25-037 Goat Grazing RFP Final.pdf

RFTA Solicitation No. 25-037

REQUEST FOR PROPOSALS

GOAT GRAZING SEVICES

Solicitation Date:

May 6, 2025

Pre-Proposal Meeting: Wednesday May 21,2025 1:00PM

Deadline for Written Inquiries, Exceptions, and/or Requests for Clarifications: May 28, 2025 5:00PM

RFTA Response to Inquiries and/or Requests for Clarifications: June 4, 2025 5:00PM

Proposals Due: June 11, 2025 10:00AM

Procurement Department 1517 Blake Ave suite 201

Glenwood Springs, CO 81601 970-384-4868 procurement@rfta.com mailto:procurement@rfta.com

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NOTICE TO PROPOSERS

SOLICITATION NO. 25-037 GOAT GRAZING SERVICES

The Roaring Fork Transportation Authority (RFTA) is seeking proposals to provide grazing services for vegetation management and noxious weed control through the use of goat services. The selected proposer shall partner with RFTA to control noxious weeds and help meet other vegetation management goals through the use of goats The Solicitation documents will be available May 6, 2025

To download documents from BidNet go to www.bidnetdirect.com , select Colorado, then Roaring Fork Transportation Authority. If you are not already registered with BidNet, you must complete their registration information. For assistance with registration, please contact BidNet Vendor Support at (800) 835-4603 Monday through Friday from 6:00 AM – 6:00PM (MT).

A Pre-Proposal Meeting will be held on May 21st 1:00PM at West Bank Boat Launch Take Out 4363- 4479 Old State Hwy 82 Glenwood Spring. Link to Site here.

Proposals are due before June 11, 2025 10:00AM Proposals must be submitted in PDF format and uploaded to BidNet Direct, www.bidnetdirect.com. Use “YOUR COMPANY NAME RFP #25-037 as the title of the uploaded documents to clearly indicate the contents. RFTA will not accept late, faxed, or emailed submissions.

RFTA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders/proposers that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

This solicitation does not commit RFTA to award a contract, pay any cost incurred in preparation of submittals, or to contract for services. RFTA reserves the right to reject all proposals received, to waive irregularities and informalities, and to accept the proposal, which is deemed in the best interest of RFTA to accept. For questions or more information, contact RFTA’s Procurement Department at procurement@rfta.com or (970) 384-4868.

Published in the following media outlets: RFTA Web Site (http://www.rfta.com/procurement/current-solicitations/), BidNet, and Transit Talent.

Para informacion en Español favor de llamar al (970) 384-4950 o mandar por correo electronico Spanish@rfta.com.

http://www.bidnetdirect.com/ https://www.google.com/maps/place/Boat+Launch%2FTake+out/@39.4804152,-107.2875879,439m/data=!3m1!1e3!4m6!3m5!1s0x8741a81ce43c4a5b:0x24f206b349c73427!8m2!3d39.4801471!4d-107.286854!16s%2Fg%2F11cpn04jz2?authuser=0&entry=ttu&g_ep=EgoyMDI1MDUwMy4wIKXMDSoJLDEwMjExNDUzSAFQAw%3D%3D http://www.bidnetdirect.com/ http://rftasharepoint/dept/Procurement/Solicitations/procurement@rfta.com http://www.rfta.com/procurement/current-solicitations/ http://www.rfta.com/procurement/current-solicitations/ mailto:Spanish@rfta.com

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Table of Contents

Part I Background

Part II Scope of Services Description Requirements Contract Term

Part III Inquiries and Amendments Pre-Proposal Meeting

Inquiries, Exceptions, and/or Requests for Clarification Amendments to the Solicitation

Part IV Information Required from Proposers Proposal Format and Submission

Part V Solicitation Evaluation and Award Standard for Award Evaluation Criteria

Evaluation and Award Process

Part VI Legal

Part VII Exhibits, Forms and Certifications

A. Submission Checklist B. Proposal Submission C. Price Proposal D. Proposer’s Questionnaire E. Acknowledgement of Addenda F. Affidavit of Non-Collusion G. Federal Debarment & Suspension Certification H. Conflict of Interest Statement I. Disadvantaged Business Enterprises J. Certification Regarding Lobbying

K. Pro Forma Contract

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Part I Project Background The Roaring Fork Transportation Authority (“RFTA”) is soliciting proposals from qualified proposers capable of providing grazing services for vegetation management and noxious weed control through the use of goats. RFTA has an Integrated Weed Management plan and has experimented with several different methods to control noxious weeds. RFTA would like to rely on biological controls (grazing animals) and preventative measures such as revegetation projects (spreading weed-free native grass and wildflower seed).

Part II Scope of Services The attached Scope of Services – Exhibit A outlines RFTA’s minimum needs. While this scope is comprehensive, RFTA encourages the Proposer to describe and include any value-added services, features, and/or benefits it offers.

