25_005 Tidewater _ Portsmouth Lift Stations R.pdf

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 1

CITY OF FLOWERY BRANCH

Request for Proposal

RFP No. 25-005

Tidewater & Portsmouth Lift Stations Rehabilitation

RFP Release: Wednesday, February 19, 2025

Mandatory Pre-Bid Meeting: Tuesday, March 25, 2025, 9:00 a.m. EST.

BID Questions Deadline: Friday, March 28, 2025, 11:00 a.m. EST.

BID Due Date: Tuesday, April 22, 2025, 10:00 a.m. EST.

Postal Return and/or Courier Delivery Address:

City of Flowery Branch

Finance Department

5410 Pine Street

Flowery Branch, GA 30542

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 2

TABLE OF CONTENTS

BACKGROUND

PROJECT INTRODUCTION

RFP CORRESPONDENT

RFP QUESTIONS

RFP RESPONSE DATE AND LOCATION

MANDATORY PRE-BID MEETING:

RFP PROPOSED SCHEDULE:

SCOPE OF WORK

TIDEWATER & PORTSMOUTH LIFT STATIONS REHABILITATION

EQUIPMENT SPECIFICATIONS

INSTALLATION / MISCELLANEOUS SERVICES

ADDITIONAL WORK

BIDDERS RESPONSIBILITY

LIABILITY AND INSURANCE

RFP REQUIREMENTS / EVALUATION CRITERIA

AWARD AND EXECUTION

GENERAL CONDITIONS

RFP CERTIFICATION

ADDENDUM ACKNOWLEDGEMENT

RFP LABEL

COST PROPOSAL INFO SHEET

EXHIBIT A

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 3

BACKGROUND

Located on Lake Lanier and just over forty miles from Atlanta, Flowery Branch has maintained a picturesque historic downtown. Recent investment, including streetscape improvements and a revitalized train depot, is beginning to revitalize the downtown area, known as “Old Town.” Many of the original buildings in the historic central business district still exist and have been rehabilitated and repurposed.

PROJECT INTRODUCTION

The City of Flowery Branch is seeking proposals for the installation and purchase of two (2) submersible pumps at each lift station, control panel w/ NEMA 4X enclosure and SC100 pump station controller at each station, and new guide rails for the Portsmouth Lift Station. Please see the RFP documents for additional information pertaining to preparing and submitting a proposal package.

The work to be done consists of, but is not limited to, furnishing all materials and equipment and performing all labor necessary for equipment installation at respective location according to the details in the specifications of the bid.

RFP CORRESPONDENT

Upon Release of this proposal, all vendor communications concerning this acquisition must be directed to the Finance Department correspondent listed below:

City of Flowery Branch

Attn: Nancy Rodriguez

5410 Pine Street, Flowery Branch, GA. 30542

Phone: (770-967-6371)

Nrodriguez@flowerybranchga.org

Unauthorized contact regarding the Bid with other City of Flowery Branch employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of

Flowery Branch. Vendors should rely only on written statements issued by the Bid correspondent.

RFP QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above. Questions must be received by 11:00 a.m. EST on Friday, March 28, 2025. A list of questions and answers will be provided to all known bidders and posted on the city website at www.flowerybranchga.org/BIDs.

RFP RESPONSE DATE AND LOCATION

The Finance Department must receive the vendors’ bids in a sealed envelope, in its entirety, no later than

10:00 a.m., Eastern Standard Time to 5410 Pine Street, Flowery Branch, Georgia 30542 on Tuesday, April

22, 2025. Proposals arriving after the deadline will be returned unopened to their senders. All bids and accompanying documentation will become the property of the City of Flowery Branch and may not be returned. Proposals must be clearly marked on the outside of the package with the Proposal Label.

