25-009030M RFP Traffic Signal Cabinet Equipment.pdf

REQUEST FOR PROPOSAL

25-009030M Traffic Signal Cabinet Equipment

COVER SHEET

RFP Issue Date: April 7, 2025

RFP Number: 25-009030M

RFP Title: Traffic Signal Cabinet Equipment

RFP Questions Due: Monday, April 14, 2025 @ 10:00am MT

Addendum (if necessary): Friday, April 18, 2025

Proposal Due Date: Friday, May 2, 2025 @ 10:00am MT

Proposal will be received at: BidNetDirect.com

(Only electronic submissions via BidNet Direct accepted.)

Procurement Point of Contact: Kelsey Archuleta

Email Address: procurement@brightonco.gov

The City of Brighton by and through its Division of Procurement & Contracts is accepting Proposals from qualified Companies to furnish all labor, equipment, supplies, and material as necessary for Traffic Signal Cabinet Equipment stated herein this Request for Proposal.

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Traffic Signal Cabinet Equipment

SUBMISSION INSTRUCTIONS

1. PROJECT SUMMARY: The City of Brighton seeks the proposal of qualified companies to furnish and deliver the specified traffic signal cabinet equipment. Proposal must include estimated lead times for each item during the initial contract term.

2. CONTRACT TERM: The award Company will be required to sign a Master Price Agreement.

2.1. Requests for work to be performed will be based on actual need and the capabilities, experience and availability of the vendor. No guarantee of the actual work requirement is implied or expressed by this solicitation.

2.2. The Term of this Agreement shall be for one (1) year, commencing on the date an

Agreement is executed by the City (the “Initial Term”). All Services to be performed under said Agreement shall commence promptly after receipt of a fully executed task order to the extent that the Professional has been authorized to proceed by the City.

2.3. The City, at its sole discretion, may offer annually to extend this Agreement for up to four

(4) additional one-year terms provided the Professional has performed the Services satisfactorily and all terms and conditions of the Agreement have been fulfilled. Each extension must be mutually agreed upon in writing, by and between the City and the Contractor, approved by the City of Brighton City Council, and shall be subject to the annual appropriation of funds, therefore. To be considered, the Company will need to price out the base term and each additional optional term, for a total of five (5) years, with the proposal under Fee Schedule.

3. TASK ORDER AGREEMENT:

Individual Project Requirements shall be awarded based on the pricing and scope of the Master Price Agreement and will be awarded via executed Task Order Agreement or issued Purchase Order. Detailed quotes shall be provided for all individual Project Requirements and shall contain a detailed scope to be incorporated into the Task Order Agreement or Purchase Order.

4. RESPONSE FORMAT:

Each response shall consist of the following, in one (1) single Word or PDF document, and in the following order, unless otherwise specifically requested in the specifications. Should Respondents include a cover letter or executive summary, it shall not exceed one (1) page.

Information that is reasonably considered proprietary should be clearly marked as confidential.

4.1. CAPABILITIES AND EXPERIENCE:

4.1.1. Provide specific information regarding the Company’s experience and capabilities on similar projects or related services. Provide a summary of the Company’s local in-house capabilities in all disciplines that may be applicable.

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4.1.2. Provide a list of completed projects of similar size and nature. The project list shall include the name of the customer, date of service, and project budget with final cost.

4.2. PROJECT APPROACH: Provide satisfactory evidence that the Company is familiar with the class of work specified and that it has the necessary personnel, capital, tools, machinery, and other equipment necessary to conduct the work in a good and workmanlike manner to the satisfaction of the City. Provide a list of applicable equipment intended to be used to fulfill the services listed herein. Describe the information that the City will need to be prepared to provide to the Respondent upon request to complete the required deliverables.

4.2.1. Provide an organizational chart that identifies each of the project members and the respective reporting hierarchy. The City desires to work with one point of contact within Company; this person should be clearly identified for the City’s reference within the organizational chart.