Contract Term The successful proposer will be required to execute the attached Pro-Forma Contract. This contract will be a Fixed Price Contract with Indefinite Delivery/Indefinite Quantiles. The initial twelve month term of the contract is projected to begin in TBD 2025 and will automatically renew for four (4) additional twelve

(12) month periods beginning in TBD, 2026, subject to annual appropriations.

Part III Inquiries and Amendments

Pre-Proposal Meeting.

A Pre-Proposal Meeting will be held at West Bank Boat Launch Take Out 4363-4479 Old State Hwy 82 Glenwood Spring. Link to Site here While participation in the Pre-Proposal Conference is not mandatory, it is strongly encouraged.

Communications during Solicitation, Offer & Award Period.

All official correspondence from RFTA regarding this solicitation shall be transmitted to and from RFTA’s Procurement department. Oral communications regarding this solicitation shall not be considered official communications. RFTA is not responsible for any oral statements made by its employees regarding this solicitation.

Inquiries, Exceptions and/or Requests for Clarifications.

All inquiries, offers, and other correspondence, excluding protests, must be directed in writing through the BidNet Direct website, www.bidnetdirect.com and submitted by May 28, 2025 5:00PM Requests received after the submission deadline will not be responded to by RFTA.

https://www.google.com/maps/place/Boat+Launch%2FTake+out/@39.4804152,-107.2875879,439m/data=!3m1!1e3!4m6!3m5!1s0x8741a81ce43c4a5b:0x24f206b349c73427!8m2!3d39.4801471!4d-107.286854!16s%2Fg%2F11cpn04jz2?authuser=0&entry=ttu&g_ep=EgoyMDI1MDUwMy4wIKXMDSoJLDEwMjExNDUzSAFQAw%3D%3D http://www.bidnetdirect.com/

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Exceptions to any aspect of the Pro Forma contract must be submitted in writing during the Inquiry period in order to be considered. Exceptions submitted concurrent with a proposal may result in the proposal being deemed non-responsive, and be disqualified.

RFTA staff will review and evaluate all written inquiries, exceptions and/or requests for clarification received prior to the submission deadline and will post responses to BidNet no later than June 4, 2025

5:00PM.

Amendments to Solicitation RFTA reserves the right to revise or amend the RFP up to the time set for the submission of proposals.

Such revisions and amendments, if any, shall be announced by written addendum posted on the BidNet Direct website.

If an addendum significantly changes the scope of services requested in the RFP, the date set for the submission of proposals may be postponed by any number of days as, in RTA’s opinion that will enable potential Proposers to revise their proposals. In any case, the proposal submission deadline shall be at least five (5) business days after the last addendum, and the addendum shall include an announcement of the new date and time, if applicable, for the submission of proposals.

Addendas will be considered part of the RFP and will prevail over inconsistent or conflicting provisions contained in the original RFP. It is the Proposer’s responsibility to check the BidNet for addenda or updates.

Proposers must acknowledge receipt of all addenda by completing and submitting the Acknowledgement of Addenda with the proposal. Proposers that fail to reference receipt of addenda on the Acknowledgement of Addenda form may be excluded from consideration for contract award.

Part IV Proposal Format and Submission

Format To be eligible for evaluation, proposals must contain all requested information, be properly signed, and formatted as indicated below. Failure to do so may result in disqualification.

1. Cover Sheet. The cover sheet for the proposal must include all the information listed below.

• The legal name and address of the organization and if applicable, the branch or office location.

• Name, title, telephone number and email address of person authorized to submit proposal on behalf of the company or firm.

• Name, title, telephone number and email address of Contact Person for the proposal if different than the person authorized to submit proposal.

2. Letter of Interest. Briefly describe your interest in the Scope of Services, technical specifications, and commitment to the contract.

3. Statement of Proposer’s Qualifications and Experience. Must include:

• A brief description of history of the proposing firm; having a minimum of 5 years experience with this line of work.

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• Identification of key personnel, their qualifications and experience who will be assigned to work on the RFTA project;

• Narrative description and specific examples of the Proposer’s experience performing similar Services for public sector and/or public transportation clients.

• Include a list of recent relevant work of at least three (3) references for similar projects within the last three (3) years. For each client referenced include:

Name and address of client Name, title, telephone number and email address of Contact Person for the client Start and completion dates Brief description of the project Contract amount Current status If completed, whether work completed on time and within budget.

4. Approach to Services.

1. How many goats do you propose to bring, if different than 225 goats?

2. How will the goats be transported to and from the site?

3. How many staff/people will be onsite with the goats? Please list names, titles, and years of experience relevant to this project.

4. Please list all equipment that you plan to bring including quantities. For example, electric fencing materials, working dogs, RV’s/Campers, trailers, UTVs, etc.

5. How do you plan to move the goats along the trail? How do you plan to move the goats from one side of the trail to the other? Please describe these processes.

