25_01 ADD 1.pdf

Clayton County Public Schools Division of Construction/SPLOST

& Strategic Improvement

1058 Fifth Avenue• Jonesboro, Georgia 30236 • (770) 473-2700

DR. ANTHONY W. SMITH RONICK JOSEPH

Superintendent/CEO of Schools Chief of Construction/SPLOST &

Strategic Improvement www.clayton.k12.ga.us

ADDENDUM # 1

RFQu #25-01

PROFESSIONAL DESIGN SERVICES

FOR CLAYTON COUNTY PUBLIC SCHOOLS

Solicitation Released: September 20, 2024

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. CCPS has received questions pertaining to RFQu. The questions and the resulting answers are attached hereto as Exhibit 1.

2. The Pre-Proposal Conference Agenda and Sign-in Sheet pertaining to this RFQu are attached hereto as Exhibit 2.

Debra B. Brewer, Esq., CPPO Issue Date Director of Procurement-CCP

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

10/16/2024 | 3:02:48 PM EDT

http://www.clayton.k12.ga.us/

EXHIBIT 1

QUESTIONS AND RESPONSE

Question 1: Is this opportunity open to construction firms with design partners such as in Design

Build JV? Or is this opportunity intended for traditional professional services from design firms only?

Answer: Yes. This Request for Qualifications (RFQu) is open to all firms that provide Professional Design services.

Question 2: 10.2.4.1 Provide a description of the firm's overall experience in providing design and architectural, production and construction services for school system projects. Include projects for the past five (5) years and provide company names, types, addresses, construction costs, completion dates, staff members in charge, Owner's name, Owner's representative and phone number;

- Would the County revise the language to read…Provide a description of the firm's overall experience in providing design and architectural, production and construction services for school system and other relevant facility projects. Include projects for the past ten (10) years?

- Justification for this request. Our firm has extensive experience in they envisioned projects although not all have been for school systems. Would this particular experience be considered valid to answer the above question? Also, to further illustrate relevant experience, would Clayton County consider extending the period of performance to 10 years? The Pandemic was cause for a virtual shut-down on many projects for 2 recent years.

Answer: No. The language will not be revised. Respondents may submit all qualifications and experience that it deems relevant.

Question 3: RFQu Submission Deadline – 10/22/2024 @ 3:00 PM;

- Due to resurgence in COVID-related illness as well as many of our administrative staff travelling to help family with hurricane repairs and relief, as well as several repairing their own damage, is there a possibility of extending the deadline by 2 weeks?

Answer: No, CCPS will not extend the deadline for this RFQu.

Question 4: 10.2.3.5 Provide a list of ongoing projects similar to those that may be required by CCPS. Please utilize Attachment B, Current Project List

- In order to be as responsive as possible, would Clayton County be able to list several proposed projects and projected size/budget of these projects?

Answer: No. A Sample Project List of current projects is attached hereto as Exhibit 3.

Question 5: Would the experience of a proposed subconsultant to the Prime be evaluated equally to the Prime’s experience?

Answer: No.

Question 6: There is a Cost Proposal Form listed on the bonfire procurement portal as one of the documents and information needed to complete (your) submission. However, this form is not included in the RFQu 25-01 solicitation.

1. Will a Cost Proposal be a part of this submission? If so, will a form be provided?

Answer: No. There is no cost proposal required for this RFQu.

Question 7: Are vendors required to list more than one qualifying subcontractor for each discipline?

Answer: Respondents should submit all consultants, subconsultants, and subcontractors it deems relevant. See response to question 14 below.

Question 8: Should vendors include specialty contractors such as acoustical consultants, theater consultants, etc.?

Answer: Respondents should submit all consultants, subconsultants, and subcontractors it deems relevant. See response to question 14 below.

Question 9: Shall Appendix C be included in the technical proposal in addition to being uploaded separately?

Answer: No

Question 10: RFQ document states this is RFQ 25-01, but the website states it is RFP 24-01. Wanted to make sure the correct # is 25-01

Answer: This clerical error has been corrected in Bonfire to reflect RFQu 25-01.

Question 11: Is CCPS expecting us to include outside consultants in the RFP?

Answer: Respondents should submit all consultants, subconsultants, and subcontractors it deems relevant. See response to question 14 below. .

Question 12: Is it possible to get a list of the attendees for the Pre-proposal Conference for RFQu#25-01 Professional Design Services for Clayton County Public Schools?

Answer: See Pre- Submission Conference Agenda And Sign In Sheet attached hereto as Exhibit 2 .

Question 13: Cost Proposal Form was discussed in pre-submission conference and there is a bonfire upload item, but I was not able to find the cost proposal form in the table of contents, appendices, or attachments sections. Will this be issued via addenda?

Answer: No. There is no cost proposal required for this RFQu.

Question 14: Page 13 of 92; Section 10.1.2, states that no costs are to be included in this section, however, on Pages 51 and following, under SLBE Program-Required Documents, ask what the "dollar values" are for SLBE Subcontractors/Suppliers. This seems to be in conflict as fees are not part of this RFQ.

