The Contractor is responsible for, and must protect and restore from damage, the existing and proposed roadway within the project limits and the existing and proposed drainage features from flooding, as flooding is defined in other parts of this specification.

Revision of Section 109 – Measurement and Payment

Section 109 of the Standard Specifications is hereby revised for this project as follows:

Subsection 109.07 - Delete and replace with the following:

Partial monthly payments to the Contractor for completed work will not include payment for the value of the materials on hand or on site that have not been actually incorporated into the completed work. Payment shall be for bid items completed or partially completed in place, as agreed with the Project Manager/Engineer prior to billing.

Revision of Section 606 – Guardrail

Section 606 of the Standard Specifications is hereby revised for this project as follows:

Subsection 606.05 shall be revised as follows:

Guardrail will be measured by the linear foot along the centerline of the rail from end to end of completed and accepted rail as shown on the plans, excluding end anchorages, median terminals, and transitions.

End anchorages, median terminals, and transitions will be measured by the actual number placed and accepted. Each end anchorage, median terminal, or transition shall include all concrete, reinforcing steel, anchor bolts, cable, rods, turnbuckles, backing rail, plates, bolts, nuts, washers, and all other work and material necessary to complete the item.

Posts for items 606-00301, wood posts requiring replacement due to deterioration or excessive seasoning checking, and posts for all transitions will be included in the quantities of guardrail of the specified type and not measured separately. Additional posts required for guardrail adjacent to bridges and obstructions, as shown on the plans, will not be measured and paid for separately but shall be included in the work.

In areas where posts are to be reused, and where the w-beam is intended to be raised and/or replaced on the existing posts, and where an individual post is to be replaced due to damage from vehicular strike, the post may be measured and paid for separately as item 607-00000.

Revision of Section 630 – Construction Zone Traffic Control

Section 630 of the Standard Specifications is hereby revised for this project as follows:

Subsection 630.01 shall include the following:

All maintenance and protection of traffic shall be in accordance with the latest edition of the Manual of Uniform Traffic Control Devices, Part VI, and Section 630 of the Standard

Specifications. Single lane closures will be allowed in accordance with CDOT S-630-1, page 9 of 26, Case XVII, Typical Application Lane Closure, 2-Lane Highway at Curve.

A pilot car will be required when a straight line of sight is not provided.

The work shall include any traffic control necessary to comply with the MUTCD for the complete duration of this project, including any potentially dangerous locations outside the project where haul traffic on County roads may endanger the public.

The Traffic Control Supervisor and the Contractor shall meet with the inspectors on an as needed basis as determined by the County to outline the best traffic plan and to provide for any special considerations. Warning lights per CDOT S-630-2 shall be installed at both ends of the project and maintained throughout the duration of the project. The quantity and placement of these lights shall be included on the traffic control plan to be submitted to the County for review and approval.

Subsection 630.10 shall include the following:

The Contractor shall submit a traffic control plan for the Project Manager/Engineer’s approval prior to beginning construction. It shall include each phase of expected work.

No work shall be started until the Project Manager/Engineer has approved the traffic control plan for the phase. Details of the traffic control plan shall include the procedure for Temporary End Treatment (606.03.c) that may endanger the after-hours traveling public. The Contractor’s traffic control plan must be updated with daily record keeping forms, which clearly state where compliance with the plan was met or not met and the reasons why not. Safety netting shall be provided around any trenches left open after work hours or any vertical cuts that present a public hazard.

Subsection 630.11

The Contractor’s Superintendent will not need to have completed a Traffic Control

Supervisor training.

Subsection 630.19 shall include the following:

Maintenance and Protection of Traffic will not be measured but will be paid for on a

Lump Sum Basis. Payments will be made based on a percentage of total project bid items completed, exclusive of Mobilization.

Payment for maintenance and protection of traffic and preparation of traffic control plans will be the contract lump sum bid and will be full compensation for all traffic control required to complete the project as shown on the plans regardless of the construction time. Change orders which lengthen the project due to changed conditions or new or adjusted bid items shall reflect, as determined by the Project Manager/Engineer, additional compensation for increased traffic control attendant to the change order item.