6. Please describe what your daily routine/schedule will consist of.

7. How much ground (average acres) do you estimate to cover each day?

8. What do you need from RFTA staff in order for your services to be successful?

9. What challenges do you foresee?

10. Please provide any other relevant information regarding your proposed approach to this project along on the Rio Grande Trail.

5. Price Proposal. Contractor shall bill RFTA on only work actually performed. Contractor shall provide RFTA with a cost per acre of service (include all work, staff, equipment, water, mobilization and materials described in the SOW). RFTA has attempted to break out the Corridor into 13 distinct sections, each section will ultimately have a specific cost per acre. At the end of the project/season, the Contractor shall provide RFTA a project summary including (as an appendix) daily logs with a description of each work area, weather/site conditions, working staff, and a summary of all work performed, for each day on site.

The contract shall be a not-to-exceed fixed price based on the total cost listed in Exhibit B of the executed Contract - Compensation and Method of Payment.

6. Additional Forms and Information. The following form must be completed and included in this section of the proposal. Forms can be found in the Exhibit section of the RFP.

A. Submission Checklist B. Proposal Submission C. Price Proposal D. Proposer’s Questionnaire E. Acknowledgement of Addenda

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F. Affidavit of Non-Collusion G. Federal Debarment & Suspension Certification H. Conflict of Interest Statement I. Disadvantaged Business Enterprises J. Certification Regarding Lobbying

K. Pro Forma Contract IRS W-9 form (download from https://www.irs.gov/pub/irs-pdf/fw9.pdf)

Proposal Submission An electronic copy in PDF format, unless otherwise directed, must be submitted through BidNet Direct website, www.bidnetdirect.com prior to the submission deadline in order to be eligible for evaluation and consideration for contract award. Proposals are due before June 11, 2025 10:00AM.

It is the sole responsibility of the Proposer to ensure that its submission is successfully uploaded before the specified date and time. RFTA will not be responsible for late or lost deliveries of proposals nor will it be held responsible for information technology (“IT”) failures, which result in delaying submittals.

RFTA shall not be responsible for rejection of .PDF files that exceed BidNet’s system size limitations for attachments, which are subject to change. RFTA will not accept paper, facsimile, or e-mail proposals.

Part V Solicitation Evaluation and Award

RFTA intends to award a contract to the Proposer whose proposal conforms to the solicitation and is determined to be the most advantageous to RFTA, taking into consideration price and other evaluation factors set forth below. To be eligible for contract award a proposal must meet all the following criteria:

• The proposal submitted is responsive to the solicitation.

A proposal shall be considered responsive if it conforms in all material aspects to the requirements of the solicitation at the scheduled time of submission and does not require further discussions with the Proposer. It shall be at the sole discretion of RFTA to determine if a proposal “conforms in all material aspects to the requirements of the solicitation.

• The Proposer who submitted the proposal is a responsible Proposer.

A Proposer shall be considered responsible if the Proposer possesses, at the time of contract award, the ability to perform successfully and a willingness to comply with the terms and conditions of the proposed contract (included in the RFP). It shall be at the sole discretion of RFTA to determine if a Proposer to be the qualified firm that offers the best value to RFTA for the product and services to be provided.

Evaluation and Award Process Proposals that are determined to be responsive and submitted by responsible Proposers shall be evaluated by the Review Committee who will determine which proposal is most advantageous to RFTA.

To determine the most advantageous proposal, the Committee will take into consideration the following criteria listed in relative order of importance:

• Experience and Qualifications

• Approach to Services

• Price https://www.irs.gov/pub/irs-pdf/fw9.pdf http://www.bidnetdirect.com/

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A discussion may be conducted with responsible proposers, who submit a Proposal determined to be reasonably susceptible to be selected for award, for purpose of clarification to assure full understanding of and responsiveness to the solicitation requirements.

The Review Committee shall issue a Recommendation for Award to the RFTA Chief Executive Officer (CEO.) If approved by the RFTA CEO, a Notice of Award will be sent to all Proposers and contract negotiations with the successful Proposer will commence.

The RFTA CEO may, at his sole discretion, delay consideration of the Recommendation for Award, reject the recommendation and award the contract to another Proposer, or cancel the procurement altogether.

Part VI Legal

Proposers must familiarize themselves with the legal parameters of doing business with RFTA and the legal terms and conditions of participating in RFTA’s procurement process. By participating in the solicitation process, you agree to the terms and conditions, and legal parameters without change.

Proposer Costs. Proposers are responsible for all costs incurred with participating in RFTA’s solicitation.

Proposal Price Validity. Proposal pricing shall remain valid for a period of ninety (90) calendar days after the deadline for submission.

Modification of Proposals. Proposals may not be modified after the deadline for submission unless RFTA specifically requests modification in writing.

