25-024-RDV ALS-BLS Medical Supplies Advanced-Basic.pdf

V04/18/2024

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HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS

Purchasing Department 600 S. Commerce Ave.

Sebring, FL 33870 Purchasing Main Line: (863) 402-6500 Purchasing Designated Contact: Rafael Vazquez, Procurement

Analyst Direct Line: (863) 402-6528 E-mail: RVazquez@highlandsfl.gov

INVITATION TO BID (ITB)

25-024-RDV

ALS-BLS Medical Supplies Advanced-Basic

Pre-Solicitation Meeting: N/A

Location: N/A

Request for Information Deadline:

Wednesday, November 26, 2025, prior to

5:00 PM

Submission Deadline:

Tuesday, December 9, 2025, Prior to

10:00 AM

Advertisement Date: Saturday, November 1, 2025

Second Advertised Date: Saturday, November 8, 2025

PROHIBITED SUBMISSION TO THIS SOLICITATION/PROPOSAL/QUOTE. Any party who is in active litigation with Highlands County on the due date for responses to this solicitation/proposal/quote or who has received notice from Highlands County that the party is in breach of a contractual obligation under a contract with Highlands County and where such breach has not been resolved to the satisfaction of Highlands County on the due date for responses to this solicitation/proposal/quote, shall not submit a response to this solicitation/proposal/quote. In the event of a submission by such a party as described hereinabove, the submission shall be considered non-responsible and shall be rejected.

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HIGHLANDS COUNTY BOARD OF

COUNTY COMMISSIONERS

Purchasing Department

INVITATION TO BID (“ITB”)

The Board of County Commissioners (“Board”), Highlands County, a political subdivision of the State of Florida (“County”) will receive sealed Bids in the Highlands County Purchasing Department (“Purchasing Department”) for:

ITB NO. 25-024-RDV ALS-BLS Medical Supplies Advanced-Basic

Specifications may be obtained by downloading from our website http://www.HighlandsFL.gov or on http://www.Bidnetdirect.com. Questions should be directed to: Rafael Vazquez, Procurement Analyst, 600 S. Commerce Ave, Sebring, Florida 33870, Phone: (863) 402-6528; or E-mail:

RVazquez@highlandsfl.gov

A PRE-BID meeting will NOT be held for this Solicitation.

SUBMISSIONS MUST BE DELIVERED to the Purchasing Department, 600 S. Commerce Avenue, Sebring, FL 33870 to reach said office no later than 10:00 A.M. Tuesday, December 9, 2025, at which time they will be opened. Responses may be submitted by one of the following methods:

☐Electronic Submission to the County website, www.highlandsfl.gov, which directs to the advertising mechanism www.bidnetdirect.com, in one all-inclusive Adobe file of all documents. File Name “25-024-RDVBidder Name”, if applicable, additionally one Excel file containing the Itemized Bid Form “25-024-RDVBidder Name-Bid Form.

OR

☐Hard Copy Submission in a sealed and marked package. Affix the supplied “Sealed Solicitation File Name” with the name of the Proposer, Solicitation number, and Title to the exterior of the package so as to identify the enclosed response. A hard copy response is to include the following:

one (1) original all-inclusive paper copy (signed in blue ink) of the response, and electronic copy containing one all-inclusive ADOBE file of all documents. File Name “25-024-RDVBidder Name” if applicable, additionally one Excel file containing the Itemized Bid Form “25-024-RDVBidder Name-Bid Form. (Thumb drive) of the original response.

Submissions received later than the date and time as specified will be rejected. The Board shall not be responsible for delays caused by the method of delivery such as, but not limited to; Internet, United States Postal Service, overnight express mail service(s), or delays caused by any other occurrence.

The public is invited to attend this meeting. One or more County Commissioners may be in attendance at meetings.

Highlands County’s Local Preference Policy and Women/Minority Business Preference Policy will NOT apply to the award of this Bid. Please see the Highlands County Board of County

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Commissioners Purchasing Manual with an effective date of June 21, 2022. The County encourages the use of Disadvantaged Business Enterprises to include Women/Minority Business Bidder(s).

The County reserves the right to accept or reject any or all Bids or any parts thereof, and the determination of this award, if an award is made, will be based on the lowest responsive and responsible Bid received meeting the requirements requested. The County reserves the right to waive irregularities in the Bid.

The County does not discriminate upon the basis of any individual’s disability status. This non-discrimination policy involves every aspect of the Board’s functions, including one’s access to, participation, employment or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act or Section 286.26, Florida Statutes, should contact the ADA Coordinator at: 863-402-6809 (Voice), or via Florida Relay Service 711, or by e-mail: hrmanager@highlandsfl.gov . Requests for CART or interpreter services should be made at least 24 hours in advance to permit coordination of the service.