Failure to maintain and protect traffic per the Project Manager/Engineer’s request, or failure to correct traffic control deficiencies in a timely manner, will be sufficient cause or reason to withhold or suspend payment for this item.

Payment will be made under:

Pay Item Pay Unit

Traffic Control Lump Sum

Revision of Section 712 – Miscellaneous - Water

Section 712 of the Standard Specifications is hereby revised for this project as follows:

Subsection 712.01 Water shall be revised to include the following:

The Contractor shall be responsible for securing an adequate supply of water sufficient to complete all tasks within each phase of the project. Lack of water or additional fees incurred in the acquisition of water shall not constitute a legitimate claim for additional time or compensation.

GENERAL CONDITIONS

1. The selected Contractor will be required to enter into an Agreement with the County.

The term of the Agreement shall be from the date of the Agreement execution until

December 31, 2025.

2. Depending on budget appropriations and the needs within the Engineering Division, the

County reserves the right to reduce or increase quantities if deemed necessary by the

County. Any substantial increase in quantity will require a written change order signed by both parties.

3. The County reserves the right to solicit any project, regardless of the project cost for

Contractor services, when it is deemed to be in the best interest of the County.

4. Because this project involves the expenditure of public funds, this contract is contingent upon continued availability of such funds for payment. The obligations described herein shall not constitute a general obligation, indebtedness, or multiple year direct or indirect debt, or other financial obligations whatsoever within the meaning of the Colorado

Constitution or the laws of the State of Colorado.

5. Local government officials or employees shall not be interested in any contract made by them in their official capacity or by any body, agency, or board of which they are members or employees. A former employee may not, within six months following the termination of their employment, contract, or be employed by an employer who contracts with the County involving matters with which they were directly involved during their employment. For purposes of this section, “contract” does not include contracts awarded to the lowest responsible respondent based on competitive bidding procedures. See

C.R.S. §24-18-201.

6. Open Records Notice: This invitation or request and all related documents produced by the respondent, proposer or the County are subject to the Colorado Open Records Act, C.R.S. §24-72-201 et. Seq., as amended. Submittals marked confidential, proprietary or which otherwise propose to restrict or deny the public access to inspect any information or documentation contained therein may be disqualified or rejected by the County as against public policy. Please refer questions to your legal counsel.

7. La Plata County has a local and regional preference on the purchase of all goods and services unless specifically waived by the Procurement Manager at the time of let of

RFP. To be considered for local or regional preference, vendors must turn in a completed “Local or Regional Preference Certification Statement,” included herein.

For details concerning Local or Regional Preference eligibility please refer to the La

Plata County Code, Section 20-36, III.

8. This project is subject to the terms of the La Plata County Procurement Code. The respondent may obtain a copy of the Code through a link on the County’s website:

http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092#secid-489

SUBMITTAL REQUIREMENTS

Bid submittals must be received by the staff of the La Plata County Procurement Division no later than September 30, 2025, 10:00 AM MDT. Bids must be submitted electronically.

Bids shall be emailed, with the subject line stating “County Road 240 Guardrail Rehabilitation, Project #25-042-3215” to: KHightower@lpcgov.org and SIwanicki@lpcgov.org. Bids received after the deadline will not be considered.

Bidders shall submit the following in order for the bid to be declared responsive, unless otherwise noted:

• Bid Bond – A Bid Bond in the amount of 5% of the Total Bid will be required. Bidders shall submit a Bid Bond satisfactory to the County, executed by a surety company authorized to do business in the State of Colorado or otherwise secured in a manner satisfactory to the County;

• Completed and signed Bid Sheet (pages 18-20);

• Completed Colorado Open Records Act Notice, Acknowledgment and Indemnification form (page 21); and,

• Completed Local or Regional Preference Certification Statement (page 22-23) – optional.

http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092#secid-489

Bidders are invited to attend a public bid opening, which will be conducted through Zoom

Meeting, at the date and time of the bid submission deadline. Also, as soon as practical after the bid deadline, the bids shall be opened and tabulated. The tabulation sheet will be sent to all bidders. Bids received after the deadline will not be considered.