Conditional Proposals. Conditional proposals or proposals taking exception to these instructions, the Pro- Forma contract, the Scope of Services or to other RFTA requirements may be considered non-responsive and may be rejected at RFTA’s sole discretion.

Withdrawal of Proposals. The Proposer may withdraw proposals previously submitted to RFTA prior to the time fixed for submission of proposals.

Confidential/Proprietary Information. Proposals received in response to this RFP are considered public records and subject to the Colorado Open Records Act (C.R.S. 24-72-201 to 24-72-309). They shall be fully open to public inspection following award of a contract. If a Proposer believes a portion of the information submitted in its proposal constitutes a trade secret or proprietary information as defined by Colorado state law, the Proposer may request that RFTA consider keeping confidential the trade secrets or proprietary information and be protected from disclosure.

For such information to be so considered, the Proposer must mark in boldface as “PROPRIETARY TRADE SECRET INFORMATION” at the top and bottom of each page of its proposal that contains such information. Notwithstanding the Proposer’s claim of, or designation of information as a trade secret or proprietary information, the determination whether it is or not shall be determined by RFTA under Colorado state law.

Nondiscrimination. RFTA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, RFTA Solicitation 25-037 Goat Grazing Services Page 9 of 28 disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Reserved Rights. RFTA reserves the right to reject all proposals, or any portion of a specific proposal for any reason. RFTA reserves the right to:

• Cancel the solicitation and to advertise for new proposals;

• Award a contract to other than the Proposer submitting the lowest price proposal;

• Not to award a contract.

• Accept any proposal deemed to be in the best interest of RFTA and to waive any irregularities in any proposal that does not prejudice other Proposers.

Personnel. The Proposer represents that it has, or will secure at its own expense, all personnel required in providing the goods and services under the contract. The Statement of Work or Services as described in the contract shall not be subcontracted or assigned without RFTA’s prior written permission.

Tax Exempt. RFTA is exempt from payment of Federal, State, and local taxes, and such taxes must not be included in the proposal price. RFTA will furnish the Proposer with the necessary tax-exempt certificates.

Contractual Relationships. The Proposer’s contractual responsibility must solely rest with one firm or legal entity, which shall not be a subsidiary or affiliate with limited resources.

RFTA will not be a party to agreements between the Proposer and/or any subcontractors it may choose to employ during fulfillment of the contract; however, the Proposer shall execute fair and reasonable agreements with its subcontractors (if any) and shall provide RFTA with copies of said agreements not later than five (5) business days prior to their execution.

Contract Subject to Appropriation. RFTA’s financial obligation under the Contract shall be contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of RFTA for any payment may arise until funds are made available for the Contract by RFTA’s Board of Directors.

Responsibility for Compliance with Legal Requirements. Proposer’s products, goods, services, and facilities shall be in full compliance with all applicable federal, state, and local laws, regulations, ordinances, and standards and any standards adopted by nationally recognized testing facilities regardless of whether they are referred to in this RFP.

Protests. Protests related to this solicitation or resulting contract award must be submitted in writing to RFTA’s Director of Procurement. As described in RFTA’s Procurement Manual, protest procedures are as follows:

“Right to Protest. Any actual or prospective proposer or contractor who is aggrieved in connection with the solicitation or award of a contract shall first try to resolve the grievance/protest with RFTA’s Director of Procurement. If the grievance is not satisfied, the prospective proposer or Proposer shall then protest to the RFTA Chief Executive Officer (CEO). The protest shall be submitted in writing within five (5) days after such aggrieved person knows or should have known of the facts giving rise thereto.

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The RFTA CEO shall have the authority, prior to the commencement of an action in court concerning the controversy, to settle and resolve a protest of an aggrieved proposer or contractor, actual or prospective, concerning the solicitation or award of a contract.

Decision. If the protest is not resolved by mutual agreement, the RFTA CEO shall promptly issue a decision in writing. The decision shall:

• state the reason for the action taken; and

• inform the protestant of its right to administrative review as provided in this Article.

Notice of Decision. A copy of the CEO’s decision shall be mailed or otherwise furnished immediately to the protestant and any other party intervening.

Finality of Decision. A decision under Subsection 1.30.1.3 of this Section shall be final and conclusive, unless the protestant appeals administratively to the RFTA Board acting as the Procurement Appeals Board.

In all instances involving FTA funds the RFTA will disclose information regarding the protest to the FTA Region VIII office, and keep them informed about the status of the protest. A protester must exhaust all administrative remedies with the RFTA before pursuing a protest with FTA.”

Debrief with Unsuccessful Proposers Proposers who receive notice that their Proposal has been unsuccessful may make a written request for a debrief, provided that such request is received by Procurement no later than thirty (30) days after receipt of such notice.