Answer: SLBE documents contained in Appendix D are not to be returned with the RFQu.

They must be completed and returned with each individual project. Please refer to General Information, 10.2.3 Methodology and Approach, Section 10.2.3.7.1 of this RFQu regarding your firms philosophy and methodology for the use of SLBEs.

Question 15: Where can I find the cost proposal form?

Answer: There is no cost proposal required for this RFQu.

Question 16: Do we include the forms in the technical proposal and upload them to the site or just upload them to the site? Do the forms count towards the page count?

Answer: No. Please upload to the designated space in Bonfire. The forms do not count towards the page count.

Question 17: Item #8 on page 12 of 92 states "All proposed Sub-Consultants and Sub-Contractors shall be listed in the Respondent's response." This was also discussed at the pre-proposal meeting.

a. Please clarify that only a list of the consultants is required and no other information including any MBE, WBE, L/SBE, or other designations is required.

b. Paragraph 10.2.5.1 on page 18 of 92 States that the org chart should include proposed Sub-Consultants. Should sub consultants be included in the Org Chart with narrative?

c. Should the subcontractors submit the Sub-contractor Affidavit and Agreement?

d. Should we submit the SLBE Subcontractor Utilization Plan?

Answer: SLBE documents contained in Appendix D are not to be returned with the RFQu.

They must be completed and returned with each individual project. Please refer to General Information, 10.2.3 Methodology and Approach, Section 10.2.3.7.1 of this RFQu regarding your firms philosophy and methodology for the use of SLBEs.

Question 18: Moving forward, will each project solicitation require an actual conceptual design as well as an associated fee as part of the proposal?

Answer: Yes.

Question 19: In addition to the proposed fee, will the proposed schedule for delivery also be considered?

Answer: Cost and Delivery Schedule will be addressed in each project when advertised.

Question 20: The RFQ mentions a "performance bond", which is not normally provided by a design firm. Is this requirement correct?

Answer: There is no requirement for a Performance Bond with this RFQu. Performance Bonds will be requested by CCPS when required.

Question 21: What delivery methods are being considered?

Answer: CCPS uses a variety of delivery methods including, but not limited to; Design- Bid-Build Construction Management at Risk (CMAR), Invitations for Bid, Requests for Proposals, and Requests for Qualifications.

Question 22: We like to select consultants based on project type or specialty - is it acceptable to provide a pool of consultants given the undefined nature of the projects included?

Answer: Yes. Also, please refer to General Information, 10.2.3 Methodology and Approach, Section 10.2.3.7.1 of this RFQu regarding your firms philosophy and methodology for the use of SLBEs.

Question 23: If a pool is sufficient, how do we complete the SLBE forms? Can we submit a list in lieu of completing 4 a, b, c, d, e on the SLBE subcontractor utilization plan?

Answer: SLBE documents contained in Appendix D are not to be returned with the RFQu.

They must be completed and returned with each individual project. Please refer to General Information, 10.2.3 Methodology and Approach, Section 10.2.3.7.1 of this RFQu regarding your firms philosophy and methodology for the use of SLBEs.

Question 24 It was stated in the pre-submission conference that it isn't necessary for design firms to submit resumes or other information regarding sub-consultants, and that for this proposal CCPS only wants to see info regarding the design firm. Yet:

• General information section 8 is titled 8. SUB CONSULTANTS AND CONTRACTORS, and requests documentation regarding "each Sub-Consultant or Sub-Contractor"

• A-12 states "12. Sub-Contractors and Manufacturers: Respondents are required to submit, in writing, the addresses of any proposed Sub-contractor or equipment manufacturers listed in the response and may be required to submit other material information relative to proposed Sub-contractor."

• Among the required forms is one titled "SUB-SUBCONTRACTOR AFFIDAVIT

AND AGREEMENT"

• 10.2.5.1 asks us to "Provide an organizational chart, and a short, narrative overview highlighting the roles of Respondent's proposed team, key staff, and all proposed Sub-Consultants" [emphasis mine]

Please clarify: does CCPS want firms to include sub-consultants as part of this RFQu?

• If yes, please clarify what types of sub-consultants should be included, such as engineers, kitchen/food service consultants, theater designers, fire protection, landscape architects, cost estimators, acoustical, others (please list).

• If no, please state definitively that firms will not be penalized for omitting " ...

addresses of any proposed Sub-contractor ... ", form "SUB-SUBCONTRACTOR AFFIDAVIT AND AGREEMENT", Sub-Consultants on the organizational chart, or any other information regarding sub-consultants, sub-contractors or sub-subcontractors as may be mentioned in the RFQu.

Answer: SLBE documents contained in Appendix D are not to be returned with the RFQu.

They must be completed and returned with each individual project. Please refer to General Information, 10.2.3 Methodology and Approach, Section 10.2.3.7.1 of this RFQu regarding your firms philosophy and methodology for the use of SLBEs.

EXHIBIT 2

PRE- SUBMISSION CONFERENCE AGENDA AND SIGN IN SHEET

EXHIBIT 3

SAMPLE PROJECT LIST