Board of County Commissioners, Highlands County, FL www.Highlandsfl.gov

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1. GENERAL TERMS AND CONDITIONS

1.1. For purposes of this ITB, the following terms are defined as follows:

1.1.1. Bidder means the person or entity submitting a Bid in response to this ITB.

1.1.2. Contractor means the Bidder whose Bid is accepted by the County and who agrees to comply with the terms and conditions of this ITB and the Contract.

1.1.3. Contract means all of the following: (1) the terms and conditions of this ITB; (2) any terms and conditions of Purchase Orders issued by the County; and (3) the terms and conditions of any additional written agreement pertaining to this ITB that is executed by any Bidder and the County or executed by the Contractor and the County.

1.1.4. Purchase Order means a formal written request from the County for the purchase of materials or other supplies in connection with this ITB. The form for County Purchase Orders includes binding terms and conditions and is located in the County’s website at the following address:

https://www.highlandsfl.gov/departments/business_services/purchasing/po_terms _and_conditions.php.

1.2. All Bids shall become the property of the County.

1.3. All Bidders shall comply with Section 287.087, Florida Statutes pertaining to drug free workplace programs; Section 287.133(2)(a), Florida Statutes, pertaining to public entity crimes; Section 287.134, Florida Statutes, pertaining to discrimination and Section 287.135, Florida Statutes, prohibiting contracting with scrutinized companies.

1.4. RESPONSIBLE VENDOR DETERMINATION: Respondent/Prospective Vendor/Prospective Bidder is hereby notified that Florida Statutes, Section 287.05701, requires that the County may not request documentation of or consider a vendor's social, political, or ideological interests when determining if the responding party is a responsible Respondent/Vendor/Bidder.

1.5. Bids are due and must be received in accordance with the instructions provided in the Invitation to Bid.

1.6. The County will not reimburse Bidders for any costs associated or expenses incurred in connection with the preparation and submittal of any Bid.

1.7. Cone of Silence: Bidders, their agents, and associates shall not solicit any County Official, employee, agent, or volunteer and shall not contact any County Official, employee, agent or volunteer other than the individual listed on the cover of this ITB for additional information and clarification.

1.8. If any Bidder violates or is a party to a violation of the code of ethics of the County or the State of Florida, with respect to this solicitation, such Bidder/Proposer may be disqualified from performing the work described in this solicitation or from furnishing the goods or services issued and may be further disqualified from bidding on any future requests for work, goods or services for the County.

1.9. Due care and diligence have been exercised in the preparation of this ITB and all information contained herein is believed to be substantially correct. However, the responsibility for determining the full extent of the services required rests solely with those submitting a Bid. Neither the County nor its representatives shall be responsible for any error or omission in the Bids submitted, nor for the failure on the part of the Bidders to determine the full extent of the exposures.

1.10. All timely Bids meeting the specifications set forth in this ITB will be considered. The terms and conditions contained herein are those desired by the County and preference will be given to those Bids in full or substantially full compliance with them. However, Bidders are

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1.11. Each Bidder is responsible for full and complete compliance with all laws, rules and regulations including those of the Federal Government, the State of Florida and the County of Highlands. Failure or inability on the part of the Bidder to have complete knowledge and intent to comply with such laws, rules and regulations shall not relieve any Bidder from its obligation to honor its Bid and to perform completely in accordance with its Bid.

1.12. The County, at its discretion, reserves the right to waive minor informalities or irregularities in any Bids, to reject any, and all Bids in whole or in part, with or without cause, and to accept that Bid, if any, which in its judgment will be in its best interest.

1.13. Award will be made to the bidder whose Bid is determined to be the most advantageous to the County, taking into consideration those Bids in compliance with the requirements as set forth in this ITB. The County reserves the right to reject any, and all Bids for any reason or make no award whatsoever or request clarification of information from the Bidders.

1.14. Any interpretation, clarification, correction or change to this ITB will be made by written addendum issued by the Purchasing Department. Any oral or other type of communication concerning this ITB shall not be binding.

1.15. Bids must be signed by an individual of the Bidder’s organization legally authorized to commit the Bidder to the performance of services contemplated by this ITB.

1.16. The following “Statement of Indemnification” will be incorporated in the contract entered into in connection with this ITB.

1.16.1. The successful Bidder/Proposer shall indemnify and hold the County harmless from any and all liabilities, damages, losses and costs, recognizing any applicable limitations under Florida law, with such indemnification and hold harmless requirements included in the final Agreement executed between the County and said successful Bidder/Proposer.