Vendors assume the risk of the chosen method of dispatch. The City of Flowery Branch assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for mailto:Nrodriguez@flowerybranchga.org http://www.flowerybranchga.org/BIDs

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 4 an actual Bid receipt. Late bids will not be accepted, nor will additional time be granted to any vendor. Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

MANDATORY PRE-BID MEETING:

A mandatory pre-bid meeting will be held on Tuesday, March 25, 2025, at 9:00 a.m. EST at 5572 Atlanta

Highway, Flowery Branch, GA 30542. During this meeting the manager of Public Utilities will travel to job site with Contractors so that they can gain more information and to inspect the site for any minor tasks that may need to be done prior to commencement. Attendance is required for all interested bidders. Questions should be provided during this time or by the deadline of Friday, March 28, 2025, at 11:00 a.m. EST.

RFP PROPOSED SCHEDULE:

RFP Release: Wednesday, February 19, 2025

Mandatory Pre-Bid Meeting: Tuesday, March 25, 2025, at 9:00 a.m. EST.

RFP Questions Deadline: Friday, March 28, 2025, at 11:00 a.m. EST.

RFP Due Date: Tuesday, April 22, 2025, 10:00 a.m. EST.

City Council Award of Contract: TBD

Contract Effective Date TBD

SCOPE OF WORK

The following Scope of Work outlines the required tasks the Contractor is expected to perform and include in their quotes. Contractor shall perform all services provisioned under the contract in a skillful and competent manner.

The Contractor shall provide the City with monthly invoices upon the completion of services. The Contractor shall assign a Project Manager who will meet with City staff on a quarterly basis.

Proposals without sufficient submittal data to provide a complete evaluation will be considered non-responsive.

Proposals shall include the following:

A. Completed Proposal Information Sheet

B. Pump Curve showing Head vs. Flow on the X-Y axis and including HP, efficiency, and recommended impeller model/diameter

C. Manufacturer’s Catalog Information

D. Warranty Information

E. List of Model Reference Installations including:

1. Location

2. Design Flow/Head

3. Number of Units

4. Date of Operation

5. Reference Contact Information

F. Make, Model, Weight, and Horsepower of each pumping system

G. Identification of Materials of Construction for:

1. Impeller & insert ring

2. Pump housing

3. Mechanical seals

H. Dimensional Plan and Sections

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I. Inlet and Discharge Piping sizes

J. Electric Motor Nameplate Data

K. Painting/Coating Information

L. Maintenance Requirements and Frequencies

1. Narrative of how Required Maintenance Activities are to be performed (include parts that are to be removed to provide access for maintenance, etc.)

M. Control Panel Information – see Equipment Specifications

N. Miscellaneous/Installation Services – see Equipment Specifications

I. Equipment Specifications

a. Tidewater Lift Station

i. Two (2) submersible pumps:

• Pumps to be Flygt NP 3127 MT 3~ (439 impeller) or approved equal

• Proposed Design Point (single pump running): 385 gpm @ 42’ total dynamic head

• Future Design Point (single pump running): 465 gpm @ 46.5’ total dynamic head

• Voltage: 480V

ii. One control panel (see Controls/Panel Specifications below)

b. Portsmouth Lift Station

i. Two (2) submersible pumps:

1. Pumps to be Flygt NP 3127 MT 3~ (487 impeller) or approved equal

2. Proposed Design Point (single pump running): 125 gpm @ 88’ total dynamic head

3. Voltage: 240V

ii. One control panel (see Controls/Panel Specifications below)

iii. Two sets of Stainless-Steel Guide Rails (to replace the existing galvanized guide rails) approximately 15’ deep – installation by others.

c. Controls / Panel Specifications:

i. NEMA 4X S.S. enclosure

ii. SC100 Pump Controller

iii. Microprocessor-based; not battery-dependent

iv. Items Applicable to Portsmouth LS Control Panel Only – Not Required for Tidewater

LS Control Panel:

1. (2) VFDs for the 10 hps pumps (VFDs to have 20% power margin above required power). VFDs are used for conversion of single phase power to three phase; they will not be used to vary the speed of the pump.

