25-037-3215 - CR 517 Sidewalk Repair - IFB.pdf

Procurement

1101 East 2 n d Ave Dura ng o, CO 81301

(970)382 -6433

La Plata County, Colorado

Engineering Division

Invitation for Bids

County Road 517 Sidewalk Repair

Project #: 25-037-3215

Publish Date: August 7, 2025

Bid Deadline: September 4, 2025, 10:00 AM MDT

NOTICE: La Plata County will not be responsible for the authenticity or correctness of any information obtained in any manner other than through the media posted at Rocky Mountain E-

Purchasing System: https://www.bidnetdirect.com/colorado.

https://www.bidnetdirect.com/colorado

Project #25-037-3215

INDEX

Advertisement page 3

Bid Information page 4

Scope of Work page 5

General Conditions page 11

Submittal Requirements page 12

Selection of Contractor/Award of Bid page 12

Awardee Contract Requirements page 13

Bid Sheet page 14 Colorado Open Records Act Notice Acknowledgment and Indemnification form page 17

Local or Regional Preference Certification Statement page 18

Sample - Notice of Award and Independent

Contractor Agreement page 20

Exhibit A – County Road 517 Ramp & Sidewalk

Locations page 43

Curb Ramps – Standard Plan No. M-608-1 page 51

Curb, Gutters, and Sidewalks – Standard Plan

No. M-609-1 page 61

The following public notice was published in a newspaper of general circulation as required for this project:

La Plata County, Colorado, Advertisement for Invitation for Bids

Engineering Division

Notice is hereby given that La Plata County is seeking bids from qualified Contractors for the repair/replacement of concrete sidewalk sections adjacent to County Road 517 where it bisects the

Southern Ute Tribal Campus just north of Ignacio, Colorado.

Bid submittals must be received by the staff of the La Plata County Procurement Division no later than September 4, 2025, 10:00 AM MDT. Bids must be submitted electronically. Email bids, with the subject line stating “County Road 517 Sidewalk Repair, Project #25-037-3215” to

KHightower@lpcgov.org and SIwanicki@lpcgov.org. Bids received after the deadline will not be considered.

Bidders are invited to attend a public bid opening, which will be conducted through Zoom

Meeting, at the date and time of the bid submission deadline. Also, as soon as practical after the bid deadline, the bids shall be opened and tabulated. The tabulation sheet will be sent to all bidders.

Join Zoom Meeting https://us05web.zoom.us/j/87849892549?pwd=sAUOGQSPxTKcyB4OPMQiYkJ5VaTKiY.1

Meeting ID: 878 4989 2549

Bid specifications and supporting documents can be downloaded, at no charge, from Rocky

Mountain E-Purchasing System, https://www.bidnetdirect.com/colorado. In order to receive bid specifications, bidders must obtain the documents from the Rocky Mountain E-Purchasing System.

The bids generally shall be awarded by the Board of County Commissioners, County Manager, or

Procurement Manager. It is the bidder’s responsibility to verify the exact date of the award.

This bid will be conducted in accordance with the regulations set forth in the La Plata County

Procurement Code. http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092#secid-489

Refer questions regarding this bid opportunity to KHightower@lpcgov.org and

SIwanicki@lpcgov.org.

Publish: August 10, 2025, and August 13, 2025

Distribution of Advertisement:

Original: Contract File

Newspaper: The Durango Herald

Website: BidnetDirect.com mailto:KHightower@lpcgov.org mailto:SIwanicki@lpcgov.org https://us05web.zoom.us/j/87849892549?pwd=sAUOGQSPxTKcyB4OPMQiYkJ5VaTKiY.1 https://www.bidnetdirect.com/colorado http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092&secid-489 http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092&secid-489 mailto:KHightower@lpcgov.org mailto:SIwanicki@lpcgov.org

BID INFORMATION

1. Submittal specifications and supporting documents can be downloaded, at no charge, from Rocky Mountain E-Purchasing System, www.bidnetdirect.com. In order to receive submittal specifications, respondents must obtain the documents from the Rocky

Mountain E-Purchasing System.

2. Questions regarding this Invitation for Bids (IFB) must be received by close of business no later than seven calendar days prior to the Submittal Deadline; submit questions to:

KHightower@lpcgov.org and SIwanicki@lpcgov.org. Answers to all respondents’ questions or requests for additional information will be issued in the form of an

Addendum. Addenda, if any, may address additions to, deletions from, or changes to the requirements of the project or contract documents. Copies of each Addendum will be posted on the Rocky Mountain E-Purchasing System, www.bidnetdirect.com.

Respondents are advised to monitor the Rocky Mountain E-Purchasing System for any

Addenda that may be posted. Respondents shall acknowledge receipt of each Addendum in their submission, and each Addendum shall be considered a part of the contract documents. Failure to acknowledge receipt of any Addendum issued may invalidate a submission as incomplete.

3. The County will not be responsible for the authenticity or correctness of oral interpretations of the IFB documents, including Addenda, or for information obtained in any manner other than through the media posted at Rocky Mountain E-Purchasing

System. Respondents are expected to examine the Scope of Work and General

Conditions, Addenda (if applicable), and all instructions. Failure to do so will be at the respondent’s risk.