1.16.2. The CONTRACTOR agrees to be liable for any and all liabilities, damages, losses and costs incurred, by the COUNTY, in any way related to the services provided herein and this Agreement, caused by the negligence, recklessness or intentional wrongful misconduct of the CONTRACTOR, and/or its officers or employees. The CONTRACTOR agrees to indemnify, defend and hold the COUNTY harmless for any and all liabilities, damages, losses and costs, including but not limited to, court costs, expert witnesses, consultation services and reasonable attorney’s fees, arising from the negligence, recklessness or intentional wrongful misconduct of the CONTRACTOR, and/or its officers or employees, in any way related to the services provided herein and this Agreement, through and including any appeals. Said indemnification, defense, and hold harmless actions shall not be limited by any required insurance coverage amounts set forth herein and shall survive termination or natural termination of this Agreement. The CONTRACTOR waives any and all right or opportunity to contest the enforceability of this Section and agrees that in the event this Section, or any part thereof, is found unenforceable by the final unappealable judgment of a court of competent jurisdiction, this Section shall be construed so as to be enforceable to the maximum extent permitted by applicable law.

1.16.3. The following are incorporated only as applicable to the specific project included herein Limited Indemnity Authority:

Florida Statutes, Section 725.6(2) Agreement for construction, alteration, repair or demo, including moving and excavation associated therewith, with an architect, engineer, general contractor, subcontractor, sub- subcontractor, or materialman or any combination thereof.

Florida Statutes, Section 725.08 Agreement for planning, design, construction, administration, study, evaluation, consulting or other professional and technical support services furnished in

6 | P a g e I T B 2 5 - 0 2 4 - R D V A L S - B L S M e d i c a l S u p p l i e s A d v a n c e d - B a s i c connection with actual or proposed construction, improvement, alteration, repair, maintenance, operation, management, relocation, demo, excavation or other land, air, water or utility development improvement with an architect, landscape architect, land surveyor or mapper or engineer.

1.17 If submitting Bids or Proposals for more than one ITB or Request for Proposals (RFP), each Bid and each Proposal must be in a separate envelope and correctly marked. Only one Bid for this ITB shall be accepted from any person, corporation, or firm. Modifications will not be accepted or acknowledged.

1.18 Each Bid is to contain proof of enrollment om E-Verify.

1.19 Minority Owned and Women Owned businesses must submit a copy of the certificate to receive credit.

1.20 Board policy prohibits any County employee or members of their family from receiving any gift, benefit, and/or profit resulting from any contract or purchase. Board policy also prohibits acceptance of gifts of any kind other than advertising novelties valued less than $10.00

1.21 Bids are only accepted if delivered to the location and prior to the time specified on the ITB.

Bids must be delivered in a sealed envelope or box. Late Bids will not be accepted under any circumstances. If Bids are received after the scheduled time of the Bid Opening Meeting, the Bidder will be contacted for disposition. The Purchasing Division, at the Bidder’s expense, can return the unopened envelope, or, at the Bidder’s request in writing, can destroy it.

1.22 Emailed and faxed Bids will not be accepted.

1.23 Any blank spaces on the required Bid form or the absence of required submittals or signatures may cause the Bid to be declared non-responsive.

1.24 The County is not responsible for correcting any errors or typos made on the Bid. Incorrect calculations or errors may cause the Bid to be declared non-responsive.

1.25 In the event of a mathematical error, the unit price shall prevail.

1.26 Items marked as “Product Only”, “No Substitution”, or “Equivalent”, etc., shall be priced as such. Any items not approved shall be returned/retrieved by the Vendor at no additional expense to the County.

1.27 The Bidder shall comply with the Florida Sales and Use Tax Law as it may apply to the contract. The quoted amount(s) shall include any, and all Florida Sales and Use Tax payment obligations required by Florida Law of the successful Bidder and its material suppliers.

1.28 Any material submitted in response to this ITB will become public record pursuant to Section 119, Florida Statutes.

1.29 In the event of legal proceedings to enforce the terms of a contract entered into in connection with this ITB, the prevailing party will be entitled to legal fees. Venue shall be Highlands County, Florida.

1.30 ADDENDUMS: In this ITB the County has attempted to address most situations that may occur. However, should situations arise that are not addressed, they will be dealt with on a case-by-case basis, at the discretion of the County. If deemed necessary, the Purchasing Department will supplement this ITB document with Addendums. These Addendums will be posted on the County’s website, www.Highlandsfl.gov. It is the sole responsibility of the Bidder to check the website for Addendums. Bidders are to acknowledge receipt of Addendums by completing the respective section on the Bid Submittal Form.

1.31 AFFIRMATION: By submitting a Bid, the Bidder affirms that the Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; that the Bidder has not directly or indirectly induced or solicited any other person to submit a false or sham Bid; that the Bidder has not solicited or induced

7 | P a g e I T B 2 5 - 0 2 4 - R D V A L S - B L S M e d i c a l S u p p l i e s A d v a n c e d - B a s i c any person, firm or corporation to refrain from submitting a Bid; and that the Bidder has not sought by collusion to obtain for him/herself/itself any advantage over other persons or over the County; and that the Bidder has no conflict of interest with any person or entity associated with the project or purchase contemplated by this ITB, including the County, other Bidders, or entities that have provided or are providing services or goods related to this ITB.