2. AC unit(s) to cool the panel to 80-deg

3. Panel sized to accommodate the VFDs.

4. Soft Starters not required.

v. Soft Starters – Tidewater panel only (not required at Portsmouth)

vi. Primary level transducer

vii. Two-float backup level switch

viii. Lead/lag/high operation

ix. Leakage and temperature sensors

x. Main circuit breaker

xi. Hour meter for each pump

xii. Pump start counter for each pump

xiii. Control transformer

xiv. Intrinsically safe barriers

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xv. Alternator for two pumps

xvi. Pump fault and run lights

xvii. HOA switch

xviii. Mini power zone for auxiliary equipment

xix. As-built drawings provided on inside of panel

II. Installation / Miscellaneous Services

a. Start-up services shall be provided by the manufacturer, and all costs included in their

Proposal price:

i. Performance testing & certification

ii. Wiring & configuration verification

iii. Pump system start-up

iv. Training

v. Parts list & manuals

b. The existing RACO Alarm Agent will need to be connected to the control panel for:

i. Power failure

ii. Generator running

iii. High level alarm

iv. Low level alarm

v. Pump failure alarm

III. Additional Work

The City may add to these specifications with the joint approval of the Contractor and the City. All modifications shall be in writing.

A. In the event that the City requires additional work outside of these specifications, the

Contractor shall perform all work at a competitive industry price.

B. Additional work may be added to the contract as the need arises. The Contractor shall perform all specified and approved additional work.

C. The Contractor must be willing to provide a competitive price for additional work that may be added to the contract. The contractor will be required to demonstrate the ability to properly execute the expanded workload with the necessary increase in labor, materials, and equipment.

BIDDERS RESPONSIBILITY

When determining whether a Bidder is responsible, or when evaluating a bid, the following factors may be considered, any one of which will suffice to determine whether a Bidder is responsible, or the bid is the most advantageous to the City:

A. The ability, capacity, and skill of the Bidder(s) to perform the contract or provide the equipment and/or service required.

B. The character, integrity, reputation, judgment, experience, and efficiency of the Bidder(s).

C. Whether the Bidder(s) can perform the contract within the time specified.

D. The quality of performance of previous public and private contracts or services, including, but not limited to, Bidder’s failure to perform satisfactorily or complete any written contract. The City’s termination for default of a previous contract with a Bidder, within the past three years, shall be deemed to be such a failure.

E. The previous and existing compliance by the Bidder(s) with laws relating to the contract or service.

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F. Evidence of collusion with any other Bidder(s), in which case colluding Bidder(s) will be restricted from submitting further bids on the subject project or future bids, for a period not less than three years.

G. All employees, subcontractors or contractors performing cleaning services in any City-owned building must be submitted to pass a thorough criminal background investigation with no convictions, other than motor vehicle offenses.

H. The Bidder(s) has been convicted of a crime of moral turpitude or any felony, excepting convictions that have been pardoned, expunged, or annulled, whether in this state, in any other state, by the

United States, or in a foreign country, province or municipality. The Bidder(s) shall affirmatively disclose to the City all such convictions, especially of management personnel or the Bidder(s) as an entity, prior to the notice of award or execution of a contract, whichever comes first. Failure to make such affirmative disclosure shall be grounds, in the City’s sole opinion and discretion, for termination for default subsequent to the award or execution of the contract.

I. If the Bidder(s) will be unable, financially, or otherwise, to perform the work.

J. At the time of the bid opening, the Bidder is not authorized to do business in Georgia, or otherwise lacks a necessary license, registration, or permit.

K. Any other reason deemed proper by the City.

LIABILITY AND INSURANCE

During the performance of the duties outlined in the Scope of Work of this Bid, the successful Bidder shall procure the following insurance, which shall be full coverage insurance not subject to self-insurance provisions, except for vehicle collision insurance and comprehensive automobile coverage and shall not, of the Contractor’s initiative, cause such insurance to be cancelled or materially altered during the contract term. Bidder must provide evidence, satisfactory to the City, of the following insurance requirements:

A. Owner requires the Contractor to have and maintain the following insurance coverage and indemnification provisions with the City of Flowery Branch named as an additional insured hereunder.