Join Zoom Meeting

Meeting ID: 884 2699 2638

SELECTION OF CONTRACTOR/AWARD OF BID

Generally, bids will be awarded based on: the lowest responsible and responsive bidder whose bid meets the requirements set forth in this IFB, or as obtained via cooperative agreement, and is priced within the budgeted amount. The bids shall be awarded by the Board of County

Commissioners, County Manager, or Procurement Manager. The County will select the best overall value for this project.

The County may make such investigations, as it deems necessary, to determine the ability of the bidder to perform the work. The bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any and all bids, to waive any informalities and minor irregularities in bids, and to accept the bid deemed, in its opinion, to be in the best interest of La Plata County.

The County reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the County that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the Work contemplated therein.

All bidders submitting bids acknowledge and agree by submittal that the decision as to which bid to select is within the sole discretion of the County.

When an award is given to other than the lowest bidder, a full and complete statement as to the reasons must be prepared and filed with all papers relating to the disqualification of the lowest bidder.

AWARDEE CONTRACT REQUIREMENTS

Time is of the essence. The party to whom the Contract is awarded will be required to execute the Agreement and submit it, along with the insurance certificate and W-9 within ten (10) calendar days from the date when the Notice of Award and Independent Contractor Agreement is delivered to the Bidder. In case the Bidder fails to execute the Agreement, the County reserves the right to exercise its option to consider the Bidder in default.

Contract Forms. The Notice of Award and the County’s Independent Contractor Agreement shall apply to this project. (See attached sample.)

Insurance. Contractor is required to hold throughout the initial term and all subsequent terms of this Agreement insurance in accordance with the contract documents (see details in Exhibit C of the attached, sample contract).

Worker’s Compensation. The Contractor is responsible for providing Worker's Compensation

Coverage for all of its employees to the extent required by law, and for providing such coverage or requiring its subcontractors to provide such coverage for the subcontractor's employees. In no case is La Plata County responsible for providing Worker's Compensation Coverage for any employees or subcontractors of Contractor pursuant to this Agreement, and Contractor agrees to indemnify La Plata County, for any costs for which they may be found liable in this regard.

W-9. Contractor must supply the County with a completed W-9 form.

Performance Bond. The selected Contractor shall submit a performance bond satisfactory to the County, executed by a surety company authorized to do business in the State of Colorado or otherwise secured in a manner satisfactory to the County, in an amount equal to 100% of the price specified in the contract within ten (10) days of the issuance of Notice of Award.

Payment Bond. Within ten (10) days of the issuance of the Notice of Award, the selected

Contractor shall submit a payment bond satisfactory to the County, executed by a surety company authorized to do business in the State or otherwise secured in a manner satisfactory to the County, for the protection of all persons supplying labor and material to the Contractor or its Subcontractors for the performance of the work provided for in the contract. The bond shall be in an amount equal to 100% of the price specified in the contract.

BID SHEET

Bid Deadline: September 30, 2025, 10:00 AM MDT

Notice is hereby given that the La Plata County (LPC) Board of County Commissioners (BOCC) is seeking bids from qualified guardrail contractors for guardrail rehabilitation over a 3.4 mile stretch of County Road 240 (Florida Road).

Unless otherwise indicated, the prices shown in the bid shall not include taxes of any kind. La

Plata County is exempt from all state taxation including state sales and use tax.

All bids shall remain in force for a period of forty-five (45) days after the date of the bid opening.

All entities submitting bids acknowledge and agree by submittal that the decision as to which bid to select is within the sole discretion of the County.