The debrief may include, at RFTA’s sole discretion:

• RFTA’s evaluation of significant strengths and weaknesses or deficiencies in the Proposer’s Proposal in accordance with the evaluation criteria;

• A summary of the rationale for the selection decision; and

• Reasonable responses to relevant questions about whether the evaluation procedures contained in the RFP and other procedures were followed.

The debrief will not include:

• Point-by-point comparisons of the debriefed proposal with those of other proposals.

• Specific numerical evaluation scores; or

• Discussion or disclosure of Proprietary Information provided by other Proposals.

Compensation The resulting contract will be a fixed-price Contract. The fixed price amount for the Contract shall not be exceeded unless RFTA determines that there is a requirement for a substantial change in the scope, character, or complexity of the Work from that originally negotiated for the Contract and issues a Contract Amendment.

Invoicing and Documentation Professional shall submit to RFTA’s Project Manager complete, properly supported invoice for the Work performed. RFTA will make payment to Professional after receiving a request for payment containing the following information. Failure to do so will delay the processing of the invoice. RFTA shall not be held responsible for late payment if required information is missing from invoice(s).

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1. Properly supported invoice shall include:

a. RFTA’s Contract Number;

b. Total Invoice amount with itemized amounts charged for acre costs;

c. Invoice billing period; and

d. Description of Services performed during the invoice billing period including completed applicable Deliverables;

2. Proof satisfactory to RFTA that there are no unsatisfied claims and that no other indebtedness exists in connection with the Work, if applicable.

3. All documents, records, correspondence, and deliverables which Professional and subcontractors are required to provide to RFTA.

The invoices shall be in a form satisfactory, including all supporting documentation, to RFTA and submitted to RFTA’s Project Manager. Payment terms are Net 30 following receipt and approval of a correct and audit-worthy invoice.

General Guidelines for Completing the Solicitation Package

Solicitation Documents. RFTA has chosen BidNet Direct to publish solicitation documents.

RFTA is not responsible for and will not be legally bound by any omissions or errors in solicitation documents of any other website that may list the solicitation.

Addenda. It is the Proposer/Bidder’s sole responsibility to check BidNet Direct for any changes or updates to the solicitation.

Required Forms. All required forms must be completed in entirely. If a form does not apply to your business or proposal, please mark the form “Not Applicable,” sign, date and include with the submission. Please note some forms require notarization. Failure to complete all forms may result in the Proposal being deemed non-responsive and disqualified.

Communications during Solicitation, Offer & Award Period. All inquiries, and/or other correspondence regarding solicitations, excluding protests, must be submitted in writing to the Procurement Department through the BidNet Direct website. Oral communications regarding this solicitation shall not be considered official communications. RFTA is not responsible for and will not be legally bound by any oral statements made by its employees regarding any solicitation.

Submitting Proposals on the BidNet Direct Website. All documents must be in PDF format.

Pricing information must be submitted as a separate PDF file from the proposal. The files must be labeled “YOUR COMPANY NAME – 25-037 Pricing” and “YOUR COMPANY NAME – 25- 037 Proposal,” to ensure that the proposal is properly identified and evaluated. Failure to properly name the proposal file may lead to late discovery and disqualification.

It is the sole responsibility of the Proposer to ensure that its submission is successfully uploaded to the BidNet Direct website by the specified date and time. RFTA will not be responsible for late or lost deliveries of proposals, nor will RFTA be held responsible for information technology issues that result in delaying submittals.

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Late, Faxed or Emailed Submissions. RFTA will not accept late, faxed, or emailed proposals.

Contractual Provisions and Exceptions. The Pro Forma contract shall be executed between RFTA and the Contractor. RFTA reserves the right to modify the Pro-Forma Contract and/or include additional contractual provisions in the contract at its sole discretion.

Although RFTA has no obligation to consider and/or approve exceptions or changes to the Pro- Forma contract, exceptions will be reviewed and considered during the Inquiry period of the solicitation. To be considered, exceptions must be submitted in writing before the Inquiry period ends. Exceptions submitted concurrent with a proposal may result in the proposal being deemed non-responsive, and lead to disqualification for non-responsiveness.

Part VIII Exhibits

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Exhibit A

Submission Checklist

Attachment A – Submission Checklist Attachment B - Proposal Submission Form

Attachment C – Price Proposal Cover Sheet (signed and included with the Price Proposal)

Attachment D - Proposer’s Questionnaire

Attachment E - Acknowledgement of Addenda Attachment F - Affidavit of Non-Collusion (notarized)

Attachment G - Federal Debarment & Suspension Certification Attachment H - Conflicts of Interest Statement

Attachment I - Disadvantaged Business Enterprises Attachment J – Certification Regarding Lobbying Colorado Secretary of State Documentation of Good Standing

Internal Revenue Service Form W9

Sign, date and notarize all forms, as indicated.