1.32 COUNTY EMPLOYEES / CONFLICT OF INTEREST: All Bidders must disclose the name of any officer, director or agent who is also an employee of the Board. All Bidders must disclose the name of any Board employee who owns, directly or indirectly, any interest in the Bidder’s business or any of its branches.

1.33 MISUNDERSTANDINGS: The failure or mission of the Bidder to receive or examine any instruction or document, or any part of the specifications, or to visit the site and acquaint themselves as to the nature and location of the work (where applicable), the general and local conditions, and all matters which may in any way affect performance shall not relieve the Bidder of any obligation to perform as specified herein. The Bidder understands the intent and purpose thereof and their obligations and will not make any claim for or have any right to damages resulting from any misunderstanding or misinterpretation of this ITB, or because of any lack of information.

1.34 ASSIGNMENT OF CONTRACT: The selected Bidder and the person designated by the Bidder to perform the services required by this ITB in its Bid submitted in response to this ITB shall not assign, transfer, convey, sublet or sell any portion of any contract entered into in connection with this ITB unless permission is first given in writing by the County.

1.35 COMPLAINTS: The contract will provide that complaints against the Contractor will be processed through the Purchasing Division and are to be corrected within five (5) business days. Written response to the Purchasing Manager is required. Failure to properly resolve complaints within five (5) business days may result in cancellation of the contract. Repeat complaints against the Contractor may result in termination of contract.

1.36 REQUEST FOR CHANGE OF ITB SPECIFICATIONS: Requests for changes to specifications must be submitted for consideration in writing to the person identified on the cover page of this ITB. Requests must be submitted by the Request for Information (RFI) cut-off date stated on the cover of this ITB. The request will be evaluated by the Project Manager, and the County’s response will be made in an Addendum.

1.37 EXCEPTIONS / ITEMS NOT IDENTIFIED IN THE SCOPE OF WORK: Any modification to these specifications by a Bidder shall be an exception to the ITB and must be discussed in detail by the Bidder in its Bid under “Exceptions / Items not Identified in Scope of Work,” unless otherwise specified. Any exceptions must be submitted for approval prior to the Request for Information (RFI) cut-off.

1.38 DOCUMENTATION RESULTING FROM SERVICES RENDERED: The contract will prohibit the Contractor from publishing or releasing any information related to the requested services without prior written permission from the County. All reports and documents resulting from the ensuing contract will remain the sole property of the County.

1.39 USE BY OTHER ENTITIES (“PIGGYBACKING”): All Bidders submitting a bid to this ITB agree that this submitted bid may also constitute an invitation to other local government agencies, under the same conditions, for the same pricing set forth by the bid, during the period that the awarded bid is in effect. Any liability created by purchase orders issued against the awarded bid shall be the sole responsibility of the entity placing the order. If the other governmental agencies desire to participate in this ITB, and make an award thereof, each government agency shall accept the bidder’s response and make an award thereof independently of Highlands County. Each governmental agency shall be responsible for its own purchases, and each shall be liable for materials and services ordered and received

8 | P a g e I T B 2 5 - 0 2 4 - R D V A L S - B L S M e d i c a l S u p p l i e s A d v a n c e d - B a s i c by that governmental agency. None of the agencies assume any liability for the other agencies’ actions by virtue of this ITB. This offer for participation in no way restricts or interferes with the right of any other governmental agency to competitively procure any or all items.

1.40 ITB CONTACT INFORMATION: All questions regarding this ITB and the details of the project during the ITB process shall be submitted by Bidders in writing to the Purchasing Department representative listed on the cover page of this solicitation.

1.41 REQUEST FOR INFORMATION (RFI) CUT-OFF: All questions regarding this ITB shall be submitted by Bidders in writing by 5 P.M. on the date noted on the cover page of this solicitation.

1.42 PRICE GUARANTEE: Contractor will hold pricing for up to 120 days from date of award while project is approved.

1.43 PURCHASE ORDER: The awarded Bidder(s) shall not proceed with any work until receipt of a County-issued purchase order and the approval of the County Project Manager.

1.44 INVOICE/COMPENSATION: Contractor shall submit detailed invoices to the County within five (5) business days from monthly work completion. It shall contain the Purchase Order number, bid item number (if applicable,) description and location of work performed, itemized amounts and total amount due. If there are any apparent defects in the work or material, County will promptly notify Contractor. Without limiting any other rights to which it may be entitled, County may require Contractor, at Contractor’s expense, to correct any nonconforming workmanship.

2 THE COUNTY’S RESERVATION OF RIGHTS

2.1 This ITB constitutes only as an invitation to submit a Bid to the County. The County reserves, holds and may in its own discretion, exercise any, or all, of the following rights and options with respect to this ITB:

2.1.1 To supplement, amend or otherwise modify this ITB, and to cancel this ITB with or without the substitution of another Invitation to Bid (ITB) or Request for Proposals

(RFP).