To be considered for local or regional preference, bidders must turn in a completed “Local or

Regional Preference Certification Statement,” included herein. For details concerning Local or Regional Preference eligibility please refer to the La Plata County Code, Section 20-36, III.

Bidders must satisfy themselves regarding the accuracy of the estimated quantities in this Bid

Form by examination of the site and review of the specifications, including any addenda that may be published. After bids have been submitted, the Bidder shall not declare that there was a misunderstanding concerning the quantities of work or the nature of the work to be performed.

Bid Items and Quantities

See the following page.

ADDENDUM ACKNOWLEDGEMENT

It is the bidder’s responsibility to acknowledge receipt of all Addenda issued. Please include signed

Addenda, if applicable, in your submittal.

Item # Item Description Unit Quantity by Guardrail Segment (Segments Without Changes not Shown) Total

Quantity

Unit Cost Total Cost

General A B C E F G H I J P Q R

210-04200 Adjust Guardrail LF 169 703 1,539 158 142 30 142 434 494 600 4,411 $ $

606-00301 Guardrail Type 3 (6-3 Post Spacing) LF 229 229 $ $

202-01130 Removal of Guardrail Type 3 LF 229 229 $ $

606-08300 Place Guardrail Type 3 LF 260 526 65 1451 55 170 177 213 2,917 $ $

606-01385 Transition Type 3J EACH 1 1 $ $

202-01300 Removal of End Anchorage EACH 2 2 1 2 1 2 1 2 13 $ $

606-02003 End Anchorage (Nonflared, Softstop) EACH 1 1 1 2 5 $ $

606-02005 End Anchorage (Flared, MFLEAT) EACH 1 1 1 1 2 1 7 $ $

606-01390 End Anchorage Type 3K EACH 1 1 $ $

210-01200 Reset End Anchorage EACH 1 1 1 1 2 6 $ $

607-00000 Line Post EACH 10 10 $ $

612-00003 Delineator (Type III, Green) EACH 2 2 2 2 2 2 2 2 2 2 1 2 23 $ $

203-01597 Potholing HOUR 10 10 $ $

626-00000 Mobilization LUMP

SUM

1 1 $ $

630-00016 Traffic Control LUMP

SUM

1 1 $ $

TOTAL GUARDRAIL LENGTH (IN FEET) 244’ 1,037’ 329’ 2,101’ 260 229’ 80’ 1,526’ 217’ 678’ 708’ 850’ 8,259’ TOTAL

COST

CERTIFICATION

The undersigned, as bidder, hereby declares that the only persons or firms interested in the bid as principal or principals is or are named herein and that no other persons or firms not herein mentioned have any interest in this proposal or in the contract to be entered into; that this proposal is made without collusion with any person, company or parties making a bid or proposal; and that it is, in all respects, fair and in good faith without collusion or fraud.

Bidder has the expertise, desire, licensing and means to provide the required product/services described herein and agrees to provide said product/services under the terms, conditions and specifications contained within the Bid at the rate established above.

The bidder certifies that the bid is subject to the terms and conditions set forth in this Invitation for Bids. The bidder further certifies that the goods meet or exceed all standards set forth in the

Project Specification and Conditions, and elsewhere within this Invitation for Bids.

Complete with information for person Authorized to enter into Agreement.

Company Name:

Authorized Signature:

Printed Name of Authorized Signatory:

Date:

Title:

Address:

City/State/Zip

Email:

Phone:

Complete with information for Project Manager/contact person (if different from above).

Printed Name:

Title:

Email:

Phone:

Colorado Open Records Act Notice, Acknowledgement and

Indemnification

INVITATION DESCRIPTION: County Road 240 Guardrail Rehabilitation, #25-042-3215

Open Records Notice: This invitation or request and all related documents produced by the bidder or proposer and the County will be subject to the Colorado Open Records Act. C.R.S. § 24-72-201 et.

seq., as amended. Proposals or bids marked confidential, proprietary or which otherwise propose to restrict or deny the public access to inspect any information or documentation contained therein may be disqualified or rejected by the County as against public policy. Further, all bidders or proposers must submit a duly executed copy of this Colorado Open Records Act Notice, Acknowledgement and

Indemnification (“CORA Acknowledgment”) as part of your submittal information. Bids and proposals submitted without a duly executed CORA Agreement will be deemed incomplete and will not be evaluated or considered for award of the contract. Please refer questions to your legal counsel.