B. The Contractor agrees to provide and maintain insurance coverage until the contract is completed and to furnish certificates from its insurance carriers showing that it carries insurance in the following minimum limits:

▪ Workers’ Compensation Statutory Minimum $100,000/accident

▪ Employers Liability $1,000,000

▪ Bodily Injury Liability $1,000,000

▪ Except Automobile $1,000,000 aggregate

▪ Property Damage Liability $1,000,000 each occurrence

▪ Except Automobile $1,000,000 each occurrence

▪ Automobile Bodily Injury $1,000,000 each person

▪ Liability $1,000,000 each occurrence

▪ Automobile Property

Damage Liability $1,000,000 each occurrence

▪ Excess Umbrella Liability $2,000,000 each occurrence

C. PROOF OF INSURANCE

The Contractor shall furnish the Owner with certificates showing the type, amount, class of operations covered, effective dates, and date of expiration of policies. Such certificates shall also

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 8 contain substantially the following statement: The insurance covered by this certificate will not be cancelled or materially altered, except after thirty (30) days written notice has been received by the Owner.

D. INDEMNIFICATION

The Contractor shall indemnify, protect, defend and hold harmless the City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of the contract by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor.

BID REQUIREMENTS / EVALUATION CRITERIA

All proposals submitted in response to this RFP will be evaluated based on a comprehensive review of the following criteria. The City of Flowery Branch is seeking a contractor who can demonstrate a strong ability to meet the specified needs, provide high-quality service, and deliver a solution that aligns with the City’s goals. It is important that your proposal clearly demonstrates your firm’s capabilities and how you intend to address the needs outlined in the Scope of Services. Proposals will be reviewed in a thorough and fair manner to ensure the best possible selection for the City. The City will select the proposal that, in its sole discretion, is the most responsive and responsible bid to the City. The City reserves the right to make any award without further discussion of the bid submitted; there may be no best and final offer procedure.

Therefore, the proposal should be initially submitted on the most favorable terms the contractor can offer.

The specification may be altered by the City of Flowery Branch based on the contractor’s proposal and an increase or reduction of services with the manufacturer may be negotiated before award and execution.

Should the Owner require additional time to award the Contract, the time may be extended by the mutual agreement between the Owner and the successful Bidder. If an award of Contract has not been made within sixty days of the Bid date or within the extension mutually agreed upon, the Bidder may withdraw the bid without further liability on the part of either party.

I. EVALUATION: The proposal evaluation shall be determined by analysis of, but not necessarily limited to, the factors shown below. Points will be designated for each factor with a maximum score of 100 points. It is important that responses contain enough information to allow the City to address the scoring criteria.

i. Compliance with Submission Guidelines (10 Points Total): The Vendor must submit all required documentation as required by bid specification, that consists of, but is not limited to, Bid Bonds (as required), Addendum Acknowledgement, Bid

Label, and Original (1).

ii. Bid Pricing (50 Points Total): Bid Certification signed by an authorized official / stating the cost proposal information sheet presents a firm offer for a 60-day period.

1. Equipment Cost (25 points)

a. The total cost of the equipment, which should reflect a fair and competitive price for the proposed solution.

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 9

b. Price is a significant factor but will be weighed alongside non-price factors like performance and reliability.

2. Installation Cost (25 points)

a. Evaluation of the cost for installation labor

b. Any costs associated with modifying the existing infrastructure to accommodate the new equipment (e.g., demolition, structural reinforcement, or new foundations). Proposals requiring minimal demolition or modifications to the existing site will score higher, as they reduce both cost and project complexity.

c. The cost of training, if applicable, and any post-installation support or troubleshooting.

iii. Technical and Operational Factors (40 Points Total): The Vendor should outline specific experience, strategies, and expertise for providing services as specified in the

Scope of Work, including a summary of the firm’s organization and the firm’s past overall experience as well as experience on similar or related projects.