4. All bids shall remain in force for a period of forty-five (45) days after the date of the submittal deadline.

5. The County can participate in State of Colorado cooperative bids/agreements. If submitting a bid against an existing cooperative agreement, please provide contract name and number with your response.

6. Unless otherwise indicated, the prices shown in the bid/proposal shall not include taxes of any kind. La Plata County is exempt from all state taxation including state sales and use tax.

7. The County reserves the right to amend or cancel a solicitation. Any bid response to a solicitation issued by the County may be rejected, in whole or in part, when in the best interest of the County. The County reserves the right to reject any and all bids, to waive any informalities and minor irregularities in bids, and to accept the bid deemed, in its opinion, to be in the best interest of La Plata County.

file://///fs02/ch_home$/HightowerK/RFQs%20IFBs%20some%20POs%20type%20biz/Steve%20-%20Project%20Review%20docs/www.bidnetdirect.com file://///fs02/ch_home$/HightowerK/RFQs%20IFBs%20some%20POs%20type%20biz/Steve%20-%20Project%20Review%20docs/www.bidnetdirect.com

SCOPE OF WORK

La Plata County (County) is accepting bids from qualified Contractors for the repair/replacement of concrete sidewalk sections adjacent to County Road 517 where it bisects the Southern Ute Tribal

Campus just north of Ignacio, Colorado. There are six locations in total, which are identified in the attached Exhibit A – County Road 517 Ramp & Sidewalk Locations. Concrete (4,500 psi) sidewalks shall be four-inches (4”) thick, and ramps shall be six-inches (6”) thick.

La Plata County reserves the right to reduce the scope of work if necessary to meet budgetary constraints of this project.

COMPONENTS OF SPECIFICATIONS AND IFB

The specifications for this project include: the ACEC/NSPE/ASCE General Conditions;

Supplementary Conditions (which contain amendments to the General Conditions and additional specifications not found in the General Conditions format, unique to La Plata County); Project

Conditions; Owner’s Revisions (which are the revisions to the 2022 CDOT Specifications pertinent to this project and specific bid items); the Project Drawings and Plans; and, Addenda.

All of the documents contain important instructions to the Bidders regarding the materials and methods required to bid the project and may or may not be cross referenced in all documents.

This IFB incorporates all of the above listed documents, contract forms, submittal requirements and instruction to Bidders, bid forms, the advertisement for bid, and all other documents herein.

The IFB will be incorporated in the bid as if fully set forth.

SPECIAL CONSTRUCTION REQUIREMENTS

Protection of the Public

The most important aspect of the project is the safety of the public. People will be curious and inconvenienced and are capable of many thoughtless actions in their attempts to observe and travel through the construction site. The Contractor will be subject to the following:

1. Project Safety Plan and Traffic Coordination/Closure and Detour Plan.

2. Erosion/Stormwater Protection Plan and Dust Control Plan for County review.

3. Project Maintenance: The Contractor will be responsible for the following items twenty-four (24) hours a day, seven (7) days a week for the duration of the project.

a. Temporary and permanent drainage, including: protection from any collected flows near the roadside, project-related off-site locations, and Contractor’s borrow and disposal areas and staging areas.

b. Road surface, including: all adverse weather-related conditions during the subgrade and graveling portions of the work, and dust control during all portions of the work.

c. The Contractor shall clean, smooth, repair, maintain, and complete all construction activities on the last working day of each week to an acceptable manner to the Project Manager/Engineer before leaving the Site over the weekend. Cut ditches and temporary drainage shall be functioning. The

Contractor’s Erosion Control Plan shall be implemented. Open excavations and unsafe slopes shall be marked with flagging, orange construction fencing, or orange barrels.

4. Coordination with property owners concerning continued driveway accessibility, staging area agreements, replacement of irrigation system, and fencing of stock pasture.

5. Any temporary or permanent construction activities that are partially complete or complete that may endanger the traveling public shall be protected at all times with proper traffic control devices as defined by the latest MUTCD standards and including after project hours and weekends. All said related devices shall be incidental to the work and shall not be paid for separately unless defined otherwise by the Contract Documents.

6. Any accidents or damages to private property and traveling citizen vehicles, including windshields, will be paid for by the Contractor and reported to the County’s Project

Manager/Engineer. Photographs shall be taken and submitted with reports.

Working Days

Regular Working Days shall be Monday through Saturday. If the Contractor requests working on Sundays and holidays, written notice shall be given to the County’s Project Manager/Engineer five (5) working days prior to that Sunday or holiday work. Notice shall include location, type of work, number of personnel and equipment, and status of detours. An Overnight Checking plan for maintaining traffic control, project security, and safety features overnight by twice (2x) nightly checks and over the weekend or holiday will be submitted as part of the traffic control plan.

Working Hours

Regular Working Hours will be from 7:00 AM to 6:00 PM. The Contractor will have construction activities stopped and cleaned up for two lane traffic by 6:00 PM. All project activities shall end at least one (1) hour before dark, unless written permission is received. All traffic control personnel shall be off the project by thirty (30) minutes before dark. If the

Contractor requests working before or after these hours, written notice shall be given to the

Project Manager/Engineer forty-eight (48) hours in advance and a special Traffic Control Plan for each special case or phase shall be submitted.