Acknowledgement: I, the undersigned, on behalf of the bidder or proposer, acknowledge that I have read the foregoing Open Records Notice.

Indemnification: I hereby understand and agree that, regardless of whether or not a contract is awarded to the bidder/proposer listed below, the proposal or bid I am submitting as a result of this invitation or request is subject to the Colorado Open Records Act. C.R.S. § 24-72-201 et seq., as amended.

Notwithstanding any other provision in the bid or proposal documents to the contrary, I agree, on behalf of the bidder or proposer, to indemnify, defend, save and hold La Plata County harmless from all costs, damages, and liabilities, including but not limited to court costs, expenses and reasonable attorney’s fees, that arise out of non-disclosure of information marked confidential, proprietary or otherwise redacted by us pursuant to CRS § 24-72-204(3)(a)(IV), as amended. I understand and agree that these indemnification obligations shall survive the awarding of the bid for so long as La Plata County maintains the bid documentation related to this request or invitation.

Initial

I understand and agree that this CORA Acknowledgement shall be and is specifically incorporated into and shall constitute a part of the bid or proposal.

I further affirm and assert that I have been duly authorized to execute this CORA

Acknowledgement on behalf of the bidder or proposer.

Bidder/ Name:

Executed By: Date

Name, Title (Printed):

La Plata County Local or Regional Preference Certification Statement

OPTIONAL FORM

La Plata County has a local and regional preference on the purchase of all goods and services unless specifically waived by the Procurement Manager at the time of let of IFB. To be considered for preference, vendors must turn in this completed certification statement for each project, with the bid submission. The local preference on the purchase of all goods and services, unless specifically waived by the Procurement Manager at the time of let of IFB, shall be five percent or $100,000, whichever is less, of the purchase price or five percent of the total score based on the award/evaluation criteria used. In no event shall the local preference exceed the amount of $100,000. The regional preference on the purchase of all goods and services, unless specifically waived by the Procurement Manager at the time of let of IFB, shall be two percent or $40,000, whichever is less, of the purchase price or two percent of the total score based on the award/evaluation criteria used. In no event shall the regional preference exceed the amount of $40,000.

The following requirements for this certification are in addition to, not a replacement to, any requirements stated in the IFB:

A bidder is considered LOCAL if it:

(a) Has maintained a business office either leased or owned in La Plata County a minimum of six months prior to bid solicitation;

(b) Will use La Plata County residents, defined as maintaining primary residence in the County, for at least 50 percent of the total delivery of goods or services; and,

(c) Uses a fleet for the job comprised of no less than 50 percent La Plata County licensed vehicles.

A bidder is considered REGIONAL if the following criteria can be met for the region that includes the

Colorado counties of (La Plata—see LOCAL above) Archuleta, Montezuma, San Juan, or Dolores:

(a) Has maintained a business office either leased or owned in the region a minimum of six months prior to bid solicitation;

(b) Will use regional residents, defined as maintaining primary residence in one of the above counties, for at least 50 percent of the total delivery of goods or services; and,

(c) Uses a fleet for the job comprised of no less than 50 percent regionally licensed vehicles.

The Bidder hereby declares that the only persons or firms interested in the proposal as principal or principals is or are listed below and:

□ We DO meet the requirements for LOCAL Preference.

OR

□ We DO meet the requirements for REGIONAL Preference.

OR

□ We DO NOT meet the requirements for either Preference.

Continued on next page

La Plata County

Local or Regional Preference Certification Statement

Required Additional Information

For details concerning Local or Regional Preference eligibility please refer to the La Plata County

Code, Section 20-36, III.