2.1.2 To issue additional subsequent ITBs or RFPs.

2.1.3 To reject all incomplete/non-responsive Bids, or Bids with errors.

2.1.4 The County reserves the right to determine, in its sole discretion, whether any aspect of the submitted Bids is satisfactory to meet the criteria established in this ITB, the right to seek clarification and/or additional information from any submitting Bidder.

2.2 The County also reserves the right to modify the Scope of Work to be performed.

2.3 The County shall have no liability to any Bidder for any costs or expenses incurred in connection with the preparation and submittal of a Bid in response to this ITB.

2.4 If the County believes that collusion exists among Bidders, all Bids will be rejected.

2.5 Public Record

2.6 Pursuant to Florida Statutes, Section 119.0701

IF YOU HAVE QUESTIONS REGARDING THE APPLICATION OF

FLORIDA STATUTES, CHAPTER 119, TO YOUR DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,

CONTACT THE COUNTY’S CUSTODIAN OF PUBLIC RECORDS:

COUNTY RECORDS CLERK: GLORIA RYBINSKI

600 SOUTH COMMERCE AVENUE

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SEBRING, FLORIDA 33870

TELEPHONE NUMBER: (863) 402-6832

HCBCCRECORDS@HIGHLANDSFL.GOV

2.7 Vendor agrees to comply with public records laws, specifically to:

2.7.1 Keep and maintain public records required by the County to perform the services set forth herein.

2.7.2 Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119, or as otherwise provided by law.

2.7.3 Ensure that public records which are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the County.

2.7.4 Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Consultant or keep and maintain public records required by the County to perform the services set forth herein. If the Consultant transfers all public records to the County upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County’s custodian of public records, in a format that is compatible with the information technology systems of the County.

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3. INSURANCE

3.1. Unless otherwise stated in the specifications, the following minimum Insurance Requirements will be included in the contract and must be met before delivery of goods and performance of services:

3.1.1. Commercial General Liability Insurance: Occurrence Form Required: The Contractor shall have and maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to the work performed pursuant to this ITB in the amount of $1,000,000. Products and completed operations aggregate shall be $1,000,000. CGL insurance shall be written on an occurrence form and shall include bodily injury and property damage liability for premises, operations, independent contractors, products and completed operations, contractual liability, broad form property damage and property damage resulting from explosion, collapse or underground (x, c, u) exposures, personal injury, and advertising injury. Fire damage liability shall be included at $100,000.

3.1.2. Commercial Automobile Liability Insurance: The Contractor shall have and maintain commercial automobile liability insurance with a limit of not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage liability.

Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos). The policy shall be endorsed to provide contractual liability coverage.

3.1.3. Workers’ Compensation Insurance: The Contractor shall have and maintain workers’ compensation insurance for all employees for statutory limits in compliance with Florida law and Federal law. The policy must include Employer Liability with a limit of $100,000 each accident, $100,000 each employee, $500,000 policy limit for disease.

3.2. Special Requirements / Evidence of Insurance:

3.3. A copy of the Bidder’s current certificate of insurance is to be provided with the Bid submitted in response to this ITB. A formal certificate shall be provided upon announcement that a Bidder has been awarded the work as called for in this ITB. The Certificate(s) shall be signed by a person authorized by that insurer to bind coverage on its behalf. All Certificates of Insurance must be on file with and approved by the County before commencement of any work activities.

3.4. The formal insurance certificate shall also comply with the following:

3.4.1 Additional Insured: The following statement is to be included on the COI: “Highlands

County, A Political Subdivision of the State of Florida and its elected officials, its agents, employees, and volunteers” shall all be named as an “Additional Insured” on all policies except Workers' Compensation and Professional Liability.”

3.4.2. Contractor shall deliver written notice to the County by overnight delivery return receipt requested, hand delivery or confirmed facsimile thirty (30) days prior to giving or within three (3) days after receiving notice of cancellation, modification, non-renewal, or any other lapse in coverage of any required insurance policies.

3.4.3. All policies must include Waiver of subrogation; any liability aggregate limits shall apply “Per Jobsite/Per Job Aggregate”. All liability insurance except Professional Liability shall be Primary and Non-Contributory. Certificate of Insurance shall confirm in writing that these provisions apply.

3.5. It should be remembered that these are minimum requirements, which are subject to modification in response to high hazard operations.

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3.6. The policies of insurance shall be written on forms acceptable to the County and placed with insurance carriers authorized by the Insurance Department in the State of Florida that meet an AM Best financial strength rating of no less than “A-Excellent: FSC VII”.

3.7. The Contractor shall hold the County, its agents and employees, harmless on account of claims for damages to persons, property or premises arising out of the services performed in connection with this ITB. The County reserves the right to require the Contractor to provide and pay for any other insurance coverage the County deems necessary, depending upon the possible exposure to liability.