Protection of Landscaping

Contractor shall be responsible for repair or replacement of any fencing, landscaping, waterlines, irrigation systems, or utility lines that lie outside of County Right of Way, damaged during the construction. All materials shall be kept away from landowners’ fencing at all times.

Project Meetings

Preconstruction Conference – The Contractor and the County’s staff shall have a pre-construction conference prior to any work activities beginning on the project. All key personnel from both parties shall be in attendance at this conference, as well as utility company representatives, and any other outside individuals that may play a role in the construction process. The Contractor and the County will exchange letters at this conference, each naming their primary and secondary contacts who will be the authority and be designated to speak for each party in case of any oral directives or agreements.

The following is a tentative preconstruction conference agenda:

• Authority & Responsibilities

• Traffic Control Plan & Supervisors, Twenty-Four (24) Hour Traffic Control

• Project Safety

• List of Subcontractors and Suppliers

• Identification of Key Personnel of all Parties

• Construction Project Schedule

• Submittals

• Sampling and Testing of Materials

• Project Inspection

• Project Administration

• Coordination and Protection of Utilities

• Coordination and Protection of Adjacent Private Property (maintain driveway access, etc.)

• Progress Payments and Billing Format

• Final Site Restoration

Project Inspection

The County’s Inspectors will act as observers and field representatives for the project.

The Contractor will be responsible for constructing all phases of the work under these provisions. It will be the Contractor’s responsibility to coordinate his work with subcontractors, utility companies and the public in general. The County will have the authority to question the

Contractor’s means and methods of construction as they apply to the requirements of the plans and specifications and the County reserves the right to ask the Contractor to perform a test section before proceeding with their operations. If it can be clearly established that the use of a certain piece of equipment to do a specified job will, in all probability, result in inferior construction quality, it is within the authority of the County to require that appropriate changes be made.

The County shall provide a Quality Control program through a Licensed Materials Testing Lab.

The Contractor shall notify the County twenty-four (24) hours in advance of any inspection and testing required as part of the Contract Documents. Work that has been completed, or partially completed, and has been covered up by the Contractor prior to the inspection or testing, shall be subject to possible removal and replacement and may require additional testing, all at the expense of the Contractor. Failure of a County Inspector to observe a deficiency does not relieve the Contractor of obligation for performance. Extra inspections required as the result of the

Contractor’s deficiencies will be paid for by the Contractor at the County Inspector’s current rate. The Contractor shall pass on all test data to the County and shall notify the County’s testing lab of tests at the direction of the County Inspector.

Inspection Procedures – The Inspector will require a delivery ticket for each load of concrete, gravel, asphalt or any other material bid item that will require weighted measurements delivered to the project. All of the tickets will be collected by the Contractor’s foreman and copies given to the Inspector at the end of each work day. If these tickets are not turned in by the end of the work day, there will be a $150 credit given to the County and assessed at the next pay voucher.

No payment will be made for tickets turned in later than the end of the next day after the material is delivered. It will be the Contractor’s responsibility to ensure that the Inspector receives the delivery tickets. The Contractor will compile all of the tickets into a Material Weight Sheet Log and review it with the Inspector prior to formalizing each Progress Payment for submittal as an invoice. Any rejected loads or non-compliance areas will be noted on the Material Weight Sheet

Log.

Progress Payment (Quantities)

A Material Weight Sheet Log and supporting delivery tickets are to be submitted with each payment request. With each Progress Payment it will be the Contractor’s responsibility to provide concise, accurate and complete quantity information. Failure to provide such information may result in delayed payment or rejection until proper information can be submitted. The County’s Project Manager/Engineer reserves the right to question in-place quantities, partial payments, and other items deemed necessary before each Progress Payment is approved. It will be the Contractor’s responsibility to measure each work item for in-place quantities and the County’s responsibility to independently check and verify the Contractor’s quantities. The Contractor and the County’s Inspector will agree on each monthly Progress

Payment quantity before any Progress Payment is processed.

Submittal Requirements (Note: This reference pertains to the Contractor’s obligations post-award; not to be confused with Submittal Requirements noted elsewhere in this IFB for the bid submission.)

The word “Submittals” shall be interpreted to include drawings, data, manuals, certifications, test reports, curves, samples, color chips or charts, brochures, acceptance letters, and any other items furnished by the Contractor for acceptance, approval, review, informational or other purposes.

The Contractor shall furnish all materials and perform all work required for furnished submittals to the County’s Project Manager/Engineer in accordance with the Contract Documents and

CDOT Standard Specifications for Road and Bridge Construction, 2022 edition. A list of submittals for this project will be available after contract award. The submittals shall be submitted in a timely manner to allow for County review prior to the work. Insufficient lead time for the County review process will not relieve the Contractor’s obligations to construct the work in accordance to the Contract Time and maintain the quality level as prescribed by the

Contract Documents, Drawings, and Specifications, nor will it obligate the County for damages due to delays resulting from untimely submittals.

Project Safety Plan

The Project Safety Plan must address the Contractor’s plan for employee safety on the job. The

Contractor may adopt an existing set of standards, such as the Bureau of Reclamation or other agency with an umbrella-type plan for construction work. The Contractor must address safety at the various work stations and working areas expected to be encountered for this particular project. Personal safety equipment, vehicle and equipment safety procedures and mixing/crushing plant provisions for creating a safe work site should be included in the plan.