Business Address: _______________________________

Specify length of time at location: ________________________________

Percentage of staff to be used on Project:

Local. La Plata County, Colorado Residents: ________________________________

Regional. Residents of the following Colorado counties: La Plata, Archuleta, Montezuma, Dolores or San Juan: ________________________________

Percentage of vehicles to be used on Project registered in:

Local. La Plata County, Colorado: ________________________________

Regional. Registrations in the following Colorado counties: La Plata, Archuleta, Montezuma, Dolores and San Juan: ________________________________

The County reserves the right to request proof of the above stated information.

Authorized Signature Date Company Name

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1. LINES/TOPO FROM LPC GIS ARE

REPRESENTATIONAL ONLY

2. CDOT M-606-1 & S-612-1 SHALL APPLY TO ALL

GUARDRAIL & APPURTENANCES

3. REUSE ALL WOOD POSTS & SPACER BLOCKS AS

ABLE--VERIFY QUANTITY TO BE REPLACED

W/COUNTY PRIOR TO REPLACEMENT

--POSTS/BLOCKS W/SEASONING CHECKS >1/4-INCH

SHALL NOT BE USED WHERE CHECK EXTENDS FULL

LENGTH

4. RETAIN/REUSE ALL STEEL POSTS EXCEPT AS NOTED

OR IF DAMAGED--VERIFY QUANTITY TO BE

REPLACED W/COUNTY PRIOR TO REPLACEMENT

5. REPLACE W-BEAM SEGMENTS AS NECESSARY--

VERIFY ACTUAL QUANTITY TO BE REPLACED

W/COUNTY PRIOR TO REPLACEMENT

6. GUARDRAIL NOTED AS RAISED SHALL BE RAISED BY

MAXIMUM EXTENT POSSIBLE ON EXISTING POSTS

--INCLUDE RETROREFLECTIVE TABS TO ALL W-BEAM

RAISED OR REPLACED EXCEPT TERMINALS

7. STATION TO STATION LENGTHS OF GUARDRAILS

ARE APPROXIMATE, AND DO NOT ACCOUNT FOR

CURVATURE OR DEVIATION FROM ALIGNMENT

8. EXISTING TERMINATIONS ARE ASSUMED TO BE: 50'

LONG @ EX. SOFTSTOPS, 37'-6" LONG @ EX. 3K

9. CONTRACTOR TO VERIFY ALL QUANTITIES

APPROXIMATE QUANTITIES SEGMENT A:

1. 210-04200 RAISE W-BEAM -- 169 LF

2. 202-01300 REM END ANCHORAGE -- 2 EA

3. 606-02003 INSTALL SOFTSTOP -- 1 EA

4. 606-02005 INSTALL MFLEAT -- 1 EA

5. 612-00003 INSTALL DELIN TY III, GRN -- 2 EA

6. TOTAL LENGTH 244 LF INC. TERMINATIONS

APPROXIMATE QUANTITIES SEGMENT B:

1. 210-04200 RAISE W-BEAM -- 703 LF

2. 606-08300 REPLACE W-BEAM (APPX 25%) -- 260 LF

3. 202-01300 REM END ANCHORAGE -- 2 EA

4. 606-02003 INSTALL SOFTSTOP -- 1 EA

5. 606-01390 INSTALL 3K -- 1 EA

6. 606-01385 INSTALL TRANSITION TY 3J -- 1 EA

7. 612-00003 INSTALL DELIN TY III, GRN -- 2 EA

8. TOTAL LENGTH 1037 LF INC. TERMINATIONS

APPROXIMATE QUANTITIES SEGMENT C:

1. 202-01130 REMOVE GUARDRAIL -- 229 LF

2. 606-00301 GDRAIL TY 3 (6-3) -- 229 LF

3. 612-00003 INSTALL DELIN TY III, GRN -- 2 EA

4. TOTAL LENGTH 329 LF INC. TERMINATIONS

LA PLATA COUNTY PUBLIC…