3.8. Renewal:

3.8.1. In the event the insurance coverage expires prior to termination of the contract entered into in connection with this ITB, a renewal certificate shall be issued 30-days prior to said expiration date.

3.8.2. Such notification will be in writing by registered mail, return receipt requested, and addressed to the County Purchasing Manager, 600 S. Commerce Avenue, Sebring, Florida, 33870 or e-mailed to: purchasing@highlandfl.gov

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4. SPECIAL TERMS AND CONDITIONS

These are conditions that are in relation to this solicitation only and have not been included in or are revising the County’s standard General Terms and Conditions or the Scope of Work

4.1 BASIS OF AWARD: The bid is to be awarded the lowest responsive bid for each category or line item of the Itemized Bid Submittal Form whichever is to be found most advantageous to the County.

4.1.1 The County has established the following Guidelines, Criteria, Goals, Objectives, Constraints, Schedule, Budget and or Requirements which shall service as a guide to the bidder(s) in conforming to the provision of goods and/or services to be provided pursuant to this Agreement/Contract:

4.1.1.1 The contract will be utilized on an as-needed basis. No amount or purchase is guaranteed.

4.1.1.2 Rates and all other negotiated expenses will remain in effect throughout the duration of the Agreement/Contract period.

4.1.1.3 This contract does not entitle any bidder to exclusive rights to County Agreement/Contracts. The County reserves the right to obtain commodities or perform services in-house or by any other means it so desires.

4.1.1.4 All pricing shall be all-inclusive to include, but not limited to, licensing, material, labor, travel, shipping (FOB Destination), handling, or delivery, return and incidentals, as applicable, to provide the service described.

4.1.1.5 The County reserves the right to add or delete, at any time, and or all material, tasks, locations, or services associated with this Agreement/Contract. The County also reserves the right to negotiate additional related services as needed.

4.1.1.6 Should the item not be available in the timeframe needed from the lowest bidder, the County reserves the right to request from the next lowest until the item is obtained.

4.2 TERM: Bids are requested and shall remain firm for a twelve (12) month period, from the date of Recommendation for award. Award will be made via Purchase Order within 30 days of bid deadline.

4.3 MINIMUM QUALIFICATIONS:

4.3.1 Registered to do business with the Division of Corporations. A printout from www.Sunbiz.org which provides the Bidder’s FEI/EIN, Authorized Persons, and Active Status is to be submitted with the bid submission.

-END OF SECTION-

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5. SCOPE OF WORK AND SPECIFICATIONS

5.1 PURPOSE: The Board of County Commissioners, Highlands County, Florida hereby gives notice that it intends to purchase Basic and Advanced Life Support Pharmaceuticals and Supplies.

5.2 PRICING: Bidder shall include pricing with your Bid on the price sheet provided within this document. Bid prices are to be FOB Destination, include any/all shipping and handling charges (including special refrigerated items) to destination, Highlands County Fire Rescue, 4506 Kenilworth Blvd. Sebring, FL 33875, except for I.V. Solutions which shall be shipped prepaid and add (PPD & Add).

5.3 ORDER(S):

5.3.1 The awarded Bidders shall not proceed with delivery (or ordering of goods where applicable) until receipt of a County purchase order or Purchase card confirmed order.

Purchase orders will issue on an as-needed and as-requested basis. The County may use an alternative Bidder when doing so is in the best interest of the County.

5.3.2 Bidders will notify the County of any backorders, and request approval from the County on any substitutions prior to shipment.

5.4 INVOICING / COMPENSATION:

5.4.1 Bidder shall submit an invoice to Highlands County Fire Rescue within fourteen (14) days after each delivery.

5.4.2 The invoice is to include the solicitation number, bid item number, item description, quantity unit price, extended price.

5.5 PROJECT MANAGER: Chief or Logistics Quartermaster or their designee.

-END OF SECTION-

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6. HIGHLANDS COUNTY FORMS

Documentation included with Bid submittal package.

Any blank spaces on the form(s), qualifying notes or exceptions, counteroffers, lack of required submittals, or signatures, on County’s Form may result in the submission being declared non- responsive by the County.

The list of forms below is meant only as a guide. It is the Bidder’s responsibility to review and include all requested and required documentation.

Forms LOCAL COMPLIANCE FORMS No Yes Official Bid Submittal Form: include acknowledgement of all addenda, original signature.