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Exhibit B

PROPOSAL SUBMISSION FORM

TO: The Roaring Fork Transportation Authority

The company or firm listed below hereby submits its offer as indicated below in accordance with the terms of the Notice to Proposer, the Solicitation, the Scope of Services and General Conditions, the FTA or federally required or recommended provisions if applicable, and all provisions contained in this solicitation. If this Proposal is accepted, this document and the referenced Proposal documents shall constitute the entire agreement between the parties, and no changes will be recognized unless the parties agree in writing.

Attached, is the Proposal for providing the services as outlined in this solicitation. I have carefully examined the documents have informed myself thoroughly regarding the conditions and requirements of the solicitation. Any additional information that is requested in the RFP is attached hereto.

Company Name Representative’s Signature

Mailing Address Representative’s Name (Printed)

City, State and Zip Code Date

Email Address

Telephone Number

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Exhibit C Price Proposal

The proposers shall submit their detailed price proposals on their own forms in PDF format, with this document as the cover sheet.

RFTA is exempt from federal excise, federal transportation and state sales tax and such taxes shall not be included in price quotations.

It is understood that the prices on the attached Price Proposal constitutes the proposers total price for completing the work described in the RFP. RFTA will not pay any costs including but not limited to:

equipment, surcharges, shipping, or materials not specified in the Price Proposal.

The rates will remain throughout the duration of the Contract unless an annual escalation factor is provided and accepted with this Price Proposal Summary.

Proposed annual escalation fee expressed as a percentage based of current CPI %_________

Company Authorized Signature

Address Typed/Printed Name

City/State/Zip Code Title

Phone Date

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Exhibit D

PROPOSER QUESTIONNAIRE

A. SUBMITTING BUSINESS ENTITY IDENTIFICATION & OWNERSHIP DISCLOSURE

Company: ___________________________________________________

Contact Person: ___________________________________________________

Title: ___________________________________________________

Address: ___________________________________________________

Telephone No.: ___________________________________________________

Organized under the laws of the State of ___________________________________

Principal place of business located at _____________________________________

Taxpayer Identification Number: _________________________________________

Indicate which of the following apply:

Corporation Partnership Sole Proprietor Small Business Disadvantaged Business Enterprise (DBE)

Certified by ____________________________________________________

B. OTHER INFORMATION

1. General character of work performed by your firm:

2. Has your firm ever failed to complete any work awarded to you? If yes, explain.

3. Has your firm ever defaulted on a contract? If yes, explain.

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Exhibit E

ACKNOWLEDGMENT OF ADDENDA

Acknowledged receipt of each addendum must be clearly established and included with the Offer.

Failure to acknowledge receipt of all addenda may cause the Proposal to be considered non-responsive to the solicitation.

ACKNOWLEDGMENT OF ADDENDA

The undersigned acknowledges receipt of the following addenda to the documents:

Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated

Proposer:

Company Name

Street Address

City, State, Zip

Signature of Authorized Signer

Title

Phone

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Exhibit F

AFFIDAVIT OF NON-COLLUSION

I hereby swear (or affirm) under penalty of perjury:

1. That I am the bidder (if the bidder is an individual), a partner of the bidder (if the bidder is a partnership), or an officer or employee of the bidding corporation, having authority to assign on its behalf (if the bidder is a corporation); and

2. That the attached bid or bids have been arrived at by the bidder independently, and have been submitted without collusion with, and without any agreement, understanding or planned common course of action with any other Proposer of materials, supplies, equipment goods or services described in the request for proposal, designed to limit independent bidding or competition; and

3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the proposal or proposals, and will not be communicated to any such person prior to the official opening of the proposal or proposals; and

4. That no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained;

and

5. That I have fully informed myself regarding the accuracy of the statements made in this affidavit.

The undersigned hereby certifies that it is/ is not (circle one) included on the United States Comptroller General's consolidated list of persons or firms currently debarred for violations of various public contracts incorporated labor standards provisions.

Authorized Signature

Printed or Typed Name of Affiant

Firm Name

Employee Identification Number

Subscribed and sworn to before me this ________ day of _____________________, 20 ____.

__________________________________ My Commission expires ___________, 20______.

Notary Public

RFTA Solicitation 25-037 Goat Grazing Services Page 19 of 28

Exhibit G

DEBARMENT AND SUSPENSION CERTIFICATION

The Proposer certifies, by submission of this Offer, that neither it nor its “principals” as defined at 49 C.F.R. § 29.105(p) is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

If the prospective Proposer is unable to certify to the statement above, it shall attach an explanation, and indicate that it has done so, by placing an “X” in the following space:

THE PROPOSER CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF

EACH STATEMENT OF ITS CERTIFICATION AND EXPLANATION, IF ANY. IN

ADDITION, THE PROPOSER UNDERSTANDS AND AGREES THAT THE PROVISIONS OF

31 U.S.C. §§ 3801 ET. SEQ. APPLIES TO THIS CERTIFICATION AND EXPLANATION, IF

ANY.