The plan should be submitted prior to the beginning of construction.

Traffic Coordination/Detour Plan

This submittal should address a complete plan for traffic control for the various phases of the project. It should be formulated after reading and understanding the requirements of these specifications. The plan should include a traffic control plan of the detour, number of traffic personnel, equipment, and the methodology for traffic control. The Contractor shall determine the twenty-four (24) hour traffic control method, detail the method to be used, and be prepared to defend its selection. The County reserves the right to adjust or reject the twenty-four (24) hour traffic control method if the safety of the public is not adequately addressed. Vehicle delays or stopping time should not be more than twenty (20) minutes total through the project. No stopping delays of more than ten (10) minutes are allowed from 7:00 AM to 8:00 AM and from

4:30 PM to 5:30 PM. The Contractor shall provide two (2) warning signs outside the project alerting the traveling public to potential delays of up to twenty (20) minutes, location to be determined in on-site by the County.

Protection of Utilities

The Contractor shall comply with Article 1.5 of Title 9, CRS (“Excavation Requirements”) when excavation or grading is planned in the area of underground utility facilities. The Contractor shall notify all affected utilities at least two (2) business days, not including the day of notification, prior to commencing such operations. The Contractor shall contact the Utility Notification

Center of Colorado (UNCC) at (8-1-1) or 1-800-922-1987 to have locations of UNCC registered lines marked by member companies. All other underground facilities shall be located by contacting the respective company. Utility services laterals shall also be located prior to beginning excavating or grading.

The location of utility facilities as shown on the plan and profile sheets if provided, and herein described, were obtained from the best available information. All costs incidental to the foregoing requirements will not be paid for separately but shall be included in the work.

OWNER’S REVISIONS

The following provisions take precedence over Specifications, Plans, or Project Standard

General Conditions (ASCE), except as precedence is specifically noted in these Revisions, and supplement the 2022 edition of the Colorado Department of Highways “Standard Specifications for Road and Bridge Construction” (Standard Specifications), which is to be used to control construction of this project.

Revision of Section 107 – Legal Relations and Responsibility to Public

Section 107 of the Standard Specifications is hereby revised for this project as follows:

Section 107.06 shall be revised to include the following:

The Contractor and any subcontractor shall not require any laborer or mechanic employed in performance of the Contract to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to their health or safety, as determined under construction safety and health standards [Rules and Regulations of the

Federal Occupational Safety and Health Act of 1970 (OSHA) and as amended].

All facilities and work conditions shall comply with Colorado and local Health

Department Regulations and with OSHA requirements. The Contractor shall have on the site, during working times, first aid supplies and a person certified to Advanced First Aid level at a minimum to perform first aid.

Subsection 107.17 – Delete the last paragraph beginning with “Loss, injury, or damage to the work…” and replace with the following:

The Contractor is responsible for, and must protect and restore from damage, the existing and proposed roadway within the project limits and the existing and proposed drainage features from flooding, as flooding is defined in other parts of this specification.

Revision of Section 109 – Measurement and Payment

Section 109 of the Standard Specifications is hereby revised for this project as follows:

Subsection 109.07 – Delete and replace with the following:

Partial monthly payments to the Contractor for completed work will not include payment for the value of the materials on hand or on site that have not been actually incorporated into the completed work. Payment shall be for bid items completed or partially completed in place, as agreed with the Engineer prior to billing.

Revision of Section 712 – Miscellaneous – Water

Section 712 of the Standard Specifications is hereby revised for this project as follows:

Subsection 712.01 Water shall be revised to include the following:

The Contractor shall be responsible for securing an adequate supply of water sufficient to complete all tasks within each phase of the project. Lack of water or additional fees incurred in the acquisition of water shall not constitute a legitimate claim for additional time or compensation.

GENERAL CONDITIONS

1. The selected Contractor will be required to enter into an Agreement with the County.

The term of the Agreement shall be from the date of the Agreement execution until

December 5, 2025.

2. Depending on budget appropriations and the needs within the Engineering Division, the

County reserves the right to reduce or increase quantities if deemed necessary by the

County. Any substantial increase in quantity will require a written change order signed by both parties.

3. The County reserves the right to solicit any project, regardless of the project cost for

Contractor services, when it is deemed to be in the best interest of the County.

4. Because this project involves the expenditure of public funds, this contract is contingent upon continued availability of such funds for payment. The obligations described herein shall not constitute a general obligation, indebtedness, or multiple year direct or indirect debt, or other financial obligations whatsoever within the meaning of the Colorado

Constitution or the laws of the State of Colorado.

5. Local government officials or employees shall not be interested in any contract made by them in their official capacity or by any body, agency, or board of which they are members or employees. A former employee may not, within six months following the termination of their employment, contract, or be employed by an employer who contracts with the County involving matters with which they were directly involved during their employment. For purposes of this section, “contract” does not include contracts awarded to the lowest responsible respondent based on competitive bidding procedures. See

C.R.S. §24-18-201.

6. Open Records Notice: This invitation or request and all related documents produced by the respondent, proposer or the County are subject to the Colorado Open Records Act, C.R.S. §24-72-201 et. Seq., as amended. Submittals marked confidential, proprietary or which otherwise propose to restrict or deny the public access to inspect any information or documentation contained therein may be disqualified or rejected by the County as against public policy. Please refer questions to your legal counsel.