Drug-Free Workplace Certification, F.S. 287.087 Public Entity Crimes Sworn Statement, F.S. 287.133 Discrimination Certification, F.S. 287.134 Scrutinized Companies Certification, F.S. 287.135 Contracting with entities of foreign countries F.S. 287.138 Anti-Human Trafficking Affidavit F.S. 787.06 E Verify Certification W-9

MISCELLANEOUS DOCUMENTATION

WWW.Sunbiz.org print-out for Bidder/Proposer FEI/EIN Number

Acord Insurance Form (sample copy of Certificate of Insurance-COI)

Women / Minority Business Enterprise Certification (Mark with an “x” if not applicable) HARD COPY: One (1) Original Submission Package, PAPER COPY, and one (1) exact electronic copy, on thumb drive, of the Submission package. Label File “25-024-RDVBidder Name” Additionally, If provided, Excel file(s) are to be returned in the same unlocked format. Label File “25-024-RDVBidder Name-Bid Form”

OR

ELECTRONIC: Upload one (1) all-inclusive Adobe file of the Submission package to the County Website via Bidnetdirect.com. Label File “25-024-RDVBidder Name” Additionally, If provided, Excel file(s) are to be returned in the same unlocked format. Label File “25-024-RDVBidder Name-Bid Form”

Statement of “No Bid” Due prior to submission due date and time Sealed Submission Label (affix to outside of submittal package)

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BID SUBMITTAL FORM

THIS BID IS SUBMITTED TO: Highlands County Board of County Commissioners Attn: Purchasing Department 600 S. Commerce Ave.

Sebring, FL 33870

Solicitation Identification: ITB 25-024-RDV Solicitation Name: ALS-BLS Medical Supplies Advanced-Basic

Submitted by:

Bidder’s Name

Bidder’s Authorized Representative’s Name and Title

Bidder’s Address 1

Bidder’s Address 2

Contact’s Name and Title (Print)

Contact’s E-mail Address

Contact’s Phone Number

Dun’s Number

Employer Identification Number/Federal Employer Identification (as shown on

Sunbiz.org)

Bidder is: (check one) Individual Partnership Corporation Limited Liability Company Joint Venture* *Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above for an individual or the appropriate form of entity.)

1. ACKNOWLEDGEMENT OF ADDENDA Bidder/Proposer represents that:

It is the sole responsibility of the bidder/proposer to check the Purchasing web-site for any addenda issued for this solicitation.

Bidder/Proposer acknowledges they have examined and carefully studied this solicitation and the following Addenda (receipt of all which is hereby acknowledged):

Addenda Number

Date Issued

Addenda Number

Date Issued Addenda Number

Date Issued Addenda Number

Date Issued

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Bid Submittal Form Page 2

2. PRICE SHEET:

Insert a printed copy of the completed excel “Itemized Bid Form” within your Bid submission In addition, the electronic document is to be provided in an unlocked, unrestricted

Excel file labeled “25-024-RDVBidder Name-Bid Form.”

--The remainder of the page is intentionally left blank--

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Bid Submittal Form Page 3

3. Do you accept P-Card (Visa) Payments _____ Yes / No ______ (circle 1) ________ Fee, if any.

4. BID ACKNOWLEDGEMENT: This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over the County. Bidder acknowledges that pricing provided is FOB Destination and shall be firm for twelve (12) months from Recommendation for Award.

SUBMITTED ON: 20

COMPANY:

SIGNATURE: (Seal)

Bidder’s Authorized Representative

PRINTED NAME:

TITLE:

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DRUG FREE WORKPLACE Florida Statute 287.087

CERTIFICATION PURSUANT TO SECTION 287.087, FLORIDA STATUTES

PREFERENCE TO DO BUSINESS WITH DRUG FREE WORKPLACE PROGRAMS

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER

OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to the HIGHLANDS COUNTY BOARD OF COUNTY

COMMISSIONERS

by

[Print individual's name and title] for [Print name and state of incorporation or other formation of the entity submitting this sworn statement] whose business address is ________________________________________________________ and whose Federal Employer Identification Number (FEIN) is _________________________ (hereinafter

2. CERTIFICATION

Bidder hereby certifies that at the time of its Bid the Bidder has a drug free workplace program in place. The program meets the requirements of Section 287.087, Florida Statutes.

THIS CERTIFICATION IS MADE PURSUANT TO SECTION 287.087, FLORIDA STATUTES, AND IS, UPON DELIVERY, A PUBLIC RECORD.

Print Name: _____________________ Date: ____/____/___

STATE OF _______________

COUNTY OF ______________

The foregoing Certification was sworn to before me this ___ day of ___________, 20___, by __________________________________, as ___________________________, the duly authorized officer of _____________________________________________, on its behalf, who is either personally known to me [ ] or has produced ________________________ as identification [ ].

Signature: ____________________________

Print Name: ___________________________

(AFFIX NOTARY SEAL) Notary Public, State of___________________

Commission No. _______________________

My Commission Expires: ________________

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PUBLIC ENTITY CRIMES (page 1 of 2) Florida Statute 287.133

SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

STATE OF FLORIDA }

COUNTY OF }

Before me, the undersigned authority, personally appeared ______________who, being by me first duly sworn, made the following statement:

1. The business address of ____________________________________(name of bidder or contractor), is

2. I understand that a public entity crime as defined in Section 287.133 of the Florida Statutes includes a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or such an agency or political subdivision and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy or material misrepresentation.