Signature of the Proposer’s Authorized Official

Name and Title of the Proposer’s Authorized Official

Date

RFTA Solicitation 25-037 Goat Grazing Services Page 20 of 28

Exhibit H

CONFLICT OF INTEREST STATEMENT

Proposers shall provide a list of all entities/individual(s) with which it has relationships that create, or would appear to create, a conflict of interest with the work that is contemplated by this solicitation. The list should indicate the name of the entity and/or individual, the relationship to the Proposer, and a discussion of the real and/or apparent conflict.

In addition, please be sure to include descriptions of relationships with any or all RFTA Board Members and employees that create, or may appear to create, any real and/or apparent conflicts of interest. I hereby disclose the following persons, entities, or interests with which there is an interest or involvement that may result in an actual or potential conflict of interest, directly or indirectly:

If none – write in N/A

1. Name:

Relationship to Proposer:

Description of Conflict:

2. Name:

3. Name:

4. Name:

5. Name:

Signature of Proposer’s Authorized Official

Name of Proposer’s Authorized Official

Title of Proposer’s Authorized Official

RFTA Solicitation 25-037 Goat Grazing Services Page 21 of 28

Exhibit I Disadvantage Business Enterprises

GOOD FAITH EFFORT

(For information only – NOT TO BE RETURNED)

RFTA has established a 1% overall goal to be expended with DBEs. Therefore, a Proposer must, in order to be responsible and/or responsive, make a good faith effort to meet the goal. The Proposer can meet this requirement in either of two ways. First, the Proposer can meet the goal, documenting commitments for participation by DBE firms sufficient for this purpose. Second, even if it doesn’t meet the goal, the Proposer can document adequate good faith efforts. This means that the Proposer must show that it took all necessary and reasonable steps to achieve a DBE goal or other requirement of this part, which, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to obtain sufficient DBE participation, even if they were not fully successful.

RFTA will not require that a Proposer meet a contract goal (i.e., obtain a specified amount of DBE participation) in order to be awarded a contract, even though the Proposer makes an adequate good faith effort showing. The rule specifically prohibits RFTA from ignoring bona fide good faith efforts.

The following is a list of types of actions that RFTA will consider as part of the Proposer’s good faith efforts to obtain DBE participation. It is not intended to be a mandatory checklist, nor is it intended to be exclusive or exhaustive. Other factors or types of efforts may be relevant in appropriate cases.

1. Soliciting through all reasonable and available means (e.g. attendance at pre-proposal meetings, advertising, and/or written notices) the interest of all certified DBEs who have the capability to perform the work of the contract. The Proposer must solicit this interest within sufficient time to allow the DBEs to respond to the solicitation. The Proposer must determine with certainty if the DBEs are interested by taking appropriate steps to follow up initial solicitations.

2. Selecting portions of the work to be performed by DBEs in order to increase the likelihood that the DBE goals will be achieved. This includes, where appropriate, breaking out contract work items into economically feasible units to facilitate DBE participation, even when the prime contractor might otherwise prefer to perform these work items with its own forces.

3. Providing interested DBEs with adequate information about the plans, specifications, and requirements of the contract in a timely manner to assist them in responding to a solicitation.

4. Negotiating in good faith with interested DBEs. It is the Proposer’s responsibility to make a portion of the work available to DBE subcontractors and suppliers and to select those portions of the work or material needs consistent with the available DBE subcontractors and suppliers, so as to facilitate DBE participation. Evidence of such negotiation includes the names, addresses, and telephone numbers of DBE’s that were considered; a description of the information provided regarding the plans and specifications for the work selected for subcontracting; and evidence as to why additional agreements could not be reached for DBE’s to perform the work.

A Proposer using good business judgment would consider a number of factors in negotiating with subcontractors, including DBE subcontractors, and would take a firm’s price and capabilities as well as contract goals into consideration. However, the fact that there may be some additional costs involved in finding and using DBEs is not in itself sufficient reason for a Proposer’s failure to meet

RFTA Solicitation 25-037 Goat Grazing Services Page 22 of 28 the contract DBE goal, as long as such costs are reasonable. Also, the ability or desire of a prime contractor to perform the work of a contract with its own organization does not relieve the Proposer of the responsibility to make good faith efforts. Prime contractors are not, however, required to accept higher quotes from DBEs if the price difference is excessive or unreasonable.

5. Not rejecting DBEs as being unqualified without sound reasons based on a thorough investigation of their capabilities.

RFTA Solicitation 25-037 Goat Grazing Services Page 23 of 28

DBE LETTER OF INTENT

(To be completed by DBE)

To: __________________________________________________ (Name of Prime Proposer)

The undersigned intends to perform work in connection with the above project as a DBE in the following capacity (check one):

Individual Corporation Partnership Joint Venture

The Disadvantaged Business status of the undersigned is confirmed:

(a) On the reference list of Disadvantaged Business Enterprises dated ____________, or

(b) On the attached Disadvantaged Business Enterprise Identification Statement.