7. La Plata County has a local and regional preference on the purchase of all goods and services unless specifically waived by the Procurement Manager at the time of let of

RFP. To be considered for local or regional preference, vendors must turn in a completed “Local or Regional Preference Certification Statement,” included herein.

For details concerning Local or Regional Preference eligibility please refer to the La

Plata County Code, Section 20-36, III.

8. This project is subject to the terms of the La Plata County Procurement Code. The respondent may obtain a copy of the Code through a link on the County’s website:

http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092#secid-489 http://online.encodeplus.com/regs/la-plata-co/doc-viewer.aspx?tocid=092#secid-489

SUBMITTAL REQUIREMENTS

Bid submittals must be received by the staff of the La Plata County Procurement Division no later than September 4, 2025, 10:00 AM MDT. Bids must be submitted electronically.

Bids shall be emailed, with the subject line stating “County Road 517 Sidewalk Repair, Project

#25-037-3215” to: KHightower@lpcgov.org and SIwanicki@lpcgov.org. Bids received after the deadline will not be considered.

Bidders shall submit the following in order for the bid to be declared responsive, unless otherwise noted:

• Completed and signed Bid Sheet (pages 14-16);

• Completed Colorado Open Records Act Notice, Acknowledgment and Indemnification form (page 17); and,

• Completed Local or Regional Preference Certification Statement (page 18-19) – optional.

Bidders are invited to attend a public bid opening, which will be conducted through Zoom

Meeting, at the date and time of the bid submission deadline. Also, as soon as practical after the bid deadline, the bids shall be opened and tabulated. The tabulation sheet will be sent to all bidders. Bids received after the deadline will not be considered.

Join Zoom Meeting

Meeting ID: 878 4989 2549

SELECTION OF CONTRACTOR/AWARD OF BID

Generally, bids will be awarded based on: the lowest responsible and responsive bidder whose bid meets the requirements set forth in this IFB, or as obtained via cooperative agreement, and is priced within the budgeted amount. The bids shall be awarded by the Board of County

Commissioners, County Manager, or Procurement Manager. The County will select the best overall value for this project.

The County may make such investigations, as it deems necessary, to determine the ability of the bidder to perform the work. The bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any and all bids, to waive any informalities and minor irregularities in bids, and to accept the bid deemed, in its opinion, to be in the best interest of La Plata County.

The County reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the County that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the Work contemplated therein.

All bidders submitting bids acknowledge and agree by submittal that the decision as to which bid to select is within the sole discretion of the County.

When an award is given to other than the lowest bidder, a full and complete statement as to the reasons must be prepared and filed with all papers relating to the disqualification of the lowest bidder.

AWARDEE CONTRACT REQUIREMENTS

Time is of the essence. The party to whom the Contract is awarded will be required to execute the Agreement and submit it, along with the insurance certificate and W-9 within ten (10) calendar days from the date when the Notice of Award and Independent Contractor Agreement is delivered to the Bidder. In case the Bidder fails to execute the Agreement, the County reserves the right to exercise its option to consider the Bidder in default.

Contract Forms. The Notice of Award and the County’s Independent Contractor Agreement shall apply to this project. (See attached sample.)

Insurance. Contractor is required to hold throughout the initial term and all subsequent terms of this Agreement insurance in accordance with the contract documents (see details in Exhibit C of the attached, sample contract).

Worker’s Compensation. The Contractor is responsible for providing Worker's Compensation

Coverage for all of its employees to the extent required by law, and for providing such coverage or requiring its subcontractors to provide such coverage for the subcontractor's employees. In no case is La Plata County responsible for providing Worker's Compensation Coverage for any employees or subcontractors of Contractor pursuant to this Agreement, and Contractor agrees to indemnify La Plata County, for any costs for which they may be found liable in this regard.

W-9. Contractor must supply the County with a completed W-9 form.

BID SHEET

Bid Deadline: September 4, 2025, 10:00 AM MDT

La Plata County is accepting bids from qualified Contractors for repair/replacement of concrete sidewalk sections adjacent to County Road 517 where it bisects the Southern Ute

Tribal Campus just north of Ignacio, Colorado.

Unless otherwise indicated, the prices shown in the bid shall not include taxes of any kind. La

Plata County is exempt from all state taxation including state sales and use tax.

All bids shall remain in force for a period of forty-five (45) days after the date of the bid opening.

All entities submitting bids acknowledge and agree by submittal that the decision as to which bid to select is within the sole discretion of the County.

To be considered for local or regional preference, bidders must turn in a completed “Local or

Regional Preference Certification Statement,” included herein. For details concerning Local or Regional Preference eligibility please refer to the La Plata County Code, Section 20-36, III.

Bidders must satisfy themselves regarding the accuracy of the estimated quantities in this Bid

Form by examination of the site and review of the specifications, including any addenda that may be published. After bids have been submitted, the Bidder shall not declare that there was a misunderstanding concerning the quantities of work or the nature of the work to be performed.