4.3. WORK IN PROGRESS: List the projects the Firm currently has in progress including the location and name of project, original contract amount, number of approved change orders, current contract amount, percentage of completion, and scheduled completion date. The intent of this request is to understand the Respondent’s capacity to perform the work stated in the scope of work/specifications. Respondents are not required to provide a comprehensive work in progress list; however, it should encompass enough detail to accurately reflect the Respondent’s capacity to perform the work associated with the City of Brighton’s project.

4.4. CERTIFICATE OF FACT OF GOOD STANDING: Include current Certificate of Good

Standing with the State of Colorado.

4.5. QUALIFICATION STATEMENT: Complete attached statement in its entirety and include with your submission.

4.6. SUBCONTRACTOR & MATERIAL SUPPLIER LIST: If applicable, provide a complete list of subcontractors and material suppliers and include with your submission.

4.7. AFFIDAVIT OF RESIDENCY: Complete, as applicable, and include with submission.

4.8. DISADVANTAGED BUSINESS ENTERPRISE SELF-CERTIFICATION FORM: Complete the provided form and submit with the Response.

4.9. REFERENCES: Provide at least five (5) unique client references, newest to oldest, including contact person email, and phone number, for projects that demonstrate your ability to complete the proposed scope of services. References shall not include City of Brighton personnel and/or projects. Please include brief description of each job performed for references.

4.10. WARRANTIES:

4.10.1. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature.

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4.10.2. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City.

4.10.3. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformance in design, materials and workmanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier.

Upon receipt of written notice from City of any such defect or nonconformance, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City.

4.10.4. Respondent must provide details of any alternative warranty terms and conditions with the Response, if proposed, for the City’s review.

4.11. SIGNATURE FORM: Signature form must be completed and signed by an authorized signatory, acknowledging all addendums issued during the solicitation period.

FEE SCHEDULE: The fee schedule will become part of the awarded Master Price Agreement and shall be submitted with the RFP documents. Include any materials and/or subcontractor markups as necessary. A “Fee Schedule” document has been provided with the solicitation documents. The Respondent shall use the provided document and complete it accordingly.

It is required that each Respondent propose the current term, in addition to each of the four optional renewal terms. No more than a 3% increase, term over term, will be accepted without sufficient justification for any such increase. The City shall have the right to accept or reject any requested price adjustments. The proposed pricing shall prevail during the specified term of the contract, at which time the City shall have the option to renew the contract for subsequent one-year periods, not to exceed a total of four additional years.

The option is a City prerogative and not a right of the Respondent and will be exercised only when such continuation has been deemed in the best interest of the City.

The Master Price Agreement shall automatically terminate upon the applicable Expiration Date if the City fails to provide vendor a notice of the City’s intent to exercise its option as set forth by the Master Price Agreement.

5. OTHER TERMS:

5.1. There is no guaranteed or implied level of work to be ordered.

5.2. The City reserves the right to award one or multiple contractors.

5.3. The City reserves the right to supply any or all materials.

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Traffic Signal Cabinet Equipment

SPECIFICATIONS/SCOPE OF

WORK

The Contractor shall furnish and deliver the following, as needed:

Item No. Description Part No. Unit of Measure

1 TS2 Type 1 Cabinets CAB17680 EA 2 Traffic Signal Controllers w/ graphics COB21100110000 EA

Uninterruptible Power Supplies:

1 ZincBlue 2 Inverter (1000 Watt) EA 2 ZincBlue 2 Inverter (1500 Watt) EA 3 ZincBlue 2 500 Watt Battery (Nema Module or 33x Panel) EA 4 ZincBlue XRT Extended Run Time Battery System* EA 5 ZincBlue 2 PIM-Locking Cables (Power Interface Module) EA

*This option must be ordered with and/or added to ZincBlue 2 Inverter

Proposal must include an estimated lead time for each item for the Initial Term.

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