1. Expected Performance Based on Pump HP and Efficiency (5 points)

a. Evaluation of how well the pump performs at the proposed design point, considering the installation environment.

b. Impact of installation conditions, such as space constraints or specific site challenges (e.g., elevation or environmental factors), on the expected performance.

2. Ability to Accommodate Future Design Points (5 points)

a. The proposed pump’s flexibility in handling future increases in head and flow.

b. Consideration of ease and cost of modifying the pump or its components during installation to accommodate future design changes.

3. Expected Reliability (5 points)

a. Evaluation of manufacturer’s experience and performance at similar installations.

4. Quality of Materials of Construction (5 points)

a. Assessment of the materials used in manufacturing the pump and associated components.

b. Consideration of how the materials’ durability during installation affects long-term performance, and how the materials’ compatibility with installation tools and site conditions impacts the overall ease of installation.

5. Proposed Equipment Delivery/Lead Times (5 points)

a. The proposal should include a clear timeline for equipment delivery and installation, including:

i. Time from purchase order to delivery of submittals: Time required to provide necessary submittals (e.g., technical documents, drawings).

ii. Time from approval of submittals to delivery of all equipment/components: Time from approval to the actual delivery of the equipment.

iii. Clear timelines for installation, indicating when the installation can begin, how long it will take, and when the equipment will be operational

6. Proposed Equipment Layout (5 points)

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a. How the equipment layout integrates with the existing site infrastructure and the installation plan.

7. Expected Maintenance Requirements (5 points)

a. Assessment of maintenance needs, including service intervals, ease of access, and parts availability.

b. Installation Factor: Consideration of how the installation design impacts future maintenance accessibility. For example, an installation that makes maintenance harder will be rated lower.

8. Terms and Conditions of the Manufacturer’s Purchase Agreement &

Manufacturer’s Warranty (5 points)

a. Length and terms of the warranty, including repairs and replacements.

b. The warranty’s coverage during installation. Does it cover potential installation errors or issues caused during the installation phase?

c. Evaluation of payment schedules, service agreements, and general terms.

d. Flexibility in terms of installation support, training, and onsite troubleshooting during installation.

AWARD AND EXECUTION

The City will select the bid that, in its sole discretion, is the most responsive and responsible bid to the City.

The City reserves the right to make any award without further discussion of the bid submitted; there may be no best and final offer procedure. Therefore, the bid should be initially submitted on the most favorable terms the contractor can offer. The specification may be altered by the City of Flowery Branch based on the contractor’s bid and an increase or reduction of services with the manufacturer may be negotiated before the award and execution.

Should the Owner require additional time to award the Contract, the time may be extended by the mutual agreement between the Owner and the successful Bidder. If an award of Contract has not been made within sixty days of the Bid date or within the extension mutually agreed upon, the Bidder may withdraw the bid without further liability on the part of either party.

GENERAL CONDITIONS

I. WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Flowery Branch. The City of

Flowery Branch reserves the right to waive any technicalities and to reject or accept any bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of

Flowery Branch. Award may be made by item number or in total. Determination of best response to bid will be the sole judgment of the City of Flowery Branch. Bids shall remain valid for sixty days from the date of bid opening.

II. BONDING REQUIREMENTS

Bid, performance and payment bonds shall be required for all contracts where the cost is one-hundred thousand dollars ($100,000.00) or greater as required per O.C.G.A. § 36-91-50.

a. Bid Bonds

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i. The bid bond must be in an amount of not less than 5 percent of the total amount payable by the terms of the contract. In lieu of a bid bond, the city may accept a cashier’s check, certified check, or cash deposit in an amount of not less than 5 percent of the total amount payable by the terms of the contract. If the contract does not exceed $750,000.00, the city may also accept an irrevocable letter of credit in lieu of the bid bond. No bid or proposal shall be considered to be complete unless a bid bond has been submitted. O.C.G.A. § 36-91-50(d). If a bid bond is required and the contractor fails to provide it, the contract shall be invalid. O.C.G.A. § 36-91-

50(d). The city must approve the form and solvency of the surety prior to acceptance of the bid or proposal. O.C.G.A. § 36-91-40(a)(2).

b. Performance Bonds

i. The performance bond shall be in the amount of at least the total amount payable by the terms of the contract and shall be increased as the contract amount is increased.