Bid Items and Quantities

ITEM # ITEM DESCRIPTION UNIT QTY. UNIT

COST

TOTAL

202-00200 Removal of Sidewalk & Ramps SF 540 $ $

606-00000* Concrete Sidewalk – 4” thick SF 268 $ $

608-00120* Curb Ramp (Special) – 6” thick SF 272 $ $

608-00015 Detectable Warnings – truncated domes

EA 4 $ $

626-00000 Mobilization Lump

Sum

1 $ $

630-00016 Traffic Control Lump

Sum

1 $ $

GRAND TOTAL BID $

*Note: Each sidewalk section and each ramp section shall have one (1) ½” expansion joint.

CDOT Standard Plan No. M-608-1 Curb Ramps (10 of 10).

CDOT Standard Plan No. M-609-1 Curb, Gutters, and Sidewalks (4 of 4).

ADDENDUM ACKNOWLEDGEMENT

It is the bidder’s responsibility to acknowledge receipt of all Addenda issued. Please include signed

Addenda, if applicable, in your submittal.

CERTIFICATION

The undersigned, as bidder, hereby declares that the only persons or firms interested in the bid as principal or principals is or are named herein and that no other persons or firms not herein mentioned have any interest in this proposal or in the contract to be entered into; that this proposal is made without collusion with any person, company or parties making a bid or proposal; and that it is, in all respects, fair and in good faith without collusion or fraud.

Bidder has the expertise, desire, licensing and means to provide the required product/services described herein and agrees to provide said product/services under the terms, conditions and specifications contained within the Bid at the rate established above.

The bidder certifies that the bid is subject to the terms and conditions set forth in this Invitation for Bids. The bidder further certifies that the goods meet or exceed all standards set forth in the

Project Specification and Conditions, and elsewhere within this Invitation for Bids.

Complete with information for person Authorized to enter into Agreement.

Company Name:

Authorized Signature:

Printed Name of Authorized Signatory:

Date:

Title:

Address:

City/State/Zip

Email:

Phone:

Complete with information for Project Manager/contact person (if different from above).

Printed Name:

Title:

Email:

Phone:

Colorado Open Records Act Notice, Acknowledgement and

Indemnification

INVITATION DESCRIPTION: County Road 517 Sidewalk Repair, #25-037-3215

Open Records Notice: This invitation or request and all related documents produced by the bidder or proposer and the County will be subject to the Colorado Open Records Act. C.R.S. § 24-72-201 et.

seq., as amended. Proposals or bids marked confidential, proprietary or which otherwise propose to restrict or deny the public access to inspect any information or documentation contained therein may be disqualified or rejected by the County as against public policy. Further, all bidders or proposers must submit a duly executed copy of this Colorado Open Records Act Notice, Acknowledgement and

Indemnification (“CORA Acknowledgment”) as part of your submittal information. Bids and proposals submitted without a duly executed CORA Agreement will be deemed incomplete and will not be evaluated or considered for award of the contract. Please refer questions to your legal counsel.

Acknowledgement: I, the undersigned, on behalf of the bidder or proposer, acknowledge that I have read the foregoing Open Records Notice.

Indemnification: I hereby understand and agree that, regardless of whether or not a contract is awarded to the bidder/proposer listed below, the proposal or bid I am submitting as a result of this invitation or request is subject to the Colorado Open Records Act. C.R.S. § 24-72-201 et seq., as amended.

Notwithstanding any other provision in the bid or proposal documents to the contrary, I agree, on behalf of the bidder or proposer, to indemnify, defend, save and hold La Plata County harmless from all costs, damages, and liabilities, including but not limited to court costs, expenses and reasonable attorney’s fees, that arise out of non-disclosure of information marked confidential, proprietary or otherwise redacted by us pursuant to CRS § 24-72-204(3)(a)(IV), as amended. I understand and agree that these indemnification obligations shall survive the awarding of the bid for so long as La Plata County maintains the bid documentation related to this request or invitation.

Initial

I understand and agree that this CORA Acknowledgement shall be and is specifically incorporated into and shall constitute a part of the bid or proposal.

I further affirm and assert that I have been duly authorized to execute this CORA

Acknowledgement on behalf of the bidder or proposer.

Bidder/ Name:

Executed By: Date

Name, Title (Printed):

La Plata County Local or Regional Preference Certification Statement

OPTIONAL FORM

La Plata County has a local and regional preference on the purchase of all goods and services unless specifically waived by the Procurement Manager at the time of let of IFB. To be considered for preference, vendors must turn in this completed certification statement for each project, with the bid submission. The local preference on the purchase of all goods and services, unless specifically waived by the Procurement Manager at the time of let of IFB, shall be five percent or $100,000, whichever is less, of the purchase price or five percent of the total score based on the award/evaluation criteria used. In no event shall the local preference exceed the amount of $100,000. The regional preference on the purchase of all goods and services, unless specifically waived by the Procurement Manager at the time of let of IFB, shall be two percent or $40,000, whichever is less, of the purchase price or two percent of the total score based on the award/evaluation criteria used. In no event shall the regional preference exceed the amount of $40,000.

The following requirements for this certification are in addition to, not a replacement to, any requirements stated in the IFB:

A bidder is considered LOCAL if it:

(a) Has maintained a business office either leased or owned in La Plata County a minimum of six months prior to bid solicitation;

(b) Will use La Plata County residents, defined as maintaining primary residence in the County, for at least 50 percent of the total delivery of goods or services; and,

(c) Uses a fleet for the job comprised of no less than 50 percent La Plata County licensed vehicles.