3. I understand that "convicted" or "conviction" is defined by the statute to mean a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilt or nolo contendere.

4. I understand that "affiliate" is defined by the statute to mean (1) a predecessor or successor of a person or a corporation convicted of a public entity crime, or (2) an entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime, or (3) those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate, or (4) a person or corporation who knowingly entered into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months.

5. Neither the bidder or contractor nor any officer, director, executive, partner, shareholder, employee, member, or agent who is active in the management of the bidder or contractor nor any affiliate of the bidder or contractor has been convicted of a public entity crime subsequent to July 1, 1989.

(Draw a line through paragraph 5 if paragraph 6 below applies.)

6. There has been a conviction of a public entity crime by the bidder or contractor, or an officer, director, executive, partner, shareholder, employee, member or agent of the bidder or contractor who is active in the management of the bidder or contractor or an affiliate of the bidder or contractor. A determination has been made pursuant to 287.133(3) by order of the Division of Administrative Hearings that it is not in the public interest for the name of the convicted person or affiliate to appear on the convicted vendor list. The name of the convicted person or affiliate is ______________________. A copy of the order of the Division of Administrative Hearings is attached to this statement.

(Draw a line through paragraph 6 if paragraph 5 above applies.)

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PUBLIC ENTITY CRIMES (page 2 of 2) Florida Statute 287.133

THIS SWORN STATEMENT IS MADE PURSUANT TO SECTION 287.133(3)A, FLORIDA STATUTES, AND IS, UPON

DELIVERY, A PUBLIC RECORD

Signature: ____________

Print Name: ____________

Print Title: ____________

On _____day of ___ 20_________.

STATE OF ___________________________

COUNTY OF ______________

Sworn and subscribed before me in the State and County first menƟoned above on the __________________ day of

______________, 20 .

Signature: ____________________________________

Print Name: __________________________________

(AFFIX NOTARY SEAL) Notary Public, State of ___________________________

Commission No. _________________

My Commission Expires: _______________________

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NONDISCRIMINATION CERTIFICATION Florida Statute 287.134

CERTIFICATION PURSUANT TO SECTION 287.134, FLORIDA STATUTES DISCRIMINATION;

DENIAL OR REVOCATION OF THE RIGHT TO TRANSACT BUSINESS WITH PUBLIC

ENTITIES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR

OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to the HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS by __________________________________________________________________________________ [Print individual’s name and title] for _________________________________________________________________________________ [Print name and state of incorporation or other formation of the entity submitting this sworn statement] whose business address is __________________________________________________________and whose Federal Employer Identification Number (FEIN) is ___________________________(hereinafter referred to as “Bidder”)

2 CERTIFICATION

Bidder hereby certifies that at the time of its Bid the Bidder has not been placed on the discriminatory vendor list by the Department of Management Services.

THIS CERTIFICATION IS MADE PURSUANT TO SECTION 287.134, FLORIDA STATUTES, AND IS, UPON

DELIVERY, A PUBLIC RECORD.

Print Name: ___________________ Date: ___/_____/______

STATE OF __

COUNTY OF

The foregoing Certification was sworn to before me this ____ day of ______, 20 ______, by ________________

, as , the duly authorized officer of____________________, on its behalf, who is either personally known to me [ ] or has produced as identification [ ].

Signature: _______________

Print Name: _______________

(AFFIX NOTARY SEAL) Notary Public, State of _______________

Commission No. ______________

My Commission Expires: ______________

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SCRUTINIZED COMPANIES CERTIFICATION Florida Statute 287.135

CERTIFICATION PURSUANT TO SECTION 287.135, FLORIDA STATUTES

SCRUTINIZED COMPANIES CERTIFICATION

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR

OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to the HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS by ______________________________________________________________________________________

[Print individual’s name and title] for ______________________________________________________________________________________

[Print name and state of incorporation or other formation of the entity submitting this sworn statement] whose business address is _____________________________________________________________ _________and whose Federal Employer Identification Number (FEIN) is ____________________________________ (hereinafter referred to as “Bidder”)

2. CERTIFICATION

Bidder hereby certifies that at the time of its Bid the Bidder is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and that it does not have business operations in Cuba or Syria. Bidder also hereby certifies that it is not participating in a boycott of Israel.

THIS CERTIFICATION IS MADE PURSUANT TO SECTION 287.135(5), FLORIDA STATUTES, AND IS, UPON

DELIVERY, A PUBLIC RECORD.

Print Name: ______________________________________

STATE OF ____________________

COUNTY OF __________________

The foregoing Certification was sworn to before me this ____________ day of___________, 20________, by ____________________________, as ________________________________, the duly authorized officer of

______________________________________, on its behalf, who is either personally known to me [ ] or has produced as identification [ ].

(AFFIX NOTARY SEAL) _____________________________________

Print Name:…