O.C.G.A. § 36-91-70. If the public works construction contract is less than

$750,000.00, the local government may accept an irrevocable letter of credit instead of a performance bond. O.C.G.A. § 36-91-71. No public works construction contract requiring a performance bond shall be valid for any purpose unless the contractor shall give such performance bond. O.C.G.A. § 36-91-70. The affected city may recover any damages resulting from the contractor’s breach by filing an action within one year of the completion of the project and acceptance of the work.

O.C.G.A. § 36-91-72. The city must approve the form and solvency of the surety prior to the execution of the contract. O.C.G.A. § 36-91-40(a)(2).

c. Payment Bonds

i. The payment bond shall be in the amount of at least the total amount payable by the terms of the initial contract for the use and protection of all subcontractors, and all persons supplying labor, materials, machinery, and equipment in the conduct of work provided in the contract. O.C.G.A. § 36-91-90. In lieu of a payment bond, the city may accept, in its discretion, a cashier’s check, certified check, or cash in the amount of at least the total amount payable by the terms of the contract. O.C.G.A. §

36-91-90. No public works construction contract requiring a payment bond shall be valid for any purpose. O.C.G.A. § 36-91-91. The city must approve the form and solvency of the surety prior to the execution of the contract. O.C.G.A. § 36-91-

40(a)(2).

III. NON-COLLUSION

Vendor(s), by submitting a proposal, certify that the accompanying proposal is not the result of, or affected, by any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

IV. BID REJECTION

The City of Flowery Branch reserves the right to reject any or all bids at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a bid and also submits a bid of their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of unethical or immoral business practices. Any vendor associated with this practice may be banned from doing business with the City of Flowery Branch for up to three years.

V. MODIFICATION OF BIDS

Any clerical mistake that is patently obvious on the face of the bid may, subject to the limitations described below, be corrected upon written request and verification submitted by the Bidders. A non-material omission in a bid may be corrected if the Administrative Service Department determines that

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 12 correction to be in the City’s best interest. Omissions affecting or relating to any of the following shall be deemed material and shall not be corrected after bid opening:

(1) Price Information; and

(2) Any Required Insurance

VI. WITHDRAWAL OF BIDS

Bids may be withdrawn at any time prior to the bid opening. After bids have been publicly opened, withdrawal of a bid shall be based upon the following:

The Bidder shall give notice in writing of his claim of right to withdraw his bid due to an error within two business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price is substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be the low bid.

VII. NON-ENDORSEMENT

As a result of the selection of a vendor to supply products and/or services to the City of Flowery

Branch, the City of Flowery Branch is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The vendor agrees to make no reference to the City of Flowery Branch in any literature, promotional material, brochures, sales presentation, or the like without the express written consent of the City of Flowery Branch.

VIII. PROPRIETARY MATERIAL

Any information contained in the bid that is proprietary will be neither accepted nor honored. All information contained in this bid is subject to public disclosure.

IX. RESPONSE PROPERTY OF THE CITY OF FLOWERY BRANCH

All material submitted in response to this request become the property of the City of Flowery Branch.

Selection or rejection of a response does not affect this right.

X. NO OBLIGATION TO BUY

The City of Flowery Branch reserves the right to refrain from contracting with or purchasing from any vendor. The release of this Bid does not compel the City of Flowery Branch to purchase.

XI. COST OF PREPARING BIDS

The City of Flowery Branch is not liable for any cost incurred by vendors in the preparation and presentation of bids and demonstrations submitted in response to this Bid.

XII. NUMBER OF BID COPIES REQUIRED

Vendors are to submit (1) original bid.