A bidder is considered REGIONAL if the following criteria can be met for the region that includes the

Colorado counties of (La Plata—see LOCAL above) Archuleta, Montezuma, San Juan, or Dolores:

(a) Has maintained a business office either leased or owned in the region a minimum of six months prior to bid solicitation;

(b) Will use regional residents, defined as maintaining primary residence in one of the above counties, for at least 50 percent of the total delivery of goods or services; and,

(c) Uses a fleet for the job comprised of no less than 50 percent regionally licensed vehicles.

The Bidder hereby declares that the only persons or firms interested in the proposal as principal or principals is or are listed below and:

□ We DO meet the requirements for LOCAL Preference.

OR

□ We DO meet the requirements for REGIONAL Preference.

OR

□ We DO NOT meet the requirements for either Preference.

Continued on next page

Local or Regional Preference Certification Statement

Required Additional Information

For details concerning Local or Regional Preference eligibility please refer to the La Plata County

Code, Section 20-36, III.

Business Address: _______________________________

Specify length of time at location: ________________________________

Percentage of staff to be used on Project:

Local. La Plata County, Colorado Residents: ________________________________

Regional. Residents of the following Colorado counties: La Plata, Archuleta, Montezuma, Dolores or San Juan: ________________________________

Percentage of vehicles to be used on Project registered in:

Local. La Plata County, Colorado: ________________________________

Regional. Registrations in the following Colorado counties: La Plata, Archuleta, Montezuma, Dolores and San Juan: ________________________________

The County reserves the right to request proof of the above stated information.

Authorized Signature Date Company Name

Procurement Division

1101 East Second Ave • Durango, CO 81301

SAMPLE NOTICE OF AWARD

August 7, 2025

«Firstname» «Lastname»

«ContractorName»

«address»

«CityStZip» «Email»

Re: «ProjectName» «ProjectNumber»

Dear «LetterSalutation»:

You are hereby notified that the La Plata County Board of County Commissioners has accepted your bid for the above-referenced project in the amount not to exceed «Amount» subject to the execution and receipt of the required documentation. Within ten (10) calendar days, please return the following required documentation by email to: SIwanicki@lpcgov.org.

1. Executed Acceptance of Notice of Award (Page 2 of this Notice of Award);

2. Signed Contract (one original);

3. Certificate of Insurance and/or Endorsements naming both La Plata County and the

Board of County Commissioners of La Plata County, Colorado, as Additional Insureds; and,

4. Proof of Workers' Compensation coverage.

If you should have any questions, please do not hesitate to call (970) 382-6432.

Sincerely, Kathryn Hightower Contract Agent

Enclosures: Acceptance of Notice of Award (Page 2)

Contract

Notice of Award August 7, 2025

ACCEPTANCE OF NOTICE OF AWARD

«ProjectName»

«ProjectNumber»

Receipt of the Notice of Award is hereby acknowledged on this _____ day of __________, 2025.

By: «Firstname» «Lastname»

Signature: ___________________________________________________________________

Title: «title»

Company: «ContractorName»

Please execute and return this form with the required documentation by email to:

SIwanicki@lpcgov.org.

INDEPENDENT CONTRACTOR AGREEMENT

This Independent Contractor Agreement (“Agreement”) is made and entered into this

____ day of ______________, _______ between the Board of County Commissioners of La

Plata County, Colorado ("County") and «ContractorName» (“«ShortName»”) (collectively, the

“Parties”) under the following terms and conditions:

1. Scope of Work

In accordance with the provisions of this Agreement, and its Exhibits and Attachments, «ShortName» shall perform the services set forth in the Final Scope of Work attached hereto as

Exhibit A (hereinafter, “the Services”).

2. Term

The term of this agreement shall be from «ProjectStart» until «ProjectClose».

3. Form of Payment

Payments for the Services rendered pursuant to this Agreement shall not exceed

«Amount» and is subject to the rates set forth in Exhibit B, which is attached to and incorporated into this Agreement. Payment is set at a contract rate for the Services, and is not set as a salary or hourly-employment rate.

4. Primary Contact

The following employee or agent of «ShortName» is hereby designated as the County’s primary contact respecting the Services performed under this Agreement, and shall directly supervise or have up-to-date information respecting «ShortName»’s provision of the Services.

«FirstName» «LastName»

Anytime «FirstName» «LastName» is not available, «ShortName»’s Responsible Officer shall act as primary contact unless and until «ShortName» assigns a replacement, the designation of whom shall be set forth in writing, with that writing attached to this Agreement.

5. Notice

All notices and other communications required or permitted under this Agreement shall be in writing and shall be delivered in person; by certified mail, postage prepaid, return receipt requested; by a commercial overnight courier that guarantees next day delivery and provides a receipt; or by electronic mail. Any such notice shall be effective on the earlier of the time when such notice is actually received or the third day following its deposit in the United States mail postage pre-paid, addressed to the Primary Contact or to such other address as either party may from time to time specify in writing to the other party.