The undersigned is prepared to perform the following work in connection with the above project (specify in detail the particular work items or parts thereof to be performed):

At the following price: $________________

You have projected the following commencement date for such work, and the undersigned is projecting completion of such work as follows:

Items Projected Date of Commencement

Projected Date of Completion

The above work will not be sublet to a non-Disadvantaged Business Enterprise at any tier. The undersigned will enter into a formal agreement for the above work with you, conditioned upon your execution of an agreement with RFTA.

Date ___________________ _______________________________________________ Name of Disadvantaged Business Enterprise

By _____________________________________________

RFTA Solicitation 25-037 Goat Grazing Services Page 24 of 28

DBE AFFIDAVIT

(To be completed by DBE)

STATE OF ____________________________________ (DATE ___________________)

COUNTY OF __________________________________

The undersigned being duly sworn, deposes and says that he/she is the ________________________

(Sole owner, partner, president, treasurer or ________________________ of ______________________________ and certifies that since the date other duly authorized official of a corporation) (Name of DBE) of its certification by the Colorado Department of Transportation (CDOT), *UCP or other *DOT, the certification has not been revoked nor has it expired nor has there been any change in the minority status of _______________________________.

(Name of DBE)

(Signature and Title of Person Making Affidavit)

Sworn to before me this _______________ day of ______________________, 20_____.

(Notary Public)

Affix Seal Here:

NOTE: The Offeror must attach the DBE’s most recent certification letter or document to this affidavit.

*Please list other entity _____________________________________________________

RFTA Solicitation 25-037 Goat Grazing Services Page 25 of 28

DBE UNAVAILABLE CERTIFICATION

To be completed by Prime Contractor:

I, ______________________________, the below named agent of ___________________, certify that I have contacted the following Disadvantaged Business Enterprise to obtain a proposal/bid for the following work items.

Disadvantaged Contractor Work Items Sought Form of Proposal or Bid Sought

(i.e., unit price, materials & labor, labor only, etc.

To the best of my knowledge and belief, said Disadvantaged Business Enterprise was unavailable for work on this project, or unable to prepare a proposal/bid for the following reason(s):

Signature: _______________________________ Date: _______________________

To be completed by DBE:

_____________________________________________ was offered an opportunity to bid on (Name of Disadvantaged Business Enterprise) the above identified work on _____________________ by __________________________.

(Date) (Source)

The above statement is a true and accurate account of why I did not submit a proposal/bid on this project.

(Signature of Disadvantaged Business Enterprise) (Date)

RFTA Solicitation 25-037 Goat Grazing Services Page 26 of 28

ATTACHMENT J

CERTIFICATION REGARDING LOBBYING

APPENDIX A, 49 CFR PART 20--CERTIFICATION REGARDING LOBBYING5

Certification for Contracts, Grants, Loans, and Cooperative Agreements

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg.

1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)].

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.]

5 The filing of Standard Form LLL (Rev. 7-97, OMB 0348-0046) and full disclosure is required pursuant to 31 U.S.C. section 1352 for each instance described above, whether or not federal monies are used. The information requested through this certification is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance is placed by the Roaring Fork Transportation Authority when the transaction referred to in this solicitation is made or entered into.

RFTA Solicitation 25-037 Goat Grazing Services Page 27 of 28

CERTIFICATION REGARDING LOBBYING

The Proposer, _______________________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Proposer understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any.

Signature of Proposer’s Authorized Official

Name of Proposer’s Authorized Official

Title of Proposer’s Authorized Official

RFTA Solicitation 25-037 Goat Grazing Services Page 28 of 28

Exhibit K

PRO FORMA CONTRACT

Page 1 of 22 Contract #: 25-037 Service Provider Name: TBD Procurement ID:MS11011

SERVICES CONTRACT

No.: 25-037

CONTRACT made as of___ day of ________, in the year ________.

BETWEEN RFTA:

Contract Amount:

Roaring Fork Transportation Authority (RFTA) c/o ___________________ 2307 Wulfsohn Road Glenwood Springs, Colorado 81601 Phone: (970) ______________ RFTA Project Manager ___________________

And Service Provider:

c/o

Summary Description of Services:

Exhibits appended and made a part of this Contract:

RFTA and Service Provider agree as set forth below.

RFTA is the Roaring Fork Transportation Authority (“RFTA”), a regional transportation

Exhibit A: Statement of Services Exhibit B: Compensation Exhibit C: General Terms and Conditions Exhibit D: Service Provider’s Response to Solicitation Exhibit E: Solicitation

Total Not to Exceed Price:

Contract Expiration Date:

Renewal Options: Four options to renew for a twelve-month period after initial term.

Page 2 of 22 Contract #: 25-037 Service Provider Name: TBD…