XIII. ADDENDA

Bidders are responsible for checking the City of Flowery Branch’s website for the issuance of any addenda prior to submitting a bid. The address is https://www.flowerybranchga.org/BIDs

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**The City of Flowery Branch is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

*** The City of Flowery Branch will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d—42 USC 2000d—4 (hereinafter referred to as the Act), and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations), and other pertinent directives, to the end that in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives federal financial assistance from the Department of Transportation, including the Federal Highway Administration, and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement.

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BID CERTIFICATION

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation

This form must be completed and signed for the bid to be considered.

With my signature, I certify that I am authorized to commit my firm to the Bid and that the information herein is valid for 60 days from this date. I further certify that all information presented herein is accurate and complete and that the scope of work can be performed as presented in this Bid upon the City’s request.

Postal Return and/or Courier Delivery Address:

Finance Department

5410 Pine Street Flowery Branch, GA 30542

BID RESPONSE:

SEE PAGE 15

Please attach specific pricing details that itemize costs by task, including contractor staff time and hourly rates, and other direct costs (materials, supplies, etc.). (In the event of discrepancies between the specific pricing details and this page, this page will be deemed to convey the contractor’s accurate proposal.)

Having read and responded to all attached specifications, the undersigned offers the above quoted prices, terms, and conditions.

Signed, sealed, and delivered in the presence of:

________________________________ By: ________________________________________

Unofficial Witness (Person authorized to sign binding contract)

Title: ______________________________________

Notary Public Attest: ______________________________________

Commission Expires: ______________ (Officer of Company if Corporation)

Title: _______________________________________

Company Name: ___________________________________________________________

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CITY OF FLOWERY BRANCH

ADDENDUM ACKNOWLEDGEMENT

RFP 25-005

TIDEWATER & PORTSMOUTH LIFT STATIONS REHABILITATION

I hereby acknowledge receipt of the supplement pertaining to the above referenced bid.

Addendum Number Dated Acknowledge Receipt (Initial)

☐ NO ADDENDA WERE RECEIVED

COMPANY NAME: _________________________________________________________________

CONTACT PERSON: ________________________________________________________________

ADDRESS: _________________________________________________________________________

CITY:________________________________ STATE:_________________ ZIP:_________________

PHONE: FAX: ______________________________________________________________________

EMAIL ADDRESS: __________________________________________________________________

SIGNATURE: ____________________________________________DATE: ____________________

UPON RECEIPT, PLEASE PRINT AND ADD TO YOUR PROPOSAL.

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 16

AFFIX THIS LABEL IN A VISIBLE LOCATION ON

SEALED BID

Bid Title: RFP 25-005 Tidewater & Portsmouth Lift

Stations Rehabilitation

Company:

Contact Person:

Contact Phone:

Bid Due Date: Tuesday, April 22, 2025, at 10:00 A.M.

DELIVER ONLY TO:

Attn: Finance Department

5410 Pine Street

Flowery Branch, GA 30542

Internal Use Only:

Received:

THIS SEALED BID WILL REMAIN CLOSED UNTIL ADVERTISED BID OPEN DATE AND

TIME BY THE FINANCE DEPARTMENT.

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 17

COST PROPOSAL INFORMATION SHEET

REFERENCE RFP #25-005

Company Name:

Proposer Address:

Proposer Contact:

Proposer Telephone

Number:

Proposer Email

Address:

Number of Years as a

Supplier of a Pump of this Type:

Pump Model:

Equipment Price:

(including manufacturing, materials, labor, delivery/freight, startup services, performance test, operator training, etc.)

US Dollars

Submittal Lead Time from Purchase Order:

Days

Equipment Lead Time from Approved

Submittal:

Days

Refunds/discounts to the City in the event the proposed lead times are exceeded

$/Day

Travel/site time included for manufacturer’s representative services

(such as pump startup):

Trips/days

RFP 25-005 Tidewater & Portsmouth Lift Stations Rehabilitation Page 18

EXHIBIT A

REFERENCE RFP #25-005

SITE LOCATION MAP

END EXHIBIT A.