Notice to the County shall be delivered to:

La Plata County Contract Manager

1101 E. 2nd Ave.

Durango, Colorado 81301

Notice to «ShortName» shall be delivered to:

«FirstName» «LastName»

«Address»

«CityStZip»

6. Insurance

a. Minimum Coverage Requirements

«ShortName» is required to hold throughout this Agreement’s initial term, and any and all subsequent terms, insurance policies with the minimum coverage requirements set forth in

Exhibit C.

b. Requirement to Maintain Aggregate Coverage Limits

If the aggregate limits of any insurance policy required under this Agreement are reduced below the amounts set forth in Exhibit C, because of claims made or paid during the required policy period, «ShortName» shall immediately obtain additional insurance to restore the full aggregate limit and furnish Certificate(s), Endorsement(s), or other document(s) showing compliance with this provision.

c. Insurance Term and Tail Coverage

If any insurance policy is written on a claims-made basis, «ShortName» warrants that any retroactive date applicable to coverage under the policy precedes the effective date of this

Agreement, and that continuous coverage will be maintained, or an extend discovery period will be exercised, for a period of five years beginning from the time that Services under this

Agreement are completed.

d. Insurance Certificates

«ShortName» shall furnish the County with a Certificate of Insurance for each of the aforementioned insurance policies, along with a copy of the pages containing the Notice of

Cancellation provisions, at the commencement of this Agreement and again at every renewal of this Agreement, if any

e. Failure to Maintain Required Insurance Coverage

Failure on the part of «ShortName» to procure or maintain the aforementioned insurance policies and minimum coverage limits will be a material breach of this Agreement, upon which

(notwithstanding any other provision to the contrary) the County may immediately terminate the

Agreement.

f. Deductible

Any and all deductibles or self-insured retentions contained in any of «ShortName»’s insurance policies required under this Agreement shall be assumed by and be at the sole risk of

«ShortName».

g. Primacy of Coverage

Coverage required of «ShortName» under this Agreement shall be primary over any insurance or self-insurance program carried by the County.

7. Payments Contingent on Continued Availability of Public Funds

Because this Agreement involves the expenditure of public funds, this Agreement is contingent upon the appropriation, budgeting, and availability of such funds for payment. The obligations described herein shall not constitute a general obligation, indebtedness, or multiple year direct or indirect debt, or other financial obligations whatsoever within the meaning of the

Colorado Constitution or the laws of the State of Colorado.

8. Independent Contractor Status

«ShortName» is an independent contractor, and not an employee of the County or the

State of Colorado, and is not subject to County or State of Colorado personnel systems.

«ShortName» is engaged in an independent trade, occupation, profession or business and is qualified to perform the Services pursuant to this Agreement. The County shall rely upon

«ShortName» expertise, and «ShortName» is free from control and direction by the County in its performance of the Services. The County shall not provide any training to «ShortName», nor oversee «ShortName»’s actual work, nor instruct «ShortName» as to how the work will be performed. «ShortName» is free to provide services to others and is not required to work exclusively for the County. «ShortName» is responsible for providing its own tools and benefits at its own cost. «ShortName» is and shall remain a separate and distinct entity from the County, and the County’s business operations shall in no way combine with «ShortName»’s business operations. «ShortName» is not entitled to workers’ compensation benefits or unemployment insurance benefits unless paid for by «ShortName». «ShortName» is obligated to pay federal (including social security) and state income tax on any monies earned pursuant to this Agreement.

9. Obligation to Comply with Applicable Laws

«ShortName» is responsible for complying with all employment laws and insurance laws relating to its own employees, and shall purchase and provide proof of workers’ compensation coverage for all such employees. «ShortName»’s workers’ compensation insurance coverage shall include a waiver of subrogation in favor of La Plata County.

«ShortName» shall perform the Services in compliance with all applicable federal, state, and local laws, ordinances, regulations, codes, and orders, including but not limited to C.R.S. §

24-34-402. Discriminatory or Unfair Employment Practices; Title VI of the Civil Rights Act of

1964; Section 504 of the Rehabilitation Act of 1973; Title II of the Americans with Disabilities

Act (if «ShortName» is a public entity); Title III of the Americans with Disabilities Act (if

«ShortName» is a private entity); and the Health Insurance Portability and Accountability Act of

1996 (HIPAA) (if «ShortName» is a covered entity as defined at 45 C.F.R. § 160.103), and the

Age Discrimination Act of 1975.

Vendor acknowledges that, pursuant to the Americans with Disabilities Act (“ADA”), as amended (42 U.S.C. Sec. 1201 et seq.), programs, services and other activities provided by a public entity to the public, whether directly or through a vendor, must be accessible to the disabled public. Vendor shall provide the services specified in this Agreement in a manner that complies with the ADA and any and all other applicable federal, state and local disability rights legislation at all times and at no additional cost to County, including but not limited to the

Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et. seq.; Section 504 of the

Rehabilitation Act of 1973, 29 U.S.C § 701 et. seq.; and the Colorado Anti-Discrimination Act, C.R.S. 24-34-401 et. seq., as amended. Such compliance may include, but not be limited to supporting assistive software or devices such as large print interfaces, text-to-speech output, voice activated input, refreshable braille displays, and alternative keyboard or pointer interfaces, in a manner that, at minimum, is consistent with version 2.1 of the Web…